School Board Meeting Minutes

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE/TIME: Monday, June 22, 2026 / 8:02 PM 

LOCATION of MEETING: Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Mike Ritz, Rodney Shearer, Doug Stein, Doug White, Jessica Waltersdorff, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Daphne Kirkpatrick, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent

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A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, June 22, 2026, at the Middle School.  Doug White, Board President, called the meeting to order at 8:02 PM following adjournment of the voting meeting, noting that nine board members remained in attendance. 

PUBLIC COMMENT

Michelle Galvani, Heidelberg Township, commented that a federal grant that was shared with the school district for consideration has a due date of July 1^st.

Business and Finance Committee

Budget and Finance

Jess Waltersdorff presented the following items for review and consideration:

1.      Annual Authorization for Federal, State and Other Grant Applications

2.      High Road School of York Agreement / Memorandum

3.      Proposal for Managed Immutable Back-up Service / Memorandum

Following a brief summation by respective administrators, the proposed items will move forward for consideration of approval at the July 20 Regular Voting Meeting.

Management Committee

Personnel

Hope Weiss presented a Memorandum regarding the comprehensive HR review of position descriptions and updates.  Revised descriptions will be included with potential action items at the July 20^th Regular Voting Meeting.

Wilson presented a confidential memo regarding July 20^th proposed personnel actions. 

Program Committee

Curriculum

Barshinger presented a memorandum and materials for the proposed Textbook/Materials Adoption 2026-2027 and a FFA Proposal for Major Trip October 20-24, 2026, for review and discussion.  The items will move forward for consideration and approval at the July 20^th Regular Voting meeting.

PLANNING

Dr. Kirkpatrick is preparing items for a Board Retreat Agenda and asked board members to consider completing a survey questionnaire regarding topics.  The date will be confirmed and shared out at a future meeting.

ADJOURNMENT

Wilson motioned for adjournment at 8:10 PM.  Waltersdorff seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, CFOO/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

DATE/TIME: Monday, June 22, 2026 / 7:00 PM

LOCATION of MEETING: Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Mike Ritz, Rodney Shearer, Doug Stein, Doug White, Jessica Waltersdorff, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Daphne Kirkpatrick, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent

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A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, June 22, 2026, in the LGI Room 242 at Spring Grove Area Middle School.

Doug White, Board President, called the meeting to order at 7:00 PM. Roll call was taken with all nine board members present.

There was no executive sessions held since the last public meeting.

PUBLIC COMMENT

Jessica Daniels, N. Codorus Township, presented comment about the 2026-2027 School Calendar and graduation scheduled the Friday before a holiday weekend, posing an imposition to holiday schedules and travel.  Daniels noted two emails sent directly to school board members bounced back as incorrect.  She asked that the board consider changing the graduation date, stating that Spring Grove is one of only four districts holding commencement that Friday.

Michelle Galvani, Heidelberg Township, presented comment related to Mock Trial.  She encouraged board members to read letters that were written by students in support of the program and restated her willingness to help with writing grants that would support Mock Trial and other student activity programs.

Madison Galvani, High School student and Mock Trial participant, encouraged the board to support grants that have been written to solicit funding for the program. Underwriting is needed by a non-profit organization.  Deadlines for grant applications are in July.

Kelly Staulman, N. Codorus Township, spoke about the 2027 graduation date.  Having a senior, she recommended board members consider revising the 26-27 calendar to change graduation from Friday to Thursday, the same as Dallastown and West York. 

SUPERINTENDENT’S REPORT

Dr. Kirkpatrick, Superintendent, shared a Superintendent’s Report.  (Report LINKED HERE.)

BOARD AND ADMINISTRATION RESPONSE TO PUBLIC COMMENT

Board members questioned next steps with moving graduation to Thursday.  Dr. Kirkpatrick explained there is a lot of planning that goes into the calendar and graduation.  It is an effort to get everything adjusted.  Shearer thanked the public for their comments.  Stein stated that if considering revisions, all stakeholders need to be included.  There are pros and cons to any date selected. 

Mrs. Wilson noted that since Daniels’ comments, all board member emails have been updated.

CORRESPONDENCE

White thanked all in attendance at the meeting, and reported there is only one meeting in July on the 20^th.

YORK COUNTY SCHOOL OF TECHNOLOGY

Ritz reported the last meeting was May 26^th.  29 Spring Grove residents graduated on May 28^th.

YORK ADAMS ACADEMY

Baum reported the last meeting was on May 26^th.  May 27^th was graduation, when 101 students graduated.  YAA is now running a summer school, where students take materials home and work at their own pace to earn credit.

SPECIAL COMMITTEE REPORTS

Bill Stiles submitted a report of the May 19, 2026, YMCA of the Roses – Spring Grove Branch Meeting.

