SGMB MEMBERSHIP MEETING AGENDA

June 2, 2025, 7 pm @ HS Conference Room 51

https://sgasd-org.zoom.us/j/4040117586

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS: 2 minutes

Available NOTES page for those who would like it

SECRETARY’S REPORT: 5 minutes

Minutes from May Membership Meeting- Amy Buhrman

TREASURER’S REPORT: 5 minutes

May Financial Report- Autumn Tyson

VICE PRESIDENT’S REPORT: 2 minutes

DIRECTOR’S REPORTS: 15 minutes

Tackett, McGreevy, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp

Please provide detail for minutes to Rhonda Wastler – wastlerrhonda@gmail.com and Amy Buhrman SGMB.Communications@gmail.com

TRI-M REPORT: (1 minute)

2025-2026 Tri-M Liaisons will be named when Tri-M returns in the fall 2025 semester. Congrats to the newly elected officers for 2025 Tri-M

UPCOMING EVENTS/PERFORMANCES: 1 minute

Summer Break!

Marching Band - mini camp week July 14-16, and Band Camp (July 28-31, Aug. 4, 5, 6)

WAYS & MEANS: 10 minutes

Fundraising for 2025-2026- Nikki Myers Grocery Cards- Jessie Henning

PUBLICITY/COMMUNICATIONS/CORRESPONDENCE: 1 minute

Sharing the Scholarship Foundation Thank you cards Sharing the card from Sue Gross to the Music Boosters

STUDENT ACCOUNTS: 5 minutes

Account Balances and Transfers- Theresa Kramer

SCHOLARSHIP COMMITTEE: 1 minute

M.S. and H.S Scholarships - Amy Buhrman (MS) / Theresa Kramer (HS)

HS Scholarships Winners and amounts gifted: Brianna Arnold $500, Alyssa Beyer $500, Lucas Buhrman

$1,500, Ariana Eccles $500, Hunter Ellis $750, Sophia Fontana $750, Hailey Graff $500, Lane Smith $500, Katelyn Wastler $1,000, and Micah Weaver $500

MS Scholarships Winners: Alexander Thatcher and Logan Shearer, $500 each Plans for 2025-2026

PROCEDURES/BY-LAWS: 1 minute

No report

WEBSITE: 1 minute

No Report

UNFINISHED BUSINESS: 20 minutes

Officers for 2025-2026, Official Nominations and Elections

Grade 5-8 Innovation Grant

The initial grant request was for $5, 268.67 from SGAEF and matching Funds requested from Music Boosters: $5,268.66 Spring Grove Area Educational Fund, Inc. awarded a grant in the amount of $5,268.67 for the SGI and SGAMS Innovating the Music Room.

Conditions for the grant include: grant funds must be used per the budget included in your proposal by February 1, 2026. Grantee must provide a brief written report by February 1, 2026, describing conclusions, progress, and/or status of objectives, including how funds were expended to attain objectives. Photos and videos are highly encouraged to be submitted with the report. Purchases will be made through the normal district procedure. Please be sure to note Innovating Music SGAEF Grant.

○      If purchasing through SGI, use code 10-1110-610-139-10-210-000-000-0000

○      If purchasing through the MS, use code 10-1110-610-139-30-820-000-000-0000

HS Innovation Grant

Initial grant requested $3,281.17 from the SGAEF, leaving Music boosters with $1,281.17 to cover the balance remaining. Spring Grove Area Educational Fund, Inc. granted $2,000 for the SGAHS Illuminating Innovation project.

Recommendations from SGAEF were to request Music Boosters or other student activity programs, like the fall play or spring musical, may help fund the remaining portion of the project.

Conditions for the Grant funds include: Funds must be used per the budget included in your proposal by February 1, 2026. Grantee must provide a brief written report by February 1, 2026, describing conclusions, progress, and/or status of objectives, including how funds were expended to attain objectives. Photos and videos are highly encouraged to be submitted with the report. Purchases will be made through the normal district procedure using the following account code: 10-1110-610-139-30-830-000-000-0000. Please be sure to note the Illuminating Innovation SGAEF Grant.

Marching Spectacular-

NEW BUSINESS: 15 minutes

Proposed 2025-2026 Monthly Meeting Schedule Proposed 2025-2026 Budget

Proposed 2025-2026 Fundraising Plan (if available) Proposed 2025-2026 Events calendar

Proposed Marching Band Preview evening & community event Wednesday, August 6th Summer 2024-2025 Annual Financial/Budget Review

ADJOURNMENT: 2025-2026 August Meeting- TBD

(tentative pending vote August 4th at 7pm HS Conference Room 51/ Zoom.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS

The February 3, 2025 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:11pm.  A quorum was determined to be present, and meeting participant introductions were completed.

VICE PRESIDENT’S REPORT

There is no update to report at this time.

SECRETARY’S REPORT

Minutes from the January 6, 2025 meeting were reviewed with one change noted.  A motion to approve the minutes was made by Theresa Kramer and seconded by Barb Brenneman.  Motion carried. 

TREASURER’S REPORT

SGMB balance sheet was presented with the following balances:

A motion to approve the treasurer’s report was offered by Barb Brenneman and seconded by Laura Gutshall.  Motion carried.

DIRECTOR’S REPORTS (Tackett, McGreevy, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp)

Dan Brenner:  The Pep Band is completing their 15th and final performance of the season this evening.  Special shout out to Alyssa Beyer, Kady Bosley, and Josh Brenneman for being at EVERY performance.  Spring Grove had 8 students submit auditions for the PMEA District 7 Modern Band Festival.  Every audition video was outstanding; results will be available mid-February.  The Select Modern Band is scheduled to perform at the York County Honors Music Festival at the Appell Center on February 15th.  This was a great event last year and the group is looking forward to returning.  Tickets are going fast (and they are not general admission this time around).  A point person is needed for the Jazz Festivals (May 3rd).  As in the past, directors take care of everything behind the curtain and the boosters are asked to take care of everything out front (lobby concessions, ticket sales, MC, etc.).  If anyone is interested, please reach out to Dan Brenner at BrennerD@sgasd.org.   The Modern Band portion of the department had merchandise made up through Elliott Productions.  Hoodies, men’s and ladies cut t-shirts as well as long sleeve shirts are available.  All clothing is available in “rock band black” with the white SG Modern Band logo.  They look sweet!  If anyone is interested in ordering merch, you may do so at the following link:  https://springgrovemodernband2025.itemorder.com/shop/home/ 

Tim Bupp:  The York County Middle School Choral Festival took place on Friday 2/1/2025. Additionally, several students made District 7 Jazz & Vocal Jazz.  Beginning band spring concerts are scheduled as follows:  Paradise Elementary on 4/8/2025, Spring Grove Elementary on 4/9/2025, and New Salem Elementary on 4/10/2025.  Upcoming Spring Grove Intermediate performances include Orchestra/Chorus on 3/25/2025 and Band/Jazz Band on 3/26/2025.  The request for a Knoebel’s trip is still being explored with the district. 

TRI-M REPORT

Tri-M continues to seek out opps.  Note was made that the upcoming Jazz Festival could provide some opps for students.

UPCOMING EVENTS/PERFORMANCES

Upcoming Calendar of Events

·      February 5:  R&K Fundraiser pickup

·      February 7-8:  PMEA District 7 Chorus Festival

·      February 17:  Restaurant night (Chipotle in Hanover)

·      February 28-March 2:  The Music Man

·      Coffeehouse rescheduled for 5/20, 6pm-8:30pm

WAYS AND MEANS

The recent R&K fundraiser wrapped up with an increase over previous sales. Delivery and pickup are scheduled for 2/25/20205.  A restaurant night is scheduled at Chipotle (Hanover) on 2/17 (4pm-8pm). Gertrude Hawk Candy and White Clover Farm candles will be the next fundraiser.  Sales will close on 3/10/2025, and pickup is planned for 4/9/2025.  Candles, which are dye-free and will have SGMB custom labels, will be sold for $20. This is in line with MiniTHON pricing so as not to compete.  Each candle sold brings $8 in profits, to be split 50/50 between student accounts and the General Fund.  Gertrude Hawk profits (either 45% or 50% of sales) will be split 20/25 or 20/30.  There will be an additional R&K sale from 4/9/2025-4/23/2025 with delivery on 5/14/2025.  As well, there is an additional restaurant night scheduled at Panera (Hanover) on 3/14/2025 (4pm-8pm).

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE

There is no new information to be shared at this time.

STUDENT ACCOUNTS

There were 3 opportunities for students to add funds to their accounts in January --- $804 from R&K fundraiser, $427.42 from Raise Right and $4.50 from Grocery Gift cards. There were several students who used Student Account funds to offset the monthly payment for the New Orleans trip. Senior account balance letters will start going out in March. There are currently 34 accounts with positive balances. Since it is a trip year, several of the seniors are still actively participating in fundraisers.

SCHOLARSHIP COMMITTEE

High School Scholarship:  The high school scholarship application is open until February 28 with QR codes posted in the music hallway and links on both the SGMB page and the Guidance Department scholarship page. Fundraiser participation points have been received and will be added in as applications are submitted. We are looking for 2-3 people to help verify the points in early March. It cannot be a family member of a current senior and is a small commitment done on your own time. It typically takes less than 30 minutes.  Autumn and Laura volunteered to assist with application scoring; Kyle typically also participates. 

Middle School Scholarship:   The middle school scholarship application is open until March 14.  All materials have been sent to middle school directors for distribution to students.  Volunteers are needed to review and score scholarship applications; at this time, volunteers include Tim, Rhonda, Autumn, and Laura. 

PROCEDURES AND BYLAWS

Non-Sufficient Funds (NSF) Check policy:  The current policy requires family to provide the full payment as well as any incurred fee when the check comes back with NSF.  The bank has made a change and is not charging for NSF checks at this time.  A recommendation was made to revise the second paragraph of the NSF policy to remove the 30-day time period to deposit checks and instead state that funds will be deposited in a timely manner once received from directors.  Additionally, suggestion was made to revise the third paragraph to state that the bank MAY charge a service fee (instead of WILL) and that the person is responsible for all NSF fees if applicable.  A motion to amend the policy as stated was made by Barb Brenneman and seconded by Christica Boyer.  Motion carried.  Rhonda will update the policy and will send to Kristen to post on the SGMB website. 

WEBSITE

There is no new information to share at this time.  As a reminder, please share all website documents in Word format for posting on the website.    

UNFINISHED BUSINESS

Celebrate the Arts:  The Celebrate the Arts festival is scheduled for 3/22/2025.  Autumn will set up a signup genius for volunteers to man the SGMB table.  Heather will check spirit store inventory and will work with Autumn and Rhonda on a selection of items to sell as well as for any product orders needed.  Set up for the event beginning at 7:30am.  Tri-M members may also be requested to man the table throughout the day; this could be an additional opp for those students.  The SGMB table will be on the main floor of the event this year instead of in the music hallway.

NEW BUSINESS

Uniform Pillow Fundraiser:  Mr. Bupp presented information on a potential fundraiser to turn the old band uniforms into pillows for sale.  This would be a presale-only fundraiser, and any profits earned would go to the district, as the district purchased and provided the new band uniforms.  The fundraiser would require inventory and dry-cleaning of all old uniforms (at a cost of approximately $700), creation of a sample pillow (cost of approximately $47), creation of a flyer to advertise and set-up for presale.  Most schools sell these for $65+, for a minimum $18 profit per pillow.  Once presale is completed, uniforms are sent to Stanbury; each pillow requires one jacket and one pair of pants.  SGMB would serve as an “in and out” mechanism for funds and can cover any up-front costs for the sample pillow.  Any questions should be shared with Tim Bupp.  Further discussion will take place during the April 2025 meeting. 

ADJOURNMENT

The next membership meeting is scheduled for Monday, March 3, 2025, at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 8:22pm was made by Autumn Tyson and seconded by Heather Beveridge.  Motion carried.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS

The December 2, 2024 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:04pm.  A quorum was determined to be present, and meeting participant introductions were completed.

VICE PRESIDENT’S REPORT

There is no update to report at this time.

SECRETARY’S REPORT

Minutes from the November 4, 2024 meeting were reviewed with no changes noted.  A motion to approve the minutes was made by Lucas Buhrman and seconded by Katelyn Wastler.  Motion carried. 

TREASURER’S REPORT

SGMB balance sheet was presented with the following balances:

A motion to approve the treasurer’s report was offered by Katelyn Wastler and seconded by Barb Brenneman.  Motion carried.

