Boosters - Music

SGMB MEMBERSHIP MEETING AGENDA 

January 5, 2025, 6 pm @ HS Conference Room 51

https://sgasd-org.zoom.us/j/4040117586

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS:  2 minutes

Available NOTES page for those who would like it

SECRETARY’S REPORT: 5 minutes 

Minutes from December Membership Meeting- Stephanie Wethington

TREASURER’S REPORT: 5 minutes

Current Treasurers report as of 

VICE PRESIDENT’S REPORT: 2 minutes 

DIRECTOR’S REPORTS: 15 minutes

Tackett, McGreevy, Fake, Naglich, Kirkpatrick, Brenner, Bupp, Messersmith, Eckersley

Please provide detail for minutes to Rhonda Wastler – wastlerrhonda@gmail.com and Stephanie Wethington SGMB.Communications@gmail.com 

TRI-M REPORT: (1 minute)

UPCOMING EVENTS/PERFORMANCES: 1 minute

Concerts/Auditions/Performances:

WAYS & MEANS: 10 minutes 

Fundraising (Myers/Gutshall)

Restaurant of the Month

• Chipotle- April 3rd (Hanover)

Fundraisers

• R & K
  • Sale Jan. 6th- Jan. 20th
  • Orders are due Tues. Jan 20th
  • Delivery Tuesday Feb. 3rd
• Gertrude Hawk Candy Bars & Mini Bundt Cakes
  • Sale Feb. 3- Feb. 17th
  • Orders due Feb. 17th
  • Delivery around March 18th
  • Helpers will be needed for sorting (Tri-M/ volunteers)
  • Pick up scheduled for March 24th (tentative)
• Dates are subject to change as needed. Preliminary fundraisers have been scheduled with the district.

Grocery Cards- (J. Henning)  Presenting the new link  https://forms.gle/tTvEaJfk2YNZmcgZ8

PUBLICITY/COMMUNICATIONS/CORRESPONDENCE:  1 minute

No report

STUDENT ACCOUNTS: 5 minutes

Account Balances and Transfers- Theresa Kramer

SCHOLARSHIP COMMITTEE: 1 minute

M.S. and H.S Scholarships- Buhrman

Distribution and scheduling for the Scholarships

PROCEDURES/BY-LAWS: 1 minute

No report

WEBSITE: 1 minute

No Report

UNFINISHED BUSINESS: 20 minutes

NEW BUSINESS: 10 minutes​​​​​​​

ADJOURNMENT:   Next meeting will be Feb. 2, 2026 @ 7pm  Zoom/Conference Room 51 @ HS

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS (Wastler)

The October 6, 2025 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:03pm.  A quorum was determined to be present.   

SECRETARY’S REPORT (Stephanie Wethington)

Minutes from the September 3, 2025 meeting were reviewed with several changes noted and fixed accordingly.  A motion to approve the edited minutes was made by  Nikki Myers and seconded by Barb Brenneman.  Motion carried.  

TREASURER’S REPORT (Autumn Tyson/Rhonda Wastler)

SGMB balance sheet was presented with the following balances: 

Also, here is a brief overview of where we stand with the Marching Spectacular. Autumn will give a more in depth report at the November meeting.

• $17,517.19 - income
• $9220.72 - expenses at this time
• $8296.47 - profit at this time
• $3000 - of that to Scholarship
• $5296.47 - general fund profit currently

 A few additional income and expenditures are expected. Autumn hopes to have a more final report in November.

A motion to approve the treasurer’s report was offered by Katherine Tackett and seconded by Laura Gutshall.  Motion carried.

VICE PRESIDENT’S REPORT

No report

DIRECTOR’S REPORTS (Brenner, Bupp, Eckersley, Fake, Kirkpatrick, McGreevy, Messersmith, Naglich, Tackett) 

Dan Brenner:  

• The Modern Band program is up to 97 students.
• The Spring Grove Music Collective idea for private lessons has continued to move forward.  The staff of the York Alliance Family of Churches was thrilled to receive my proposal and is trying to nail down a business partnership with a local coffee shop before moving forward.
• District 7 PMEA Modern Band Festival - Hosting April 10th and 11th, 2026
  • Sponsorship opportunities are available.  This has been a very lucrative event for raising funds for the Music Boosters in the past.  If you know anyone who would be willing to sponsor the event, please let me know.  
  • I am looking for some help with the festival, specifically on the hospitality end of things. In the past Autumn has been my point person, but if anyone is interested in assisting her and learning the ropes, that would be amazing.  A few individuals including Stephanie Wethington and Katherine Tackett showed interest in partnering with Mr. Brenner. If others want to help, please contact Mr. Brenner.

Dan Fake:  

• The first month has been fantastic for me.  Students have been extremely receptive and helpful as I reacquaint myself with instruments I haven’t touched in many years.  The band schedule is different from previous years.  I am teaching general music classes first thing in the morning, then shift to band.  This limits the number of periods for rotating lessons, but because I’m in the building everyday we were able to schedule many students to a specific day and period that doesn’t rotate.  This makes it easier for the students and teachers to work with.  It doesn’t work for all students, but over 2/3 are on a consistent schedule.  
• We’re working diligently on band night music, tone production, and rhythm counting.  Band Night information was shared a little later than it should have been, but I believe it will be successful nonetheless.  This week, I will be reaching out to parents who have not responded to the registration.
• We have offered a color guard option to band night. That registration is still open.  There has been some interest, but not as much as hoped.  At the middle school I focused on 8th grade students since they will be coming up the high school next year.  In the future, we may consider a more broad approach.
• In addition to band night, the middle school music department will participate in a Middle School Pep Rally on October 31st.  Band, Chorus, and Select Strings are planned to perform “Pep Band Shorts” throughout the event.  I’m excited to have collaboration with Mr. Messersmith and Ms. Braden - this is the first time we’ve been able to combine all three spokes of the department since about 2013 or 2014.
• The Middle School Jazz Band has requested to play in the winter concert.  They received Santa Claus is Comin’ to Town last week.  We may prepare a second winter title as we get more comfortable with this one, time will tell.  After school jazz rehearsal information should go home this week.
• Finally, fundraiser materials have been shared with students.  I did miss the part about sending an email to parents, but students have been reminded almost daily.  A band night reminder will go out this week, so I will hopefully remember to attach those materials for parents.

Katherine Tackett

• Band kids have started lessons and most are off to a good start.  There are 44 NSE members and 24 PES members so far! Kids are very excited and off to a great start. We are all enjoying the start to the year.

TRI-M REPORT (Student reps)

 No Report

UPCOMING EVENTS/PERFORMANCES (Rhonda Wastler)

WAYS AND MEANS (Nikki Myers/Laura Gutshall)

Restaurant of the Month

• MOD Pizza (York) Monday Oct 13th  All day 10:30-9 pm
• Chipotle- April 3rd (Hanover)

Fundraisers

• R & K sub sale
  • October 1-15th
  • Orders due Wednesday 10/15
  • Pickup Thursday October 30th
• Tidal Wave &  R&K Subs
  • Sale October 30- Nov. 13th
  • Orders are due Thursday. Nov. 13th
  • Delivery Thursday, Dec. 11th
• R & K
  • Sale Jan. 6th- Jan. 20th
  • Orders are due Tues. Jan 20th
  • Delivery Tuesday Feb. 3rd
• Gertrude Hawk Candy Bars & Mini Bundt Cakes
  • Sale Feb. 3- Feb. 17th
  • Orders due Feb. 17th
  • Delivery around March 18th
  • Helpers will be needed for sorting (Tri-M/ volunteers)
  • Pick up scheduled for March 24th (tentative)
• Dates are subject to change as needed. Preliminary fundraisers have been scheduled with the district.

Thank you Mr. Fake for responding and sending out the October Fundraiser emails in a timely manner.

All directors- please see the email from Nikki Myers (designed for you to send out prior to the start of the sale to all of your students/families) There are links to digital forms, as well as paper copies available for all directors.

Grocery Cards:

Online ordering is going well... $3,250 in sales so far this school year.

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE (Rhonda Wastler)

There is no new information to be shared at this time.

STUDENT ACCOUNTS (Kramer as given by Wastler)

The only Student Account activity in September was deposits of $381.03 from RaiseRight and $97.50 from Grocery Gift cards. There were no reimbursement or transfer requests. 

SCHOLARSHIP COMMITTEE (Buhrman)

High School Scholarship: Initial work to update the high school scholarship application and materials was completed over the summer. A draft of the application will be shared in the coming weeks for director review in the event that any additions are required. The current plan is to share out all final materials earlier than in past years (date TBD) so that newer directors have the opportunity to review and ask any clarifying questions if needed. As always, volunteers will be needed to review and score applications. While no commitment is needed just yet, any SGMB members are asked to please consider helping, unless the member’s student is a member of the class of 2026.

Middle School Scholarship: There are no updates to present at this time.

PROCEDURES AND BYLAWS (Rhonda Wastler)

There is no new information to share at this time.

WEBSITE (Kristen Henning)

There is no new information to share at this time.  As a reminder, please share all website documents in Word format for posting on the website.    

UNFINISHED BUSINESS

Report

NEW BUSINESS 

Marching Band- update finances and develop a plan to complete the season with expenditures

Expenses to date:

Total Expenses: $2648.01

Income for shoes was $564. I am not including the income that we received for the Friday meals because they should be pretty even in and out. 

So right now the Marching Band expenses minus the shoe income is $2084.01, $84.01 over the $2000 approved budget.

Anticipated expenses: Marching band banquet meals for marching band members and staff, Senior night supplies. We will follow up with full details of needs, most likely up to $600, at the November meeting.

We have remaining items from Spectacular and marching band waters. The idea is to use the winter concert season to sell remaining candy, water, etc. to recoup some sales.  We may also have income from the upcoming marching band shows and the Halloween parade.

A question was raised on if there would be any day or smaller trip options this year for students since it is not a full trip year. Due to the High school staff not being all together and prepared for this discussion we will table those options until everyone has returned and had opportunities to discuss. 

ADJOURNMENT

A motion to close the meeting at 7:59pm was made by Nikki Myers and seconded by Laura Gutshall.  Motion carried.

The next membership meeting is scheduled for Monday, November 3, 2025, at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  

SGMB Membership Meeting Minutes 

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS (Wastler)

The September 2025 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:01 pm.  A quorum was determined to be present.  Introductions were made for all attendees.

SECRETARY’S REPORT (Wethington)

Minutes from the August 4, 2025 meeting were reviewed with no changes noted. A motion to approve minutes was made by Barb Brenneman and seconded by Dan Brenner. Motion carried.

TREASURER’S REPORT (Tyson as presented by R. Wastler)

SGMB balance sheet was presented with the following balances: 

"We had our yearly audit done on Aug. 7th. Thank you to our wonderful CPA, Dean Fink, for overseeing that process and filing our 990 for us. Thank you to Jessie Henning, Stephanie Wethington and Heather Beveridge for helping with that process. Everything looked good and our finances all worked out according to Dean."

A motion to approve the treasurer’s report was offered by Steph Wethington and seconded by Jess Henning.  Motion carried.

VICE PRESIDENT’S REPORT

Heather Beveridge presented the updated information from the Spirit Store for game 1. Went very well made close to $1600. Heather will  be ordering more merchandise in terms of hats and sweatshirts, as well as more spirit items for the specific game themes. She is considering pink out items for October.

DIRECTOR’S REPORTS (Brenner, Bupp, Eckersley, Fake, Kirkpatrick, McGreevy, Messersmith, Naglich, Tackett) 

Johnna McGreevy: Back to school nights had a lot of parents come to visit the music department. Many students are interested in ensembles. Planning for chorus to start Day 2 of next week, Thursday. A lot of kids including boys! Shout out to Steph Kennedy as she helped to prepare the back to school items and shared information through the SMORE platform with SGI families. SGI parents should look for all SGI music communications to come all together. Regular music class is going well. Kids are working hard on new projects including the Playlist Project. If you are in the school, look for the display.

Cody Messersmith: All choral groups are well on their way. Now that we’re in cycle two of the school year, routines have been established, and we can really begin digging into repertoire. Student enrollment is on the rise across all choral ensembles; more students are reaching out to join various ensembles. Current numbers at the Middle School are 85-90. HS ensembles are between 40-50. Cody is really looking forward to a prosperous year of choral music and community for all involved in the Spring Grove choral ensembles.

Dan Brenner: Select Modern Band has been given the opportunity to perform at Millersville University’s Modern Band concert again this year.  (Wednesday, Nov 19th, Time TBD). We are hosting the PMEA District 7 Modern Band festival April 10th and 11th, 2026. PMEA is auditioning for their first ever All State Modern Band to appear at the 2026 PMEA Festival (expected to be in the Pocono’s again this year).  We really appreciate everyone offering the HS music department some grace as we transition to 4 members.  We’re very excited about how things are going so far.

Tim Bupp: Strings and instrumental programs at the Elementary level are beginning their recruitment. Katherine and Tim merged their recruitment with general education classes so that all 3rd grade students had an opportunity to try string instruments during their music class.  All Grade 4 students had the opportunity to try band instruments during their music class. The next step is for lessons to begin for all 3rd and 4th graders during Cycle 4. The Music Department is currently in year 1 of the curriculum phase. This means that last spring the School board approved the changes we recommended and now there will be some new and exciting instruction going on. One of which is the Playlist Project Ms. McGreevy referred to.  Keep looking for updated and revised music department curriculum throughout the year. 