APPROVAL OF MINUTES

1.     Ramsay moved to approve official minutes from the following meetings:

A.    May 18, 2026, regular voting meeting

B.    June 8, 2026, voting meeting

C.    June 8, 2026 DSF

Ritz seconded the motion, which passed by unanimous voice vote.

TREASURER’S REPORT

2.     Waltersdorff presented the Treasurer’s Report Month Ending May 31, 2026,  and moved to approve the report.  Ramsay seconded the motion, unanimously approved by roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.     The following Budget and Finance Committee’s recommendations were presented by Jess Waltersdorff:

A.    ACCOUNTS PAYABLE LIST – Approval of the following accounts payable items, as presented:

1)     May Check Listings

2)     May Invoice Listings with Detail

3)     May General Fund Report

4)     May Nutrition Services Fund Report

B.    BUDGETARY TRANSFERS – Approval of the attached May budgetary transfers for the 2025-2026 fiscal year, as presented.

C.    REAPPOINTMENT OF SCHOOL BOARD TREASURER – Reappointment of Jessica Waltersdorff as Board Treasurer for the Spring Grove Area School District for the period July 1, 2026, through June 30, 2027.

D.    LOCAL AUDITING FIRM– Approval to engage Kochenour, Earnest, Smyser & Burg to conduct the audit of the district’s financial statements and perform related functions for fiscal year ending June 30, 2026, according to the terms and conditions outlined in the attached proposal letter.

E.     SPRING GROVE ELEMENTARY (SGE) PROJECTOR SCREEN REPLACEMENT – Approval to accept the attached quote and select Pittsburgh Stage, Inc. to perform the necessary work to replace the damaged projector screen at SGE, at a cost not to exceed $16,900, using funds from the 2025-2026 general operating budget.

F.     PROPOSED AGREEMENTS WITH OSS HEALTH – Approval to enter into the following respective agreements with OSS Health for services as indicated, according to the terms, conditions and rates listed in the proposals: 

1)     PIAA Pre-Participation Athletic Physicals – effective June 1, 2026, through June 30, 2030

2)     Professional Services / Events – effective July 1, 2026, through June 30, 2030

G.    PROPOSED NEW STORY CONTRACT FOR STUDENT OUTSIDE PLACEMENTS – Approval to contract with New Story for the purchase of five (5) slots for IEP students with severe behavioral and autistic needs, according to the terms and conditions outlined in the attached New Story Proposed Agreement, and at a per diem tuition rate in the range of $267-$451 per day and daily 1:1 staffing need of $150 per day based on the proposed Tier of Need Rubric.

H.    RIVER ROCK AGREEMENT FOR RESERVATION OF 2026-2027 SLOTS – Approval to contract with River Rock Academy for the purchase of ten (10) secondary student slots and three (3) elementary student slots, to include River Rock Alternative Education for Disruption Youth (AEDY) student placements, for the 2026-2027 school year, in accordance with the terms and conditions outlined in the attached corresponding agreements, at an annual cost of $415,695.

I.      HIGH ROAD SCHOOL OF SOUTHERN YORK FOR STUDENT OUTSIDE PLACEMENTS – Approval to contract with High Road School of Southern York for more restrictive and specialized educational student placements during the 2026-2027 school year, in accordance with the terms and conditions outlined in the attached agreement and at costs as listed in Exhibit A of the contract, with a guaranteed minimum annual fee of $80,640.

J.      2026-2027 MANDATED DENTAL PROGRAM MOU – Approval to renew the agreement with Family First Health to conduct a Mandated Dental Program during the 2026-2027 school year and provide approximately two mobile sessions at a cost not to exceed $750 per session (reflecting no increase from 2025-2026) according to the terms and conditions outlined in the proposed contract.

Vote by roll call resulted in the motion carrying unanimously.

BUILDINGS AND GROUNDS

4.     Following a report of the Building and Grounds Committee’s recommendations read by Ben Ramsay, Waltersdorff moved and Ritz seconded the following:

A.    AGREEMENT OF SALE OF ESC TO HISTORICAL PRESERVATION SOCIETY –  Approval of the Agreement of Sale of the Educational Service Center building housing district administrative offices and the tract of land, with improvements thereon and a parking lot (approximately 1.46 acres of land) located at 100 East College Avenue, Spring Grove, to the Spring Grove Area Historical Preservation Society, for the total purchase price of $535,000, and including any and all sale contingencies as listed in the agreement.

B.    INSTALLATION OF HIGH SCHOOL SECONDARY ACCESS ROAD – Approval to contract with Lobar Associates and install a secondary access road at the rear of the High School to Spirit Lane as designed and permitted at a base cost not to exceed $1,295,910, to be paid using the Bond Fund. 

Ramsay requested a separate vote on the two items.