Marching Spectacular:  There are no changes to report during the past month.  SGMB is awaiting invoices from the district and Northern Regional police, as well as a check from Kona Ice.

Spirit Store:  The Spirit Store is currently sitting at a profit.  There may be additional opportunities to sell items from the store during the remainder of the school year. 

New Orleans Trip:  Trip registration opens this week.  A number of checks are anticipated, with the goal to have all checks deposited prior to the winter break. 

DIRECTOR’S REPORTS (Tackett, McGreevy, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp)

Abigail Kirkpatrick:  Spring Grove had 7 students participate in the 11/23/2024 York County Orchestra Festival:  Finley Brewer, Libbi Brewer, Lucas Buhrman, Ellie Kessler, Bryan Myers, Julia Tackett, and Hope Vough.  PMEA District 7 Band and Orchestra auditions take place on Saturday, 12/7/2024; results will be shared following the auditions.  On Thursday, 12/5/2024, Expressions will be performing carols along with Orion and Brass Ensemble at the SG tree lighting. Small group and solo performances by Expressions students will follow.  On Monday, 12/9/2024 (6:30 pm), Expressions will be performing carols and concert selections at the Glatfelter library for the first time.   Expressions will also be performing at Windy Hill on the 12/12 and Cross Keys Village- Brethren Home with Select Modern Band on the 12/17.

Mrs. Kirkpatrick is excited to share that Spring Grove will be performing The Music Man for this year’s musical! Auditions happen the week of 12/9. Mrs. K hopes to have a handful of student musicians in the pit and looks forward to a well-loved classic show that has lots of great lead, supporting, and ensemble roles. This show is one of her bucket list shows- she shares that she absolutely loves all of the music and that the storyline centers around how music changes a town.

Dan Brenner:  Ben Thatcher was selected to play in the York County Honors Jazz Band as part of the YCBDA Honors Band Festival.  The concert will take place on 2/1/2025 at Northern York High School.  The Select Modern Band had an outstanding performance at Millerville University last month and was just selected to participate in the 2nd Annual York County Music Festival at the Appell Center (the old Strand Capital).  The event is 2/15/2025.  More information will be coming soon.  They will also be performing an acoustic set at Cross Keys Village Retirement Community in New Oxford on 12/17/2024, along with Expressions.  The Singer/Songwriter Coffeehouse will take place on 1/6/2025 at 7pm in the High School Integrated Arts Center (IAC).  At this time, there are 8 performers signed up to perform (3 current students and 5 alumni).  That number may grow by an additional current student and additional alum in the next day or so.  Pep Band begins their season tomorrow evening (12/3).  The group has 15 events scheduled this year.  There are 34 students signed up to participate; this is the largest Pep Band Mr. Brenner has worked with.

The new marching band uniforms were presented at the recent school board meeting.  Thank you to Sophia Fontana and Katelyn Wastler for participating in this.  There was positive feedback shared by the board, with appreciation noted for the selection process and the use of traditional colors.  The board also recognized students who represented SGASD during this summer’s Europe trip.

TRI-M REPORT

Tri-M’s music department apparel sale will be opening in the near future.  Tri-M’s next meeting is scheduled to take place on Monday, 12/9/2024.  Please share any volunteer needs that can serve as opps for Tri-M members.    

UPCOMING EVENTS/PERFORMANCES

Upcoming Calendar of Events

-       12/5:  Spring Grove Tree Lighting

-       12/7:  PMEA District 7 Band/Orchestra Auditions

-       12/10:  SGI Winter Chorus/Orchestra concert

-       12/11:  SGI Winter Band/Jazz Band concert

-       12/11:  Grim Bean/Tidal Wave fundraiser pickup

-       12/17:  SGAMS Winter Concert

-       12/19:  SGAHS Winter Concert

WAYS AND MEANS

2024-2025 Fundraising

The Grim Bean and Tidal Wave fundraisers both wrapped up, with increased sales over the previous year’s sales for each company.  Coffee will be sorted and bagged on Wednesday (12/4/2024).  Nikki ordered 700 vouchers to cover the 688 sold.  The remaining 12 will be available for purchase (first come, first serve).  Fundraiser pickup is scheduled for 12/11 from 3:30pm-6pm.  The next R&K sale will begin on 1/6/2025, with fundraiser closing on 1/21/2025 and delivery on 2/5/2025.  There are three upcoming restaurant events scheduled:

-       12/29/2024:  Mod Pizza, York PA (all day)

-       2/17/2025:  Chipotle, Hanover PA (4pm-8pm)

-       3/14/2025:  Panera Bread, Hanover PA (4pm-8pm)

Flyers for Restaurant events will be shared at school, and a request will be made to have all events shared via district social media outlets.

Remaining planned fundraisers for the year include 2 more R&K sales and Gertrude Hawk.  Nikki continues to look for another option, potentially a soap sale, if a vendor can be located.  Suggestion was made that candle sales have been popular this year as well.  Theresa Kramer will inquire as to whether MiniTHON will be running another candle sale this year.  If they are not, SGMB may be able to run a sale through the company that was used, which is located in East York.  As well, mention was made of another local company in Hanover.  Information will be shared with Nikki for review. 

Grocery Cards:  Grocery card sales continue, with sales to date totally around $3400.

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE

There is no new information to be shared at this time.

STUDENT ACCOUNTS

November was a strong month for Student Accounts with $3,007.44 deposited from the various fundraisers - RaiseRight ($1,090.94), Tidal Wave ($1,376.00), Grim Bean ($458.00) and Grocery Gift Cards ($82.50). There were 21 first time participants during the month. There was one sibling transfer completed and no requests for reimbursement. The only anticipated earning opportunities for December are RaiseRight and Grocery Cards.  Several Student Account Transfer requests are anticipated to come in with the initial New Orleans payments. Updated account balances were sent to directors, broken down by building.

SCHOLARSHIP COMMITTEE

High School Scholarship:  Theresa Kramer will be overseeing this year’s scholarship scoring and review.  Amy and Theresa will meet to review all materials, and Amy will send all needed information to high school directors before the upcoming winter break. 

Middle School Scholarship:   There is no new information to share at this time. 

PROCEDURES AND BYLAWS

There is no new information to share at this time. 

WEBSITE

There is no new information to share at this time.  As a reminder, please share all website documents in Word format for posting on the website.    

UNFINISHED BUSINESS

There is no unfinished business at this time. 

NEW BUSINESS

Singer-Songwriter Night:  The upcoming Singer-Songwriter night is scheduled for 1/6/2025 at 7pm.  Dan Brenner shared support needs for the event, to include gathering coffee-related items and replenishing the coffee bar throughout the event.  It was noted that Tri-M provided donations as an opp during last year’s event; Autumn will reach out to Dan for a complete list of needs.  As well, it was noted that Grim Bean provided and brewed coffee for last year’s event; Nikki will reach out to Grim Bean to inquire about a donation again this year.  If this is not an option, Nikki noted she should be able to obtain a donation of Starbucks coffee for the event.  The drum will be set up to receive cash donations during the event.

A suggestion was made to move the SGMB meeting either to a different time or date to avoid conflict with the Singer-Songwriter event and in order to have a quorum, as many SGMB members would likely be attending the event.  After some discussion, Autum offered a motion to move the 1/6/2025 SGMB meeting start time to 6pm. Lucas Buhrman seconded the motion.  Motion carried.   

Volunteer needs for Winter Concerts:  A Signup Genius will be sent out to secure volunteers for candy/water sales at concerts.  Rhonda will send the link to Autumn to be shared out via Remind.    

ADJOURNMENT

The next membership meeting is scheduled for Monday, January 6, 2025, at 6:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 7:59pm was made by Autumn Tyson and seconded by Katelyn Wastler.  Motion carried.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS

The November 4, 2024 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:01pm.  A quorum was determined to be present, and meeting participant introductions were completed.

VICE PRESIDENT’S REPORT

The vice president will keep time during SGMB meetings to support efficient and effective meetings.

SECRETARY’S REPORT

Minutes from the October 7, 2024 meeting were reviewed with several changes noted.  A motion to approve the amended minutes was made by Theresa Kramer and seconded by Lucas Buhrman.  Motion carried. 

TREASURER’S REPORT

SGMB balance sheet was presented with the following balances:

A motion to approve the treasurer’s report was offered by Tim Bupp and seconded by Theresa Kramer.  Motion carried.

SGMB’s annual 990 form was submitted today (11/4/2024) by Dean Fink.  Thank you to Dean for his ongoing assistance and support of SGMB.

Marching Spectacular:  At this time, profits from the Marching Spectacular are not yet final, as there are several outstanding invoices as well as one additional check to be received.  As a reminder, $3000 will be deposited to the Scholarship Fund, and all remaining profits will be added to the General Fund.  Profits are anticipated to be approximately $1400 less than last year.  It was noted that sales were lower in all areas of the event, due in part to the weather and small band sizes than in previous years.  Marching Spectacular will be held one week earlier than usual next year in an effort to avoid various school Homecoming events; efforts have already begun around the location of a potential exhibition band.  Mr. Bupp shared that West Chester may participate as an exhibition band in the 2026 event. 

DIRECTOR’S REPORTS (Tackett, McGreevy, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp)

Dan Brenner:  SGAHS will host a Rocket Parent Partnership event on Wednesday night (11/6/2024), with sessions available for a variety of parent and student interests and needs.  Mr. Brenner will present two different music-related sessions.  Mr. Brenner is also pleased to announce that the High School Music Department trip to New Orleans was unanimously approved during the 10/28/2024 school board meeting.  Directors are working to finalize documents related to the trip, and information will be shared with students before the end of this week.  The trip will run from Sunday (4/13) through Friday (4/18). 

Tim Bupp:  SGI will be breaking up their concerts over two nights due to the number of students involved in SGI’s ensembles.  There is currently no building in the district able to host all ensembles in a single event.  As such, the SGI winter orchestra and chorus concert will take place on 12/10 at 7pm, and the SGI winter band and jazz band concert will take place on 12/11 at 7pm.  The spring orchestra and chorus concert will be held on 3/25 at 7pm, and the spring band and jazz band concert will be held on 3/26 at 7pm.  After discussion with Steph Kennedy, the music department will be piloting 100% digital programs along with a website for winter concerts.  If this works well, the practice will continue into the spring and will be reassessed ahead of the next school year. 

Abigail Kirkpatrick:  The high school music department has had a busy kickoff to the festival season.  On 10/19, the following nine students represented SGAHS at the York County Chorus festival at Dallastown:  Katelyn Wastler, Raegan Shrader, Libbi Brewer, Violet Chidester, Natalie Burkett, Hunter Ellis, Lucas Buhrman, Bryan Myers, and Levi Altland.  Lucas Buhrman and Bryan Myers made the 2025 PMEA District 7 Chorus. This festival will be held in February at Central York High School.  On 11/23, the following six students will attend the York County Orchestra Festival at Kennard-Dale High School: Lucas Buhrman, Julia Tackett, Ellie Kessler, Hope Vough, Libbi Brewer, and Bryan Myers.  Tri-M acceptance letters will be sent out this week, and accepted students will be recognized at the winter concert.  Expressions is performing at the annual Windy Hill Veteran’s Day assembly again this year on 11/14.  A musical has been chosen! It will be announced between Fall Play and Thanksgiving as long as the payment is processed before that time. 

TRI-M REPORT

The Tri-M Opp document is now available to Tri-M members.  The spirit store has been added as an ongoing opp, and the Signup Genius link will be included when Spirit Store needs arise.  This week’s fundraiser pickup has also been added.  Tri-M will be running an apparel sale from around Thanksgiving/Black Friday through the winter holiday season.  The sale will include all past items, and the group is inquiring with Elliot Productions about the addition of socks, gloves, a quarter-zip, and blankets.  Previous print/logo options will be available again, along with the addition of SGMB and Jazz options.

