Boosters - Music

SGMB MEMBERSHIP MEETING AGENDA
May 1, 2023, 7:00PM – HS Conf Room 51 and Zoom

WELCOME / QUORUM / CALL TO ORDER / INTRODUCTIONS – Jerry Mascaro (5 minutes)

• Review agenda time frames

SECRETARY’S REPORT – Amy Buhrman (5 minutes)

• Minutes from April Membership Meeting – See attachment

TREASURER’S REPORT – Autumn Tyson (5 minutes)

• May Financial Report – See attachment
• 2023-2024 Budget Review
• Audit Committee – 3-4 volunteers needed

DIRECTOR’S REPORTS – Tackett, Robinson, Gross, Fake, Naglich, Kirkpatrick, Showalter, Brenner, Bupp – (15 minutes) Please provide detail for minutes to Jerry Mascaro – jt.mascaro.jr@gmail.com and Amy Buhrman SGMB.Communications@gmail.com

UPCOMING EVENTS/PERFORMANCES: (5 minutes)

• 2023 Concert Performance Dates – https://www.sgasd.org/Page/7128
• Indoor Guard Competitions - https://www.sgasd.org/Page/7367
• Jazz weekend – Evening of Jazz, 5/5, 7pm; JITJ, 5/6, 2pm; SITS, 5/6, 7pm
• 50th Anniversary of String Program at SGASD – 5/20/23 at SGMS
• Tri-M Showcase – 5/26 – Glatfelter Library
• Marching Spectacular – 9/30/2023

WAYS & MEANS – Tracy Glace (20 minutes)

• Grocery Cards, RaiseRight(Scripps), Sunrise Soaps
• Fall 2023, Mums (9/16), Beef Jerky, Butter twists?

PUBLICITY/COMMUNICATIONS/CORRESPONDENCE – Jerry Mascaro (5 minutes)

• P.O. Box / Music Boosters mailbox, Remind, Facebook, Sapphire

STUDENT ACCOUNTS – Theresa Kramer (5 minutes)

• Student Account updates

SCHOLARSHIP COMMITTEE – Amy Buhrman (5 minutes)

• HS and MS Applications - Scoring
• SGASF Awards Banquet, May 16 – Table sponsorships, invitations

PROCEDURES/BY-LAWS – Jerry Mascaro (5 minutes)

• By-Laws Review

WEBSITE – Kristen Henning (1 minute)

UNFINISHED BUSINESS: (5 minutes)

• Music Department “Spirit Store”
• Donation to SGASD for Music Department display case

 SPRING GROVE MUSIC BOOSTER MEETING MINUTES 
Zoom meeting 
April 10, 2023 

IN ATTENDANCE: Jerry Mascaro, Theresa Kramer, Autumn Tyson, Rhonda Wastler, Tracey Glace, Barb Brenneman, Lucas Buhrman, Tim Bupp, Kyle Showalter, Amy Buhrman 

WELCOME / CALL TO ORDER / INTRODUCTIONS (Jerry Mascaro): 

The meeting was called to order at 7:02pm, and meeting participant introductions were completed. Meeting agenda topics and timeframes were reviewed. 

SECRETARY’S REPORT (Amy Buhrman): 

Minutes from the March 6, 2023 meeting were reviewed with several changes noted. A motion to approve the amended minutes was made by Barb Brenneman and seconded by Rhonda Wastler. Motion carried. 

TREASURER’S REPORT (Autumn Tyson): 

A motion to approve the treasurer’s report was offered by Theresa Kramer and seconded by Rhonda Wastler. Motion carried. 

DIRECTOR’S REPORTS: 

Kyle Showalter: Thank you to SGMB and all who made the Disney trip possible. The group had an outstanding time. The workshops offered an excellent opportunity. There was a roughly $800 deficit for the trip, in part related to a few single rooms for directors and school nurse, as well as a few students who paid ahead (resulting in fewer students making the full final payment). Additional funds will come from the General Fund. In the future, directors will leave a bit more of a buffer for trip costs. Information about all upcoming performances were shared. The official invitation will go out this week for the next Marching Spectacular. 

Tim Bupp: Spring Grove was awarded a $6,000 grant from the J. William Warehime Foundation for the 50^th Anniversary Strings event. The Diversity Festival will take place on Thursday, 4/13/2023. SGI/SGAMS will perform at 5:30, and Expressions will perform at 5:50. The SGI trip is scheduled for 4/21/2023. 

UPCOMING EVENTS/PERFORMANCES: 

• 2023 Concert Performance Dates 
• Indoor Guard Competitions
• Diversity Festival – 4/13 
• SGI trip to DC – 4/21 
• Jazz weekend – Evening of Jazz, 5/5, 7pm; JITJ, 5/6, 2pm; SITS, 5/6, 7pm 
• Knoebel’s trip – 5/19 
• 50th Anniversary of String Program at SGASD – 5/20/23 at SGMS
• Tri-M Showcase – 5/26 – Glatfelter Library (outside, at the gazebo; SGMS is reserved in the event of inclement weather) 
• Marching Spectacular – 9/30/2023 

The Modern Band festival is this weekend, 4/15, at 3pm. 

SGMB will be selling concessions at the upcoming jazz festival (5/6). Please consider signing up to volunteer for concessions through the SignupGenius that will be released. 

WAYS & MEANS (Tracey Glace/Barb Brenneman): 

There are 110 meat sticks still in stock to be sold, as well as 259 Gertrude Hawk candy bars. Pick-up for Sunrise Soaps is scheduled for 5/9/2023 (4pm-7pm). 