Wilson stated the cost was too high and Shearer stated his frustration with inaccurate and inconsistent information.  They stated opposition to approving the road. 

Barshinger suggested developing a more efficient way of addressing and communicating accurate information to board members so that projects do not drag on.  Ramsay stated his readiness to move forward to get the road done but stated his frustration with things said previously that were inaccurate. 

The proposed base cost includes turnaround and a conservative range of reductions for the fill; however, the fill onsite may not all be usable.  The final cost could come down if we continue to work with the same people.  The proposed price is all inclusive at this point. 

Shearer – there is no reason why we can’t use our own property to find fill ground and get fill from somewhere else. 

Dr. Kirkpatrick read a prepared statement for the record and noted if approved tonight, the project is ready to move forward.

Ramsay requested a separate vote on items A and B.

Vote by roll call on item A resulted in the motion carrying by unanimous vote.

Vote by roll call on item B resulted in the motion carrying, with Barshinger, Ramsay, Stein, Waltersdorff, Baum and White voting in favor.  Ritz, Wilson and Shearer voted against.

White recognized Dr. Kirkpatrick as an outstanding job bringing the project and discussions to an end. 

The district’s work using a Gordian product allows SitelogIQ to directly connect with Lobar.  Kirkpatrick stated the administration believes the cost to be appropriate as opposed to putting out for bid.  Ramsay reiterated that the board analyzed the difference between Co-Stars and Lobar vs. going out to bid early in the discussions.  The board decided it was cheaper to go with Co-Stars. 

FOR INFORMATION ONLY:

BUILDINGS AND GROUNDS FOR INFORMATION ONLY:

MAY

SCHOOL BUILDING	DATE OF DRILL	TIME OF DAY	MINUTES	SECONDS
New Salem Elementary	5/12/2026	9:30 AM	1	44
Paradise Elementary	5/22/2026	9:45 AM	1	16
Spring Grove Elementary	5/20/2026	9:30 AM	2	11
Spring Grove Area Intermediate School	5/12/2026	1:15 PM	2	04
Spring Grove Area Middle School	5/05/2026	12:50 PM	2	42
Spring Grove Area High School	5/08/2026	2:50 PM	3	08

 

5.     Following a report of the Transportation Committee’s recommendations read by Mike Ritz, Ritz moved and Ramsay seconded the following:

A.    2025-2026 KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2025-2026 school year (for summer programs) in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Charles Brillhart

2)     Jacob Chesney

3)     Cynthia Fulp

4)     Rebecca Hostetter

5)     Deborah Kail

6)     Marie Mosley

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

POLICY

6.     Following a report of the Policy Committee’s recommendations read by Rod Shearer, Shearer moved, and Ramsay seconded the following:

A.    FIRST READING – Approval of a first reading for the following policies:

1)     Policy 330 – Employees: Overtime

2)     Policy 334 – Employees: Sick Leave

3)     Policy 335 – Employees: Family and Medical Leaves

4)     Policy 339 – Employees: Uncompensated Leave

B.    SCHOOL DISTRICT SOLICITOR – Appointment of Saxton and Stump, Lawyers and Consultants, as School District Solicitor July 1, 2026, through June 30, 2027, in accordance with the attached Engagement Letter dated May 16, 2026, and with Gareth D. Pahowka, Esquire, named as principal counsel and primary contact with the firm.   

C.    2026-2027 STUDENT/PARENT HANDBOOK – Approval of the attached Code of Student Conduct and General Operating Procedures, in accordance with Board Policies to be included in the Core Section of the 2025-2026 Student/Parent Handbook, relevant to all students at the K-12 educational levels. 

D.    YORK ADAMS ACADEMY JOINT OPERATING COMMITTEE MEMBER – Approval for Karen Baum to continue as Board Representative on the York Adams Academy Joint Operating Committee for the 2026-2027 school term.

E.     STUDENT REPRESENTATIVE – Authorization for Camryn Little to continue as Student Representative to the Board of School Directors for the 2026-2027 school year and be a non-voting member from September 2026 through May 2027 at regular voting meetings.

F.     DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

	Donor	Gift / Grant / Donation	Beneficiary
1)	York County Alliance for Learning (YCAL)	$1,385	Life Skills Support Class
2)	Schmuck Lumber	New materials to construct an 8’x10’ storage unit	Students in the Applied Trades Mathematics class to build a storage unit for the AG Department greenhouse project
3)	Martin’s Potato Chips, Inc.	22 boxes of individual-sized chips	SGI students during PSSA-testing snack days

 

Vote by roll call resulted in the motion carrying by unanimous vote.

White acknowledged donations received and thanked donors. 

PERSONNEL

7.     Following a report of the Personnel Committee’s recommendations read by Nicole Wilson, Wilson moved, and Baum seconded action items included in the PERSONNEL REPORT.

