Please submit your event and transportation requests in FMX at least 15 days before the event date. This allows for proper planning, scheduling, and coordination across departments to ensure your event runs smoothly.
Before submitting your event request in FMX, always check the FMX calendar and the district website calendar for potential conflicts. Be sure to look at all district buildings, not just your own. Even if your event is building-specific, it may affect other events happening district-wide.
Important - Ensure your event will not conflict with other events
Before submitting a schedule request, it is best practice to review the calendar for events on and around your event date at every location to ensure your event will not conflict with other events in the district already scheduled and approved.
Step 1: Click the Filter button above the calendar view and select the filter(s) you would like.
Note: You may choose more than one filter at a time.
If you're having trouble locating certain requests, events, or other information on your FMX calendar it could be because you have a filter selected that is hiding the information you're looking for. Quickly remove all of the filters that are currently selected, by clicking on the "x" attached to the filter button.
Create a Schedule Request for an Event/Meeting
Step 1: Click Schedule Requests in the left sidebar, then click New request.
Step 2: Enter the required fields (marked with an asterisk) and click Submit to submit the schedule request.
Step 3: Check your email for your request confirmation and a link to check the status of your request. New requests will either be finalized or move on to a “Pending” state if they will be approved.
Edit a Scheduled Request
Step 1: Find the schedule request you wish to edit (on the calendar or in the schedule requests grid), then click the Edit icon(from the grid) or click on the request and then click the Edit icon (from the calendar, see picture below).
Step 2: After making the necessary editing changes click Save.
Step 1: Click New Request in the top right of the screen and then click Maintenance Request.
Step 2: Fill out the work request form and click Submit.
Step 3: After submitting your request, you will receive a confirmation email with a link to track the status of your request. You will also receive email notifications when your request is modified.
Respond to a Maintenance, Technology, or Custom Work Request
Step 1: Find the work request you wish to respond to (on the calendar or in the work requests grid), then click Respond.
Step 2: Enter a response.
Step 3: Click Respond to send your response. This will generate an email notification to all users involved with the request.
If the transportation request is for an off-campus field trip, please review the field trip criteria and process and ensure you have the most up-to-date field trip forms before submitting your request.
Step 1: Click Transportation Requests in the left sidebar, then click New request.
Step 2: Enter the required fields (marked with an asterisk) and click Save to submit the transportation request.
Step 3: Check your email for a confirmation of your request and a link to track its status. New requests will either be finalized or transition to a “Pending” state if approved.
Edit a Transportation Request
Step 1: Find the transportation request you wish to edit (on the calendar or in the transportation requests grid), then click the Edit icon(from the grid) or click on the request and then the Edit icon (from the calendar, see picture below).
Step 2: After making the necessary editing changes, click Save.
Respond to a Transportation Request
Step 1: Find the transportation request you wish to respond to (on the calendar or in the transportation requests grid), then click Respond.
Step 2: Enter a response.
Step 3: Click Respond to send your response. This will generate an email notification to all users involved with the request.