UPCOMING EVENTS/PERFORMANCES

Upcoming Calendar of Events

-       11/6:  Fundraiser pickup/Grim Bean and Tidal Wave sale begins (ends 11/20)

-       11/8:  Pigeon Hills String Festival

-       11/12:  PES band/orchestra performance

-       11/13:  SGE band/orchestra performance

-       11/14:  NSE band/orchestra performance

-       11/19:  Marching Band banquet

-       12/5:  Spring Grove Tree Lighting

-       12/7:  PMEA District 7 Band/Orchestra Auditions

-       12/10:  SGI Winter Chorus/Orchestra concert

-       12/11:  SGI Winter Band/Jazz Band concert

-       12/11:  Grim Bean/Tidal Wave fundraiser pickup

-       12/17:  SGAMS Winter Concert

-       12/19:  SGAHS Winter Concert

WAYS AND MEANS

2024-2025 Fundraising

Pickup for the R&K fundraiser will take place on 11/6 at Door 7.  Profits from this fundraiser included $864 to student accounts and $1370.60 into the General Fund.  Sandwich sales demonstrated an increase over the previous two R&K sales.  The second fundraiser of the year kicks off on 11/6 and will include Grim Bean Coffee and Tidal Wave car wash vouchers.  This fundraiser will close on 11/20, with pickup planned for 12/11.  An email with fundraiser information will be sent to all directors tomorrow for distribution to students and parents this week.   The next R&K fundraiser will be available after the winter holidays.  Nikki Myers shared that she is looking into options for several restaurant nights, preferably at restaurants that are student friendly.  Suggestions included Mod Pizza, Chipotle, Jersey Mike’s, Rita’s, and others.  Additional suggestions should be shared with Nikki.  A recommendation was also made to consider restaurants that have e-gift cards available through RaiseRight, as this would benefit both student accounts and the General Fund.  Nikki will select potential restaurants and dates, seek approval from Steph Kennedy and once received, will make arrangements with the selected restaurants and share information out with SGMB. 

Grocery Cards:  Grocery cards are selling well so far this year, with approximately $2950 in sales.  Jessie Henning noted that a 3^rd order is needed for Giant gift cards.  Several new families are ordering cards. 

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE

There is no new information to be shared at this time.

STUDENT ACCOUNTS

SGMB had its first traditional fundraiser in October. A total of $864 was added to Student Accounts for the R&K Sandwich sale. In addition, ongoing fundraisers added $476.26 for Raise Right and $19.50 for Grocery Gift Cards. There were no requests for transfers or reimbursements. Directors were sent lists, by school, with updated account totals. If any students or parents have questions on their totals please refer them to the Student Accounts email (sgmbstudentaccts@gmail.com). 

SCHOLARSHIP COMMITTEE

High School Scholarship:  The high school application has been updated and will be shared with high school directors for review and approval.  Amy is working to update all scholarship communication materials and will meet with Theresa Kramer to review all information as well as the application scoring documents and process.  This year’s high school scholarship application will be available only via electronic means.  If a student requires assistance to complete the electronic application, support can be offered.  It is noted that the SGSF is moving to an entirely electronic process this year as well. 

Middle School Scholarship:  There is no new information to share at this time.

PROCEDURES AND BYLAWS

There is no new information to share at this time.

WEBSITE

There is no new information to share at this time.  As a reminder, please share all website documents in Word format for posting on the website.    

UNFINISHED BUSINESS

Spirit Store: The store finished in the black for this year’s football season.  The addition of a card reader proved beneficial, with nearly half of all sales making use of electronic/card payments.  The store was also opened during the recent Truck or Treat event, with overstocks of travel mugs and can koozies given away for free.  Select Spirit Store items will also be sold during the upcoming Rocket Parent Partnership event on 11/6.   

Winter Concerts:  SGMB has a significant amount of candy and bagged snacks left over from the Marching Spectacular.  There is also some water and soda.  Sodas and snacks that are close to expiration will be donated to the theater department for fall play cast members.  All remaining items will be sold as concessions at upcoming concerts until the current stock is depleted.  Tri-M and adult volunteers will be needed for sales at SGI, SGAMS, and SGAHS.

NEW BUSINESS

Holiday Directors and Membership Gathering:  As directors were not available to attend the dinner held ahead of this year’s first SGMB meeting, there was previous discussion about the potential for a holiday SGMB and Directors gathering.  After some discussion, it was agreed that the group would plan an end-of-year event as a wrap-up to the school year. 

ADJOURNMENT

The next membership meeting is scheduled for Monday, December 2, 2024, at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 8:01pm was made by Dan Brenner and seconded by Lucas Buhrman.  Motion carried.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS

The October 7, 2024 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:04pm.  A quorum was determined to be present, and meeting participant introductions were completed.

VICE PRESIDENT’S REPORT

The vice president will keep time during SGMB meetings to support efficient and effective meetings.

SECRETARY’S REPORT

Minutes from the September 4, 2024 meeting were reviewed with two changes noted.  A motion to approve the amended minutes was made by Heather Beveridge and seconded by Katelyn Wastler.  Motion carried. 

TREASURER’S REPORT

SGMB balance sheet was presented with the following balances:

A motion to approve the treasurer’s report was offered by Heather Beveridge and seconded by Kyle Showalter.  Motion carried.

Marching Spectacular profits are not yet finalized, as there are several outstanding invoices.  As of today, profits are slightly down from last year but may be higher than previous years.

DIRECTOR’S REPORTS (Tackett, McGreevy, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp)

Dan Brenner:  Four students submitted auditions for the All-Eastern Modern Band.  Select Modern Band has a gig coming up; the group will be performing an acoustic set at Cross Keys along with the Expressions ensemble.  The music department had a great planning session today for next year’s schedule; all students will move to block scheduling.  Mr. Brenner expressed excitement about what the department is doing and appreciation for the teamwork with his peers.  He also noted there is fantastic support from school administration. 

Kyle Showalter:  Mr. Showalter echoed everything that Mr. Brenner said regarding director teamwork and next year’s block schedule at the high school.  Band night was a great success!  The middle school band is larger by nearly 25 students this year, and the marching band is also nearly 20 students larger than last year. 

HUGE thank you to everyone involved with this year’s Marching Spectacular!  The rain held off and it was a great evening, with lots of positive feedback from community, parents, and other band directors.  Next year, the show will move to the third Saturday in September in an effort to avoid homecoming events at local high schools.  New marching band uniforms have arrived.  The band will wear them on Friday, 10/11, for Senior Night.  Tri-M applications were due this past Friday (10/4), and a good number of applications were received.  Inductions will take place at the Winter Concert.  There have been recent updates to email security through Gmail, Hotmail, Comcast, and others, resulting in an uptick in emails bouncing back as undeliverable.  Parents are reminded to please add all director email addresses to contact lists in an effort to avoid this.  Suggestion was also made to “whitelist” director email addresses.  Looking ahead, PMEA District 7 band and orchestra auditions will take place on Saturday, 12/7/2024.  More information will be made available to students interested in auditioning. 

Tim Bupp:  Fourth grade band recruitment ended with 129 students starting band. Spring Grove is the only district in York County to maintain or show program growth this school year.  We have a record number of students in SGI Band with 145 students; this is the highest number of students since 1997, when there were 181. SGI Jazz Band posted its highest number in 20 years at 29. The school year is off to a great start.

UPCOMING EVENTS/PERFORMANCES

Upcoming Calendar of Events

-       10/11/2024:  Marching Band Senior Night

-       10/19/2024:  York County Honors Chorus Festival (Dallastown HS)

-       10/23/2024:  SG Halloween Parade

-       10/26/2024:  Dover Marching Band Show

-       10/26/2024:  PMEA District 7 Chorus Auditions

-       10/29/2024:  SG Truck or Treat/Movie

WAYS AND MEANS

2024-2025 Fundraising

The first fundraiser of the year (R&K Subs and Sandwiches) is underway.  Grocery card order information has also been included with communication for this fundraiser.  Forms are due 10/21; late orders will not be accepted.  Following R&K, plans are underway for Grim Bean Coffee and Car Wash vouchers.  Flavors have been selected for Grim Bean.  Purchase options include 12-ounce bags of coffee ($18 each) and sample packs ($40 each).  Profits include $5 per bag and $10 per sampler sold.  During the last Grim Bean sale, students received $1.25 per bag and $2.50 per sampler sold.  After discussion, there was agreement to raise student profits to $2 per bag and $4 per sampler sold.

Grocery Cards: Gift cards are ready to go.  The form is attached to fundraiser information that is being sent to students.  People can reach out to Jessie for purchases. 

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE

There is no new information to be shared at this time. 

STUDENT ACCOUNTS

There has been very little student account activity this month.  There have been no requests for money.  Two events have brought money into student account.  One-liners contributed $124, and RaiseRight added $413.39.  There will be more activity next month, following the close of the first fundraiser.  

SCHOLARSHIP COMMITTEE

High School Scholarship:  There is no new information to share at this time.

Middle School Scholarship:  There is no new information to share at this time.

PROCEDURES AND BYLAWS

There is no new information to share at this time.

WEBSITE

There is no new information to share at this time.  As a reminder, please share all website documents in Word format for posting on the website.    

UNFINISHED BUSINESS

Marching Spectacular:  Six bands participated in this year’s event; all gave fantastic performances.  Directors note that a lot of positive feedback has been received.  A huge thank you was extended to Erin for her hard work with and commitment to concessions; she cleaned the concession stand and prepared all of the food.  Concessions sold out of Chick Fil A sandwiches and mac & cheese.  R&K sandwiches were also available, with sandwiches left over.  Hospitality received excellent reviews from directors.  Thank you to all who stepped up to lead each area of the event and to all who volunteered their time. 

Spirit Store:  The store has been successful so far this year, having been heavily restocked at the start of the year.  Themed spirit items have been extremely popular.  Access to a card reader has been fantastic; the card reader was also available at Marching Spectacular for ticket purchases.  Thank you to Heather Beveridge for overseeing the store this year.

Senior Night:  There are 13 seniors this year.  As previously discussed, vinyl senior banners will not be available during senior night, as marching band seniors voted to have photos taken in the new uniforms.  Banners will still be made and will be given to seniors once available.  Each senior will have a poster created and displayed in the stadium.  Senior cages will be decorated this week.

NEW BUSINESS

Marching Band:  New uniforms have arrived and will be fitted to band members this week, ahead of Friday’s last home game.  Students will also receive new black shoes; these were purchased by the students at $45 per pair.  The 11 seniors in the band will wear these for only three more games and will then be done with the shoes.  A proposal has been brought forth for SGMB to purchase shoes for any senior who does not wish to purchase and keep them; these would be used to start an inventory for students who may need them in future years.  There are some funds available in the marching band budget line that could be used toward this cost, however funds do not cover the full amount needed.  Kyle Showalter presented a motion for SGMB to commit up to $500 to Marching Band to cover the cost of the new black marching band shoes for the seniors.  Dan Brenner seconded.  Motion carried.

Truck or Treat event:  SGMB has been invited to participate in the upcoming Truck or Treat at the stadium on 10/29 from 5:00-6:15, with a movie in the stadium afterward.  Each participating group is invited to dress up and pass out candy and/or treats.  Suggestion was made that SGMB could also open the spirit store to sell select merchandise and Halloween-themed items.  The district estimate there could be about 200-250 kids (not including siblings and families) as potential attendees.  A suggestion was made to include candy donation as an opp for current Tri-M members.  Rhonda will provide a response regarding SGMB’s intent to participate.

Additional Spirit Store sales:  It was noted that all Spirit Store merchandise is packed up following the final home football game and is not brought out again until the next season.  Suggestion was made to consider other opportunities to sell select merchandise at other events, including such things as fall play, musical, even fundraiser pickup.  SGMB could not be in competition with the Athletic Boosters, and any plan to sell items would need to be vetted and approved by Steph Kennedy.  Suggestion was made that SGMB could potentially sell items during the 11/6 Winter Athletics meeting; after confirmation that the Athletic Boosters won’t be opening their store that evening, there will be continued consideration for this option. 

Candy and Water:  All water left over from the Marching Spectacular has been turned over to the Marching Band; there will likely be water left after the season ends.  As well, there is a fair amount of candy and snacks left from Marching Spectacular.  SGMB would like to consider selling candy and water at upcoming music events, beginning with elementary school events in November.  Volunteers will be needed to manage sales.  Rhonda will check expiration dates on food items and will contact respective schools for permission to sell water and candy.  

ADJOURNMENT

The next membership meeting is scheduled for Monday, November 4, 2024, at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 8:11pm was made by Kyle Showalter and seconded by Heather Beveridge.  Motion carried.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS

The September 4, 2024 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:01pm.  A quorum was determined to be present, and meeting participant introductions were completed.

SECRETARY’S REPORT

Minutes from the August 5, 2024 meeting were reviewed with one change noted.  A motion to approve the amended minutes was made by Lucas Buhrman and seconded by Heather Beveridge.  Motion carried. 