Michael Eckersley: HS Jazz is starting to read through some charts and select their music. Their performances will be in the spring. HS Symphonic Band is starting with music for the winter concerts. SGI has been in the recruitment stage. The team is working to improve numbers (expectation was up to 130 students, but currently sitting at around 90. There is continued effort to make adjustments for 5th and 6th graders who want to join and haven’t been in a band prior. 

TRI-M REPORT (Student reps)

Boosters have submitted the first round of volunteer needs to Tri-M for the Marching Spectacular. 

Tri-M may offer 1-2 spots for each home football game in the spirit store.

UPCOMING EVENTS/PERFORMANCES (Wastler)

• Sept. 5th- Spirit Store- Gold Out
• Sept 10th- Back to school night - High School
• Sept. 20th- Marching Spectacular
• Sept. 25th- homecoming parade & bon fire
• Sept. 27th- Homecoming
• Oct. 1st- R & K Sale 1 starts
• Oct 4th- Red Lion Marching Show
• Oct. 6th- October Booster meeting

WAYS AND MEANS (Nikki Myers/ Jess Henning)

Restaurant of the Month selections were reported. Other fundraisers were announced for the 2025-2026 school year. 

• Ritas- September 10 York
• MOD Pizza- Oct 15th York
• Chic Fil-A Jan. 19th Hanover
• Chipotle- April 3rd Hanover

Other fundraisers have been initially planned and we are awaiting confirmation from the district to approve. Nikki will send the Facilities use requests to Rhonda for submission. 

• R&K  Oct 1-15th Sell, Orders Due Wed Oct 15th, Pickup Thursday Oct. 30th
• Tidal Wave & R&K, Oct. 30-Nov. 13th Sell, Orders Due Thur. Nov 13th, Delivery Thursday Dec. 11th
• R&K Jan. 6th- Jan. 20th sell, Orders Due Tue Jan 20th, Delivery Tue Feb. 3rd
• Gertrude Hawk Candy Bars & Mini Bundt Cakes, Feb.3rd- Feb.17th Sell, Orders Due Feb. 17th, Delivery around March 18th, Helpers will be needed to SORT (Tri-M), Pickup Scheduled Tuesday March 24th

Grocery Cards: Google form is up and running for grocery cards. Presenting the new link https://forms.gle/tTvEaJfk2YNZmcgZ8.  Rhonda/Jessie will be sending the New Google form to all directors to share out on their various platforms.  We will also post it to all of our various fundraising platforms.

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE (Rhonda Wastler) 

No report 

STUDENT ACCOUNTS (Kramer)

The only Student Account activity in August was deposits of $414.08 from RaiseRight and $47.00 from Marching Spectacular Program One-Liners. There were no reimbursement or transfer requests.

SCHOLARSHIP COMMITTEE (Amy Buhrman)

High School Scholarship: No Report

Middle School Scholarship:   No Report 

PROCEDURES AND BYLAWS (Wastler)

There is no new information to share at this time.

WEBSITE (Kristin Henning)

There is no new information to share at this time.  As a reminder, please share all website documents in Word format for posting on the website.    

UNFINISHED BUSINESS

Splashfest- Ms. McGreevy and Mrs. Wethington announced that Splashfest was held on Wed. Aug 27th.  The event went very well.  Thanks to Mrs. Wethington and Ms. McGreevy for hosting our Music Booster table and games! 

Marching Spectacular - Mrs. Wastler presented the update on the Spectacular. We have confirmed 7 bands including SG.

Start time 6 pm. Gates will open at 5pm. Tickets will remain at $10 and $7.  Volunteer and Donation Signup genius have been shared. We are continuing to post and share them over the next few weeks. We are in a great need of donations! Marching Band students have started the battle of the ages during early weeks.  We have all of the leadership positions covered for each of our areas. We have noted that we have a decline in our business sponsorship. We already have increased expenditures on the program and food items. Because of less participation on the front of the event, we are at risk of not meeting the goal for income. Receiving donations and reducing the expenditures forward will be important. Also having a great deal of ticket sales and food sales will allow us to increase profits. We currently have decreased donations, notably water. We are hoping we can rely on our booster community to assist with this so we don’t have to increase costs.  Battle of the Ages will continue this year and all donations are due Sept. 12th. Winners will get a pizza party & are now in a challenge by the directors! We are praying for good weather and a successful show. Mrs. Wastler is extending an incredible thank you to Autumn this year as she has been tremendous in getting things organized and meeting deadlines over the course of the summer!  Her time and dedication has been INVALUABLE! 

NEW BUSINESS 

Dan Brenner announced some possible exciting news. He has been trying to find a way to get private lesson teachers in the Spring Grove area. A new group is in the works called the Spring Grove Music Collective which would offer low cost private music lessons for the Spring Grove district.  A location has been proposed at the old SG Alliance church on Main Street. The left hand side is vacant currently and could be the perfect place for this project. 

ADJOURNMENT

The next membership meeting is scheduled for Monday, Oct. 6, 2025, at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 8:05pm was made by Stephanie Wethington and seconded by Dan Brenner. Motion carried.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS (Wastler)

The August 2025 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:05pm.  A quorum was determined to be present.  Introductions were made highlighting new officers, members, and music directors.

SECRETARY’S REPORT (Wethington)

Minutes from the June 2, 2025 meeting were reviewed with no changes noted. A motion to approve minutes was made by Dan Brenner and seconded by Autumn Tyson. Motion carried.

TREASURER’S REPORT (Tyson)

SGMB balance sheet was presented with the following balances: 

An End-of-Year overview report was presented by Autumn Tyson. The music booster’s audit is scheduled for August 6, 2025.

A motion to approve the treasurer’s report was offered by Jessie Henning and seconded by Dan Brenner.  Motion carried.

VICE PRESIDENT’S REPORT

Heather Beveridge reported on the Spirit Store for 2025. An order was placed for the Spirit store. We are waiting for the final cost sheet and what the expenditures will be.

DIRECTOR’S REPORTS (Brenner, Bupp, Eckersley, Fake, Kirkpatrick, McGreevy, Messersmith, Naglich, Tackett) 

Johnna McGreevy: I wanted to let SGI families know that SGI chorus will run a little differently this upcoming school year. I plan to start chorus sooner this year in comparison to last year to maximize our time together. Please look for information regarding sign-ups at our SGI Back-To-School Nights on Monday, August 18 for 6th graders and Tuesday, August 19 for 5th graders. You will have the opportunity to sign up your child when you attend your session.

Katherine Tackett:  Concert dates and times will be reported on soon

Cody Messinger: Getting everything prepared for first year as High School choral director for grades 7-12.

Dan Brenner: We discovered our finalized teaching schedules last week, so please have forgiveness. This year Mr. Brenner will be giving up Jazz because he needed to give more space for the Modern Band program.  He has absolute faith in Mr. Eckersley. The Lights from Stray, the innovation grant were delayed until the projected arrival date of Aug. 17th.  They will be installed as soon as possible given the beginning of the school year. This year the opening day performance for all district staff on Aug. 18th will be the Select Modern Band as well as the Marching Band. As of now, the Music administrative liaison will continue to be Dr. Dietrich. Mr. Brenner shared that it was super fun to see vacation pictures of the Modern Band t-shirts all over the world.

He proposed how much he would LOVE to have Modern Band Merch this year at the Spirit Store and or Modern band concert.

TRI-M REPORT (No Student Rep Present)

No Report 

UPCOMING EVENTS/PERFORMANCES (Wastler)

• August 6 Marching Band Preview show @ 7:30pm
• August 7 - 9th grade orientation 
• August 18 - 6th grade Back to School 
• August 19 - 5th grade Back to School 
• August 21st first Day of School
• August 27th SplashFest
• August 29th - 1st home Game- opening the spirit store
• Sept 10th- Back to school night - High School

WAYS AND MEANS (Myers/Henning)

Nikki Myers presented the restaurant of the month selections. She also reviewed the fundraisers as proposed for the 2025-2026 school year. She is working with Steph Kennedy to get these approved and will share additional information as it is available. 

Grocery Cards: Jessie Henning presented that grocery cards will continue this year. A suggestion for a google form (digital ordering) was proposed. Jessie shared that she would be happy to create a draft.

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE (Wastler)

Wastler shared the Senior Scholarship Award Thank you cards.  

STUDENT ACCOUNTS (Kramer)

June and End of Fiscal Year Report: In June, a total of $392.61 was added to Student Accounts from the ongoing RaiseRight program. There was also one senior reimbursement and 2 sibling transfers processed. The remaining senior balances totaling $1,029.47 was transferred from the Student Account to the General Fund.

2024-2025 Student Accounts by the Numbers:

- 53 new accounts were opened

- 8 traditional fundraisers added $5,145.60 to accounts

- Ongoing RaiseRight/Grocery Gift Cards added $6,058.83 to accounts

- $8,093.08 was used by students to offset the cost of music trips

- The Class of 2026 had the greatest participation followed closely by the Class of 2032

July Report: In July, a total of $434.08 was added to Student Accounts from the RaiseRight program. All student account documents for the 2025-26 school year will be housed in Google Drive under the sgmbstudentaccts Gmail to allow easier transition at the end of the year. The student account tracker was transferred to a Google Sheet. All directors will be given Read access to this by the start of the school year.

SCHOLARSHIP COMMITTEE (Buhrman/Wethington)

Mrs. Wastler shared that Amy Buhrman has agreed to continue overseeing our scholarship program and she will attend meetings as needed to discuss.

High School Scholarship: No Report

Middle School Scholarship:   No Report 

PROCEDURES AND BYLAWS (Wastler)

There is no new information to share at this time.

WEBSITE (Kristen Henning)

There is no new information to share at this time.  As a reminder, please share all website documents in Word format for posting on the website.    

UNFINISHED BUSINESS

Marching Band Preview Show Dinner:  Mrs. Wastler presented that in June, Boosters agreed to serve as the purchasers of “meats” for dinner to the Marching Band students prior to their Preview performance. After gathering information (and noting how close to the date we are to the event), Mrs. Wastler and Mr. Bupp reviewed the current marching band budget line.  Given the monies available, a suggestion was made for the marching band to use their budget line to purchase Chick-Fil-A catering and then seek booster assistance at a later date if they exceed their budget lines. The Marching Band Directors and Boosters agreed.

Splashfest- The date has been moved to August 27th, 4-7 pm. Based on this, volunteers, games, and donations for the activity were discussed. Mrs. McGreevy and Mrs. Wethington agreed to host the Booster game & table. Donations for prizes will be the leftover small AirHeads candies.

Marching Spectacular - We have most areas covered at this time. Information summary: 6 bands including SG. 

Start time 6 pm.  Volunteer and Donation Signup genius have been shared and will be shared again at the preview show on Wednesday, August 6th. Marching Band students have started the “Battle of the Ages” challenge  during early weeks to offset the great need of donations. All donations are due Sept. 12th. Winners will get a pizza party. 

NEW BUSINESS 

The Music Boosters will have tables set up for the Back To School nights around the districts. Volunteers are needed. A Signup Genius page was proposed to help with this need.  

ADJOURNMENT

The next membership meeting is scheduled for Wednesday, Sept. 3, 2025, (due to Labor Day) at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 8:20pm was made by Dan Brenner and seconded by Nikki Myers. Motion carried.

SGMB Membership Meeting Minutes 

Date/Time: Monday, June 2, 2025 at 7:00pm 

Location: SGAHS, Room 51 (Zoom link also available) 

In Attendance: Rhonda Wastler, Heather Beveridge, Autumn Tyson, Jessie Henning, Stephanie  Wethington, Barb Brenneman, Ella Tyson, Hannah Kramer, Dan Brenner, Kyle Showalter, 

Tim Bupp, Amy Buhrman 

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS 

The June 2, 2025 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:07pm. A quorum was  determined to be present.  

SECRETARY’S REPORT 

Minutes from the May 5, 2025 meeting were reviewed with several changes noted. A motion to approve the  amended minutes was made by Dan Brenner and seconded by Tim Bupp. Motion carried.  

TREASURER’S REPORT 

SGMB balance sheet was presented with the following balances: 

A motion to approve the treasurer’s report was offered by Barb Brenneman and seconded by Dan Brenner.  Motion carried. 

It was noted that the QuickBooks renewal is coming due. The cost for this renewal is greater than funds  remaining in the relevant line item. A motion to cover additional funds needed to renew QuickBooks was  presented by Jessie Henning and seconded by Dan Brenner. Motion carried.  

VICE PRESIDENT’S REPORT 

There is nothing to report at this time. 

DIRECTOR’S REPORTS (Tackett, McGreevy, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp) Dan Brenner: The recent Singer/Songwriter Coffeehouse was fun, and performers did extremely well;  additionally, a little money was raised for SGMB. Graduation was a little hectic; Mrs. Kirkpatrick was not able  to be there; congratulations to her on the birth of her daughter! In her absence, students were well-prepared  and did exactly what they needed to do. Mr. Brenner was also able to resolve sound issues in the auditorium  during graduation, much to the appreciation of all who were watching the livestreamed ceremony in that 

location. Mr. Brenner reports that he is looking forward to some rest and relaxation ahead of the next school  year.  

Tim Bupp: Thank you to SGMB for support throughout this school year. It was one for the books! The  marching band is off to a great start, and Mr. Bupp is looking forward to a great upcoming season. Mini camp  is scheduled for 7/14-7/16, and Band Camp is scheduled for 7/28-7/31 and 8/4-8/5. A Community Preview  performance will take place on 8/6 at 7:30pm in the stadium. The band plans to do a picnic between the end  of camp and the performance. 