Grocery Cards: A determination needs to be made about how to sell the remaining grocery cards. Kennie’s cards, totaling $600, are still available. A Remind message can also be sent out with remaining amounts. Barb will send this information to Autumn. 

PUBLICITY/COMMUNICATIONS/CORRESPONDENCE (Jerry Mascaro): 

There is no correspondence to report at this time. 

STUDENT ACCOUNTS (Theresa Kramer): 

There was significant student account activity in March. Funds were added to accounts through R&K ($469), Sunrise Soaps ($214), Gertrude Hawk ($402) and RaiseRight ($221.18). In addition, transfer requests were processed for the final Disney payment ($2,848.51) and a senior account reimbursement was processed. In total, $9,378.85 in Student Account funds were used to offset the cost of the Disney trip with several students having over 50% of their trip paid for through fundraiser participation. 

There are currently 22 seniors with balances in their accounts. The current balance for all accounts is $1,166.95 which is far less than in previous years. No later than April 18, letters and reimbursement forms will be given to high school directors to hand out to current music students and either Mrs. Ehrich or high school building secretaries will assist with distributing letters to students no longer in the music program. We do have 3 students who have moved and are no longer in the school district. 

For the 2023-2024 school year, the Financial Transaction Form will be slightly updated to remove the PO Box and Communications e-mail from the letterhead in an effort to avoid confusion on where completed forms should be submitted. 

SCHOLARSHIP COMMITTEE (Amy Buhrman/Jerry Mascaro) 

High School Scholarship: There were 16 applicants for this year’s SGMB High School Scholarships. Applications were scored, and the names of 10 scholarship recipients have been shared with SGASF for announcement at the upcoming SGASF Banquet (scheduled for 5/16/2023). Thank you to Autumn, Theresa, Rhonda, Jerry, and Kyle for assistance with scoring. 

Middle School Scholarship: Application information has been shared for scoring; these should be completed by 4/21. 

SGASF Awards Banquet (5/16/2023): SGMB has purchased two table sponsorships (four seats). The banquet will once again be held at the high school. Amy will follow up on the deadline to RSVP for the banquet. 

PROCEDURES/BY-LAWS (Jerry Mascaro / Rhonda Wastler / Dan Brenner): 

There is nothing to report at this time.

WEBSITE (Kristen Henning): 

There is nothing to report at this time. 

UNFINISHED BUSINESS (Jerry Mascaro): 

Music Department “Spirit Store”: There may be some remaining items to be cleaned out from the spirit store; work on this will likely be completed over the summer. As well, some clean-up is needed for the ticket booth. Rhonda will follow up with Jessica Staub to determine next steps for the ticket booth. 

Donation to SGASD for High School Music Department display case: Bill Stiles is currently obtaining estimates from local contractors. 

Indoor Guard fundraising: A Mod Pizza (Hanover) night has been approved for 4/18/2023. Funds from this event will be deposited into the General fund. 

NEW BUSINESS (Jerry Mascaro) 

2023-2024 Budget Review: Autumn will be sending out an email to directors and officers for any budget needs or changes for next year. Please send any known needs or recommendations to Autumn. A draft budget will be prepared for initial review during the May meeting. 

By-Laws Review: Any recommended changes to By-Laws should be shared ahead of the May meeting for review, with approval in June. 

Officer nominations: Please let Jerry know if current officers are not planning to retain seats. For those desiring to step down, please share recommendations for other candidates. Jerry will be stepping down as president at the end of this school year. 

ADJOURNMENT (Jerry Mascaro): 

The next membership meeting is scheduled for May 1, 2023, at 7:00pm. This meeting will be held in Room 51 at SGAHS; a Zoom link will also be available. A motion to close the meeting was made by Tracey Glace and seconded by Barb Brenneman at 7:57pm. Motion carried.

SPRING GROVE MUSIC BOOSTER MEETING MINUTES
SGAHS, Room 51 and Zoom meeting
March 6, 2023

IN ATTENDANCE: Jerry Mascaro, Theresa Kramer, Autumn Tyson, Tracey Glace, Trista Glace,
Rhonda Wastler, Barb Brenneman, Tim Bupp, Dan Brenner, Kyle Showalter, David Dietrich, Amy
Buhrman

WELCOME / CALL TO ORDER / INTRODUCTIONS (Jerry Mascaro):
The meeting was called to order at 7:04pm, and meeting participant introductions were completed.
Meeting agenda topics and timeframes were reviewed.

SECRETARY’S REPORT (Amy Buhrman):
Minutes from the February 6, 2023 meeting were reviewed with several changes noted. A motion to
approve the amended minutes was made by Autumn Tyson and seconded by Rhonda Wastler. Motion
carried.

 TREASURER’S REPORT (Autumn Tyson): SGMB Balance sheet was presented with the following balances: 

A motion to approve the treasurer’s report was offered by Rhonda Wastler and seconded by Barb Brenneman. Motion carried.

DIRECTOR’S REPORTS:

Dan Fake: Orion and Select Strings performed in the capitol rotunda today as part of the national Music in Our
Schools Month celebrations. Students met representatives Seth Grove and Kristin Phillips-Hill. Rep. Grove was a
1998 graduate of Spring Grove, and a staff member of Rep. Phillips-Hill was in Orion when she was in middle
school. Select Strings began their performance at noon, which also happened to be when the general assembly
began their meeting. Students learned that the general assembly had a 2-minute moment of silence where the only
sound was Select Strings coming through the halls of the capitol. While the group was not in view of the audience,
the whole of the general assembly knows it was SGASD school performing. The PA state song was one of the
songs performed by Orion. Following the state song, a member of the committee for the arts shared that their
committee is working to present a new song for the state.