TREASURER’S REPORT

SGMB balance sheet was presented with the following balances:

A motion to approve the treasurer’s report was offered by Katelyn Wastler and seconded by Barb Brenneman.  Motion carried.

The 2023-2024 annual audit was successfully completed on 8/6/2024.  Thank you to all who participated in this work, and a special thanks to Dean Fink for his continued support of SGMB.

DIRECTOR’S REPORTS (Tackett, McGreevy, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp)

Abigail Kirkpatrick:  The school year is off to a good start in the choir and orchestra departments. Expressions performed for the full faculty and staff on 8/19/2024; featured students included Ella Tyson, Brynn Brossman, AJ Messinger, and Elliott Metzger. Several orchestra students visited 3^rd graders at each elementary school and performed for their beginning instrument recruitment assemblies on 9/3/2024.  Lucas Buhrman and Bryan Myers successfully auditioned for the York Youth Symphony Orchestra (YYSO) on 8/24/2024.  It has been 5 years since any Spring Grove students have participated in YYSO.  Looking ahead to the weeks before our next meeting, Lucas Buhrman and Bryan Myers will be singing the National Anthem at an event with Representative Seth Grove on 9/20/2024, and Expressions will be singing the National Anthem at the Marching Spectacular on 9/28/2024. The combined choirs will be singing the National Anthem and the Alma Mater at the homecoming football game on 10/4/2024.

UPCOMING EVENTS/PERFORMANCES

Upcoming Calendar of Events

-       9/13/2024, 9/19/2024, 10/4/2024, 10/11/2024:  Spirit Store/Marching Band performances @SGAHS

-       9/19/2024:  Band Night

-       9/28/2024:  Marching Spectacular

-       10/3/2024:  Homecoming Parade

-       10/4/2024:  Combined Choirs (National Anthem/Alma Mater @ HoCo game)

-       10/19/2024:  York County Honors Chorus Festival (Dallastown HS)

-       10/23/2024:  SG Halloween Parade

-       10/26/2024:  Dover Marching Band Show

-       10/26/2024:  PMEA District 7 Chorus Auditions

The inaugural York County Honors Choral Festival will take place this year on 10/19/2024 at Dallastown High School.  Eleven Spring Grove students will be participating in the festival, and two of the pieces to be performed will be the audition pieces for the PMEA District Choral Festival.

The Spring Instrumental concert date has changed and will now take place on 4/29/2024. 

WAYS AND MEANS

Fall Fundraising

Approval has been received for all 2024-2025 SGMB fundraisers.  The first R&K sub and sandwich sale will be held from 10/7/2024-10/21/2024 with a delivery date of 11/6/2024.  Nikki Myers explored fundraising options with Olive Branch; given their production schedule and uncertainty about their ability to guarantee large orders, this is not a fundraising option at the present time; they will consider whether this is something they may be able to do as a future opportunity.  Nikki will be reaching out to Green Daisy and Sunrise Soaps (both local companies) as potential additional fundraisers.  Suggestion was made that perhaps SGMB could also approach Olive Branch about possible gift card sales.  Please continue to share any thoughts about potential opportunities with Nikki. 

Grocery Cards:  Rhonda will follow up with Jessie Henning regarding any updates on grocery card orders.  Grocery cards should now be available for anyone who wishes to place an order.  Flyers are available, and grocery card forms will also be sent out with the R&K order forms in October.

RaiseRight:  Additional accounts have been opened with RaiseRight.  It is noted that the company now also offers online stores where account holders can receive a percentage of any purchases.  Users can purchase gift cards and then use those to pay in RaiseRight-connected online stores to maximize funds that are deposited into student accounts. 

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE

There is no new information to be shared at this time.

STUDENT ACCOUNTS

The only noted student account activity this month was through RaiseRight, with $376.29 added to student accounts.  During the coming month, activity should include RaiseRight and One-Liners from Marching Spectacular. 

SCHOLARSHIP COMMITTEE

High School Scholarship:  Theresa Kramer has volunteered to lead the high school scholarship application scoring process this year.  Amy will connect with her before January to share all relevant information. 

Middle School Scholarship:  There is no new information to share at this time.

PROCEDURES AND BYLAWS

There is no new information to share at this time.

WEBSITE

The website has been updated.  Please share all documents in Word format for posting on the website. 

TRI-M LIAISONS

There is no new information to share at this time. 

UNFINISHED BUSINESS

Marching Spectacular:  Marching Spectacular is less than a month away; the final team meeting was held last week.  The list of concessions and pricing have been finalized, and orders are being placed with high school cafeteria staff, to include a request that all items be delivered to the high school the week of the event.  Erin Meyering will lead all food prep; as such, cafeteria staff time will not be needed.  Custodial staff will be available to assist in transporting everything to the stadium ahead of the event.  A volunteer is needed at the high school to accept and pay for the R&K order at 2:30pm on 9/27/2024.  Rhonda will request refrigerator space at the high school and will also inquire as to whether cafeteria staff might be available to receive the order when it arrives.  Rhonda will notify Autumn regarding who should receive the check for the R&K order.  Autumn is working to finalize the program and will share it for final review ahead of printing.  Mockups of new signage will be sent to Steph Kennedy for review and print.  Information for all purchases, donations, and volunteers is being finalized.  There has been an uptick in volunteer sign-ups.  A question was received regarding whether the local Exchange Club might be able to provide volunteers; Rhonda will follow up on this request.

Spirit Store:  Sales at the first football game went well, with around $1000 in merchandise sold.  A card reader will be available for use at the next game.  Autumn shared that this was obtained through PayPal at no cost, as SGMB is a nonprofit organization.  The reader runs through an app (connected via Bluetooth), and funds are deposited directly into SGMB’s PayPal account.  This results in the need for only one transaction when transferring funds to the bank.  There is a small transaction fee (3%) per purchase which is being added to the cost of purchase for to any card-related sales. If use of the card reader goes well during upcoming spirit store sales, SGMB may consider using the card reader at the gate (admissions only) for Marching Spectacular.  All Spirit Store volunteer slots are full for the next game; volunteers are still needed for Band Night.  Katelyn Wastler shared that permission was received from Mrs. Ford to put out a donation jar for Ireleyn’s Huddle at all upcoming home football games.  It was noted that the jar should not be put out at the next game (Gold-Out) so as not to create a conflict with Mini-THON.  All funds raised will be handed directly to Mrs. Ford. 

NEW BUSINESS

Music Department Merchandise:  Marching Band has opened their store for merchandise purchase.  It was noted that several parents have asked whether SGMB will be offering a merchandise sale.  After some discussion, it was noted that SGMB will defer to Tri-M for a music department merchandise sale, as this has been a successful fundraiser for that group.  Tri-M reps will inquire as to whether a sale will be held this year and, if so, whether Tri-M would be willing to add a SGMB sale option, with all profits from any SGMB-logoed sales to go to Tri-M. 

Senior Night:  Inquiry was made with Athletic Boosters (Monica) regarding plans for Senior Night flowers.  Per Monica, the Athletic Boosters organization provides a corsage to mothers only; last year’s cost was $6 per corsage, and it is likely that costs will increase slightly this year.  Historically, SGMB has provided flowers to each senior and all senior parents; Tracey Glace has led this effort in past years. There are 12 seniors this year.  After some discussion and research of the cost to purchase flowers, it was agreed that SGMB will once again provide flowers to each senior and senior parent; Amy Buhrman will take the lead on this.  Rhonda will decorate Senior cages again this year.  Senior banners will be purchased out of the Marching Band budget line; costs this year will be lower than in past years due to a change in photographer.

ADJOURNMENT

The next membership meeting is scheduled for Monday, 10/7/2024, at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 8:06pm was made by Autumn Tyson and seconded by Katelyn Wastler.  Motion carried.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS

The August 5, 2024 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:01pm.  A quorum was determined to be present, and meeting participant introductions were completed.

SECRETARY’S REPORT

Minutes from the June 3, 2024 meeting were reviewed with one change noted.  A motion to approve the amended minutes was made by Theresa Kramer and seconded by Jessie Henning.  Motion carried. 

TREASURER’S REPORT

SGMB balance sheet was presented with the following balances:

A motion to approve the treasurer’s report was offered by Heather Beveridge and seconded by Katelyn Wastler.  Motion carried.

The Audit committee will be meeting on 8/6/2024 to review records from the 2023-2024 school year. 

DIRECTOR’S REPORTS (Tackett, McGreevy, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp)

Dan Fake:  Thank you to Autumn for coming up with a way to honor the middle school accompanist for the spring concert.  It was greatly appreciated and a nice surprise for Mrs. Gobrecht.  Middle school chorus is nearly back to pre-covid numbers. The current roster is 92, but that will change in the first few weeks of the school year.  The average middle school roster is 101 singers.  SGMS ended the 23-24 school year with 72 singers.  Orion has already received the first performance request of the year; this will be a holiday performance at the Brethren Home; Select Strings will also perform.  Orion auditions will take place in September.

Sue Gross:  Mrs. Gross is looking forward to working with everyone again this year and has many fun things planned for the 3^rd – 8^th grade string students.  She is working on recruitment and retention ideas along with fun, exciting and challenging music for the string students/ensembles.

Tim Bupp:  Band Night has been moved the Thursday, 9/19.  There may be a need to use funds from the SGI line item, dependent upon the start time for the game.  Funds may be needed to purchase student meals between the end of the school day and call time for students; this will be dependent upon timing, and more information will be shared once the game time has been published. 

Kyle Showalter:  Tri-M invitations will go out in the Fall, and induction will take place during the winter concert.  All Fall opps should be shared with Mr. Showalter and Mrs. Kirkpatrick to be shared by the Tri-M president with current members.  There has been a delay with the new marching band uniforms.  The uniform company was hacked in the middle of SG’s uniform production, resulting in the need to restart production, with a 6-week delay.  The uniform company is anticipating a mid-September arrival of the uniforms at this time.  All marching band members have been fitted for old uniforms to start the school year.  New shoes were ordered and were to be held/not processed, but they have arrived.  The shoes will be paid for and distributed once the new uniforms have arrived.  Once new uniforms have arrived, times will be scheduled during Tuesday/Thursday rehearsals to swap out old uniforms for new ones.  Marching Band photos are also being delayed, pending arrival of new uniforms.  Mike Inkrote has been hired to take Senior photos, with a 48-hour turnaround time.  If uniforms are not available before Marching Spectacular, it is possible that Seniors may not have photos/posters before senior night.  A group photo of the band is also needed for the Marching Spectacular program.  Guard uniforms have been ordered; half have arrived, and delivery is pending on the other half. 

Johnna McGreevy:  Ms. McGreevy thanked SGMB for welcoming her.  She is looking forward to integrating herself into the Spring Grove community.  She notes that she is excited to work with the community, the students, and a talented group of educators. 

UPCOMING EVENTS/PERFORMANCES

Upcoming Calendar of Events

There are a number of upcoming events with volunteer needs, including back-to-school nights and football games (Spirit Store).  A Signup Genius will be created and shared for any current needs. 

The final Marching Spectacular meeting is scheduled for 8/27 at 6:30.  This meeting will take place at the high school.  Rhonda will send a reminder closer to the date of the meeting.  See “New Business” for additional information.

WAYS AND MEANS

Fall Fundraising

Plans for 2024-2025 fundraising include several R&K sales (October, January, and February/March), Grim Bean, Tidal Wave Car Wash, and Gertrude Hawk.  Nikki is also in communication with Rachel at Olive Branch regarding potential fundraiser options.  If this is not an option, she will look into Sunrise Soap.  All fundraisers will be completed ahead of this year’s high school music department trip to New Orleans. As well, a decision should be made as soon as possible regarding whether Carmen’s Ice Cream will be brought back for any SGMB/music department events.    

Grocery Cards:  Jessie Henning will be ordering grocery cards this week in order to have them available by the beginning of the school year. Orders will include Weis ($2000), Giant ($1000), and Kennie’s ($1000).  Updated materials will be sent out and will also be available during back-to-school night events.  Jessie will work with Nikki to send out information on grocery cards with fundraiser communications. 

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE

There is no new information to be shared at this time.

STUDENT ACCOUNTS

In June, $308.48 (RaiseRight) and $43.50 (Grocery Gift Cards) was added to Student Accounts. In addition, there were several seniors requesting reimbursement, for a total of $775.27. At the end of the 2023-2024 fiscal year, a total of $1,649.37 was transferred from Student Accounts to the General Fund for unclaimed Senior account balances.