Kyle Showalter: The school year ended well. The middle school had a great trip to Knoebels. Despite rain  throughout the day, the students were able to perform and then enjoy a great day in the park. Performances  at the spring concert and graduation went well. Mr. Showalter expressed appreciation to SGMB for  recognition and gifts given to both him and Sue Gross at the middle school concert. As well, he expressed  appreciation for everything SGMB has done and continues to do for the department. In wrapping up his time  at Spring Grove, Mr. Showalter has left little notes throughout the office for the new director. He stated that  should this person have any questions, they are always welcome to reach out to him as a resource. He stated  that he will also be in touch with other SG directors. Upon his arrival at SGAMS years ago, Mr. Showalter  noted that he inherited about 50-60 keys of unknown use; he has left these for the new director with a wish  for good luck. Mr. Showalter extended a final thank you to SGMB, his fellow directors, and the school district,  noting that there is no way to do what is done with and for students without everyone working together. He  wishes everyone the best and will see everyone at the Marching Spectacular.  

TRI-M REPORT 

With both Lucas Buhrman and Katelyn Wastler having graduated, there will be new Tri-M representatives at  SGMB for the coming year. Welcome!  

UPCOMING EVENTS/PERFORMANCES 

- 7/14-7/16: Marching Band Mini Camp 

- 7/28-7/31: Marching Band Camp 

- 8/4-8/6: Marching Band Camp 

- 8/6: Marching Band Preview and Community Event 

WAYS AND MEANS 

A draft calendar of fundraising opportunities will be completed over the course of the summer. Nikki Myers will be seeking someone to partner on Ways and Means, as she does not plan to return to the role for the  2026-2027 school year.  

Grocery Cards: All cards have been sold, and everything has closed out for the year. Profits from this year’s  sales included $224 in profit for the General Fund and $335 in profit for student accounts. There were several  families who repeatedly reached out to purchase cards as a way to fundraise. Jessie Henning will continue to  handle grocery cards for the 2025-2026 school year.  

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE 

A thank you card was received from Sue Gross; Mrs. Gross expressed her appreciation for the work and  support from SGMB during her 35-year tenure. 

STUDENT ACCOUNTS

In May, $567.86 was added to student accounts through RaiseRight. Final grocery gift card sales will be  calculated and verified in June. Two seniors brought their accounts down to zero through reimbursements and  one SGI student used student account funds for their trip. There are still several seniors with account  balances. The cut off for 2025 senior reimbursement requests is Friday, 6/14. If anyone needs account  balances or senior detailed letters please have them email sgmbstudentaccts@gmail.com. Theresa will  provide a year-end wrap up at the August meeting. 

Autumn noted that emails were sent to those using RaiseRight to encourage continued used. Over $5600 has  been added to Student Accounts just from RaiseRight.  

SCHOLARSHIP COMMITTEE 

High School Scholarship: The following SGMB High School Scholarships winners were announced at the  5/13/2025 SGASF Scholarship banquet : Brianna Arnold $500, Alyssa Beyer $500, Lucas Buhrman $1,500,  Ariana Eccles $500, Hunter Ellis $750, Sophia Fontana $750, Hailey Graff $500, Lane Smith $500, Katelyn  Wastler $1,000, and Micah Weaver $500. Congratulations to this year’s recipients! 

Middle School Scholarship: This year’s middle school scholarships were awarded to Alex Thatcher and Logan  Shearer. Awards were presented at the middle school spring concert on 5/15/2025.  

2025-2026 Plans: Amy Buhrman will continue as scholarship chairperson for the 2025-2026 school year. 

PROCEDURES AND BYLAWS 

There is no new information to share at this time. 

WEBSITE 

There is no new information to share at this time. As a reminder, please share all website documents in Word  format for posting on the website.  

UNFINISHED BUSINESS 

2025-2026 Office Election: The following people have been nominated as 2025-2026 SGMB officers: President: Rhonda Wastler 

Vice President: Heather Beveridge 

Secretary: Stephanie Wethington 

Treasurer: Autumn Tyson 

Ways & Means Chairperson: Nikki Myers 

Webmaster: Kristen Henning 

Student Accounts Coordinator: Theresa Kramer 

No additional nominations were received, and all nominees accepted nominations. A motion to accept the  slate of nominations as presented was presented by Tim Bupp and seconded by Dan Brenner. Motion carried.  There being no discussion, the group agreed that individual votes were not required. A motion to elect  nominated officers was made by Tim Bupp. Hannah Kramer seconded. Motion carried. Congratulations to  the elected 2025-2026 officers. Looking ahead, there are a number of officers with seniors during the 2025- 2026 year. SGMB will need to do a lot of recruiting for membership and officer positions.  

Grades 5-8 Innovation Grant: The music department has been awarded an Innovation Grant to purchase and  integrate modern instruments and instruction into the intermediate and middle school curriculum. A  summary for the Grades 5-8 Innovation grant can be found HERE. SGMB has received a request to match grant funds in the amount of $5268.66. This grant will further expand access to music for students and will  also impact the modern band program. It was noted that, if approved, the “cleanest” way to purchase  instruments and equipment would be for the district to make payment and then be reimbursed by the grant  funder and SGMB. Autumn Tyson presented a motion to match Innovation Grant funds in the amount of  $5268.66; motion was seconded by Hannah Kramer. Motion carried. 

High School Innovation Grant: The music department has been awarded an Innovation Grant to purchase  enhanced lighting for the auditorium. Additional information on the grant request can be found HERE. SGMB  has received a request to provide funds in the amount of $1,281.17 to cover the remaining cost of the  purchase. If approved, Mr. Brenner would like to plan for purchase and set-up while the auditorium is not in  use in order to facilitate learning the use of the new lighting. Training for students and other groups will also  be needed. A motion to approve funds in the amount of $1,281.17 to supplement approved Innovation Grant  funds to purchase lighting was made by Autumn Tyson and seconded by Jessie Henning. Motion carried. 

Marching Spectacular: Rhonda is seeking volunteers to assist with planning of the 2025 Marching Spectacular  as well as to lead and assist with different sections of the event. Planning meetings will take place over the  summer.  

NEW BUSINESS 

Proposed 2025-2026 Monthly Meeting Schedule: A review of the 2025-2026 SGMB meeting schedule was  completed. The draft meeting list is linked HERE. Rhonda will submit the schedule to the district, and meeting  space will be reserved. Meeting dates can be changed as needed.  

Proposed 2025-2026 Budget: A review of the proposed 2025-2026 budget was completed, with one  adjustment made following the May 2025 meeting: Income from grocery cards was reduced, in line with  actual amounts received during the past several years. There being no questions, a motion to approve  propose budget was given by Jessie Henning and seconded by Dan Brenner. Motion carried. 

Proposed 2025-2026 Events calendar: The 2025-2026 music department event calendar is a work in progress at this time. Tim will send the department calendar link to Rhonda.  

Marching Band Preview evening & community event (8/6/2025): Mr. Bupp plans to introduce a Marching  Band preview event this year. The event will take place during the evening on the final day of band camp  (8/6/2025). The band will parade into the stadium. The director will introduce the band and show, and the  band will perform their show as prepared to that point. This will give the band an initial community  performance outlet that is solely for them and will also give them an additional target to work toward during  band camp. Mr. Bupp is planning the event and is requesting support from SGMB. Food will be provided for  56 kids and staff between the end of the camp day and the event. Mr. Bupp is requesting that SGMB provide  the meats/main dish for the band. A sign-up genius would be set up for everything else (to be provided by  students), or students would provide specific types of dishes based on names.  

Summer 2024-2025 Annual Financial/Budget Review: Stephanie Wethington, Jessie Henning, and Heather  Beveridge volunteered to assist with this year’s financial audit. Autumn will reach out to the group with  potential dates and will also contact Dean Fink.  

ADJOURNMENT

The next membership meeting is scheduled for Monday, August 4, 2025, at 7:00pm. This meeting will be held  at SGAHS in Room 51, with a Zoom link also provided. A motion to close the meeting at 8:17pm was made by  Dan Brenner and seconded by Tim Bupp. Motion carried.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS

The May 5, 2025 Spring Grove Music Boosters (SGMB) meeting was called to order at 5:45pm.  A quorum was determined to be present. 

SECRETARY’S REPORT

Minutes from the April 7, 2025 meeting were reviewed with several changes noted.  A motion to approve the amended minutes was made by Autumn Tyson and seconded by Barb Brenneman.  Motion carried. 

TREASURER’S REPORT

SGMB balance sheet was presented with the following balances:

A motion to approve the treasurer’s report was offered by Theresa Kramer and seconded by Dan Brenner.  Motion carried.

Proposed 2025-2026 Budget:  A draft of the 2025-2026 SGMB budget was reviewed.  Several areas were noted as proposed changes from the current year’s budget due to trends noted over the past several years.  Directors recommended no changes to department/ensemble-specific items.  Please send any additional suggestions or follow up to Autumn Tyson ahead of the June meeting.  The budget will be voted on at that time. 

VICE PRESIDENT’S REPORT

There is nothing to report at this time.

DIRECTOR’S REPORTS (Tackett, McGreevy, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp)

Tim Bupp:  Beginning Band and Orchestra held their spring concerts in early April, and the SGI Jazz Band completed their Jazz Weekend 5/2 and 5/3. The SGI Jazz Band and Don't Fret head to Washington DC on Friday, 5/9. There is a marching band parent meeting scheduled for 5/12 at 6:00PM. Information and forms will be distributed at the meeting. In addition to the parent meeting, spring rehearsals are scheduled for 5/20 and 5/27.  

Katherine Tackett:  Elementary music classes are wrapping up for the year in the next few weeks.  Students are learning a bit about musical history, as well as being introduced to the instrument families that they may be able to choose for next year.  Mrs. Tackett would like to extend a HUGE thank you to all of the parents and students who helped to support the music department in the last several weeks.  It was heartwarming to hear how much SG Music means to so many people! 

Abigail Kirkpatrick: In April, Lucas Buhrman represented SGAHS at the PMEA All-State Chorus festival and placed 3rd in the state on his voice part. The Chorus, String Orchestra, and Concert Choir performed among other high school groups in New Orleans, LA. The York County Encore Awards were held on 4/27. Lucas Buhrman, Addison Buffalow, Skyler Beck, and Katelyn Wastler performed excerpts from The Music Man. Lucas Buhrman received a Best Performer Award and Spring Grove's Encore Award. The Spring Instrumental Concert was held on 4/29. Lucas Buhrman received the National School Orchestra Award.  Tomorrow (5/6), Concert Choir, Expressions, and Chamber Strings are performing at Cross Keys Village in New Oxford.  Thursday (5/8) is the high school choral concert for all three choirs. Seniors will be recognized. Next Tuesday (5/13), Expressions will perform at the Scholarship Banquet.  The Tri-M Showcase will be held at the Glatfelter Memorial Library on 5/22. Submissions are being reviewed this week; the performance list should be posted on Friday. Graduation will take place on 5/30; Expressions and choir seniors will perform.

Dan Fake:  Orion performed at St. Peter’s Lischey’s on 4/27 as part of the church’s 275^th anniversary celebration.  The 8^th grade awards are on Thursday (5/8), and the Spring Concert will take place on Thursday, 5/15 at 7pm, it is expected to last about 2 hours.  The trip to Knoebel’s is next Friday (5/16).

Dan Brenner:  The recent Modern Band concert went well and was a lot of fun.  The jazz festivals and concert took place last weekend.  Mr. Brenner extended a shoutout to Deanna Thatcher and her team for their awesome work supporting the events.  Middle and High school directors all raved about how well the festival is run, how students and directors have what they need, and how friendly and supportive everyone is.  Thank you as well to SGMB for supporting the music department.  Mr. Brenner made note of upcoming concerts for the remainder of the school year.  As well, he notes that he has requested to host the PMEA District 7 Modern Band festival at Spring Grove, with the added hope to bring in a really awesome guest conductor.  Mr. Brenner shared that an application has been submitted for an innovation grant to help with additional upgraded lighting in the auditorium.  He will keep SGMB updated on the application status.   

TRI-M REPORT

Tri-M will be releasing opps to help with Tri-M showcase in the very near future (donations of ice cream and items for a bake sale).  The Tri-M Showcase will take place on 5/22 at 6pm.  Opps will also be added to assist with R&K fundraiser pickup on 5/14.   The next Tri-M meeting will include officer elections.  Tri-M will be ordering pins for underclassmen in the last two inducted classes who have not received them. 

Mrs. Tyson noted that there were unused funds ($373) from the recent high school music department trip.  Suggestion was made that these funds be donated to Tri-M.  

UPCOMING EVENTS/PERFORMANCES

-       Please see the Upcoming Calendar of Events for more information 

WAYS AND MEANS

The final fundraiser of the year added $1818. 55 to the general fund and $284 to student accounts.  Spring fundraisers brought in less funds than anticipated.  It was suggested that this is due to a few factors.  There has also been a noted increase in sales from SGI students.    Overall fundraising was fairly successful this year. 

Grocery Cards:  There is $50 in Giant gift cards still available.  All other cards have been sold or spoken for.

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE

There is no new information to be shared at this time.

STUDENT ACCOUNTS

(To be added once report received)

SCHOLARSHIP COMMITTEE

High School Scholarship:  The scholarship banquet is next week (5/13).  SGMB still has one seat available; Laura Gutshall will be attending. 