Vote by roll call on all items resulted in the motion carrying by unanimous vote. 

PROGRAM REPORTS

CURRICULUM

8.     Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Ramsay seconded the following:

A.    OVERNIGHT CONFERENCE REQUEST – Approval for Chris Fake, School Counselor, to attend the National Alliance of Concurrent Enrollment Partnerships National Conference (NACEP) October 18-21, 2026, in Cleveland, Ohio, with all expenses to be grant-funded by Harrisburg Area Community College.

Vote by roll call resulted in the motion carrying by unanimous vote.

ADJOURNMENT: Ramsay motioned for adjournment at 8:02 PM. Ritz seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Suzanne Sterner, Board Recording Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE of MEETING: Monday, June 8, 2026

LOCATION of MEETING: Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Karen Baum, Ben Ramsay, Rodney Shearer, Mike Ritz, Doug Stein, Jessica Waltersdorff (via Zoom), Doug White, Nicole Wilson

The following School Directors were absent: Eric Barshinger

The following Spring Grove Area School District Administrators were in attendance:

Dr. Daphne Kirkpatrick, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, Chief Financial and Operations Officer (CFOO)

Other Invited Guest Attendees:  Andrew Zwally - SitelogIC, Chief Lash - NYCRPD

A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, June 8, 2026, at the Middle School.  Doug White, Board President, called the meeting to order at 7:57 PM following adjournment of the voting meeting, noting the same seven board members remained in attendance. 

PUBLIC COMMENT

There was no public comment.

Business and Finance Committee

Budget and Finance

Mark Czapp presented a renewal proposal for 2026-2027 Engagement of Auditing Firm and a Memorandum to support the request.  The Board will consider approval at the June 22^nd regular voting meeting. 

Czapp presented a renewal letter for the 2026-27 Appointment of Solicitor.  The Board will consider approval at the June 22^nd voting meeting.  Mr. White would like to see at least two other companies and their rates for legal services next year.

Czapp reported that Jess Waltersdorff has agreed to continue as Board Treasurer.  The annual reappointment will be included with June 22^nd action items. 

Czapp presented a Quote from Pittsburgh Stage and related Memorandum for the SGE Projector Screen Replacement.  The Board will consider approval at the June 22^nd voting meeting.

After the approval of STS and Red Rover, Czapp presented proposed adjustments to the Daily Rates for Substitutes and shared a spreadsheet with York County Rate Comparisons.  Stein suggested looking at the qualifications of substitutes in addition to the rates.  White also suggested considering class sizes, a review that will require administrators beyond the business office.  Shearer commented on prior substitute public comments and suggested assisting subs with technology availability and access.  Dr. Kirkpatrick confirmed that changes have been implemented with the tech department for substitutes and accessibility to programs.  Wilson would like a survey to go out to the subs. 

Czapp presented two proposed agreements with OSS Health:  Pre-Participation Athletic Physicals and Professional Services / Events.  The Board will consider approval of the agreements at the June 22^nd regular voting meeting.

Dr. Ludwig presented four proposed contracts for student outside placements for the 2026-2027 school year:  New Story with background Memorandum; River Rock Academy with background Memorandum; River Rock – AEDY with Memorandum; and High Road School of Southern York with background Memorandum.  The Board will consider approval of the proposed agreements with June 22^nd action items. 
Ludwig presented a Memorandum and proposed agreement with Family First Health for continuation of the 2026-27 Dental Program.  The Board will consider approval at the June 22^nd voting meeting.

Buildings and Grounds

Ramsay presented a Proposed Purchase Agreement for the Sale of the ESC for review.  Czapp added that the proposed cost is $535,000, as agreed upon previously, with a date of July 31, 2026, for settlement.  The fuel tank that was located under the parking lot of the property has been removed, and the district is waiting for the final soil test results.  The Board will consider approval of the agreement at the June 22^nd meeting.

Management Committee

Policy

Shearer presented background Information for proposed revisions to four policies for review and discussion:  Policy 330 – Employees: Overtime; Policy 334 – Employees: Sick Leave; Policy 335 – Employees: Family and Medical Leaves; and Policy 339 – Employees: Uncompensated Leave.  The Board will consider approval of a first reading at the June 22^nd meeting. 

Shearer presented a background memorandum for Proposed Student/Parent Handbooks 2026-2027, and a copy of the Section II and III Final Draft Language for review.  The Board will consider adoption of the proposed language at the June 22^nd voting meeting.

Wilson presented a confidential memorandum for proposed June 22^nd personnel actions as an informational item.

Program Committee

Curriculum

A NACEP Overnight Conference Request was presented for review.  The Board will consider approval of the request at the June 22^nd meeting.

PLANNING

Wilson inquired about scheduling a board retreat.  As Dr. Kirkpatrick gets acclimated following her first 100 days, she will be sending out options for dates/times in the near future. 