During the summer months, there is little activity to Student Accounts. RaiseRight for July added $260.05 to account balances.

SCHOLARSHIP COMMITTEE

High School Scholarship:  Amy Buhrman is working on revamping the high school scholarship application to further simplify both completion of the application and scoring.  She will share the application for testing by a few people once complete.  A volunteer is still needed to oversee this year’s scholarship process; Amy will have all materials prepared and will share those with high school directors but is not able to participate in receipt, review, and scoring of any applications, as she is the parent of a senior.   

Middle School Scholarship:  There is no new information to share at this time.

PROCEDURES AND BYLAWS

There is no new information to share at this time.

WEBSITE

There is no new information to share at this time.  Please share all documents in Word format for posting on the website. 

TRI-M LIAISONS

There are no updates at this time. 

UNFINISHED BUSINESS

There is no unfinished business at this time.

NEW BUSINESS

Open House/Back to School Nights:  Meeting participants reviewed and discussed options for SGMB’s presence during 9^th grade orientation and the various back-to-school night events.  Suggestion was made that SGMB have both a table in the main area of schools as well as a representative with directors in their room(s).  Autumn Tyson will review and update all materials, and Rhonda Wastler will print any necessary information ahead of events.  Rhonda will set up and send out a Signup Genius for these events.

Marching Spectacular:  The final Marching Spectacular Meeting will be held on 8/27/2024 in the choral or band room.  There are currently 6 bands participating in the event.  At this time, all event stations have an appointed lead at this time.  Rhonda will share information from the nutrition department as soon as it becomes available so concessions and hospitality can be set.  SGMB may also reach out to Genova’s to price food for hospitality.  Theresa Kramer is setting up donation and volunteer information sign ups via Signup Genius.  Volunteer signups will be published once arrival and shift times are finalized.  Nikki Myers has contacted all food vendors for the event.  SGMB is reducing the number of Chick-Fil-A sandwiches for the event and will be introducing R&K sandwiches as part of concessions.  R&K for the event will be delivered to the high school on 9/27; SGMB will need permission to store these in the cafeteria’s walk-in refrigerator.  SGMB will have access to the video board and can create videos for each participating band this year.  In future years, digital ads can also be offered.

Spirit Store:  Merchandise has arrived and is in the store.  Suggestion was made to get a card reader for the spirit store, as many people will make purchases and/or will purchase more when they are able to pay with a credit or debit card.  The group needs to explore available options and also determine how the number of transactions might impact the current bank transaction limit.   

Music Boosters September School Board meeting:  Rhonda will be presenting schedule information, an invitation to all board members to attend Marching Spectacular, and information on SGMB’s goals for this school year.

ADJOURNMENT

The next membership meeting is scheduled for Wednesday, 9/4/2024, at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 8:34pm was made by Katelyn Wastler and seconded by Lucas Buhrman.  Motion carried.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS

The June 3, 2024 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:13pm.  A quorum was determined to be present, and meeting participant introductions were completed.

SECRETARY’S REPORT

Minutes from the May 6, 2024 meeting were reviewed with several changes noted.  A motion to approve the amended minutes was made by Autumn Tyson and seconded by Theresa Kramer.  Motion carried. 

TREASURER’S REPORT

SGMB balance sheet was presented with the following balances:

A motion to approve the treasurer’s report was offered by Barb Brenneman and seconded by Kyle Showalter.  Motion carried. 

An audit team is needed to complete the 2023-2024 financial audit.  Amy Buhrman, Theresa Kramer, Rhonda Wastler, and Jessie Henning volunteered to serve on this team.  Autumn will reach out during the summer to schedule the audit meeting. 

DIRECTOR’S REPORTS (Tackett, Robinson, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp)

Kyle Showalter:  May was a busy and successful month.  All of the Spring Concerts were OUTSTANDING! As well, the trip to Knoebels was a successful one.  Dan, Abby, and Kyle had a successful and positive school year overall within the music department.  The Tri-M Showcase was also a success.  Positive feedback has been received for music performances by Symphonic Band, Expressions, and Modern Band during graduation.  Four marching band rehearsals have been completed, with 68 students participating.  Next up will be minicamp for marching band in July.  The Youth Students Abroad program will take place beginning 6/18; five Spring Grove students will be participating, and Kyle will also be traveling with the group for the first time.  Six bands are confirmed for Marching Spectacular (William Penn, Dover, Central, West York, Kennard-Dale, Spring Grove); Kyle will be following up with some additional bands.  Kyle also noted that the new marimba is outstanding, and students are already enjoying use of the instrument. 

Dan Brenner:  End-of-year Modern Band and Jazz performances went well.  Positive feedback was received on the Jazz Festival.  Modern band auditions have been completed, and next year’s group looks promising.

UPCOMING EVENTS/PERFORMANCES

Upcoming Calendar of Events

Events Schedule with Volunteer Needs

·      No Booster Meeting in July!

·      Marching Band Mini Camp July 15, 16, 17

·      Marching Band- Band Camp July 29, 30, 31, Aug 1, 5, 6, 7, 8

·      Fall 2024 Music Booster Meeting August 5th- Booster and Directors Dinner TBD

·      2024 Band Night, Sept. 20th

·      2024 Marching Spectacular Sept. 28th

·      2024 Homecoming Oct. 4/5th

·      2024 Senior Night Oct 11^th

All approved events have been listed on the above-linked schedules, and facilities requests have been submitted for all events, excluding concert nights, as a decision is not yet final regarding needs for those nights.  Two upcoming meetings are planned for Marching Spectacular (6/24 and 7/18); anyone interested in assisting with the event is invited to attend.  Rhonda will be reaching out to previous leads and participants in the near future.  August’s SGMB meeting will be the directors’ dinner and first SGMB meeting for the 2024-2025 school year. 

WAYS AND MEANS

This is Tracey Glace’s final meeting as Ways and Means Coordinator, and SGMB thanks her for all she has done in support of SG students and SGMB.  She noted that it has been both fun and challenging serving as Ways and Means Coordinator.  She stated the group should continue seeking ways to encourage younger student participation in fundraisers.  Tracey has prepared a document to share with the incoming Ways and Means Coordinator.  She notes it is important to plan for and get fundraiser information to Steph Kennedy as quickly as possible to have the best chance of approval for our requested fundraisers.  Rhonda noted that many groups have started early this year and that is becoming more difficult to get time and space for fundraisers.  Suggestion was made that SGMB consider continuing with R&K, Carmen’s, and Grim Bean, in addition to seeking out other options.  Matt (with Carmen’s Ice Cream) has expressed that he loved working with SGMB and would like to continue working with SGMB.  He has spoken with Steph Kennedy about trying to get a banner placed in the stadium.  As well, he is interested in participating with the 2024 Marching Spectacular if possible.

Rhonda will follow up with Kristen Henning to have old fundraisers removed from the SGMB website.

It is noted that SGMB’s insurance date is showing as inaccurate for facilities use.  There have been multiple attempts to get this corrected.  SGMB’s insurance is current and active, despite the date that shows (2009). 

All grocery cards have been sold for the 2023-2024 year.  Jessie will review this year’s sales records to determine ordering for the next school year.  As well, consideration will be given to ways of promoting grocery card sales. 

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE

There is no new information to be shared at this time.

STUDENT ACCOUNTS

In May, students added a total of $1,587.28 into Student Accounts through the following fundraisers: Tidal Wave ($336), R&K ($699), Grocery Cards ($114) and RaiseRight ($438.28). The only fundraising opportunity for June is the Gift Card programs. Reimbursement requests totaling $1,051.82 were received for 6 seniors bringing these accounts to $0. This leaves 22 senior accounts with available funds just under $1,200.  The last day to submit Financial Request Forms for this fiscal year is June 14 to allow time for verification and processing. At the end of June, all remaining senior account balances will be transferred to the General Fund.

To recap the 2023-2024 year: $6,880.27 was added to Student Accounts through various fundraisers. There were 34 new students participating in fundraisers this year, and $1,149.95 was used to offset trip costs at the Intermediate, Middle, and High Schools. The Class of 2024 had, by far, the highest number of students with accounts but the Class of 2030 had the highest number of total fundraiser participation (Class of 2026 was a close 2nd).

SCHOLARSHIP COMMITTEE

High School Scholarship:   The following students from the Class of 2024 were awarded SGMB scholarships:  Tanner Glace, Leland Klinedinst, Ashlyn Tyson, Finley Ritenour, Evelyn Messinger, Jacob Ross, and Haley Hake. 

Amy continues to seek a volunteer to oversee the 2025 High School Scholarship.  She will plan to update and share the application and all supporting materials with directors and is looking for someone to oversee the scoring committee and finalize the list of scholarship winners.  She will provide any information needed and support as able; please contact Amy if interested in taking on this responsibility.  

Middle School Scholarship: Aidan Miller and Finnley Brewer were awarded the Kevin G. Baum Middle School Scholarship. 

PROCEDURES AND BYLAWS

There is no new information to share at this time.

WEBSITE

There is no new information to share at this time.  Please share all documents in Word format for posting on the website. 

TRI-M LIAISONS

Thank you to this year’s Tri-M representatives.  It was noted that Tri-M will need to identify representatives for the 2024-2025 school year.  SGMB suggested that Tri-M consider Lucas Buhrman (2024-2025 Tri-M President) and an underclass student.  Tri-M officers will discuss and make a decision about meeting participants. 

UNFINISHED BUSINESS

There is no unfinished business at this time.

NEW BUSINESS

Election proceeded for 2024-2025 executive positions, as nominated during the 5/2024 meeting.  The officer slate was accepted and includes the following: 

·      President:  Rhonda Wastler

·      Vice President:  Heather Beveridge

·      Secretary:  Amy Buhrman

·      Treasurer:  Autumn Tyson

·      Ways and Means:  Nikki Myers

·      Student Accounts:  Theresa Kramer

Barb Brenneman made a motion to approve all nominated candidates, and Dan Brenner seconded.  Motion carried. 

Autumn presented the draft 2024-2025 budget for final review and approval.  Following one change, Jessie Henning motioned to approve the budget as amended.  Motion was seconded by Barb Brenneman.  Motion carried. 

Autumn noted that there has been a cost increase for QuickBooks this year.  Theresa Kramer moved to approve up to $320 for the purchase of QuickBooks renewal, to come out of the General Fund.  Dan Brenner seconded.  Motion carried. 

ADJOURNMENT

The next membership meeting is scheduled for Monday 8/5/2024, at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 8:20pm was made by Autumn Tyson and seconded by Dan Brenner.  Motion carried.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS

The May 6, 2024 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:02pm.  A quorum was determined to be present, and meeting participant introductions were completed.

SECRETARY’S REPORT

Minutes from the April 3, 2024 meeting were reviewed with several changes noted.  A motion to approve the amended minutes was made by Autumn Tyson and seconded by Scott Glace.  Motion carried. 

TREASURER’S REPORT

SGMB balance sheet was presented with the following balances:

A motion to approve the treasurer’s report was offered by Barb Brenneman and seconded by Theresa Kramer.  Motion carried. 

DIRECTOR’S REPORTS (Tackett, Robinson, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp)

Dan Fake:  There is a lot of activity during the month of May.  Orion has 4-5 performances, and chorus has 2 performances.

Kyle Showalter:  The music department is cruising to the end of the school year.  The high school instrumental concert took place two weeks ago.  This was the first time a combined full orchestra and band piece has been presented.  Directors are looking at other ways to enhance performance ensembles for future performances. This past weekend was a great one for the jazz festivals.  A lot of compliments were received from the Northern school district; this was the group’s first time attending the festival.  Mr. Showalter met with 5 students and their families for this summer’s Youth Music Abroad program.

Dan Brenner:  Thank you to everyone who supported all live performances for the modern band and the jazz groups.  Spring Grove has such a dedicated music loving community.  Our students took notice!  Thank you!  Select Modern Band has one final performance this year on 5/14/2024. The group will be performing an acoustic set at the High School Scholarship Banquet.