Dan Brenner:
• March 18th - Select Modern Band at Mini Thon
• March 23rd - SGE Night of Music
• April 2-8 - Disney
• April 14-15 - PMEA District 7 Modern Band Festival (8 qualified… 7 will attend)
• April 13-15 - NAfME All Eastern Modern Band - Jorge Caraballo - Mr. Mundy chaperoning
• April 28 - Modern Band Concert (featuring Select Modern Band, 7th Degree, Temple of Anubus, ILYH)
• April 29 - SMB at Taqueria El Camino with Millersville University
• May 5 - Jazz Concert
• May 6 - Jump Into Jazz and Swing Into Spring Jazz Festivals (6 for MS, 4 for HS)
• May 16 - SMB @ Scholarship Banquet
• May 19 - SMB Gig with Cabria Heights (Altoona Area) - Possible
• May 25 - PMEA Jamfest (at Lebanon Valley College) - Possible 

Kyle Showalter: There is a lot coming up in next two months. All bands are preparing for spring concerts. High school ensemble members and directors are preparing for the upcoming trip to Orlando. A mandatory meeting for all who are participating in that trip, as well as parents, is scheduled for 3/16. Information about final trip payments will be shared in the next few days. The High School instrumental concert is scheduled for 4/27. The Tri-M Showcase is scheduled for 5/26; the location for this event is not yet confirmed. The event may be held outside at the Glatfelter Library; it will be held at the middle school if the weather is bad. Marching band uniforms have gone out to be dry-cleaned several times over the past few months. There was an issue with the first round of cleaning, and the jackets were subsequently re-cleaned at no charge. Plans for new uniforms are on hold until district rebranding is finalized. The 2023 marching band show will be announced in a few weeks. 

Tim Bupp: Upcoming Spring concerts will be streamed for live viewing. SGI’s concert is scheduled for 3/29; Mr. Bupp will once again be dressing up for the concert. The Diversity Festival will be held on 4/13. The event will be held using an “open air” format this year. A performance stage will be set up in the back corner of the cafeteria, with performance held throughout the event. All SGASD groups will perform early in the event this year. The elementary band and orchestra concert will be held on 4/18. Students picked the songs for this year’s concert, including a familiar commercial theme song. (Mr. Bupp informed the group that he has never eaten at Burger King or Taco Bell. The Tyson family loves the Burger King theme song.). The upcoming DC trip will take place on 4/21, to include a clinic with the Airmen of Note. Mr. Bupp anticipates a return to the typical every-other-year trip schedule with SGI beginning next year. No additional information has been received regarding the grant request for the 50^th Anniversary Strings concert. Funding for this event will run primarily through SGMB instead of the district. SGMB will not owe anything back to the district. 

UPCOMING EVENTS/PERFORMANCES: 

• 2023 Concert Performance Dates – https://www.sgasd.org/Page/7128 
• Indoor Guard Competitions—Rhonda will share the schedule with Steph Kennedy and Kristen Henning 
• Celebrate the Arts Craft Show and Showcase – 3/25/23 
• Diversity Festival – 4/13/2023 
• • Jazz weekend – 
  1. 1. Evening of Jazz, 5/5, 7pm 
     2. Jump Into Jazz, 5/6, 2pm 
     3. Swing Into Spring, 5/6, 7pm 
• 50th Anniversary of String Program at SGASD – 5/20/23 at SGMS 
• Marching Spectacular – 9/30/2023 

WAYS & MEANS (Tracey Glace/Barb Brenneman): 

Grocery Cards: Sales totaled $700 for the last month. Barb is not anticipating many additional sales this year. The following total gift card amounts are available: Kennie’s ($450), Weis ($50), and Giant ($600). 

RaiseRight: Student account deposits for February totaled $151.30. 

February Fundraisers: A total of 47 students participated in the February fundraisers. 

• R&K: 39 students participated for a total of 953 items sold. 
• Country Meats: 34 students participated for a total of 2432 items sold 

Current active fundraisers include R&K, Gertrude Hawk, and Sunrise Soaps. Orders are due on 3/13, with final acceptance on 3/20. Pick up for R&K and Gertrude Hawk is scheduled for 3/28; Sunrise Soap pickup is scheduled for 5/29. 

Mums: The group discussed another Fall Mum sale, with the opportunity to work with the same grower and same offer as was available in 2022 (minimum of 200 mums, in quantities of 50, with access to basic colors). A recommendation was made to set up this fundraiser as a presale with a designated pick-up date so that there is not a significant amount of inventory to handle with an on-site sale. This fundraiser would benefit the general fund and would not be held as a student fundraiser. After additional discussion, the group agrees to hold this fundraiser. The proposed pick-up date is 9/16/2023. Rhonda will serve as point person for this sale. She will reach out to the district regarding advertising and will also contact Windy Hill for advertisement and as a possible pick-up location. 

Future fundraising options: Tracey is reviewing an option to sell Freckled Moose butter twists. This would be a potential 2023-2024 fundraiser. 

PUBLICITY/COMMUNICATIONS/CORRESPONDENCE (Jerry Mascaro): 

There is no correspondence to report at this time. 

Any response regarding the grant will likely come to the SGMB PO Box. 

STUDENT ACCOUNTS (Theresa Kramer): There was a lot of student account activity in February. Funds were added to accounts through R&K ($953), Meat Sticks ($1,216), Grocery Gift Cards ($21) and RaiseRight ($151.32). In addition, transfer requests were processed for both the 4th Disney payment ($1,872.24) and the Middle School trip ($591.90). Directors have been provided updated account totals by building. After transfer requests for the final Disney payment are updated, letters for current seniors will be created and distributed by high school directors. Any students no longer in the music department will receive their letters through coordination with Mrs. Ehrich and the main office. 