ADJOURNMENT

Baum motioned for adjournment at 8:14 PM.  Ritz seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, CFOO/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

DATE of MEETING: Monday, June 8, 2026

LOCATION of MEETING: Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Karen Baum, Ben Ramsay, Mike Ritz, Rodney Shearer, Doug Stein, Jess Waltersdorff (via Zoom), Doug White, Nicole Wilson

The following School Directors were absent: Eric Barshinger

The following Spring Grove Area School District Administrators were in attendance: Dr. Daphne Kirkpatrick, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, Chief Financial and Operations Officer (CFOO)

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The following invited guests were in attendance:  Andrew Zwally, SitelogIQ, Chief Dave Lash, NYCRPD

A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, June 8, 2026, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove.  Douglas White, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.  Roll call reflected seven board members physically present, with Jess Waltersdorff participating via Zoom, and Eric Barshinger absent for personal reasons. 

PUBLIC COMMENT

Michelle Galvani, Heidelberg Township, commented on her willingness to support grant-writing for student clubs/activity groups that would benefit all of Spring Grove but cannot submit applications on her own, SGAEF would need to apply for the grant(s) as a 501c3 organization.  Galvani shared a document that will be forwarded to all board members.

CORRESPONDENCE

There were two items placed at seats: Updated Committee Meeting dates and important 2026-2027 School Reopening events.

SUPERINTENDENT’S REPORT

Dr. Kirkpatrick shared her report (LINKED HERE).

White commended the administration on a very well-done graduation ceremony.  Kudos to staff and all those who assisted during the event.

DISTRICT DEPARTMENTAL REPORTS

A.    Business Office Departmental Report – Submitted by Mark Czapp, Jen Leppo

B.     Human Resources Departmental Report – Submitted by Hope Weiss

C.     Athletics Departmental Report – Submitted by Jeff Laux

ACTION VOTING ITEMS

BUSINESS AND FINANCE REPORTS

Budget and Finance

1.      Following a report of the Budget and Finance Committee’s recommendations read by Ben Ramsay, Ramsay moved, and Ritz seconded the following items:

A.    HOMESTEAD / FARMSTEAD EXEMPTION – Approval of the homestead assessment exemption of $8,742 and a farmstead assessment exemption of approximately $8,742 for the school year beginning July 1, 2026, under the provisions of the Homestead Property Exclusion Program Act (part of Act 50 of 1998) and the Taxpayer Relief Act (Act 1 of 2006).

B.     PRE-CONSTRUCTION MANAGEMENT SERVICES – Approval to enter into agreement with SitelogIQ, according to the terms and conditions outlined in the attached proposal, to work with administration and Lobar Associates, serving as the district’s project manager, and review the proposed high school rear access road project to establish a base project and a series of add-alternates at the lowest cost possible for the Board’s consideration, at a cost not to exceed $1,750.

C.     GRANT WRITING AND ADVOCACY SERVICES – Approval to enter into agreement with SitelogIQ, according to the terms and conditions outlined in the attached proposal, to work with administration and review the district’s current facility needs to determine applicable grant programs that support funding facility improvements, at a success fee equal to 4% of any and all grants awarded to the school district.

The grant-writing services are not being secured for the high school access road.  There is an immediate need for the road, and the grant application would postpone the installation of a road for at least 1.5 – 2.0 years.  Zwally stated there is also no guarantee that the district would qualify for a grant, causing a delay while waiting for approval that may not come.  When the project is started, any approved funding received could not be made retroactive. 

Shearer opposed moving ground to gain a longer road and does not agree with proposed lighting.  He requested to see the township zoning information and Wilson requested to see ordinances for guardrails, etc.  She does not want to move forward without a grant. 

Czapp reported meeting with contractors and the conservation company.  The district signed a resolution with the YMCA in November 2025 acknowledging the YMCA paid for the parking project.  The district is working through Lobar in collaboration with the YMCA on their project, including a district request for the fill dirt to be moved, but it is not the district’s project.  The district was approved to use the parking fill ground for the access road by DCNR.  A temporary road leads up to the water tower, funded by the YMCA. 

Zwally stated that if the district deviates from the original plans, the process will begin all over again with DCNR, not Jackson Township since DCNR is the entity that oversees permitting.  There is a need for an estimated 15,000 cubic yards of fill, translating to a savings of up to $300K. 

Ramsay requested clarity on the necessity of the length of the road and the slope of the grade.  Zwally will need to ask the engineer.  Delaying the project will ultimately increase the cost.  Ramsay requested updated pricing from Lobar.  There are cost savings anticipated if using equipment that is onsite now, and it is reasonable to expect that Lobar will be able to take advantage of its availability. 