Middle School Scholarship:   Scoring has been finalized for this year’s Middle School Scholarship.  There was once again a tie for the second recipient.  As previously agreed, additional scoring was completed for those two applicants by members of the SGMB Executive committee, resulting in the identification of the second scholarship recipient.  Award packets (including a certificate, award letter, and a copy of the SGMB Financial Transaction form) have been prepared and provided to Rhonda for signatures.  Scholarships recipients will be announced at the middle school spring concert on 5/15/2025. 

PROCEDURES AND BYLAWS

There is no new information to share at this time.

WEBSITE

There is no new information to share at this time.  As a reminder, please share all website documents in Word format for posting on the website.    

UNFINISHED BUSINESS

Jazz Festival:  All funds have been given to Autumn; final information will be shared at the next meeting.  The donation drum still needs to be opened, and any cash donations received will be added to the scholarship fund. 

SplashFest:  Heather Beveridge is taking the lead for SGMB’s participation in this event.  Please contact Heather if interested in assisting.

Music Department:  Following a vote at the last school board meeting, two music positions have been preserved for the moment.  There will be additional budget discussions ahead of a final vote on the 2025-2026 budget.  Continued representation in support of the music department is encouraged and requested for awareness and to support continued motion in the right direction. 

SGMB Officer elections:  Officer elections will take place in June.  Nominations can be accepted up until the vote in June’s meeting.  The floor was opened for questions; none were received.  All positions are open for nomination, and there is a confirmed vacancy for the secretary position.

NEW BUSINESS

Marching Spectacular:  The 2025 Marching Spectacular will take place on 9/20.   This is one week earlier than usual, due to Homecoming as well as the potential to attract additional and new bands to the event.  Director invitations have gone out.  A summer meeting will be scheduled for initial planning and assignment of duties.  Meeting dates will be announced at the June meeting and will be based on the availability of those helping to plan the event.

Grant Proposal:  A curriculum update involves the introduction of more modern instruments to the music program at the intermediate and middle school level.  The music department is applying for a grant to obtain additional instruments and supplies to meet the updated curriculum.  This would include the purchase of such things as keyboards, drum sets, bass guitars, and connectors, for a total cost of $10,035.33.  Funds are not available in the district budget for these purchases.  The department would like to divide the cost between an innovation grant (through the Spring Grove Educational Fund) and SGMB.  The full cost falls outside of what the grant can fund, and the funder also prefers to see that a portion of funds are also being provided by another organization.    Following discussion, it is noted that there will be further discussion and a vote at the June meeting.  Please share any questions with Tim Bupp. 

ADJOURNMENT

The next membership meeting is scheduled for Monday, June 2, 2025, at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 6:44pm was made by Autumn Tyson and seconded by Lucas Buhrman.  Motion carried.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS

The April 7, 2025 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:01pm.  A quorum was determined to be present.  SGMB officer and Spring Grove music department director introductions were completed.

SECRETARY’S REPORT

Minutes from the March 3, 2025 meeting were reviewed with several changes noted.  A motion to approve the amended minutes was made by Barb Brenneman and seconded by Katelyn Wastler.  Motion carried. 

TREASURER’S REPORT

SGMB balance sheet was presented with the following balances:

A motion to approve the treasurer’s report was offered by Theresa Kramer and seconded by Dan Brenner.  Motion carried.

VICE PRESIDENT’S REPORT

SGMB sold Spirit Store merchandise at the recent Celebrate the Arts festival, with over $500 in transactions.  Thank you to those who volunteered for this event.  Heather will be ordering merchandise for the Fall 2025 Spirit Store in the near future; please share any merchandise ideas with her. 

DIRECTOR’S REPORTS (Tackett, McGreevy, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp)

Tim Bupp:  Elementary band students will be presenting their spring concerts this week as follows:

-       PES:  4/8/2025

-       SGE:  4/9/2025

-       NSE:  4/10/2025

The Evening of Jazz event will take place on 5/2/2025, and the District Jazz Festival is scheduled for 5/3/2025.  Both events will take place at the high school.  SGI’s Jazz Band and Don’t Fret (String ensemble) will represent the school district in the nation’s capital on 5/9/2025.  Marching Band sign-ups are underway for the 2025 season. This year’s field show is “Wicked.” Please spread the word about signups for students in grades 8-12. Please reach out to either Mr. Bupp or Mr. Showalter if you have any questions.   There will be a marching band meeting at the high school on 5/12/2025 in the high school auditorium.

Kyle Showalter:  Preparations for Spring concerts are going well!  The High School Music Department is preparing to leave this Sunday (4/13/2025) for the department New Orleans trip!  Spring Grove had 14 students between grades 7-12 participate in this year's York County Honors Bands and PMEA District 7 Band Festivals as follows:

-       Middle School County Honors Band: 

Samuel Tackett - Euphonium

Logan Shearer - Horn

Alaina Stauffer - Clarinet

Molly Young - Trombone

Tony Stauffer - Tuba

Aubrey Shaffer - Flute

Mya Heller - Horn

-       High School County Concert and Jazz Bands:

Bryan Myers - Alto Saxophone

Lucas Buhrman - Flute

Alyssa Beyer - Clarinet

Hailey Graff - Clarinet

Micah Weaver - Trumpet

Hunter Ellis - Horn

Benjamin Thatcher - Trumpet (Jazz Band)

-       PMEA District 7 Band Festival:

Bryan Myers - Alto Saxophone

Benjamin Thatcher - Trumpet

The 2025 Marching Band season is underway.  Mr. Bupp and Mr. Showalter are working together to get the season started.  If there are any questions or concerns regarding the marching band season, Mr. Bupp will be “steering the ship” for Marching Band for the time being. Please feel free to contact Mr. Bupp and/or Mr. Showalter with any questions.

Mr. Showalter provided the following statement regarding his upcoming departure from SGASD at the end of the 2024-45 school year:  “I have accepted a position as Director of Bands at Central York High School, beginning next school year.  It has become more and more challenging to balance both the middle school and high school band programs.  At Central York, my responsibilities will be high school band only, allowing for a better home-work life balance.  I love our music program here at Spring Grove, but this will be the best fit for me and my family at this time.  Thank you to everyone for all of your help and support over the years! I will miss my Spring Grove music family greatly!”

Dan Fake:  Orion performed at Celebrate the Arts on 3/22/2025 and at the capitol on 3/26/2025 as part of Music in our Schools month.  Singers in grades 5-12 joined forces on 4/2/2025 for our 3rd annual chorus day.  The performance videos will be shared as soon as editing is completed.  Orion will be performing on the pep rally this Friday, at St. Peter’s Lischey’s on 4/27/2025 as part of their 275th anniversary, as pre-music for the 8th grade awards on 5/8/2025, and at Cherry Lane on 5/20/2025.  All music groups in the middle school will be   performing their spring concert on 5/15/2025 and have the option to perform at Knoebels on 5/16/2025.

 Though not middle school, the middle school will be hosting the annual Alumni Chorus and Instrumental Concert on 4/27/2025.

Katherine Tackett:  The elementary Music Night performances were a success!  For the most part, student attendance was good, the students sang well, and the audiences seemed to enjoy seeing their children perform.  Thanks to the Tri-M students who contributed to and worked the baked sales as well. 

Abigail Kirkpatrick:  5/22 Tri-M showcase at Glatfelter Library. Looking back over the last month, SGASD has had a very busy and successful “Music in Our Schools” Month!   Congratulations to all who were involved in “The Music Man.”  The show involved a large cast including students from multiple grades and schools, in cast, crew, and pit.  Seniors were recognized at the strike meal following the final performance.  The PMEA District 7 Jazz Festival took place 3/14/2025-3/15/2025.  Kaylee Mejia, Amelia Messinger, Bryan Myers, and Lucas Buhrman represented Spring Grove in the Vocal Jazz ensemble and Benjamin Thatcher played in one of the jazz bands. Kaylee, Amelia, and Lucas performed multiple solos in the concert.   Lucas Buhrman and Bryan Myers represented Spring Grove at the PMEA Region V Chorus festival in Bethlehem, PA on 3/20/2025-3/21/2025.  Lucas kept his first-place ranking and is advancing to the PMEA All-State festival which takes place from 4/9/2025-4/12/2025 at the Kalahari Resort in the Poconos.  On 3/22/2025, a large number of high school musicians performed at Celebrate the Arts: Chamber Strings performed four pieces, and a handful of vocal soloists and duets and students accompanying singers also participated.   On 3/24/2025, a large group of middle and high school singers attended the School Board Meeting to sing the National Anthem and to be a presence for “Music in Our Schools” Month. Thank you to SGMB and Mr. Bupp for putting together this music-focused meeting opening. There were also three students who spoke very highly of the department during the public comment section.   March ended with a mandatory student and parent meeting in preparation for the upcoming New Orleans trip.  The following events will round out the 2024-2025 school year:

-       April 9-12: PMEA All-State Festival

-       April 13-18: New Orleans Trip

-       April 27: Encore Awards (Theater)

-       April 25: Modern Band Concert

-       April 29: HS Instrumental Concert

-       May 8: HS Choral Concert

-       May 22: Tri-M Music Honor Society Spring Student Showcase at the Glatfelter Memorial Library

TRI-M REPORT

This year’s Tri-M Showcase will take place on 5/22/2025 at the Glatfelter Memorial Library in Spring Grove. This event will be further discussed and planned at the upcoming Tri-M meeting.  Information has been shared regarding additional volunteer opps, and students are encouraged to sign up.  Numerous Tri-M students performed at Celebrate the Arts.  If any students or parents have fun pictures of music events throughout the year, please send them to Hunter Ellis (hunterel25@springgrovesd.org) for use in the Tri-M Showcase slideshow. 

UPCOMING EVENTS/PERFORMANCES

-       Please see the Upcoming Calendar of Events for more information

WAYS AND MEANS

The Gertrude Hawk Candy and White Clover Farms Candle sale recently ended; fundraiser pick-up will take place on Wednesday (4/9/2025) from 3:30pm-6pm.  Gertrude Hawk profit information is not yet available; overall sales were lower than projected, and SGMB did not meet the sales requirement for 45% profit.  Students sold 137 candles; profits from candle sales were split 50/50 between student accounts and the General fund.  Checks were received from Chipotle and Mod Pizza fundraiser nights.  A 3^rd restaurant night was held at Panera in Hanover; SGMB did not meet the minimum sales requirement to receive funds.  The final fundraiser of the year is an R&K Sub and Sandwich sale, which runs through 4/24/2025, with pick-up on 5/14/2025. 

Grocery Cards:  Grocery cards are available for sale at any time during the school year.  Students earn 3% of each gift card’s face value, with 2% going to the General fund.  Gift cards are available for Weis, Kennie’s and Giant.  There is a goal to sell all remaining gift cards by the end of the year.  If interested in purchasing grocery gift cards, please contact Jessie Henning.

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE

There is no new information to be shared at this time.

STUDENT ACCOUNTS

In March, students earned money into their student accounts from the candle fundraiser ($548) and RaiseRight ($395.48). SGMB is still waiting on totals from Gertrude Hawk. Once this information is reported, updated Student Account balances will be sent to all directors, and senior letters will be prepared and distributed. Several students used account funds for the final New Orleans payment. In addition, a handful of students overpaid the final payment and were credited $10 back into their accounts. There is one final traditional fundraiser for this fiscal year. There is additional earning potential for accounts through the year-round RaiseRight and Grocery Gift Card programs.

SCHOLARSHIP COMMITTEE

High School Scholarship:  All high school scholarship applications have been scored, and the list of recipients and award amounts have been sent to the SGASF who confirmed receipt. Extra seats for the banquet were offered to high school music staff, and Theresa is awaiting confirmation of attendees.

Middle School Scholarship:   The middle school scholarship application window has closed.  The application review process is underway, with a 4/30/2025 deadline for completion.  Scholarship winners will be announced at the middle school spring concert on 5/15/2025.

PROCEDURES AND BYLAWS

There is no new information to share at this time.

WEBSITE

There is no new information to share at this time.  As a reminder, please share all website documents in Word format for posting on the website.    

UNFINISHED BUSINESS

Jazz Festival:  The Jazz Festival is one of SGMB’s largest fundraising events.  SGMB supports the event with volunteers for ticket sales, concessions, and support for whatever is needed that day.  Signup Geniuses will be shared out to families of involved students first.  Links will also be posted through SGMB Remind.    There is a big need for donations and volunteers. 

Officer Elections:  SGMB officer nominations will be accepted during the May 2025 meeting.  There is a definite need for a secretary for the 2025-2026 school year, as the current secretary’s student is graduating.  All positions are open for nomination.  If there is interest in any of the positions, please reach out for more information. 

NEW BUSINESS

SplashFest:  Special Olympics reached out to SGMB to offer participation in this year’s inaugural SplashFest event.  The event will be held outdoors at SGI.  All funds raised support Unified Sports and Special Olympics.  SGMB has been asked to provide volunteers for the event if possible, as well as to consider setting up a Spirit Store.  Please reach out to Rhonda for more information.

Concert season:  SGMB will not be providing concessions at Spring 2025 concerts. 

2025-2026 SGASD Proposed Budget and Potential Impact on Music Department:  Tim Bupp and Autumn Tyson gave a presentation and update on the SGASD proposed budget, which includes potential impact on the music department.  Following the presentation, Rhonda and Autumn facilitated a question-and-answer session with all who were present.   Information from the presentation will be sent to all meeting attendees. 

ADJOURNMENT

The next membership meeting is scheduled for Monday, May 5, 2025, at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 8:50pm was made by Autumn Tyson and seconded by Dan Brenner.  Motion carried.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS

The March 3, 2025 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:01pm.  A quorum was determined to be present, and meeting participant introductions were completed.