Last month it was discovered we have two students with the same name – one in high school, one in intermediate school. Due to this, several fundraiser credits were applied to the incorrect student. All parents were notified, and accounts have been corrected with no issues. For these fundraisers the grade was listed on order forms – it was an oversight when transferring the information to the master student account spreadsheet. 

SCHOLARSHIP COMMITTEE (Amy Buhrman/Jerry Mascaro)

High School Scholarship: All high school scholarship applications have been received; there are 16 applicants this year. Amy is working to compile all application information, which will be shared out with reviewers by the end of the day on Saturday, 3/11/2023. Reviewers will be asked to have results completed by the end of the day on 3/27/2023, and the final list of recipients will be shared with SGASF by the end of the day on 3/31/2023. To confirm, Autumn, Theresa, Rhonda, Jerry, and Kyle will assist with scoring. 

Middle School Scholarship: SGMB received 11 paper applications and 1 emailed essay (with no application attached). Amy will share the student’s email address with Jerry, who will reach out to directors to confirm the student’s identity. Autumn, Amy, Lucas, Trista, Tim, and Kyle will assist with review of applications. 

SGASF Awards Banquet (5/16/2023): SGMB has purchased two table sponsorships (four seats). The banquet will once again be held at the high school. 

PROCEDURES/BY-LAWS (Jerry Mascaro / Rhonda Wastler / Dan Brenner): There is nothing to report at this time. 

WEBSITE (Kristen Henning): 

There is nothing to report at this time. 

UNFINISHED BUSINESS (Jerry Mascaro): 

Music Department “Spirit Store”: There are a few items remaining in the spirit store that need to be removed. David D. will email Rhonda Priest (head custodian) to assist with final cleanout. 

Donation to SGASD for High School Music Department display case: Directors have reached out to Bill Stiles. An estimate will be communicated once available. 

Indoor Guard: The indoor guard will not need access to the entirety of authorized funds, due to fundraising efforts. There is also a plan to pursue one or two restaurant night events (Chipotle and. Texas Roadhouse were mentioned as options). It was also noted that funds may be needed to offset some meals for the guard during longer competitions/shows. There have also been discussions regarding the need to plan ahead next year and communication needs and plans in advance. 

NEW BUSINESS (Jerry Mascaro)

Mum Sale – See Ways and Means 

Jerry will be stepping down as SGMB President at the end of this year. 

ADJOURNMENT (Jerry Mascaro):

The next membership meeting is scheduled for April 10, 2023, at 7:00pm. This meeting will be held in via Zoom only. A motion to close the meeting was made by Dan Brenner and seconded by Tim Bupp at 8:46pm. Motion carried. 

 SPRING GROVE MUSIC BOOSTER MEETING MINUTES
SGAHS, Room 51 and Zoom meeting
February 6, 2023 

IN ATTENDANCE: Jerry Mascaro, Theresa Kramer, Autumn Tyson, Tracey Glace, Rhonda Wastler, Barb Brenneman, Lucas Buhrman, Tim Bupp, Kyle Showalter, Abigail Kirkpatrick, David Dietrich, Amy Buhrman 

WELCOME / CALL TO ORDER / INTRODUCTIONS (Jerry Mascaro):

The meeting was called to order at 7:06pm, and meeting participant introductions were completed. Meeting agenda topics and timeframes were reviewed. 

SECRETARY’S REPORT (Amy Buhrman): 

Minutes from the January 2, 2023 meeting were reviewed with several changes noted. A motion to approve the amended minutes was made by Autumn Tyson and seconded by Rhonda Wastler. Motion carried. 

Minutes from the January 19, 2023 meeting were reviewed with one change noted. A motion to approve the amended minutes was made by Theresa Kramer and seconded by Rhonda Wastler. Motion carried. 

 TREASURER’S REPORT (Autumn Tyson): SGMB Balance sheet was presented with the following balances:

 A motion to approve the treasurer’s report was offered by Barb Brenneman and seconded by Rhonda Wastler. Motion carried. 

All NSF service charges accumulated this year have been covered to date. All checks are cleared from events to date. A check has been mailed to Brian Balmages. 

The “Amazon Smiles” program is ending in February 2023. An additional one-time check will be issued to all organizations participating in the program. 

SGMB has received approval as a PA sales tax-exempt organization. Autumn will maintain the tax-exempt number and can provide that information for purchases; those who regularly make purchases will also have the information. It was noted that if purchasing items for resale, it may be more beneficial to pay tax up front so as not to have to pay tax on resale. Autumn will contact Jennifer Leppo or Mark Czapp for additional information. 

DIRECTOR’S REPORTS: 

Abigail Kirkpatrick: PMEA: Lucas Buhrman and Ashlyn Tyson have qualified to advance to Region V Chorus in February. Lucas Buhrman participated in the District 7 Orchestra. Lucas Buhrman and Leland Klinedinst have been accepted into the All-State Vocal Jazz Ensemble. Levi Altland participated in the York County Choral Festival on 2/3 along with SGAMS director Dan Fake and selected SGAMS students. The cast and crew are working hard on Annie! There are 4 students, 7 alumni, and 3 staff members in the Pit. Tickets are available for performances on March 3, 4, and 5. The choral and string departments are planning multi-grade level events in March (Music in Our Schools Month). Choral students in grades 5-12 will spend the day together at SGAHS on 3/23. String students in grades 3-12 will spend the day together at SGAMS on 3/27 in preparation for the 50th anniversary concert. University-level directors are being sought for these events. 