UPCOMING EVENTS/PERFORMANCES

Upcoming Calendar of Events

·      HS Spring Choral Concert- May 10th 7pm

·      MS 8th Grade Awards (Orion performs)- May 9th 

·      Marching Band Parent Meeting May 13th- 6PM

·      Scholarship Foundation Banquet May 14th, Select Modern Band performs

·      MS Spring Concert- 5/16

·      MS Knoebels Trip- 5/17

·      May 20th- Music Department recognition during School Board Meeting- Orion performs

·      Marching Band Spring Rehearsals May 20, 22, 28, 30

·      No Booster Meeting in July!

·      Marching Band Mini Camp July 15, 16, 17

·      Marching Band- Band Camp July 29, 30, 31, Aug 1, 5, 6, 7, 8

·      Fall 2024 Music Booster Meeting August 5th- Booster and Directors Dinner TBD

·      2024 Band Night, Sept. 20th

·      2024 Marching Spectacular Sept. 28th

·      2024 Homecoming Oct. 4/5th

·      2024 Senior Night Oct 11th

Once the final event schedule is set for the 2024-2025 year, SGMB will set a calendar for potential volunteer and fundraising needs.  This will be discussed at the June meeting.

WAYS AND MEANS

Spring Fundraisers:  31 students sold participated in the R&K sandwich sale, and 18 students participated in the Tidal Wave car wash voucher sale; 15 students participated in both.  SGMB ordered 175 car wash vouchers to cover the sale of 168 vouchers.

Carmen’s Ice Cream sales have been steady at each concert; SGMB has not yet reached 100 sales.  Suggestion was made that communication be sent to families ahead of each concert or event where ice cream will be sold in order to further encourage sales.  

Grocery Cards:  Jessie Henning noted that there are a few grocery gift cards left for sale this year.  A Remind will be sent out with gift card information, and any remaining gift cards will be available for purchase (cash or check only) during fundraiser pickup. 

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE

There is no new information to be shared at this time.

STUDENT ACCOUNTS

In April, students added a total of $198.62 into Student Accounts through the ongoing RaiseRight program. Tidal Wave and R&K totals will be reflected in the May report. Seven students transferred funds to offset the cost of the Middle School trip. In addition, reimbursement requests totaling $949.55 were received for 6 seniors bringing all accounts to $0. This leaves 28 senior accounts with available funds just over $2,000.

SCHOLARSHIP COMMITTEE

High School Scholarship:   The scholarship banquet will take place on Tuesday, 5/14/2024.  SGMB is sponsoring two tables again this year; SGMB representatives at the banquet will include Amy, Rhonda, Kyle, and Abby.

Middle School Scholarship: All applications have been reviewed, with two recipients determined.  Award packets were assembled to include a certificate, award letter, the financial transaction form, and information about SGMB.  Awards will be presented at the SGAMS Spring Concert on 5/16.  Thank you to those who volunteered to review application submissions. 

PROCEDURES AND BYLAWS

A proposed revision was made to by-laws to allow the potential for families to transfer funds between student accounts for immediate family members, subject to review and approval.  With no changes to suggested language, Kyle Showalter made a motion to approve the amended by-law, and Scott Glace seconded the motion.  Motion carried.  Theresa Kramer will update by-laws to reflect this change. 

WEBSITE

There is no new information to share at this time.  Please share all documents in Word format for posting on the website. 

TRI-M LIAISONS

No updates at this time.

UNFINISHED BUSINESS

There is no unfinished business at this time.

NEW BUSINESS

Kyle Showalter presented a request to SGMB for the purchase of a new Pearl Adams 4.3 Octave Marimba from Menchey Music at the cost of $2500.  Menchey Music is clearing out inventory and has reached out to all local school districts with an offer to sell this instrument to the first school who commits to the purchase.  The marimba retails for $5940.  If not purchased by a school, the instrument will be offered to the public at a higher price.  Spring Grove presently has 24 percussionists between grades 7-12, with more on the way from the intermediate school.  Directors have been planning to purchase more keyboard instruments in the coming years.  All resources have been exhausted with the district, and it was noted that deals like this are not often available.  Theresa Kramer made a motion to approve the purchase of the marimba from Menchey Music at a cost of $2500 from the General Fund.  Barb Brenneman seconded the motion.  Motion carried.  Kyle will work with Menchey Music to complete this purchase. 

A review of meeting dates for the 2024-2025 school year was completed.  The meeting that would typically be held on 9/2 will be moved to Wednesday, 9/4, as the district is closed on 9/2.  The SGMB and directors’ dinner and meeting will be planned ahead of the 8/5/2024 meeting.  Rhonda Wastler will submit the 2024-2025 meeting schedule to Facilities for review and approval.  Once approved, the final schedule will be shared with the group.   

The following SGMB members have been nominated for 2024-2025 Executive Positions, with voting to take place at the 6/3/2024 meeting:

President:  Rhonda Wastler

Vice President:  Heather Beveridge

Secretary:  Amy Buhrman

Treasurer:  Autumn Tyson

Ways and Means:  Nikki Myers

Student Accounts:  Theresa Kramer

Autumn Tyson presented a draft budget for the 2024-2025 school year.   A line-by-line review was completed with several proposed adjustments made.   The budget will be presented for final review and vote at the 6/3/2024 meeting.  

Tim Bupp presented information on WiddyUP as a potential fundraiser option for SGMB.  WiddyUP is a video fundraising platform; additional information can be found at https://www.widdyup.com.  There is a $250 cost to start the program and set it up.  The program is then run by a designated admin who must approve all videos ahead of publishing.  Autumn will look into requirements for messaging and practices for designation of funds received through this type of fundraising.  Tim will share additional information for consideration. 

ADJOURNMENT

The next membership meeting is scheduled for Monday 6/3/2024, at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 9:08pm was made by Autumn Tyson and seconded by Tim Bupp.  Motion carried.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS

The April 3, 2024 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:04pm.  A quorum was determined to be present, and meeting participant introductions were completed.

SECRETARY’S REPORT

Minutes from the March 4, 2024 meeting were reviewed with several changes noted.  A motion to approve the amended minutes was made by Autumn Tyson and seconded by Tracey Glace.  Motion carried. 

TREASURER’S REPORT

SGMB balance sheet was presented with the following balances:

A motion to approve the treasurer’s report was offered by Theresa Kramer and seconded by Dr. David Dietrich.  Motion carried.

Annual Budget:  Autumn will send all directors a digital draft version of this year’s budget with actuals for the current year and the past two years for review as SGMB begins to put together a budget for the 2024-2025 year.  Please send Autumn information on potential adjustments.  A draft budget will be available for review at the May meeting ahead of review and approval in June.   

DIRECTOR’S REPORTS (Tackett, Robinson, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp)

Abigail Kirkpatrick:  A handful of high school students performed solos and duets at the Celebrate the Arts festival.  This month, Lucas Buhrman will be representing Spring Grove Area High School as a vocalist in the inaugural PMEA All-State Contemporary A Capella Ensemble.  Mrs. Kirkpatrick will also be attending the festival as a chaperone for the A Capella group.  A student teacher, Tyler Raubenstein, will be supporting the orchestra and choirs until 5/3/2024.  The Spring Instrumental concert will take place on 4/25/2024.  On 4/30/2024, Concert Choir and Expressions will be performing at the Brethren Home at Cross Keys Village.  Through the high school miscellaneous line items in the budget, SGMB will be supporting the purchase of an additional Fred Waring Director’s Award for Chorus and will also be sponsoring Lucas Buhrman’s District 7 coach bus ride to the PMEA All-State Festival.   

Dan Brenner:  This is the start of a busy season!  From 4/5/2024 through 5/5/2024, Mr. Brenner notes there are 17 performances/rehearsals in 31 days.  Select Modern Band will be performing during Mini-THON during the 7:30 hour.  On 4/8/2024, Select Modern Band will travel to a conference in Harrisburg.  Other upcoming performances include the District 7 Modern Band Festival (4/12-4/13), performance as a spotlight ensemble at the PMEA All-State convention (4/18-4/19), Spring Modern Band Concert (4/26), and the Modern Music Invitational (4/27).   Select Modern Band will perform an acoustic set at the upcoming Scholarship banquet.   Jazz Band will also be performing at Cross Keys on 5/2.   Mr. Brenner extended his thanks to SGMB; with so many students being accepted into festivals and increased costs of those festivals, funds from SGMB have helped to make attendance possible.

Tim Bupp:   Sousa's March Mania ended with 42 participants. Four made it to the final round with one student winning the championship. The Beginning Band and Orchestra Concert is schedule for 4/16/2024. SGI’s upcoming trip is ready to go. The '24-'25 Performance Calendar is in the final confirmation phase and should be available for the June meeting.  For the 12th year in a row, SGASD has been awarded with the distinction of being one of the Best Communities for Music Education in the nation. Thank you to SGMB and the community for the important and integral role played in keeping music strong at SGASD!

UPCOMING EVENTS/PERFORMANCES

Upcoming Calendar of Events

·      SG Band Day- 4/3 @ HS

·      Music Dept. Star Wars Trip- 4/5

·      Select Modern Band- 4/8 @ Capital Area Intermediate Unit

·      Beginning Band and Orchestra 4/16

·      HS Spring Instrumental Concert - 4/25 @ 7pm

·      HS Modern Band Concert- 4/26 @ 7pm

·      HS Modern Band Invitational- 4/27 Willow Grove PA

·      Jazz weekend May 4 (Jump into Jazz & Swing into Spring) & 5th HS Concert

·      HS Spring Choral Concert- May 10th 7pm

·      MS 8th Grade Awards- Orion Performs prior to start, May 9th

·      ITS- Senior One Acts- May 9 & 11th

·      MS Spring Concert- 5/16

·      MS Knoebels Trip- 5/17 

WAYS AND MEANS

Sales of Carmen’s Ice Cream have gone well; SMGB will be selling ice cream at several additional upcoming performances, including the upcoming Jazz Festival.  Several volunteers are already available, and Tracey will seek additional volunteers to support sales.  At this time, four flavors are available, with a request to consider a fifth or sixth flavor.  SGMB will keep Carmen’s on the list of fundraisers options at future events.  Tracey will share contact information. 

Fundraiser recap:  Grim Bean was a successful fundraiser; it is recommended that SGMB keep this option on the list for a pre-holiday sale next school year.  Gertrude Hawk was an easy fundraiser.  Suggestion was made to keep several challenges in mind (shipping issues, some damaged merchandise, and some lack of communication/follow through) if considering Gertrude Hawk for a future fundraising option. 

Current fundraisers:  R&K Subs/Sandwiches and Tidal Wave Car Wash voucher orders and payment are due 4/22/2024.  All items will be available for pick-up on 5/7, 4pm-7pm.

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE

There is no new information to be shared at this time.

STUDENT ACCOUNTS

In March, students added a total of $2,018.55 into accounts through various fundraising activities - Gertrude Hawk ($1,722.47), RaiseRight ($284.08) and Grocery Cards ($12). There were several first-time participants in both Gertrude Hawk and RaiseRight. Three students transferred funds to offset the cost of the HS Star Wars trip. In addition, reimbursement requests were received for 2 seniors bringing both accounts to $0. All senior account letters have been distributed. There are currently 34 senior accounts with available funds close to $3,000.

SCHOLARSHIP COMMITTEE

High School Scholarship: High school applications scoring was finalized in March, and scholarship recipient information was sent to SGASF ahead of the 3/27 deadline.  The scholarship banquet will take place on Tuesday, 5/14/2024.  SGMB will sponsor two tables again this year.  Amy is working with Autumn and the scholarship committee to finalize the attendee list for submission. 

Middle School Scholarship: Application review is in process, with a review deadline of 4/20/2024.  Thank you to those who volunteered to review application submissions. 

PROCEDURES AND BYLAWS

Student Accounts (sharing/transferring):  A question was presented regarding whether families with multiple students are permitted to transfer funds between student accounts to cover costs.  At this time balance transfer is only written into fundraising policy related to senior accounts.  Theresa Kramer will draft an update to the fundraising policy for review and vote at the May meeting.

Board Policy 913.1—School-Affiliated Organization update:  The district school board has begun to review and complete updates based on board policies and has shared expectations for information needed from all district-affiliated organizations.  After a clarifying conversation, it was confirmed that SGMB is doing what is needed.  When making change or doing something new, SGMB should consider sending an update to the appropriate board contact (i.e. end of year audit, proposed budgets, etc.).

WEBSITE

There is no new information to share at this time.  Please share all docs as Word documents for posting on the website. 

TRI-M LIAISONS

Tri-M is working to finalize a date for this year’s Tri-M Showcase.  SGMB thanked Tri-M for the group’s volunteer response whenever a need arises. 