Stiles confirmed the road to the water tower was there prior to the project.  He is not sure what PennDOT’s specs are, but the intent is to not increase the slope beyond what is currently on campus. 

White reminded board members that the money is available in the bond.  We need to move forward for the safety of our students. 

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

2.      Following a report of the Personnel Committee’s recommendations read by Nicole Wilson, Wilson moved, and seconded items included in the PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote.

Dr. Kirkpatrick welcomed and introduced Kathy Grafton who was present in the audience.

ADJOURNMENT: Ramsay motioned for adjournment at 7:57 PM. Ritz seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark Czapp, CFOO / Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

DATE/TIME: Monday, May 18, 2026 / 7:00 PM

LOCATION of MEETING: Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Doug Stein, Doug White, Jessica Waltersdorff, Nicole Wilson

The following School Directors were absent: Mike Ritz, Rodney Shearer

The following Spring Grove Area School District Administrators were in attendance: Dr. Daphne Kirkpatrick, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, CFOO/Board Secretary

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A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, May 18, 2026, in the LGI Room 242 at Spring Grove Area Middle School.

Doug White, Board President, called the meeting to order at 7:02 PM. Roll call was taken with seven board members present. Mike Ritz and Rodney Shearer were absent for personal reasons.

There was an executive session held this evening prior to the start of the meeting for required safety and security reporting.

PUBLIC COMMENT

Michelle Galvani, Heidelberg Township, stated her disappointment about changes to Mock Trial funding which resulted in opportunities being eliminated due to non-funding.  Students had to raise money themselves but could not raise enough to support valuable competitions.  Galvani encouraged the Board to reinstate funding for the program and create a 501c3 Academic Booster Club at the high school. 

STUDENT REPRESENTATIVE’S REPORT

Camryn Little, Student Representative to the Board, reported on student activities and districtwide events occurring during April.  (LINKED HERE.)

SUPERINTENDENT’S REPORT

Dr. Kirkpatrick, Superintendent, shared a Superintendent’s Report.  (Report LINKED HERE.)

CORRESPONDENCE

YORK COUNTY SCHOOL OF TECHNOLOGY

There was no report.  Add to next meeting.

YORK ADAMS ACADEMY

Baum reported that there are three Spring Grove students currently attending.  Graduates are at 11 as of now for 2025-2026.  YLC graduation is May 27^th and everyone is welcome to attend. 

YORK LEARNING CENTER

Bill Stiles shared a report.  (LINKED HERE.)

SPECIAL COMMITTEE REPORTS

There was a Curriculum Committee meeting held on May 11^th.  Minutes were posted to the website.

APPROVAL OF MINUTES

1.      Jessica Waltersdorff moved to approve official minutes from the following meetings: April 27, 2026, Regular Voting Meeting, and May 4, 2026, Voting Meeting and Directors’ Study Forum.

Ramsay seconded the motion, which passed by unanimous voice vote.

TREASURER’S REPORT

2.      Waltersdorff presented the Treasurer’s Report Month ending April 30, 2026, and moved to approve the report. 

Ramsay seconded the motion, unanimously approved by roll call vote.

An executive session was requested at 7:31 PM for continued confidential Safety and Security discussion.  The meeting was recalled to order at 7:36 PM.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.      The following Budget and Finance Committee’s recommendations were presented by Jess Waltersdorff:

A.    ACCOUNTS PAYABLE LIST – Approval of the April Accounts Payable, as presented:

1)     April Check Listings

2)     April Invoice Listings with Detail

3)     April General Fund Report

4)     April Nutrition Services Fund Report

B.     2026-2027 GENERAL FUND BUDGET – Approval of the Proposed General Fund Budget for the 2026-2027 fiscal year, with total revenues of $89,929,608, total expenditures of $90,621,580, with the shortfall of $691,972 to be funded from the General Fund Unreserved Fund Balance, and maintaining the real estate tax millage rate at 25.4071 mills, reflecting no increase to the previous millage rate, and in addition, earned income tax of ½% and real estate transfer tax of ½% under Act 511.

C.     2026-2027 NUTRITION SERVICES FUND BUDGET – Approval of the Nutrition Services Fund Budget for the 2026-2027 fiscal year, with total revenues of $3,086,420, total expenditures of $3,359,145, continuing with the free breakfast program and recommending no increase in lunch meal pricing for the 2026-2027 school year.