Dan Brenner: 1st-4th grade Essential Music kiddos are prepping for their Night of Music Concert. SGE’s Night of Music will take place at SGAHS on 3/23. Grade level performances will be staggered in order to alleviate parking issues. High School jazz bands are currently working toward Jazz Weekend performances. (5/5–Evening of Jazz, 5/6–Swing Into Spring Jazz Festival). SGMB assistance is needed for the Jazz Festivals on 5/6 (MS in the afternoon, HS in the evening). It would be helpful to have a chair or point person for these events; please contact Jerry Mascaro or Mr. Brenner if interested. (Mr. Showalter, Mr. Bupp and Mr. Brenner will take care of everything behind the front curtain/stage. SGMB volunteers are needed for ticket sales, concessions, etc.). The Select Modern Band will be performing at the upcoming SG Mini Thon on 3/18. SGAHS will be hosting the 2nd Annual PMEA District 7 Modern Band Festival on 4/14-15. (Twelve SG students auditioned for the festival… those students will be notified in late February if their audition was successful.) The concert will be held at 3pm on 4/15. SG’s Modern Band Concert will take place at the HS on 4/28, 7pm. It will feature 4 Modern Bands from the program. The next day, the Select Modern Band is sharing a performance at Taqueria El Camino in Dover with Millersville University’s Modern Band Ensemble (4pm start). Lastly, the Select Modern Band will be performing at the Scholarship Banquet on 5/16. 

Tim Bupp: The SGI Jazz Band and 6th Grade strings will be headed to Washington DC on 4/21 to perform on the National Mall and tour the jazz and music exhibits of the Smithsonian African American Museum of History and Culture. Lunch will be provided. The grant request for the 50^th Anniversary Concert will be submitted later this week to the Warehime Foundation. It was written for $4000 and would cover just under half of the total event cost ($9225). A decision is expected by the end of March. Requests for sponsorships have also gone out. Elementary Nights of Music are coming up for each school; these are listed on the music department events schedule. As well, directors are looking to bring high school and middle school together, as well as middle/intermediate and elementary/intermediate. 

Kyle Showalter: Eli Hoke (Horn, Grade 12) and Bryan Myers (Alto Sax, Grade 8) will participate in the PMEA District 7 Band Festival at Warwick High School. Several high school and middle school students have been selected for this year's York County Honors Band Festivals. High School County Honors Band: Tanner Glace (Tuba, Grade 11), Hunter Ellis (Tenor Sax, Grade 10), Jenna Meyering (Bari Sax, Grade 12), Alyssa Beyer (Clarinet, Grade 10), Eli Hoke (Horn, Grade 12), Micah Weaver (Trumpet, Grade 10), and Katelyn Wastler (Euphonium, Grade 10). Middle School County Honors Band: Ben Thatcher (Trumpet, Grade 8), Tori Herr (Alto Sax, Grade 8), Bryan Myers (Alto Sax, Grade 8), Julia Tackett (Flute, Grade 8), and Carolina Richards (Trumpet, Grade 8). The High School Music Department is gearing up for the April Florida trip, and high school student musicians are continuing to prepare for our Spring Concert performances! 

UPCOMING EVENTS/PERFORMANCES: 

50^th Anniversary String Program: 5/20/2023 at SGAMS. 

Spring Musical (Annie): 3/3-3/5/2023. 

Celebrate the Arts Craft Show and Showcase: 3/25/2023 (9am-3pm). Tracey, Amy, Rhonda, and Jerry are available to cover at least part of this event. Suggestion was made that Tri-M students may also be able to provide support (two-hour time blocks) throughout the event. SGMB will sell Gertrude Hawk candy, yard signs, and perhaps a few other leftover items from the Spirit Store. 

Concert performance dates are posted on the website. Rhonda will obtain information on indoor guard performances. 

Diversity Festival: 4/13/2023 Mr. Bupp is seeking additional information regarding the format for performances this year so that directors can plan for performance groups. 

Marching Spectacular: 9/30/2023 Approval has been received for facilities use. Band night will take place the prior evening (9/29). The first planning meeting will take place following the end of the school year. 

WAYS & MEANS (Tracey Glace/Barb Brenneman): 

Grocery Cards: Sales totaled $200 for the last month. 

RaiseRight: Student account deposits for January totaled $113.17. 

Orders for Country Meats and R&K were due today and will be accepted through the end of the school day on 2/10. Order pickup will be 2/28 from 4-7pm in the SGAHS cafeteria. Tri-M opps are available on 2/23 to sort/count Country Meats sticks (in Room 51) and 2/28 for pick up/delivery. Only those students who have signed up (as well as invited, cleared volunteers) will be sorting and assisting with pick up. 

Order forms for R&K, Gertrude Hawk, and Sunrise Soaps will be dropped off when Tracey picks up current fundraising orders on Friday, 2/10. These are due 3/14 with final pick up of orders at the end of the school day on Friday, 3/17. The upcoming Sunrise Soaps fundraiser will include fizzies (6 for $12, random selection), shower tablets (4 for $12), and lip balm. Students will receive $1 per item sold, and profits to SGMB will vary per item (from $0 -$3.50) Order pickup will be on 5/9, 4-7pm, in the SGAHS cafeteria. Order pick up for Gertrude Hawk and R&K will take place on 3/28 from 4-7pm in the SGAHS cafeteria. 