SECRETARY’S REPORT

Minutes from the February 3, 2025 meeting were reviewed with several changes noted.  A motion to approve the amended minutes was made by Autumn Tyson and seconded by Barb Brenneman.  Motion carried. 

TREASURER’S REPORT

SGMB balance sheet was presented with the following balances:

A motion to approve the treasurer’s report was offered by Jessie Henning and seconded by Heather Beveridge.  Motion carried.

VICE PRESIDENT’S REPORT

There is no update to report at this time.

DIRECTOR’S REPORTS (Tackett, McGreevy, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp)

Dan Brenner:  Mr. Brenner had the opportunity to attend the musical on Sunday (3/2/2025) and thoroughly enjoyed the performance.  Congratulations to all who made the show a success.  Select Modern Band recently performed at the Appell Center and did a fantastic job.  The group has been a joy to work with.  All 7 members qualified for PMEA District 7 Modern Band, along with Addy Buffalo.  Spring Grove students hold 8 of the 35 spots available in the group.  The festival will take place 4/4/202-4/5/2025 at Lampeter-Strasburg High School.    The District 7 Jazz/Vocal Jazz festival takes place on 3/14/2025-3/15/2025. Spring Grove has one trumpet player and 4 vocalists participating.

Tim Bupp:  Mr. Bupp echoed kudos to everyone involved in the musical and extended a thank you to all who made the show a success.  Upcoming elementary music nights will take place on 3/18/2025 (Paradise), 3/19/2025 (Spring Grove), and 3/20/2025 (New Salem).  Everything is a “go” for the SGI Jazz Band and “Don’t Fret” (string ensemble) trip to Washington DC on 5/9/2025.  March is “Music in our Schools” month.  Now, more than ever, it is important to communicate the value and necessity of continuing a strong music program in the district.   

TRI-M REPORT

There is nothing to report at this time.

UPCOMING EVENTS/PERFORMANCES

Upcoming Calendar of Events

WAYS AND MEANS

Fundraising:  The current fundraisers (Gertrude Hawk and White Clover Family Farms Candles) close on 3/10/2025.  No orders will be accepted after 3/12/2025, as all orders must be sent no later than 3/13/2025.  Fundraiser pickup will take place on 4/9/2025.  The final R&K fundraiser will take place from 4/9/2025-4/23/2025, with orders to be picked up on 5/14/2025.  SGMB made $173.20 from the recent Chipotle restaurant event.  The upcoming Panera (Hanover) restaurant event will take place on 3/14/2025 (4pm-8pm).  Nikki has some additional ideas for next year’s fundraisers and restaurant events and will be looking into these and developing a plan over the summer. 

Grocery Cards:  During the past month there was one grocery card order filled for $150.  An additional order was received, and Jessie will need to obtain additional grocery cards.  She has been assured that there will be another order placed before the end of the year.  It has been requested that more reminders about grocery gift cards be pushed out so that SGMB can sell all remaining grocery card inventory by the end of the school year. 

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE

There is no new information to be shared at this time.

STUDENT ACCOUNTS

There was minimal activity during the past month, as there were no traditional fundraisers.  Funds from RaiseRight totaling $417.92 were deposited into student accounts.  Several students used account funds for New Orleans trip payments, as well as one reimbursement for the ITS trip.   Theresa will begin compiling account balances for current seniors and put together letters for distribution.  It is typically requested that all senior financial transactions be submitted by mid-June so that payments can be processed by the end of June.

SCHOLARSHIP COMMITTEE

High School Scholarship:  The window for HS Scholarship applications has closed. Theresa will confirm all applications are complete. Autumn Tyson and Laura Gutshall have volunteered to help score. SGMB will have 4 tickets available for the banquet due to table sponsorships. These will first be offered to those who helped with scoring.

Middle School Scholarship:   The middle school scholarship application is open until 3/14/2025.  The following people have volunteered to review and score scholarship applications:  Tim Bupp, Rhonda Wastler, Autumn Tyson, Laura Gutshall, Lucas Buhrman, and Katelyn Wastler.  At least two additional volunteers are needed. 

PROCEDURES AND BYLAWS

There is no new information to share at this time.

WEBSITE

There is no new information to share at this time.  As a reminder, please share all website documents in Word format for posting on the website.    

UNFINISHED BUSINESS

Celebrate the Arts:  Heather will be pulling inventory from the Spirit Store to sell at the “Celebrate the Arts” festival on 3/22/2025.  A Signup Genius has been set up and will be sent out this week for volunteers to work at the SGMB booth.  As well, there is a request for two Tri-M students for each timeslot. 

Jazz Festival:  Plans are being finalized for the upcoming Jazz Festival.  Confirmation is still needed for an event MC.  Deanna Thatcher and Rhonda Wastler are partnering to plan the event, using information from previous years.  There are currently 6 middle school bands committed as well as 6 high school bands (with a possible 7^th band).   

NEW BUSINESS

Music in our Schools month:  The district has seen tremendous and growing success within music programs over the past several years, among many different students, ensembles, and directors.  This speaks volumes for the music programs available within the district.  Students and parents are encouraged, as always to share and promote the many positive experiences and accomplishments within the music programs at all times, and particularly in in honor of “Music in our Schools” month.  Rhonda will also be presenting this information to the Board during the 3/24/2025 meeting and extends an invitation for all to join her at that meeting.  Additionally, suggestion was made to create and share social media posts in celebration of the month.  The music program doesn’t just build musicians but also helps students to find a place where they belong, where they can grow and thrive in all areas. 

2025/2026 SGMB Officers:  Please share any interest in or nominations for officer positions with Rhonda.  A draft list of officer nominees will be shared at the April meeting, with formal nominations to be called at the May meeting and a vote for officers at the June meeting.  All officer positions are open for nomination.

ADJOURNMENT

The next membership meeting is scheduled for Monday, April 7 2025, at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 7:55pm was made by Autumn Tyson and seconded by Katelyn Wastler.  Motion carried.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS

The February 3, 2025 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:11pm.  A quorum was determined to be present, and meeting participant introductions were completed.

VICE PRESIDENT’S REPORT

There is no update to report at this time.

SECRETARY’S REPORT

Minutes from the January 6, 2025 meeting were reviewed with one change noted.  A motion to approve the minutes was made by Theresa Kramer and seconded by Barb Brenneman.  Motion carried. 

TREASURER’S REPORT

SGMB balance sheet was presented with the following balances:

A motion to approve the treasurer’s report was offered by Barb Brenneman and seconded by Laura Gutshall.  Motion carried.

DIRECTOR’S REPORTS (Tackett, McGreevy, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp)

Dan Brenner:  The Pep Band is completing their 15th and final performance of the season this evening.  Special shout out to Alyssa Beyer, Kady Bosley, and Josh Brenneman for being at EVERY performance.  Spring Grove had 8 students submit auditions for the PMEA District 7 Modern Band Festival.  Every audition video was outstanding; results will be available mid-February.  The Select Modern Band is scheduled to perform at the York County Honors Music Festival at the Appell Center on February 15th.  This was a great event last year and the group is looking forward to returning.  Tickets are going fast (and they are not general admission this time around).  A point person is needed for the Jazz Festivals (May 3rd).  As in the past, directors take care of everything behind the curtain and the boosters are asked to take care of everything out front (lobby concessions, ticket sales, MC, etc.).  If anyone is interested, please reach out to Dan Brenner at BrennerD@sgasd.org.   The Modern Band portion of the department had merchandise made up through Elliott Productions.  Hoodies, men’s and ladies cut t-shirts as well as long sleeve shirts are available.  All clothing is available in “rock band black” with the white SG Modern Band logo.  They look sweet!  If anyone is interested in ordering merch, you may do so at the following link:  https://springgrovemodernband2025.itemorder.com/shop/home/ 

Tim Bupp:  The York County Middle School Choral Festival took place on Friday 2/1/2025. Additionally, several students made District 7 Jazz & Vocal Jazz.  Beginning band spring concerts are scheduled as follows:  Paradise Elementary on 4/8/2025, Spring Grove Elementary on 4/9/2025, and New Salem Elementary on 4/10/2025.  Upcoming Spring Grove Intermediate performances include Orchestra/Chorus on 3/25/2025 and Band/Jazz Band on 3/26/2025.  The request for a Knoebel’s trip is still being explored with the district. 

TRI-M REPORT

Tri-M continues to seek out opps.  Note was made that the upcoming Jazz Festival could provide some opps for students.

UPCOMING EVENTS/PERFORMANCES

Upcoming Calendar of Events

·      February 5:  R&K Fundraiser pickup

·      February 7-8:  PMEA District 7 Chorus Festival

·      February 17:  Restaurant night (Chipotle in Hanover)

·      February 28-March 2:  The Music Man

·      Coffeehouse rescheduled for 5/20, 6pm-8:30pm

WAYS AND MEANS

The recent R&K fundraiser wrapped up with an increase over previous sales. Delivery and pickup are scheduled for 2/25/20205.  A restaurant night is scheduled at Chipotle (Hanover) on 2/17 (4pm-8pm). Gertrude Hawk Candy and White Clover Farm candles will be the next fundraiser.  Sales will close on 3/10/2025, and pickup is planned for 4/9/2025.  Candles, which are dye-free and will have SGMB custom labels, will be sold for $20. This is in line with MiniTHON pricing so as not to compete.  Each candle sold brings $8 in profits, to be split 50/50 between student accounts and the General Fund.  Gertrude Hawk profits (either 45% or 50% of sales) will be split 20/25 or 20/30.  There will be an additional R&K sale from 4/9/2025-4/23/2025 with delivery on 5/14/2025.  As well, there is an additional restaurant night scheduled at Panera (Hanover) on 3/14/2025 (4pm-8pm).

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE

There is no new information to be shared at this time.

STUDENT ACCOUNTS

There were 3 opportunities for students to add funds to their accounts in January --- $804 from R&K fundraiser, $427.42 from Raise Right and $4.50 from Grocery Gift cards. There were several students who used Student Account funds to offset the monthly payment for the New Orleans trip. Senior account balance letters will start going out in March. There are currently 34 accounts with positive balances. Since it is a trip year, several of the seniors are still actively participating in fundraisers.

SCHOLARSHIP COMMITTEE

High School Scholarship:  The high school scholarship application is open until February 28 with QR codes posted in the music hallway and links on both the SGMB page and the Guidance Department scholarship page. Fundraiser participation points have been received and will be added in as applications are submitted. We are looking for 2-3 people to help verify the points in early March. It cannot be a family member of a current senior and is a small commitment done on your own time. It typically takes less than 30 minutes.  Autumn and Laura volunteered to assist with application scoring; Kyle typically also participates. 

Middle School Scholarship:   The middle school scholarship application is open until March 14.  All materials have been sent to middle school directors for distribution to students.  Volunteers are needed to review and score scholarship applications; at this time, volunteers include Tim, Rhonda, Autumn, and Laura. 

PROCEDURES AND BYLAWS

Non-Sufficient Funds (NSF) Check policy:  The current policy requires family to provide the full payment as well as any incurred fee when the check comes back with NSF.  The bank has made a change and is not charging for NSF checks at this time.  A recommendation was made to revise the second paragraph of the NSF policy to remove the 30-day time period to deposit checks and instead state that funds will be deposited in a timely manner once received from directors.  Additionally, suggestion was made to revise the third paragraph to state that the bank MAY charge a service fee (instead of WILL) and that the person is responsible for all NSF fees if applicable.  A motion to amend the policy as stated was made by Barb Brenneman and seconded by Christica Boyer.  Motion carried.  Rhonda will update the policy and will send to Kristen to post on the SGMB website. 

WEBSITE

There is no new information to share at this time.  As a reminder, please share all website documents in Word format for posting on the website.    

UNFINISHED BUSINESS

Celebrate the Arts:  The Celebrate the Arts festival is scheduled for 3/22/2025.  Autumn will set up a signup genius for volunteers to man the SGMB table.  Heather will check spirit store inventory and will work with Autumn and Rhonda on a selection of items to sell as well as for any product orders needed.  Set up for the event beginning at 7:30am.  Tri-M members may also be requested to man the table throughout the day; this could be an additional opp for those students.  The SGMB table will be on the main floor of the event this year instead of in the music hallway.

NEW BUSINESS

Uniform Pillow Fundraiser:  Mr. Bupp presented information on a potential fundraiser to turn the old band uniforms into pillows for sale.  This would be a presale-only fundraiser, and any profits earned would go to the district, as the district purchased and provided the new band uniforms.  The fundraiser would require inventory and dry-cleaning of all old uniforms (at a cost of approximately $700), creation of a sample pillow (cost of approximately $47), creation of a flyer to advertise and set-up for presale.  Most schools sell these for $65+, for a minimum $18 profit per pillow.  Once presale is completed, uniforms are sent to Stanbury; each pillow requires one jacket and one pair of pants.  SGMB would serve as an “in and out” mechanism for funds and can cover any up-front costs for the sample pillow.  Any questions should be shared with Tim Bupp.  Further discussion will take place during the April 2025 meeting. 

ADJOURNMENT

The next membership meeting is scheduled for Monday, March 3, 2025, at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 8:22pm was made by Autumn Tyson and seconded by Heather Beveridge.  Motion carried.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS

The December 2, 2024 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:04pm.  A quorum was determined to be present, and meeting participant introductions were completed.

VICE PRESIDENT’S REPORT

There is no update to report at this time.

SECRETARY’S REPORT

Minutes from the November 4, 2024 meeting were reviewed with no changes noted.  A motion to approve the minutes was made by Lucas Buhrman and seconded by Katelyn Wastler.  Motion carried. 