D.    SCHOOL DEPOSITORIES – Appointment of the following to continue as District School Depositories for the period July 1, 2026, through June 30, 2027: 

1)   ACNB, headquartered at 16 Lincoln Square, Gettysburg, PA 17325

2)   PayPal, headquartered at 2211 North First Street, San Jose CA 95131

3)   PSDLAF, headquartered at 2101 Oregon Pike, Lancaster, PA 17601

4)   PLGIT, headquartered at 213 Market Street, Harrisburg, PA 17101

E.     SUBSTITUTE TEACHER SERVICE, INC. – Approval to contract with Substitute Teacher Service (STS), Inc., according to the terms and conditions outlined in the agreement, to address the district’s ongoing substitute coverage challenges of availability and timing, while reducing internal burden and risk for non-coverage, at a markup rate for all services (employment related expenses, state and federal taxes, liability, workers compensation and unemployment insurance) of 31.5%. 

F.     RESALE OF OUTDATED DEVICES – Approval to dispose of 330 outdated Apple devices, for the purpose of resale to Total Technology, at an expected price of $320.85 per unit, according to the terms and conditions outlined in the attached quote.

G.    MACBOOK REFRESH / APPLE LEASE – Approval to renew a long-standing lease agreement with Apple, Inc., for the purpose of refreshing 330 teacher laptops, at a cost not to exceed $979 per device, for a three-year term beginning July 1, 2026. 

H.    STUDENT ASSISTANCE PROGRAM AGREEMENT / MENTAL HEALTH – Approval to partner with TrueNorth Wellness Services to provide required Student Assistance Program (SAP) mental health liaison services to students enrolled in ESY educational programs during the summer of 2026 and to all students in K-12 buildings through the 2026-2027 school year, at a cost not to exceed $77,470.78 per the attached agreement.

I.       STUDENT ASSISTANCE PROGRAM AGREEMENT / DRUG AND ALCOHOL – Approval to partner with TrueNorth Wellness Services to provide required Student Assistance Program (SAP) drug and alcohol liaison services to all students in K-12 buildings during the 2026-2027 school year, at no cost to the district.

Waltersdorff presented one additional item for consideration not previously included on the agenda:

J.      Approval of a cyber security vendor private agreement per discussion in executive session, at no additional cost to the school district.

Waltersdorff motioned to approve all items A-J as presented.  Ramsay seconded. 

White opened the floor to public comment related to the added item J.  There was no public comment. 

Barshinger requested an update following comments about Mock Trial at the last meeting.  Czapp provided a one-page summary of information, and an overview of how the program is structured.  A group of stakeholders met on several occasions and came to an amenable decision, reflected in the summary that was agreed upon by all parties present.  Moving forward, restructuring the program is being considered to make sure it is sustainable and comparable to other districts.  The business department will continue to review all clubs and co-curriculars for equitability.  Czapp stated a highlight during the process has been the re-creation of an Academic Booster Club in response to Galvani’s public comment. 

Vote by roll call resulted in the motion carrying unanimously.

Ramsay reported that a Buildings and Grounds meeting is scheduled for tomorrow (Tuesday) when the committee members (and others) will discuss the high school access road.  Ramsay requested board members reach out to him as Committee Chair to provide a maximum total estimated cost for the road for continued interest.

BUILDINGS AND GROUNDS

FOR INFORMATION ONLY:

BUILDINGS AND GROUNDS FOR INFORMATION ONLY:

APRIL

SCHOOL BUILDING	DATE OF DRILL	TIME OF DAY	MINUTES	SECONDS
New Salem Elementary	4/08/2026	10:00 AM	2	15
Paradise Elementary	4/15/2026	9:20 AM	1	25
Spring Grove Elementary	4/16/2026	10:00 AM	2	1
Spring Grove Area Intermediate School	4/16/2026	9:15 AM	1	53
Spring Grove Area Middle School	4/02/2026	9:36 AM	2	29
Spring Grove Area High School	4/23/2026	8:16 AM	3	41

 

MANAGEMENT REPORTS 

POLICY

4.      Following a report of the Policy Committee’s recommendations read by Doug Stein, Stein moved, and Waltersdorff seconded the following:

A.    SCHOOL RESOURCE OFFICERS CONTRACT – Approval of the attached, updated agreement with Northern York County Regional Police Department for two School Resource Officers in the Spring Grove Area School District, during the 2026-2027 and 2027-2028 school years.

B.     UPDATED MEMORANDUM OF UNDERSTANDING (MOU) WITH LOCAL POLICE – Approval of the attached, updated agreement (MOU) between Spring Grove Area School District and Northern York County Regional Police Department as required under Act 44, the Safe Schools Act, and updated biennially.

C.     DONATIONS:

1)     Acknowledgment and/or acceptance of the attached list of donations in accordance with Board Policy No. 702, Gifts, Grants and Donations.

2)     Acceptance of a tree, donated by Mark Hull as a tribute to a former student and athlete of Spring Grove Area School District, to be planted adjacent to the softball field on the Roth Church Road campus at a location determined most appropriate and approved by the administration. 

Vote by roll call resulted in the motion carrying by unanimous vote.

White acknowledged all donations received and thanked donors. 