UNFINISHED BUSINESS

2024-2025 Officers:  SGMB is preparing for officer nominations ahead of the May meeting.  The Vice President position is has remained vacant this year.  As well, the Ways and Means position, currently held by Tracey Glace, will be vacant at the end of Tracey’s term.  Rhonda shared a plan to share information and flyers about SGMB, requesting consideration for support of and participation with the organization.

NEW BUSINESS

There is no new business to report at this time.

ADJOURNMENT

The next membership meeting is scheduled for Monday 5/6/2024, at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 8:03pm was made by Autumn Tyson and seconded by Scott Glace.  Motion carried.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS

The March 4, 2024 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:06pm.  A quorum was determined to be present, and meeting participant introductions were completed.

SECRETARY’S REPORT

Minutes from the February 5, 2024 meeting were reviewed with several changes noted.  A motion to approve the amended minutes was made by Tracey Glace and seconded by Nikki Myers.  Motion carried. 

TREASURER’S REPORT

SGMB balance sheet was presented with the following balances:

A motion to approve the treasurer’s report was offered by Theresa Kramer and seconded by Tracey Glace.  Motion carried.

DIRECTOR’S REPORTS (Tackett, Robinson, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp)

Kyle Showalter:  The York County High School Band Festival included five SG students:  Julia Tackett (Flute), Hailey Graff (Clarinet), Alyssa Beyer (Clarinet), Bryan Myers (Alto Sax), and Hunter Ellis (Horn).  York County High School Jazz Band included Ben Thatcher (Trumpet).  Seven students participated in the York County Middle School Band:  Connor Shaffer (Alto Sax), David Alvarez-Chavez (Trumpet), Rowan Bonner (Horn), Logan Shearer (Horn), Tony Stauffer (Tuba), Finnley Brewer (Percussion), and Micah Henning (Percussion). 

The high school has an upcoming music trip on Friday, April 5^th, as the Baltimore Symphony performs the soundtrack to “Star Wars: The Force Awakens” live while screening the movie.  The department did not meet the minimum number of people to keep the same rate that was quoted.  Notable Student Travel was able to change the coach bus to a smaller (40-passenger) bus to reduce the cost.  The deficit will be $494.00.  The decision has been made to use funds from the High School Trips and Travel budget line.  Spring Grove Band Day will take place on Wednesday, April 3, 2024.  Dr. Mark Lortz, clinician (Director of Bands at Stevenson University), will work with the high school and middle school concert band students for a portion of the day.  The fee for Dr. Lortz’s services will be $300.00.  The high school cafeteria will provide lunch for Dr. Lortz and Kyle Showalter (somewhere in the neighborhood of $10-$20 total).  Overall, total cost for the day should be approximately $325.00.  This will be covered using the “Miscellaneous” line item for the High School.  Band uniforms have been approved with the district covering 100% of the cost. Receipt of the new uniforms is expected sometime in mid to late July.  Marching Spectacular invitations have gone out to many bands across Lancaster, York and Adams counties, with more invitations sent than have been in the past.  Kyle is also going to reach out to Mark Lortz to inquire whether the Stevenson University band might be willing to participate as the exhibition band for the show. If they are not available, outreach will be made to Shippensburg, Millersville, and/or the Lancers.  In 2025, the event will need to move up by one week, in the hopes of increasing participation and to avoid Homecoming season.  Planning has begun for Marching band.  There will be a mandatory meeting in May.  Instead of two mini-camps during the summer, there will be evenings in May where members will meet.  Only one mini-camp will take place in June/July. 

Abigail Kirkpatrick:  Congratulations to all involved on an amazing Musical weekend.  Region V Chorus takes place on Friday (3/8) and Saturday (3/9), beginning at Dover and ending at Messiah.  Ashlyn Tyson and Lucas Buhrman both advanced to the Region chorus.  Evelyn Messinger and Lucas Buhrman were both accepted in the District 7 Vocal Jazz group.  Looking ahead to April, Lucas Buhrman will be participating in the inaugural All-State A Capella ensemble.  Spring Grove is welcoming Tyler Raubenstein as a student teacher from York College; he will support both choir and orchestra.  Choir Day will take place on 3/19.  Based on feedback, this event will be run in-house, with no support from an external clinician.  Encore awards will take place at the end of April; performances will be determined at a later date. 

Dan Brenner:  A student teacher, Tommy Morris from York College (a percussion major with piano and sax background) will be supporting both modern band and general music.   Select Modern Band’s February performance at the Appell Center was fantastic!   The group will also be opening for the Arrival concert, and there are several other upcoming performances, including the PMEA State Conference and the Modern Band concert.

A request was submitted for funds to support Select Modern Band’s travel expenses to the PMEA event.  As funds are available in the High School Trips/Travel line of the SGMB budget, a vote is not required for this request.

Tim Bupp:  SGI Band is participating in March Mania sponsored by the USMC Band. Just like NCAA March Madness, marches (instead of teams) go up against each other during the month of March. Thirty students completed brackets and will follow along daily until the end of the month to see who reigns victorious. March 26th is the SGI concert. New this year will be student conductors. Mr. Bupp stepped off the podium to get into sections and give direct instruction to sections and the student conductors rose to the occasion to become student leaders.  They will be featured during the spring concert. Please take time to thank the leadership team for supporting music in Spring Grove schools. It is notable that neighboring districts are publicly considering not filling music positions. SGASD has a position that is currently being filled, and the administration has been in full support of this.

UPCOMING EVENTS/PERFORMANCES

Upcoming Calendar of Events

Arrival: Music of Abba- Concert 3/7/24 @ 7pm (Select Modern Band opens)

Region V Chorus Festival 3/8-3/9 Messiah (Lucas B and Ashlyn T)

District Vocal Jazz Festival 3/15-3/16 Central HS (Lucas B and Evelyn M)

District Chorus Day - 3/17/24 (all day at HS)

Paradise Elem Night of Music 3/19 @ PES 6 pm

SGE Night of Music 3/20 @ HS 6 pm

New Salem Night of Music 3/21 @ NS 6 pm

Celebrate the Arts 3/23 @ HS 9-3pm

Fundraiser Pick up (Gertrude Hawk/Grim Bean Coffee) 3/26 @ HS cafe 4-7 PM

SGI Spring Concert 3/26 @ SGI 6 pm

Next Meeting- 4/3 (Wednesday) 7pm

WAYS AND MEANS

Current fundraisers:  Students sold 129 single bags of coffee and 18 samplers from Grim Bean. Product pick-up is scheduled for next week, and items will be stored in the music department concessions/spirit store area ahead of student pick up.  Fifty students participated in the Gertrude Hawk fundraiser.  Sales qualified Spring Grove for 45% profit which will be split evenly between student accounts and the General Fund.  Pick-up for both fundraisers is scheduled for 3/26/2024.

Upcoming fundraisers include Tidal Wave (car wash vouchers) and R&K Subs and Sandwiches.  Forms will be available starting at the 3/26/2024 pick-up, with a due date of 4/22/2024 and pick up date of 5/7/2024. 

Carmen’s Ice Cream has moved into the district.  The owner is willing to deliver a freezer to concert locations and will move the freezer between locations ahead of each concert. Individual 6-ounce cups would be available for sale.  Suggestion was made to try 100 cups, four flavors (25 each).  SGMB only pays for the cups that sell.  The first concert would be at PES on 3/19/2024.  Tracey is available to sell at upcoming concerts if the group is interested in trying this.  It was noted that the Jazz Festival would also be a huge opportunity for this fundraiser.  Tracey will contact school principals to secure permission to move forward.   

Grocery Cards:  Grocery cards are available for sale.  Please continue to advertise this fundraising opportunity. 

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE

There is no new information to be shared at this time.

STUDENT ACCOUNTS

In February, students added $203.75 in their accounts from The Grim Bean fundraiser and $179.03 from the ongoing RaiseRight program. SGMB is still waiting on final numbers from Gertrude Hawk. In addition, 2 Intermediate School students used funds for their upcoming trip.  One "Senior" account was closed out; this was a 2023 graduate who had the wrong year listed in SGMB’s spreadsheet. Since it was an internal error on our end, an extension was granted for reimbursement request through the 2024 fiscal year. Once final Gertrude Hawk totals are available, senior account letters will go out to all active senior music students.  There are currently 38 senior accounts totaling slightly over $3,000.

SCHOLARSHIP COMMITTEE

High School Scholarship:  The window for submission of high school scholarship applications closed on Thursday, 2/29/2024.  Amy will pick up any submitted paper applications on 3/5/2024, and application scoring materials will be shared by the end of the day on Sunday, 3/10/2024 (at the latest) with those who have volunteered to score applications (Rhonda Wastler, Theresa Kramer, and Kyle Showalter).  Final recipient information must be submitted to SGASF no later than 3/27/2024.  This year’s Scholarship banquet is scheduled for 5/14/2024. 

Middle School Scholarship: The application window for the middle school scholarships closed on 2/29/2024, with 12 applications submitted.  Amy requested at least 6 volunteers to review and score applications and received interest from Lucas Buhrman, Autumn, Nikki, Tim, and Rhonda.  Tracey will contact Trista for interest.  Amy will contact several previous SGMB members who have assisted over the past several years (Kathy Kraft and Erin Meyering).   

PROCEDURES AND BYLAWS

There is no new information to share at this time.

WEBSITE

There is no new information to share at this time.  Please share all docs as Word documents. 

TRI-M LIAISONS

There is no new information to share at this time.

UNFINISHED BUSINESS

Celebrate the Arts:  The group agreed to the selection and sale of items from the Spirit Store, to include apparel and other odds and ends.  Volunteers will be needed to sell merchandise. 

NEW BUSINESS

Marching Spectacular:  See Director’s report (Kyle Showalter) above.

Mums:  It is now planting season for Mums.  There is a cost increase to $5 per plant (from $4.50) due to increased fertilizer costs.  During the past two years, this fundraiser has not met targeted sales goals, with factors including taxes and not selling out.  After discussion, SGMB agrees that mum sale will not be held in 2024. 

Spirit Store:  Heather Beveridge will serve as the new Spirit Store coordinator. 

SGMB Membership and Officers:  The group is encouraged to continue efforts to draw in additional active members.  Officer nominations will be coming up in the spring.  There is currently an open Vice President position, and Ways and Means will be open after end of the current school year.

Concessions for Arrival concert:  A request was received on 2/29 for SGMB to run concessions at the upcoming Arrival concert.  100% of profits from concessions would go to SGMB.  There are 400 bottles of water and about 6 cases of chips/pretzels/popcorn available, all donated.  Rhonda will respond to confirm SGMB willingness to sell limited concessions.

ADJOURNMENT

The next membership meeting is scheduled for Wednesday, 4/3/2024, at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 8:44pm was made by Autumn Tyson and seconded by Theresa Kramer.  Motion carried.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS

The February 5, 2024 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:20pm.  A quorum was determined to be present, and meeting participant introductions were completed.

SECRETARY’S REPORT

Minutes from the January 3, 2024 meeting were reviewed with several changes noted.  A motion to approve the amended minutes was made by Autumn Tyson and seconded by Nikki Myers.  Motion carried. 

TREASURER’S REPORT

SGMB balance sheet was presented with the following balances:

A motion to approve the treasurer’s report was offered by Theresa Kramer and seconded by Nikki Myers.  Motion carried.

DIRECTOR’S REPORTS (Tackett, Robinson, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp)

Tim Bupp:  Planning for the SGI Music Department trip is complete, with 182 students and 54 parents participating. Final payment from everyone is due March 15^th for bills to be paid in April. Spring Grove’s Best Communities for Music Education application was submitted last week. We will learn the results of this application in late March/early April. Agreements for new Marching Band uniforms have been signed.  There is a 3-to-6-month window for delivery of the new uniforms.

Abigail Kirkpatrick:  On Saturday, January 27th, Ashlyn Tyson and Lucas Buhrman BOTH advanced to the PMEA Region V Chorus Festival for the second year in a row with their successful reaudition at the district level festival. The Region V Chorus Festival will be held at Messiah University March 8-9.  As well, Lucas Buhrman made the first-ever PMEA All-State Contemporary a Cappella Ensemble. Students from the entire state of Pennsylvania auditioned for one of 24 spots in this new ensemble. The All-State festival is held in Erie, PA in April and features students from all over PA in a wide variety of music ensembles. This year alone, Lucas has qualified for the PMEA District 7 Chorus, Region V Chorus, District 7 Vocal Jazz, York County Orchestra, District 7 Orchestra, and the All-State Contemporary A Cappella Ensemble. This is truly extraordinary- please congratulate him on these immense achievements.