Tracey has obtained a proposal for Hillbilly's Beef products and has obtained clearance from Steph Kennedy for SGMB to proceed with this. Options include beef jerky, a variety of beef sticks, bologna, and dog bones. Some of the product needs to be refrigerated; Tracey will inquire as to whether the order form can be modified to remove those items. Profit percentage is 20%. Items are sold in bundled packages. Hillbilly’s Beef provides order forms and delivers the product; SGMB would only need to order items as sold. Suggestion was made to try this as a fundraiser in Fall 2023 in place of Country Meats (after Marching Spectacular). Any leftover meat sticks can be sold at Marching Spectacular; this will be a future discussion topic. 

PUBLICITY/COMMUNICATIONS/CORRESPONDENCE (Jerry Mascaro): 

There is no correspondence to report at this time. Jerry will reach out to Steph Kennedy to request that the Remind code and SGMB website information be included in all concert programs. 

STUDENT ACCOUNTS (Theresa Kramer): It was a light month for Student Account activity. A total of $119.17 was added to accounts from participation in the ongoing Raise Right and Grocery Gift Card programs. A transfer of $1,660 was made from Student Accounts to the General Fund for the Disney Trip. Updated account balances, by building, were sent to all directors the first week of February. Letters went out in early January to all high school students going on the trip with current account balances and instructions to request the use of funds. There have been several inquiries in the Student Account e-mail for middle school and high school balances coinciding with upcoming trip payments. Credit for R&K and Meat Stick sales will be added to accounts in February. These fundraisers, along with February Raise Right and Grocery Card activity, will be the last opportunities for high school students to add money to their accounts before the final Disney payment is made. Any trip related requests after that will need to be reimbursements rather than transfers. Once the final trip payments are made, focus will shift to senior balances to give ample opportunity for seniors to use any money they have remaining in their accounts. At this point, we have 28 seniors with close to $2,000 in total but expect that number to go down with additional trip requests. 

SCHOLARSHIP COMMITTEE (Amy Buhrman/Jerry Mascaro)

High School Scholarship: Scholarship applications are due by the end of the day on 2/28/2023. Autumn, Theresa, Rhonda, Jerry, and Kyle will assist with application scoring. 

Middle School Scholarship: The scholarship application was released at the end of January, and responses are due by 2/28/2023. Autumn, Amy, Lucas, and Kyle will assist with review of applications. 

PROCEDURES/BY-LAWS (Jerry Mascaro / Rhonda Wastler / Dan Brenner): There is nothing to report at this time. 

WEBSITE (Kristen Henning): 

Kristen worked with Steph Kennedy to ensure the SGMB site is ADA-compliant. All meeting-related documents are combined on one page, and the site is now aligned with other district sites. Thank you to Kristen for this work. 

UNFINISHED BUSINESS (Jerry Mascaro): 

Music Department Spirit Store: Athletic concessions have officially moved, and SGMB can use the space as needed. Kyle and Dave Dietrich will connect on Tuesday to confirm the space is ready for use. 

Donation to SGASD for Music Department Display case: On 10/26, Kyle and Abby met with Bill Styles to discuss designs for a music department display case. Kyle will forward details for the display case to David Dietrich. To date, no formal estimates have been received; Kyle will follow up with Bill and will copy Dr. Dietrich. Construction would not start until June, at the earliest. Once estimates are available, directors will look at how the project can be funded. SGMB would like to sponsor this project. 

Scheduling changes (-25% instruction time at SGI) possibly affecting NAMM BCfME application: Per Mr. Bupp, this has been taken care of and is not a concern at this time. 

Uniforms: Work related to new marching band uniforms has been paused due to district rebranding. One this is complete, and uniforms are selected and ordered, it will take 4-6 months to receive. This will most likely now be a Fall 2024 change. Remove from agenda. Autumn will follow up with Steph Kennedy around a target date for completion of district rebranding. 

NEW BUSINESS (Jerry Mascaro)

Donation toward PMEA District 7 Modern Band Festival: Last year, SGMB sponsored the festival ($500). Sponsorship covers cost of guest conductor, food, and other costs associated with the event. Rhonda Wastler made a motion for SGMB to donate $500 in support of the District 7 Modern Band Festival. Motion was seconded by Barb Brenneman. Motion carried. 

Choir Day (3/23) and Orchestra Day (3/27) – honorarium for collegiate instructors: Two guest clinicians are interested in being a part of these events. An honorarium of around $200 per director is being requested. This would free directors to directly support students and will also expose students to different directors. SGMB’s budget contains a $400 miscellaneous line item associated with high school ensembles. Mr. Showalter noted no other plans for those funds. High school directors will discuss plans for available funds. If additional funds are needed, the request can be discussed and approved at the March SGMB meeting. Payment via check would need to be provided by the district, and SGMB would then receive a bill. 

In and Out fund for SGI trip in April: This request is approved. 

ADJOURNMENT (Jerry Mascaro):

The next membership meeting is scheduled for March 6, 2023 at 7:00pm. This meeting will be held in Room 51 at the high school; a Zoom option will also be available. A motion to close the meeting was made by Autumn Tyson and seconded by Rhonda Wastler at 8:48pm. Motion carried. 

 SPRING GROVE MUSIC BOOSTER MEETING MINUTES
Special Meeting called by the President, held via Zoom Only
January 19, 2023 

IN ATTENDANCE: Jerry Mascaro, Theresa Kramer, Autumn Tyson, Tracey Glace, Scott Glace, Rhonda Wastler, Tim Bupp, Sue Gross, Katherine Tackett, Will Robinson, Abby Kirkpatrick, Dan Fake 

WELCOME / CALL TO ORDER / QUORUM (Jerry Mascaro): 

The meeting was called to order at 7:01pm, meeting participants were recognized, and a Quorum was established. 