TREASURER’S REPORT

SGMB balance sheet was presented with the following balances:

A motion to approve the treasurer’s report was offered by Katelyn Wastler and seconded by Barb Brenneman.  Motion carried.

Marching Spectacular:  There are no changes to report during the past month.  SGMB is awaiting invoices from the district and Northern Regional police, as well as a check from Kona Ice.

Spirit Store:  The Spirit Store is currently sitting at a profit.  There may be additional opportunities to sell items from the store during the remainder of the school year. 

New Orleans Trip:  Trip registration opens this week.  A number of checks are anticipated, with the goal to have all checks deposited prior to the winter break. 

DIRECTOR’S REPORTS (Tackett, McGreevy, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp)

Abigail Kirkpatrick:  Spring Grove had 7 students participate in the 11/23/2024 York County Orchestra Festival:  Finley Brewer, Libbi Brewer, Lucas Buhrman, Ellie Kessler, Bryan Myers, Julia Tackett, and Hope Vough.  PMEA District 7 Band and Orchestra auditions take place on Saturday, 12/7/2024; results will be shared following the auditions.  On Thursday, 12/5/2024, Expressions will be performing carols along with Orion and Brass Ensemble at the SG tree lighting. Small group and solo performances by Expressions students will follow.  On Monday, 12/9/2024 (6:30 pm), Expressions will be performing carols and concert selections at the Glatfelter library for the first time.   Expressions will also be performing at Windy Hill on the 12/12 and Cross Keys Village- Brethren Home with Select Modern Band on the 12/17.

Mrs. Kirkpatrick is excited to share that Spring Grove will be performing The Music Man for this year’s musical! Auditions happen the week of 12/9. Mrs. K hopes to have a handful of student musicians in the pit and looks forward to a well-loved classic show that has lots of great lead, supporting, and ensemble roles. This show is one of her bucket list shows- she shares that she absolutely loves all of the music and that the storyline centers around how music changes a town.

Dan Brenner:  Ben Thatcher was selected to play in the York County Honors Jazz Band as part of the YCBDA Honors Band Festival.  The concert will take place on 2/1/2025 at Northern York High School.  The Select Modern Band had an outstanding performance at Millerville University last month and was just selected to participate in the 2nd Annual York County Music Festival at the Appell Center (the old Strand Capital).  The event is 2/15/2025.  More information will be coming soon.  They will also be performing an acoustic set at Cross Keys Village Retirement Community in New Oxford on 12/17/2024, along with Expressions.  The Singer/Songwriter Coffeehouse will take place on 1/6/2025 at 7pm in the High School Integrated Arts Center (IAC).  At this time, there are 8 performers signed up to perform (3 current students and 5 alumni).  That number may grow by an additional current student and additional alum in the next day or so.  Pep Band begins their season tomorrow evening (12/3).  The group has 15 events scheduled this year.  There are 34 students signed up to participate; this is the largest Pep Band Mr. Brenner has worked with.

The new marching band uniforms were presented at the recent school board meeting.  Thank you to Sophia Fontana and Katelyn Wastler for participating in this.  There was positive feedback shared by the board, with appreciation noted for the selection process and the use of traditional colors.  The board also recognized students who represented SGASD during this summer’s Europe trip.

TRI-M REPORT

Tri-M’s music department apparel sale will be opening in the near future.  Tri-M’s next meeting is scheduled to take place on Monday, 12/9/2024.  Please share any volunteer needs that can serve as opps for Tri-M members.    

UPCOMING EVENTS/PERFORMANCES

Upcoming Calendar of Events

-       12/5:  Spring Grove Tree Lighting

-       12/7:  PMEA District 7 Band/Orchestra Auditions

-       12/10:  SGI Winter Chorus/Orchestra concert

-       12/11:  SGI Winter Band/Jazz Band concert

-       12/11:  Grim Bean/Tidal Wave fundraiser pickup

-       12/17:  SGAMS Winter Concert

-       12/19:  SGAHS Winter Concert

WAYS AND MEANS

2024-2025 Fundraising

The Grim Bean and Tidal Wave fundraisers both wrapped up, with increased sales over the previous year’s sales for each company.  Coffee will be sorted and bagged on Wednesday (12/4/2024).  Nikki ordered 700 vouchers to cover the 688 sold.  The remaining 12 will be available for purchase (first come, first serve).  Fundraiser pickup is scheduled for 12/11 from 3:30pm-6pm.  The next R&K sale will begin on 1/6/2025, with fundraiser closing on 1/21/2025 and delivery on 2/5/2025.  There are three upcoming restaurant events scheduled:

-       12/29/2024:  Mod Pizza, York PA (all day)

-       2/17/2025:  Chipotle, Hanover PA (4pm-8pm)

-       3/14/2025:  Panera Bread, Hanover PA (4pm-8pm)

Flyers for Restaurant events will be shared at school, and a request will be made to have all events shared via district social media outlets.

Remaining planned fundraisers for the year include 2 more R&K sales and Gertrude Hawk.  Nikki continues to look for another option, potentially a soap sale, if a vendor can be located.  Suggestion was made that candle sales have been popular this year as well.  Theresa Kramer will inquire as to whether MiniTHON will be running another candle sale this year.  If they are not, SGMB may be able to run a sale through the company that was used, which is located in East York.  As well, mention was made of another local company in Hanover.  Information will be shared with Nikki for review. 

Grocery Cards:  Grocery card sales continue, with sales to date totally around $3400.

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE

There is no new information to be shared at this time.

STUDENT ACCOUNTS

November was a strong month for Student Accounts with $3,007.44 deposited from the various fundraisers - RaiseRight ($1,090.94), Tidal Wave ($1,376.00), Grim Bean ($458.00) and Grocery Gift Cards ($82.50). There were 21 first time participants during the month. There was one sibling transfer completed and no requests for reimbursement. The only anticipated earning opportunities for December are RaiseRight and Grocery Cards.  Several Student Account Transfer requests are anticipated to come in with the initial New Orleans payments. Updated account balances were sent to directors, broken down by building.

SCHOLARSHIP COMMITTEE

High School Scholarship:  Theresa Kramer will be overseeing this year’s scholarship scoring and review.  Amy and Theresa will meet to review all materials, and Amy will send all needed information to high school directors before the upcoming winter break. 

Middle School Scholarship:   There is no new information to share at this time. 

PROCEDURES AND BYLAWS

There is no new information to share at this time. 

WEBSITE

There is no new information to share at this time.  As a reminder, please share all website documents in Word format for posting on the website.    

UNFINISHED BUSINESS

There is no unfinished business at this time. 

NEW BUSINESS

Singer-Songwriter Night:  The upcoming Singer-Songwriter night is scheduled for 1/6/2025 at 7pm.  Dan Brenner shared support needs for the event, to include gathering coffee-related items and replenishing the coffee bar throughout the event.  It was noted that Tri-M provided donations as an opp during last year’s event; Autumn will reach out to Dan for a complete list of needs.  As well, it was noted that Grim Bean provided and brewed coffee for last year’s event; Nikki will reach out to Grim Bean to inquire about a donation again this year.  If this is not an option, Nikki noted she should be able to obtain a donation of Starbucks coffee for the event.  The drum will be set up to receive cash donations during the event.

A suggestion was made to move the SGMB meeting either to a different time or date to avoid conflict with the Singer-Songwriter event and in order to have a quorum, as many SGMB members would likely be attending the event.  After some discussion, Autum offered a motion to move the 1/6/2025 SGMB meeting start time to 6pm. Lucas Buhrman seconded the motion.  Motion carried.   

Volunteer needs for Winter Concerts:  A Signup Genius will be sent out to secure volunteers for candy/water sales at concerts.  Rhonda will send the link to Autumn to be shared out via Remind.    

ADJOURNMENT

The next membership meeting is scheduled for Monday, January 6, 2025, at 6:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 7:59pm was made by Autumn Tyson and seconded by Katelyn Wastler.  Motion carried.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS

The November 4, 2024 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:01pm.  A quorum was determined to be present, and meeting participant introductions were completed.

VICE PRESIDENT’S REPORT

The vice president will keep time during SGMB meetings to support efficient and effective meetings.

SECRETARY’S REPORT

Minutes from the October 7, 2024 meeting were reviewed with several changes noted.  A motion to approve the amended minutes was made by Theresa Kramer and seconded by Lucas Buhrman.  Motion carried. 

TREASURER’S REPORT

SGMB balance sheet was presented with the following balances:

A motion to approve the treasurer’s report was offered by Tim Bupp and seconded by Theresa Kramer.  Motion carried.

SGMB’s annual 990 form was submitted today (11/4/2024) by Dean Fink.  Thank you to Dean for his ongoing assistance and support of SGMB.

Marching Spectacular:  At this time, profits from the Marching Spectacular are not yet final, as there are several outstanding invoices as well as one additional check to be received.  As a reminder, $3000 will be deposited to the Scholarship Fund, and all remaining profits will be added to the General Fund.  Profits are anticipated to be approximately $1400 less than last year.  It was noted that sales were lower in all areas of the event, due in part to the weather and small band sizes than in previous years.  Marching Spectacular will be held one week earlier than usual next year in an effort to avoid various school Homecoming events; efforts have already begun around the location of a potential exhibition band.  Mr. Bupp shared that West Chester may participate as an exhibition band in the 2026 event. 

DIRECTOR’S REPORTS (Tackett, McGreevy, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp)

Dan Brenner:  SGAHS will host a Rocket Parent Partnership event on Wednesday night (11/6/2024), with sessions available for a variety of parent and student interests and needs.  Mr. Brenner will present two different music-related sessions.  Mr. Brenner is also pleased to announce that the High School Music Department trip to New Orleans was unanimously approved during the 10/28/2024 school board meeting.  Directors are working to finalize documents related to the trip, and information will be shared with students before the end of this week.  The trip will run from Sunday (4/13) through Friday (4/18). 

Tim Bupp:  SGI will be breaking up their concerts over two nights due to the number of students involved in SGI’s ensembles.  There is currently no building in the district able to host all ensembles in a single event.  As such, the SGI winter orchestra and chorus concert will take place on 12/10 at 7pm, and the SGI winter band and jazz band concert will take place on 12/11 at 7pm.  The spring orchestra and chorus concert will be held on 3/25 at 7pm, and the spring band and jazz band concert will be held on 3/26 at 7pm.  After discussion with Steph Kennedy, the music department will be piloting 100% digital programs along with a website for winter concerts.  If this works well, the practice will continue into the spring and will be reassessed ahead of the next school year. 

Abigail Kirkpatrick:  The high school music department has had a busy kickoff to the festival season.  On 10/19, the following nine students represented SGAHS at the York County Chorus festival at Dallastown:  Katelyn Wastler, Raegan Shrader, Libbi Brewer, Violet Chidester, Natalie Burkett, Hunter Ellis, Lucas Buhrman, Bryan Myers, and Levi Altland.  Lucas Buhrman and Bryan Myers made the 2025 PMEA District 7 Chorus. This festival will be held in February at Central York High School.  On 11/23, the following six students will attend the York County Orchestra Festival at Kennard-Dale High School: Lucas Buhrman, Julia Tackett, Ellie Kessler, Hope Vough, Libbi Brewer, and Bryan Myers.  Tri-M acceptance letters will be sent out this week, and accepted students will be recognized at the winter concert.  Expressions is performing at the annual Windy Hill Veteran’s Day assembly again this year on 11/14.  A musical has been chosen! It will be announced between Fall Play and Thanksgiving as long as the payment is processed before that time. 

TRI-M REPORT

The Tri-M Opp document is now available to Tri-M members.  The spirit store has been added as an ongoing opp, and the Signup Genius link will be included when Spirit Store needs arise.  This week’s fundraiser pickup has also been added.  Tri-M will be running an apparel sale from around Thanksgiving/Black Friday through the winter holiday season.  The sale will include all past items, and the group is inquiring with Elliot Productions about the addition of socks, gloves, a quarter-zip, and blankets.  Previous print/logo options will be available again, along with the addition of SGMB and Jazz options.

UPCOMING EVENTS/PERFORMANCES

Upcoming Calendar of Events

-       11/6:  Fundraiser pickup/Grim Bean and Tidal Wave sale begins (ends 11/20)

-       11/8:  Pigeon Hills String Festival

-       11/12:  PES band/orchestra performance

-       11/13:  SGE band/orchestra performance

-       11/14:  NSE band/orchestra performance

-       11/19:  Marching Band banquet

-       12/5:  Spring Grove Tree Lighting

-       12/7:  PMEA District 7 Band/Orchestra Auditions

-       12/10:  SGI Winter Chorus/Orchestra concert

-       12/11:  SGI Winter Band/Jazz Band concert

-       12/11:  Grim Bean/Tidal Wave fundraiser pickup

-       12/17:  SGAMS Winter Concert

-       12/19:  SGAHS Winter Concert

WAYS AND MEANS

2024-2025 Fundraising

Pickup for the R&K fundraiser will take place on 11/6 at Door 7.  Profits from this fundraiser included $864 to student accounts and $1370.60 into the General Fund.  Sandwich sales demonstrated an increase over the previous two R&K sales.  The second fundraiser of the year kicks off on 11/6 and will include Grim Bean Coffee and Tidal Wave car wash vouchers.  This fundraiser will close on 11/20, with pickup planned for 12/11.  An email with fundraiser information will be sent to all directors tomorrow for distribution to students and parents this week.   The next R&K fundraiser will be available after the winter holidays.  Nikki Myers shared that she is looking into options for several restaurant nights, preferably at restaurants that are student friendly.  Suggestions included Mod Pizza, Chipotle, Jersey Mike’s, Rita’s, and others.  Additional suggestions should be shared with Nikki.  A recommendation was also made to consider restaurants that have e-gift cards available through RaiseRight, as this would benefit both student accounts and the General Fund.  Nikki will select potential restaurants and dates, seek approval from Steph Kennedy and once received, will make arrangements with the selected restaurants and share information out with SGMB. 