Dan Fake:  Here is a quick recap of this year’s York County Choral Festival. The festival hosted around 100 singers from 9 districts and 11 schools. This is an increase of about 25 singers from previous years, which is exciting!  The 2024 festival is 100% York County: the guest directors teach at Southern and Dover, the accompanist teaches at Suburban, and Spring Grove hosted. Profit from this year’s festival will go to next year’s host to set the foundation for the 2025 festival. There is one district who has not paid yet. That district communicated there was an error and they had to restart the request for funds. As soon as that check arrives, Mr. Fake will notify Autumn and Rhonda to let them know.

Will Robinson:  Mr. Robinson will be retiring from the district at the end of the current school year. 

UPCOMING EVENTS/PERFORMANCES

Upcoming Calendar of Events

2/8-2/10:  District 7 PMEA Orchestra Festival

2/12:  Grim Bean Coffee and Gertrude Hawk Candy orders due

2/14:  SG District Orchestra event

2/16: Gertrude Hawk online sale ends

2/17:  Select Modern Band – York County Honors Festival

3/1-3/3:  Spring Musical—Frozen Jr.

3/4:  March SGMB Membership meeting

3/26:  Grim Bean and Gertrude Hawk Fundraiser Pickup

WAYS AND MEANS

Current Fundraising:  Pickup for Gertrude Hawk and Grim Bean orders falls on the same day as the SGI concert.  Any orders not picked up will be taken to SGI.  To date, there have been 25 online orders connected with 14 students, and the $1000 minimum sales requirement has been met.

Upcoming Fundraising:  Tidal Wave coupons will be sold for $10 each, with $2 from each sale going to student accounts.  Theresa will assist with creation of the order form for this sale.  An initial 100-coupon purchase is required, with increments of 25 that may be purchased after the initial 100.  The spring R&K sale will begin on 3/25; students will earn $1 per sandwich/sub sold.

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE

There is no new information to be shared at this time.

STUDENT ACCOUNTS

January was a quiet month for Student Account activity. Students added a total of $115.07 into their accounts through the ongoing Raise Right program. We had one student request a reimbursement from their account. The status of all current seniors was identified with the help of Directors and Mrs. Ehrich. Letters will begin going out to students in February, starting with those no longer active in the music department. Letters for seniors still active in the department will go out after the February fundraising totals are done.

SCHOLARSHIP COMMITTEE

High School Scholarship:  Applications are still available for all Spring Grove High School seniors involved with the music department.  Application deadline is 2/29/2024.  Any paper applications will be picked up from the high school guidance office no later than 3/6/2024.  Rhonda Wastler, Theresa Kramer, and Kyle Showalter have expressed interest in assisting with application review and scoring. 

Middle School Scholarship:  Scholarship information and applications were shared with all SGAMS directors via email on 1/7/2024.  Applications should be submitted to directors no later than 2/29/2024.  A request was made for volunteers to review and score applications.  

PROCEDURES AND BYLAWS

There is no new information to share at this time.

WEBSITE

There is no new information to share at this time. 

TRI-M LIAISONS

The Tri-M apparel sale is live; sale closes 2/18/2024. 

UNFINISHED BUSINESS

Music Department Display Cases:  Tabled, pending information from the district.

Indoor Guard fundraising:  There is no new information at this time.

NEW BUSINESS

SGMB discussed upcoming events and will consider support that can be offered for each event. 

Arrival (ABBA Tribute band concert):  The upcoming concert is a benefit for SGAEF and is being run by an outside organization.  Select Modern Band will be the opening act.  Dr. Dietrich will inquire about any need for support (ushers) for this concert.

The Athletic department is struggling with volunteers for concessions; a representative reached out regarding any interest in assisting with events.  There are two games left for the season (tomorrow and possibly Wednesday).  This is something for SGMB to consider sharing in the future if there is interest. 

ADJOURNMENT

The next membership meeting is scheduled for 3/4/2024, at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 8:01pm was made by Tracey Glace and seconded by Lucas Buhrman.  Motion carried.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS

The January 3, 2024 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:09pm.  A quorum was determined to be present, and meeting participant introductions were completed.

SECRETARY’S REPORT

Minutes from the 12/4/2023 meeting were reviewed with several changes noted.  A motion to approve the amended minutes was made by Theresa Kramer and seconded by Autumn Tyson.  Motion carried. 

TREASURER’S REPORT

SGMB balance sheet was presented with the following balances:

A motion to approve the treasurer’s report was offered by Kyle Showalter and seconded by Tracey Glace.  Motion carried.

The final profit for Marching Spectacular was $8439.08.  Profits were split between the Scholarship Fund ($3000) and the General Fund ($5439.08).   

At the midpoint of the school year, it is anticipated SGMB may have an approximate $4000 shortfall.

There is a new PMEA rule this year that requires all monies for PMEA-related festivals to flow through PMEA; as such, the York County Orchestra Festival funds, originally intended to be “in and out” funds, need to go through PMEA.  SGMB will collect all funds and will then send a check to PMEA.  It is noted that this may also impact the process for the York County Middle School Choral Festival.  Kyle will follow up with Dan Fake regarding the middle school choral festival. 

DIRECTOR’S REPORTS (Tackett, Robinson, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp)

Tim Bupp:  The Best Communities for Music Education (BCME) closes at the end of the month. The department is currently compiling the information for this year’s application. As a general reminder, the program does not "judge" the quality of a program but rather the support structures and opportunities in place for students within the district (budgetary, facilities, outside opportunities, equal access across the district, etc.)

Concerts went well for the holiday concert cycle. The revamp of the SGI performance worked well as a first go. Directors are working on tweaks for the spring concert to better manage flow and performances.

Kyle Showalter:  All ensembles did a great job with winter concert performances.  On 1/7/2024, several small ensembles (duets and trios) will be performing in an event held by the York Twinning Association.  Brass/woodwind groups are performing at the Box Hill Mansion, and string ensembles will be performing at the York County History Center.  York County Band Directors Association will hold the high school county band selection meeting on 1/4/2024; more information will be shared at the next meeting. PMEA District 7 Band Festival is January 11-13, 2024 at Ephrata High School.  Bryan Myers will be participating on alto saxophone. Things are moving forward positively for the selection and purchase of new marching band uniforms.  Rhonda Wastler, Abby Kirkpatrick, and Kyle Showalter met with Dave Dietrich to discuss display cases; more information will be shared at a later date. 

Abigail Kirkpatrick (report shared immediately following the meeting):  Now that all have returned from break, high school musicians are officially in festival and musical season which will keep them very busy. In January, Frozen rehearsals begin, District Jazz auditions will take place on 1/19/2024, the York County Orchestra Festival will be held on 1/20/2024 (at SGAHS), and the District Chorus Festival will take place the following weekend. Spring Grove has five students participating in the York County Orchestra Festival: Lucas Buhrman, Leland Klinedinst, Libbi Brewer, Scarlett Barshinger, and Bryan Myers. Two singers are auditioning for District Vocal Jazz, and a handful of vocal students are auditioning for the all-new PMEA All-States Contemporary Vocal Ensemble via video audition this week. This ensemble is replacing the All-State Vocal Jazz Ensemble and will be a mix of jazz, Pentatonix-style arrangements, and other modern a cappella styles. To clarify, this is not Modern Band, but more of an All-State level version of the music Expressions performs.

UPCOMING EVENTS/PERFORMANCES

Upcoming Calendar of Events

1/7/2024:  York Twinning Association Twelfth Night event

1/8/2024: Singer/Songwriter Showcase-

1/11-1/13/2024:  PMEA District Band Festival

1/19/2024:  PMEA Jazz Auditions

1/20/2024:  York County Orchestra Festival

1/25-1/27/2024:  District PMEA Choral Festival

2/2/2024:  County MS Festival

2/2-2/3/2024:  County Band/Jazz Festival

2/3/2024:  Meet & Greet with Frozen Characters

WAYS AND MEANS

Grim Bean and Gertrude Hawk forms will be delivered to schools for distribution to students.  Orders will be due on 2/12/2024, and delivery is expected the week before pickup date (3/26/2024).  Online shopping will be available for Gertrude Hawk, using the SGMB organization ID number.  Because SGMB is a new organization to this fundraiser, there is a 40% profit for a minimum $1000 sales.   Profits will be evenly split between student accounts and the General Fund. There is a prize program as well, managed by Gertrude Hawk.  Grim Bean profits will also be shared between the General Fund and student accounts, with $1.25 going to students for each 12-ounce bag sold and $2.50 per sampler sold. 

Grocery Cards:  Since SGMB’s last meeting, there have been additional sales of $1900 by four students.  Information has been shared with Theresa for student accounts.  Jessie has contacted Giant to work through account issues and has received confirmation that the account is now ready for use.  Jessie will work with Rhonda over an additional challenge encountered with the account so that cards can be ordered. 

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE

There is no new information to be shared at this time.

STUDENT ACCOUNTS

There was not much Student Account activity in December. Students added a total of $351.31 to accounts from both the Grocery Gift Card and Raise Right ongoing programs. We had one student request a transfer to cover the Peter Pan high school trip. The only activities anticipated in January are the gift card programs and potential student account requests to cover various trips. Since we are in the new year, high school senior account communication will begin in the next month. This will start with sending high school directors a list of all Class of 2024 students on the current list to determine which are music students and which we need to get the help of administration to distribute letters to. There are 46 students on this list.

SCHOLARSHIP COMMITTEE

High School Scholarship:  Scholarship application information has been shared with all high school directors for distribution to students in the music department.  Applications are due by 11:59p on 2/29/2024, and students are encouraged to utilize the electronic application if possible.  Paper applications are also available and must be turned in on 2/29/2024 as well.  Amy will pick applications up from the office no later than Wednesday, 3/6/2024.  In order to be included with the SGASF banquet, a final list of recipients must be submitted by 3/27/2024.  As such, there will be a tight turnaround time for application scoring this year.  Amy requested volunteers for this work and received interest from Theresa, Rhonda, Kyle.  Additionally, Jessica Runk reached out to inform Scholarship banquet participants of a change in process for payment of scholarship funds.  SGASF has requested that all recipient checks are submitted to the SGASF Treasurer by the last week of June so that all awards monies are mailed together.  A note was made that Modern Band is missing from the list of district ensemble audition opportunities; Amy will make this correction in the electronic application.

Middle School Scholarship:  A review of the Middle School Scholarship essay questions and associated rubric was completed, and proposed revisions were shared with the agenda for this meeting.  A review of the proposed updates was completed.  A motion to accept the updated Kevin G. Baum Middle School Scholarship was provided by Barb Brenneman.  Tracey Glace seconded the motion.  Motion carried.  Middle School Scholarship application information will be sent to SGAMS directors by Friday, 1/12/2024; applications are due by 2/29/2024. 

PROCEDURES AND BYLAWS

There is no new information to share at this time.

WEBSITE

There is no new information to share at this time. 

TRI-M LIAISONS

Tri-M students have signed up as volunteers for the York County Orchestra Festival, with 3 signed up for setup, 4 for check-in, and 4 for donations of chips and water. As of today, students have committed to provide many of the items needed for the Singer-Songwriter Coffeehouse, with volunteers still needed for ½ gallon of oat milk and a box of regular individual creamers.  The deadline for signup is Friday (1/5/2024).  Autumn Tyson confirmed she will pick up any additional items needed ahead of Monday’s event.  Tri-M plans to make buttons for sale at all performances of “Frozen.”  It was noted by SGMB that Tri-M will need to plan for volunteers to sell buttons, noting that this was a challenge during last year’s musical. 

Tri-M Music Department apparel sale:  Tri-M officers and advisors reviewed the online store before the start of winter break and identified a few needed updates.  As soon as those are completed, the store will be opened.

UNFINISHED BUSINESS

Music Department Display Cases:  Tabled, pending information from the district.

Indoor Guard fundraising:  There is no new information at this time.

NEW BUSINESS

Singer/Songwriter Coffeehouse:  Suggestion was made to consider sharing donations received with Tri-M.

ADJOURNMENT

The next membership meeting is scheduled for 2/5/2024, at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 8:16pm was made by Autumn Tyson and seconded by Kyle Showalter.  Motion carried.