MEETING PURPOSE (Jerry Mascaro): 

This is a Special Music Booster meeting called by the president as described in Article VIII, Section II of our ByLaws. The purpose of this meeting is to approve the final payment of the commissioned strings piece of music received from Brian Balmages. 

MEETING BUSINESS (Jerry Mascaro): 

Will Robinson made a motion to approve a total amount of $3000, for the final payment of the commissioned strings piece of music received from Brian Balmages, which is over our approved budget of $1500 for expenses for the 50th Anniversary Strings Celebration. Rhonda Wastler seconded the motion. 

A question was raised regarding what fundraising is expected to be received to offset the additional expense. It was explained that Tim Bupp is writing a grant for the commissioned piece, which is due by February 15. Also, sponsorships will be raised through the school via Steph Kennedy. Those funds will be raised for both the commission and t-shirts for the participants. A question was raised about how much the grant will be requesting. Steph and Tim are figuring out what amount that will be reasonable. It is expected that the grant money would pay for the commission, and sponsorships would pay for the shirts. All money received would go through a school account for dispursement, and then the Music Boosters would be paid from that account until its balance is $0. 

A vote was called, and the motion carried unanimously. 

ADJOURNMENT (Jerry Mascaro): A motion to close the meeting was made by Theresa Kramer and seconded by Autumn Tyson at 7:17pm. Motion carried. 

SPRING GROVE MUSIC BOOSTER MEETING MINUTES 
Zoom meeting
January 2, 2023 

IN ATTENDANCE: Jerry Mascaro, Theresa Kramer, Autumn Tyson, Tracey Glace, Trista Glace, Rhonda Wastler, Barb Brenneman, Amy Buhrman 

WELCOME / CALL TO ORDER / INTRODUCTIONS (Jerry Mascaro):

The meeting was called to order at 7:04pm, and meeting participant introductions were completed. Meeting agenda topics and timeframes were reviewed. 

SECRETARY’S REPORT (Amy Buhrman): 

Minutes from the December 5, 2022 meeting were reviewed with several changes noted. A motion to approve the amended minutes was made by Rhonda Wastler and seconded by Barb Brenneman. Motion carried. 

 TREASURER’S REPORT (Autumn Tyson): SGMB Balance sheet was presented with the following balances: 

A motion to approve the treasurer’s report was offered by Tracey Glace and seconded by Theresa Kramer. Motion carried. 

SGMB received two NSF checks for Disney payments. These will be followed up on once additional information is received. There is concern that additional NSF checks may be received following the recent holiday. Autumn will follow up with the high school directors to request receipt of checks for deposit within a week of students’ payment due date (1/6). As well, there were additional service charges for the month. Autumn will be requesting a breakdown of charges from the bank. 

DIRECTOR’S REPORTS: 

Kyle Showalter: The High School Symphonic Band and Middle School Concert Band both had GREAT performances at their Winter Concerts! We are excited to begin working on our Spring Concert music following the winter break. On December 3rd, several of our students participated in the PMEA District 7 Band and Orchestra auditions at Eastern York High School. This year, TWO of our band students were accepted into this year's District 7 Band Festival -Eli Hoke (Grade 12, French Horn) and Bryan Myers (Grade 8, Alto Sax)! This is the first in nearly 25 years that we can recall having a middle school student audition and be accepted into the PMEA District 7 Band Festival. We are both excited and proud of both of these band students for their accomplishments. Thank you! 

Abigail Kirkpatrick: There is a cast of about 70 students in Annie-one of SG’s largest casts ever! This includes 11 4-6th graders cast as orphans. Rehearsals begin right after Winter Break. Come see the show March 3, 4, or 5. Lucas Buhrman has been accepted into the 2023 PMEA District 7 Orchestra festival on violin. A handful of students will be submitting PMEA All-State Vocal Jazz auditions in the next few weeks-stay tuned for results in February. Chamber Strings (a small, auditioned string group) performed before the MS Winter Concert and in the morning for the high school students and staff as they entered the building on 12/19. Expressions and Mrs. K ran a sing-along for SGE Kindergarten classes on 12/21 to give them some holiday cheer and a mini music class experience before winter break. 

Tim Bupp: 1. Holiday concert season is the books. Links to those recordings (for family and friend use) can be viewed here. Please note, these cannot be posted to social media due to copyright limitations. 

• SGASD High School Winter Concert: https://youtu.be/ungQSoqwJKg 
• 2022 SG Middle School Winter Concert: https://youtu.be/-JSTs9iungc. 
• SGI Winter Concert 12/7/2022: https://youtu.be/68hNY8iCMsk 
• Concert Band, Orchestra, and Choir Concerts will be streamed in the Spring. 

1. For informational purposes, the Diversity Festival is scheduled for April 13th. More details to follow. 
2. Indoor Percussion: There has been lots of chatter regarding indoor percussion. Indoor percussion MAY be returning later in the school year pending continuing discussions with Mr. Bupp and Mr. Showalter. The program will be returning to its original intent from many years ago as a training group for the upcoming outdoor marching band season. This will allow our percussionist who do not have one consistent instrument to perform on a chance to learn technique-specific applications to be successful during the marching band season. As information develops, it will be shared through Mr. Bupp and/or Mr. Showalter only. 

UPCOMING EVENTS/PERFORMANCES: 

50^th Anniversary String Program: Jerry talked with Tim about grants; one grant application will be submitted. There is also a plan to follow up regarding sponsorships; suggestion was made that students could help deliver fliers to local businesses. SGMB also needs to know whether funds will be handled through SGMB or the district. Jerry will follow up with Sue Gross to offer information and suggestions. 