Grocery Cards:  Grocery cards are selling well so far this year, with approximately $2950 in sales.  Jessie Henning noted that a 3^rd order is needed for Giant gift cards.  Several new families are ordering cards. 

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE

There is no new information to be shared at this time.

STUDENT ACCOUNTS

SGMB had its first traditional fundraiser in October. A total of $864 was added to Student Accounts for the R&K Sandwich sale. In addition, ongoing fundraisers added $476.26 for Raise Right and $19.50 for Grocery Gift Cards. There were no requests for transfers or reimbursements. Directors were sent lists, by school, with updated account totals. If any students or parents have questions on their totals please refer them to the Student Accounts email (sgmbstudentaccts@gmail.com). 

SCHOLARSHIP COMMITTEE

High School Scholarship:  The high school application has been updated and will be shared with high school directors for review and approval.  Amy is working to update all scholarship communication materials and will meet with Theresa Kramer to review all information as well as the application scoring documents and process.  This year’s high school scholarship application will be available only via electronic means.  If a student requires assistance to complete the electronic application, support can be offered.  It is noted that the SGSF is moving to an entirely electronic process this year as well. 

Middle School Scholarship:  There is no new information to share at this time.

PROCEDURES AND BYLAWS

There is no new information to share at this time.

WEBSITE

There is no new information to share at this time.  As a reminder, please share all website documents in Word format for posting on the website.    

UNFINISHED BUSINESS

Spirit Store: The store finished in the black for this year’s football season.  The addition of a card reader proved beneficial, with nearly half of all sales making use of electronic/card payments.  The store was also opened during the recent Truck or Treat event, with overstocks of travel mugs and can koozies given away for free.  Select Spirit Store items will also be sold during the upcoming Rocket Parent Partnership event on 11/6.   

Winter Concerts:  SGMB has a significant amount of candy and bagged snacks left over from the Marching Spectacular.  There is also some water and soda.  Sodas and snacks that are close to expiration will be donated to the theater department for fall play cast members.  All remaining items will be sold as concessions at upcoming concerts until the current stock is depleted.  Tri-M and adult volunteers will be needed for sales at SGI, SGAMS, and SGAHS.

NEW BUSINESS

Holiday Directors and Membership Gathering:  As directors were not available to attend the dinner held ahead of this year’s first SGMB meeting, there was previous discussion about the potential for a holiday SGMB and Directors gathering.  After some discussion, it was agreed that the group would plan an end-of-year event as a wrap-up to the school year. 

ADJOURNMENT

The next membership meeting is scheduled for Monday, December 2, 2024, at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 8:01pm was made by Dan Brenner and seconded by Lucas Buhrman.  Motion carried.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS

The October 7, 2024 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:04pm.  A quorum was determined to be present, and meeting participant introductions were completed.

VICE PRESIDENT’S REPORT

The vice president will keep time during SGMB meetings to support efficient and effective meetings.

SECRETARY’S REPORT

Minutes from the September 4, 2024 meeting were reviewed with two changes noted.  A motion to approve the amended minutes was made by Heather Beveridge and seconded by Katelyn Wastler.  Motion carried. 

TREASURER’S REPORT

SGMB balance sheet was presented with the following balances:

A motion to approve the treasurer’s report was offered by Heather Beveridge and seconded by Kyle Showalter.  Motion carried.

Marching Spectacular profits are not yet finalized, as there are several outstanding invoices.  As of today, profits are slightly down from last year but may be higher than previous years.

DIRECTOR’S REPORTS (Tackett, McGreevy, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp)

Dan Brenner:  Four students submitted auditions for the All-Eastern Modern Band.  Select Modern Band has a gig coming up; the group will be performing an acoustic set at Cross Keys along with the Expressions ensemble.  The music department had a great planning session today for next year’s schedule; all students will move to block scheduling.  Mr. Brenner expressed excitement about what the department is doing and appreciation for the teamwork with his peers.  He also noted there is fantastic support from school administration. 

Kyle Showalter:  Mr. Showalter echoed everything that Mr. Brenner said regarding director teamwork and next year’s block schedule at the high school.  Band night was a great success!  The middle school band is larger by nearly 25 students this year, and the marching band is also nearly 20 students larger than last year. 

HUGE thank you to everyone involved with this year’s Marching Spectacular!  The rain held off and it was a great evening, with lots of positive feedback from community, parents, and other band directors.  Next year, the show will move to the third Saturday in September in an effort to avoid homecoming events at local high schools.  New marching band uniforms have arrived.  The band will wear them on Friday, 10/11, for Senior Night.  Tri-M applications were due this past Friday (10/4), and a good number of applications were received.  Inductions will take place at the Winter Concert.  There have been recent updates to email security through Gmail, Hotmail, Comcast, and others, resulting in an uptick in emails bouncing back as undeliverable.  Parents are reminded to please add all director email addresses to contact lists in an effort to avoid this.  Suggestion was also made to “whitelist” director email addresses.  Looking ahead, PMEA District 7 band and orchestra auditions will take place on Saturday, 12/7/2024.  More information will be made available to students interested in auditioning. 

Tim Bupp:  Fourth grade band recruitment ended with 129 students starting band. Spring Grove is the only district in York County to maintain or show program growth this school year.  We have a record number of students in SGI Band with 145 students; this is the highest number of students since 1997, when there were 181. SGI Jazz Band posted its highest number in 20 years at 29. The school year is off to a great start.

UPCOMING EVENTS/PERFORMANCES

Upcoming Calendar of Events

-       10/11/2024:  Marching Band Senior Night

-       10/19/2024:  York County Honors Chorus Festival (Dallastown HS)

-       10/23/2024:  SG Halloween Parade

-       10/26/2024:  Dover Marching Band Show

-       10/26/2024:  PMEA District 7 Chorus Auditions

-       10/29/2024:  SG Truck or Treat/Movie

WAYS AND MEANS

2024-2025 Fundraising

The first fundraiser of the year (R&K Subs and Sandwiches) is underway.  Grocery card order information has also been included with communication for this fundraiser.  Forms are due 10/21; late orders will not be accepted.  Following R&K, plans are underway for Grim Bean Coffee and Car Wash vouchers.  Flavors have been selected for Grim Bean.  Purchase options include 12-ounce bags of coffee ($18 each) and sample packs ($40 each).  Profits include $5 per bag and $10 per sampler sold.  During the last Grim Bean sale, students received $1.25 per bag and $2.50 per sampler sold.  After discussion, there was agreement to raise student profits to $2 per bag and $4 per sampler sold.

Grocery Cards: Gift cards are ready to go.  The form is attached to fundraiser information that is being sent to students.  People can reach out to Jessie for purchases. 

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE

There is no new information to be shared at this time. 

STUDENT ACCOUNTS

There has been very little student account activity this month.  There have been no requests for money.  Two events have brought money into student account.  One-liners contributed $124, and RaiseRight added $413.39.  There will be more activity next month, following the close of the first fundraiser.  

SCHOLARSHIP COMMITTEE

High School Scholarship:  There is no new information to share at this time.

Middle School Scholarship:  There is no new information to share at this time.

PROCEDURES AND BYLAWS

There is no new information to share at this time.

WEBSITE

There is no new information to share at this time.  As a reminder, please share all website documents in Word format for posting on the website.    

UNFINISHED BUSINESS

Marching Spectacular:  Six bands participated in this year’s event; all gave fantastic performances.  Directors note that a lot of positive feedback has been received.  A huge thank you was extended to Erin for her hard work with and commitment to concessions; she cleaned the concession stand and prepared all of the food.  Concessions sold out of Chick Fil A sandwiches and mac & cheese.  R&K sandwiches were also available, with sandwiches left over.  Hospitality received excellent reviews from directors.  Thank you to all who stepped up to lead each area of the event and to all who volunteered their time. 

Spirit Store:  The store has been successful so far this year, having been heavily restocked at the start of the year.  Themed spirit items have been extremely popular.  Access to a card reader has been fantastic; the card reader was also available at Marching Spectacular for ticket purchases.  Thank you to Heather Beveridge for overseeing the store this year.

Senior Night:  There are 13 seniors this year.  As previously discussed, vinyl senior banners will not be available during senior night, as marching band seniors voted to have photos taken in the new uniforms.  Banners will still be made and will be given to seniors once available.  Each senior will have a poster created and displayed in the stadium.  Senior cages will be decorated this week.

NEW BUSINESS

Marching Band:  New uniforms have arrived and will be fitted to band members this week, ahead of Friday’s last home game.  Students will also receive new black shoes; these were purchased by the students at $45 per pair.  The 11 seniors in the band will wear these for only three more games and will then be done with the shoes.  A proposal has been brought forth for SGMB to purchase shoes for any senior who does not wish to purchase and keep them; these would be used to start an inventory for students who may need them in future years.  There are some funds available in the marching band budget line that could be used toward this cost, however funds do not cover the full amount needed.  Kyle Showalter presented a motion for SGMB to commit up to $500 to Marching Band to cover the cost of the new black marching band shoes for the seniors.  Dan Brenner seconded.  Motion carried.

Truck or Treat event:  SGMB has been invited to participate in the upcoming Truck or Treat at the stadium on 10/29 from 5:00-6:15, with a movie in the stadium afterward.  Each participating group is invited to dress up and pass out candy and/or treats.  Suggestion was made that SGMB could also open the spirit store to sell select merchandise and Halloween-themed items.  The district estimate there could be about 200-250 kids (not including siblings and families) as potential attendees.  A suggestion was made to include candy donation as an opp for current Tri-M members.  Rhonda will provide a response regarding SGMB’s intent to participate.

Additional Spirit Store sales:  It was noted that all Spirit Store merchandise is packed up following the final home football game and is not brought out again until the next season.  Suggestion was made to consider other opportunities to sell select merchandise at other events, including such things as fall play, musical, even fundraiser pickup.  SGMB could not be in competition with the Athletic Boosters, and any plan to sell items would need to be vetted and approved by Steph Kennedy.  Suggestion was made that SGMB could potentially sell items during the 11/6 Winter Athletics meeting; after confirmation that the Athletic Boosters won’t be opening their store that evening, there will be continued consideration for this option. 

Candy and Water:  All water left over from the Marching Spectacular has been turned over to the Marching Band; there will likely be water left after the season ends.  As well, there is a fair amount of candy and snacks left from Marching Spectacular.  SGMB would like to consider selling candy and water at upcoming music events, beginning with elementary school events in November.  Volunteers will be needed to manage sales.  Rhonda will check expiration dates on food items and will contact respective schools for permission to sell water and candy.  

ADJOURNMENT

The next membership meeting is scheduled for Monday, November 4, 2024, at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 8:11pm was made by Kyle Showalter and seconded by Heather Beveridge.  Motion carried.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS

The September 4, 2024 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:01pm.  A quorum was determined to be present, and meeting participant introductions were completed.

SECRETARY’S REPORT

Minutes from the August 5, 2024 meeting were reviewed with one change noted.  A motion to approve the amended minutes was made by Lucas Buhrman and seconded by Heather Beveridge.  Motion carried. 

TREASURER’S REPORT

SGMB balance sheet was presented with the following balances:

A motion to approve the treasurer’s report was offered by Katelyn Wastler and seconded by Barb Brenneman.  Motion carried.

The 2023-2024 annual audit was successfully completed on 8/6/2024.  Thank you to all who participated in this work, and a special thanks to Dean Fink for his continued support of SGMB.

DIRECTOR’S REPORTS (Tackett, McGreevy, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp)

Abigail Kirkpatrick:  The school year is off to a good start in the choir and orchestra departments. Expressions performed for the full faculty and staff on 8/19/2024; featured students included Ella Tyson, Brynn Brossman, AJ Messinger, and Elliott Metzger. Several orchestra students visited 3^rd graders at each elementary school and performed for their beginning instrument recruitment assemblies on 9/3/2024.  Lucas Buhrman and Bryan Myers successfully auditioned for the York Youth Symphony Orchestra (YYSO) on 8/24/2024.  It has been 5 years since any Spring Grove students have participated in YYSO.  Looking ahead to the weeks before our next meeting, Lucas Buhrman and Bryan Myers will be singing the National Anthem at an event with Representative Seth Grove on 9/20/2024, and Expressions will be singing the National Anthem at the Marching Spectacular on 9/28/2024. The combined choirs will be singing the National Anthem and the Alma Mater at the homecoming football game on 10/4/2024.

UPCOMING EVENTS/PERFORMANCES

Upcoming Calendar of Events

-       9/13/2024, 9/19/2024, 10/4/2024, 10/11/2024:  Spirit Store/Marching Band performances @SGAHS

-       9/19/2024:  Band Night

-       9/28/2024:  Marching Spectacular

-       10/3/2024:  Homecoming Parade

-       10/4/2024:  Combined Choirs (National Anthem/Alma Mater @ HoCo game)

-       10/19/2024:  York County Honors Chorus Festival (Dallastown HS)

-       10/23/2024:  SG Halloween Parade

-       10/26/2024:  Dover Marching Band Show

-       10/26/2024:  PMEA District 7 Chorus Auditions

The inaugural York County Honors Choral Festival will take place this year on 10/19/2024 at Dallastown High School.  Eleven Spring Grove students will be participating in the festival, and two of the pieces to be performed will be the audition pieces for the PMEA District Choral Festival.