Spring Musical: 3/3-3/5/2023. This year’s show is “Annie.” 

Concert dates are posted on the website 

Celebrate the Arts: 3/25/2023 (9am-3pm). SGMB will not be charged for a table, and our table will be in the same location as last year. Volunteers are still needed! 

Diversity Festival: 4/13/2023 

WAYS & MEANS (Tracey Glace/Barb Brenneman): 

Grocery Cards: Barb Brenneman provide December grocery card purchase totals; grocery card sales for this school year currently total $6400. Information for sales from 7/2022 through 12/2022 has been shared for student account deposits. 

Upcoming fundraisers: Order forms for R&K Sandwiches and Country Meats will be available in the coming week and are due by 2/6/2023. 

Sunrise Soaps: Another Sunrise Soaps sale is planned to begin at the end of February. Tracey is working with the company on a list of items to be sold and anticipates offering soaps and fizzies (bath bombs). Soaps will again be sold for $5/each ($1 per bar will go to student accounts), and fizzies will be sold at 3 for $5 ($1 will go to student accounts, and $0.25 will go to SGMB). Pick-up for this fundraiser is scheduled for 5/9/2023. 

Tracey was contacted by a parent who stated her recent Sunrise Soaps order was missing three soaps. Tracey purchased the soaps needed. Moving forward, SGMB will be asking those picking up orders to check them before leaving the high school to confirm order accuracy. 

PUBLICITY/COMMUNICATIONS/CORRESPONDENCE (Jerry Mascaro): 

Jerry corresponded with district administrators regarding a potential change in location for the 50^th Anniversary Strings concert, as a result of some miscommunication. After some discussion, the concert will still be held at the middle school. 

STUDENT ACCOUNTS (Theresa Kramer): There was not much activity in Student Accounts in December. Several students requested money from their accounts for the Disney trip. A total of $206.98 was added to accounts from Grocery Gift Card and RaiseRight participation. Letters will go out to any high school students going to Disney who have account balances to let them know the amount in their account and give instructions on how to request funds. In addition, December is the last month seniors can earn fundraising participation credits for scholarship consideration. The final totals will be sent to the scholarship chair in January. Letters for seniors with student account balances will not be sent out until after the final trip payment is due. 

SCHOLARSHIP COMMITTEE (Amy Buhrman/Jerry Mascaro)

High School Scholarship: All scholarship materials were emailed to high school directors in December and should be shared with students this week. As well, a link to the updated application (as well as a printable copy of the paper application) should be active on the SGMB website this week. Applications are due by the end of the day on 2/28/2023. Amy will be seeking volunteers to assist with scoring. 

Middle School Scholarship: After some discussion, it was agreed that Jerry and Amy will make a decision regarding options for electronic submission of this year’s middle school scholarship application. 

PROCEDURES/BY-LAWS (Jerry Mascaro / Rhonda Wastler / Dan Brenner): There is nothing to report at this time. 

WEBSITE (Kristen Henning): 

The website is current at this time. 

UNFINISHED BUSINESS (Jerry Mascaro): 

Winter Sports/Spirit Store: The small ticket/concessions booth is “officially ours” for music department use. The music department has not yet made plans for this space. A display case will be added but will not obstruct access to the now-vacant booth. The group will give some thought to how this space could be used. 

Color Guard/Indoor Guard: Stored guard materials were inventoried, and flags have been pulled for this year’s use. As well, flooring was pulled out, and New Year’s Eve Day was spent painting mats. A budget sheet is now being used to track needs, expenses, and items ordered and received. As of the end of December, $674 has been spent. Music costs ($400) has not yet been paid. With anticipated additional purchases (including music, fabric, and paint), it is anticipated that Indoor Guard costs will exceed what is currently budged by approximately $633. A final total should be available in February. It is also noted by Tim Bupp that funds budgeted for indoor percussion will likely not be utilized, as any costs will reportedly be costed by the school district. Jerry Mascaro made a motion from the chair to reallocate the $1000 indoor percussion line item to indoor guard. Motion seconded by Autumn Tyson. After discussion, the motion failed. Theresa Kramer made a motion for up to $700 of the indoor percussion budget line to be transferred to indoor guard for development of the 2023 show. The motion was seconded by Autumn Tyson. Motion carried. 

NEW BUSINESS (Jerry Mascaro)

Display case: There has previously been discussion about the purchase of a display case to house music department awards and trophies. It is not clear that SGMB could fund the entire project, and the cost is not yet known. Jerry reached out to directors to inquire about cost, with the idea that SGMB could make a donation toward this purchase. Once information is available, it is suggested that a donation come from the Capital Fund, as opposed to a budget line item. 

Scheduling Changes: SGMB understands that SGI is getting 25% less instruction time, which may affect the NAMs application for Best Communities. It may be helpful for SGMB to better understand this and have additional insight from directors. 

April 3^rd meeting conflict: The April SGMB meeting conflicts with the Disney trip and may impact our ability to have a quorum. Suggestion was made that the meeting be moved back a week to 4/10; the meeting would be held via Zoom, as schools are closed that day. Theresa Kramer made a motion to reschedule the 4/3 SGMB to 4/10 to accommodate the music department trip. The motion was seconded by Rhonda Wastler. Jerry noted this meeting would be held via Zoom only. Motion carried. 

ADJOURNMENT (Jerry Mascaro):

The next membership meeting is scheduled for February 6, 2023 at 7:00pm. This meeting will be held in Room 51 at the high school; a Zoom option will also be available. A motion to close the meeting was made by Rhonda Wastler and seconded by Autumn Tyson at 8:53pm. Motion carried.