The Spring Instrumental concert date has changed and will now take place on 4/29/2024. 

WAYS AND MEANS

Fall Fundraising

Approval has been received for all 2024-2025 SGMB fundraisers.  The first R&K sub and sandwich sale will be held from 10/7/2024-10/21/2024 with a delivery date of 11/6/2024.  Nikki Myers explored fundraising options with Olive Branch; given their production schedule and uncertainty about their ability to guarantee large orders, this is not a fundraising option at the present time; they will consider whether this is something they may be able to do as a future opportunity.  Nikki will be reaching out to Green Daisy and Sunrise Soaps (both local companies) as potential additional fundraisers.  Suggestion was made that perhaps SGMB could also approach Olive Branch about possible gift card sales.  Please continue to share any thoughts about potential opportunities with Nikki. 

Grocery Cards:  Rhonda will follow up with Jessie Henning regarding any updates on grocery card orders.  Grocery cards should now be available for anyone who wishes to place an order.  Flyers are available, and grocery card forms will also be sent out with the R&K order forms in October.

RaiseRight:  Additional accounts have been opened with RaiseRight.  It is noted that the company now also offers online stores where account holders can receive a percentage of any purchases.  Users can purchase gift cards and then use those to pay in RaiseRight-connected online stores to maximize funds that are deposited into student accounts. 

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE

There is no new information to be shared at this time.

STUDENT ACCOUNTS

The only noted student account activity this month was through RaiseRight, with $376.29 added to student accounts.  During the coming month, activity should include RaiseRight and One-Liners from Marching Spectacular. 

SCHOLARSHIP COMMITTEE

High School Scholarship:  Theresa Kramer has volunteered to lead the high school scholarship application scoring process this year.  Amy will connect with her before January to share all relevant information. 

Middle School Scholarship:  There is no new information to share at this time.

PROCEDURES AND BYLAWS

There is no new information to share at this time.

WEBSITE

The website has been updated.  Please share all documents in Word format for posting on the website. 

TRI-M LIAISONS

There is no new information to share at this time. 

UNFINISHED BUSINESS

Marching Spectacular:  Marching Spectacular is less than a month away; the final team meeting was held last week.  The list of concessions and pricing have been finalized, and orders are being placed with high school cafeteria staff, to include a request that all items be delivered to the high school the week of the event.  Erin Meyering will lead all food prep; as such, cafeteria staff time will not be needed.  Custodial staff will be available to assist in transporting everything to the stadium ahead of the event.  A volunteer is needed at the high school to accept and pay for the R&K order at 2:30pm on 9/27/2024.  Rhonda will request refrigerator space at the high school and will also inquire as to whether cafeteria staff might be available to receive the order when it arrives.  Rhonda will notify Autumn regarding who should receive the check for the R&K order.  Autumn is working to finalize the program and will share it for final review ahead of printing.  Mockups of new signage will be sent to Steph Kennedy for review and print.  Information for all purchases, donations, and volunteers is being finalized.  There has been an uptick in volunteer sign-ups.  A question was received regarding whether the local Exchange Club might be able to provide volunteers; Rhonda will follow up on this request.

Spirit Store:  Sales at the first football game went well, with around $1000 in merchandise sold.  A card reader will be available for use at the next game.  Autumn shared that this was obtained through PayPal at no cost, as SGMB is a nonprofit organization.  The reader runs through an app (connected via Bluetooth), and funds are deposited directly into SGMB’s PayPal account.  This results in the need for only one transaction when transferring funds to the bank.  There is a small transaction fee (3%) per purchase which is being added to the cost of purchase for to any card-related sales. If use of the card reader goes well during upcoming spirit store sales, SGMB may consider using the card reader at the gate (admissions only) for Marching Spectacular.  All Spirit Store volunteer slots are full for the next game; volunteers are still needed for Band Night.  Katelyn Wastler shared that permission was received from Mrs. Ford to put out a donation jar for Ireleyn’s Huddle at all upcoming home football games.  It was noted that the jar should not be put out at the next game (Gold-Out) so as not to create a conflict with Mini-THON.  All funds raised will be handed directly to Mrs. Ford. 

NEW BUSINESS

Music Department Merchandise:  Marching Band has opened their store for merchandise purchase.  It was noted that several parents have asked whether SGMB will be offering a merchandise sale.  After some discussion, it was noted that SGMB will defer to Tri-M for a music department merchandise sale, as this has been a successful fundraiser for that group.  Tri-M reps will inquire as to whether a sale will be held this year and, if so, whether Tri-M would be willing to add a SGMB sale option, with all profits from any SGMB-logoed sales to go to Tri-M. 

Senior Night:  Inquiry was made with Athletic Boosters (Monica) regarding plans for Senior Night flowers.  Per Monica, the Athletic Boosters organization provides a corsage to mothers only; last year’s cost was $6 per corsage, and it is likely that costs will increase slightly this year.  Historically, SGMB has provided flowers to each senior and all senior parents; Tracey Glace has led this effort in past years. There are 12 seniors this year.  After some discussion and research of the cost to purchase flowers, it was agreed that SGMB will once again provide flowers to each senior and senior parent; Amy Buhrman will take the lead on this.  Rhonda will decorate Senior cages again this year.  Senior banners will be purchased out of the Marching Band budget line; costs this year will be lower than in past years due to a change in photographer.

ADJOURNMENT

The next membership meeting is scheduled for Monday, 10/7/2024, at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 8:06pm was made by Autumn Tyson and seconded by Katelyn Wastler.  Motion carried.

SGMB Membership Meeting Minutes

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS

The August 5, 2024 Spring Grove Music Boosters (SGMB) meeting was called to order at 7:01pm.  A quorum was determined to be present, and meeting participant introductions were completed.

SECRETARY’S REPORT

Minutes from the June 3, 2024 meeting were reviewed with one change noted.  A motion to approve the amended minutes was made by Theresa Kramer and seconded by Jessie Henning.  Motion carried. 

TREASURER’S REPORT

SGMB balance sheet was presented with the following balances:

A motion to approve the treasurer’s report was offered by Heather Beveridge and seconded by Katelyn Wastler.  Motion carried.

The Audit committee will be meeting on 8/6/2024 to review records from the 2023-2024 school year. 

DIRECTOR’S REPORTS (Tackett, McGreevy, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp)

Dan Fake:  Thank you to Autumn for coming up with a way to honor the middle school accompanist for the spring concert.  It was greatly appreciated and a nice surprise for Mrs. Gobrecht.  Middle school chorus is nearly back to pre-covid numbers. The current roster is 92, but that will change in the first few weeks of the school year.  The average middle school roster is 101 singers.  SGMS ended the 23-24 school year with 72 singers.  Orion has already received the first performance request of the year; this will be a holiday performance at the Brethren Home; Select Strings will also perform.  Orion auditions will take place in September.

Sue Gross:  Mrs. Gross is looking forward to working with everyone again this year and has many fun things planned for the 3^rd – 8^th grade string students.  She is working on recruitment and retention ideas along with fun, exciting and challenging music for the string students/ensembles.

Tim Bupp:  Band Night has been moved the Thursday, 9/19.  There may be a need to use funds from the SGI line item, dependent upon the start time for the game.  Funds may be needed to purchase student meals between the end of the school day and call time for students; this will be dependent upon timing, and more information will be shared once the game time has been published. 

Kyle Showalter:  Tri-M invitations will go out in the Fall, and induction will take place during the winter concert.  All Fall opps should be shared with Mr. Showalter and Mrs. Kirkpatrick to be shared by the Tri-M president with current members.  There has been a delay with the new marching band uniforms.  The uniform company was hacked in the middle of SG’s uniform production, resulting in the need to restart production, with a 6-week delay.  The uniform company is anticipating a mid-September arrival of the uniforms at this time.  All marching band members have been fitted for old uniforms to start the school year.  New shoes were ordered and were to be held/not processed, but they have arrived.  The shoes will be paid for and distributed once the new uniforms have arrived.  Once new uniforms have arrived, times will be scheduled during Tuesday/Thursday rehearsals to swap out old uniforms for new ones.  Marching Band photos are also being delayed, pending arrival of new uniforms.  Mike Inkrote has been hired to take Senior photos, with a 48-hour turnaround time.  If uniforms are not available before Marching Spectacular, it is possible that Seniors may not have photos/posters before senior night.  A group photo of the band is also needed for the Marching Spectacular program.  Guard uniforms have been ordered; half have arrived, and delivery is pending on the other half. 

Johnna McGreevy:  Ms. McGreevy thanked SGMB for welcoming her.  She is looking forward to integrating herself into the Spring Grove community.  She notes that she is excited to work with the community, the students, and a talented group of educators. 

UPCOMING EVENTS/PERFORMANCES

Upcoming Calendar of Events

There are a number of upcoming events with volunteer needs, including back-to-school nights and football games (Spirit Store).  A Signup Genius will be created and shared for any current needs. 

The final Marching Spectacular meeting is scheduled for 8/27 at 6:30.  This meeting will take place at the high school.  Rhonda will send a reminder closer to the date of the meeting.  See “New Business” for additional information.

WAYS AND MEANS

Fall Fundraising

Plans for 2024-2025 fundraising include several R&K sales (October, January, and February/March), Grim Bean, Tidal Wave Car Wash, and Gertrude Hawk.  Nikki is also in communication with Rachel at Olive Branch regarding potential fundraiser options.  If this is not an option, she will look into Sunrise Soap.  All fundraisers will be completed ahead of this year’s high school music department trip to New Orleans. As well, a decision should be made as soon as possible regarding whether Carmen’s Ice Cream will be brought back for any SGMB/music department events.    

Grocery Cards:  Jessie Henning will be ordering grocery cards this week in order to have them available by the beginning of the school year. Orders will include Weis ($2000), Giant ($1000), and Kennie’s ($1000).  Updated materials will be sent out and will also be available during back-to-school night events.  Jessie will work with Nikki to send out information on grocery cards with fundraiser communications. 

PUBLICITY / COMMUNICATIONS / CORRESPONDENCE

There is no new information to be shared at this time.

STUDENT ACCOUNTS

In June, $308.48 (RaiseRight) and $43.50 (Grocery Gift Cards) was added to Student Accounts. In addition, there were several seniors requesting reimbursement, for a total of $775.27. At the end of the 2023-2024 fiscal year, a total of $1,649.37 was transferred from Student Accounts to the General Fund for unclaimed Senior account balances.

During the summer months, there is little activity to Student Accounts. RaiseRight for July added $260.05 to account balances.

SCHOLARSHIP COMMITTEE

High School Scholarship:  Amy Buhrman is working on revamping the high school scholarship application to further simplify both completion of the application and scoring.  She will share the application for testing by a few people once complete.  A volunteer is still needed to oversee this year’s scholarship process; Amy will have all materials prepared and will share those with high school directors but is not able to participate in receipt, review, and scoring of any applications, as she is the parent of a senior.   

Middle School Scholarship:  There is no new information to share at this time.

PROCEDURES AND BYLAWS

There is no new information to share at this time.

WEBSITE

There is no new information to share at this time.  Please share all documents in Word format for posting on the website. 

TRI-M LIAISONS

There are no updates at this time. 

UNFINISHED BUSINESS

There is no unfinished business at this time.

NEW BUSINESS

Open House/Back to School Nights:  Meeting participants reviewed and discussed options for SGMB’s presence during 9^th grade orientation and the various back-to-school night events.  Suggestion was made that SGMB have both a table in the main area of schools as well as a representative with directors in their room(s).  Autumn Tyson will review and update all materials, and Rhonda Wastler will print any necessary information ahead of events.  Rhonda will set up and send out a Signup Genius for these events.

Marching Spectacular:  The final Marching Spectacular Meeting will be held on 8/27/2024 in the choral or band room.  There are currently 6 bands participating in the event.  At this time, all event stations have an appointed lead at this time.  Rhonda will share information from the nutrition department as soon as it becomes available so concessions and hospitality can be set.  SGMB may also reach out to Genova’s to price food for hospitality.  Theresa Kramer is setting up donation and volunteer information sign ups via Signup Genius.  Volunteer signups will be published once arrival and shift times are finalized.  Nikki Myers has contacted all food vendors for the event.  SGMB is reducing the number of Chick-Fil-A sandwiches for the event and will be introducing R&K sandwiches as part of concessions.  R&K for the event will be delivered to the high school on 9/27; SGMB will need permission to store these in the cafeteria’s walk-in refrigerator.  SGMB will have access to the video board and can create videos for each participating band this year.  In future years, digital ads can also be offered.

Spirit Store:  Merchandise has arrived and is in the store.  Suggestion was made to get a card reader for the spirit store, as many people will make purchases and/or will purchase more when they are able to pay with a credit or debit card.  The group needs to explore available options and also determine how the number of transactions might impact the current bank transaction limit.   

Music Boosters September School Board meeting:  Rhonda will be presenting schedule information, an invitation to all board members to attend Marching Spectacular, and information on SGMB’s goals for this school year.

ADJOURNMENT

The next membership meeting is scheduled for Wednesday, 9/4/2024, at 7:00pm.  This meeting will be held at SGAHS in Room 51, with a Zoom link also provided.  A motion to close the meeting at 8:34pm was made by Katelyn Wastler and seconded by Lucas Buhrman.  Motion carried.