PERSONNEL

5.      Following a report of the Personnel Committee’s recommendations read by Nicole Wilson, Wilson moved, and Ramsay seconded action items included in the PERSONNEL REPORT.

Dr. Ludwig commented that end of school year ESY services are provided to students with IEPs who are eligible to implement a summer plan for continuity of resources.

Vote by roll call on all items resulted in the motion carrying by unanimous vote. 

PROGRAM REPORTS

CURRICULUM

6.      Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Ramsay seconded the following:

A.    NEW/REVISED CURRICULA – Approval of the following new/revised curricula:

TITLE	DEPARTMENT
Introduction to Art – new course	Art
Sculpture – expanded/revised course	Art
Art Grades 1-12 – revised courses (curriculum cycle)	Art
Agricultural Business – new course	Business
DECA I – new course	Business
DECA II – new course	Business
DECA III – new course	Business
Personal Finance – new course	Business
Rocket Leadership 2 – new course	Business
Business Grades 9-12 – revised courses (curriculum cycle)	Business
Independent Internship Experience – new course	Counseling
Introduction to Technical Communication – new course	English Language Arts
Theater and Theater Arts – new course	English Language Arts
Advanced Yearbook Editing and Publication – expanded/revised course	English Language Arts
Yearbook 1 – expanded/revised course	English Language Arts
Yearbook 2 – expanded/revised course	English Language Arts
College in High School Introduction to Statistics – new course	Math
Electronics – new course	Science
Forensics – expanded/revised course	Science
Introduction to Organic/Inorganic Chemistry – expanded/revised course	Science
Advanced Placement (AP) US Government and Politics – new course	Social Studies
American Military History – expanded/revised course	Social Studies
Criminal Justice and Rights – expanded/revised course	Social Studies
Economics – expanded/revised course	Social Studies
History and Sports – expanded/revised course	Social Studies
Holocaust and Genocide Studies – expanded/revised course	Social Studies
Introduction to STEM – new course	STEM
Advanced Metal Fabrication – new course	STEM
Advanced Woodworking – new course	STEM
Graphic Design and Production – new course	STEM
Mechanical Systems and Utilities – new course	STEM
Residential Construction and Carpentry – new course	STEM
Introduction to Information Technology – expanded/revised course	STEM
STEM-STEAM Grades 5-12 – revised courses (curriculum cycle)	STEM
College in High School Spanish – new course	World Language
World Language Grades 7-12 – revised courses (curriculum cycle)	World Language

B.    PARTNERSHIP AGREEMENT WITH KEYSTONE/RED ROCK JOB CORPS – Approval to enter into the attached Partnership Agreement with Adams and Associates of Nevada through Job Corps Programs (located at Keystone and Red Rock Job Corps Centers) and provide eligible students with additional education, career and technical training and/or workforce preparation skills, at no cost the district.

Barshinger questioned if the district will have a corrective action plan in place as new / revised curricula is brought forward in the future.  Dr. Kirkpatrick stated such a plan will be considered as part of the leadership team’s strategic planning.

Vote by roll call resulted in the motion carrying by unanimous vote.

ATHLETICS AND MUSIC

7.      Following a report of the Athletic and Music Committee’s recommendations read by Karen Baum, Baum moved, and Ramsay seconded the following:

A.    OVERNIGHT CONFERENCE – Approval for Jeff Laux, Student Athletic Coordinator, to attend the PA State Athletic Directors Association (PSADA) Executive Council Annual conference in Boalsburg, PA, July 6-8, 2026, with mileage and accommodations covered by PSADA.

Vote by roll call resulted in the motion carrying by unanimous vote.

ADJOURNMENT: Ramsay motioned for adjournment at 7:54 PM. Waltersdorff seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, CFOO/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE of MEETING: Monday, May 4, 2026

LOCATION of MEETING: Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Rodney Shearer, Doug Stein, Jessica Waltersdorff, Doug White

The following School Directors were absent: Mike Ritz, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Daphne Kirkpatrick, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, Chief Financial and Operations Officer (CFOO)

Other Invited Guest Attendees:  Gareth Pahowka, Saxton and Stump

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A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, May 4, 2026, at the Middle School.  Doug White, Board President, called the meeting to order at 7:05 PM following adjournment of the voting meeting, noting the same seven board members remained in attendance. 

PUBLIC COMMENT

There was no public comment.

Business and Finance Committee

Budget and Finance

Jennifer Leppo, Chief Financial Officer, shared a presentation of the 2026-2027 Proposed General Fund Budget / Nutrition Services Fund Budget, recommending no increases to existing tax rate and meal prices.  There will be very limited adjustments to the request for the Board’s adoption of the final 2026-2027 budget at the May 18^th meeting.

Barshinger questioned funding allocations to Mock Trial and other co-curriculars.  He suggested the Board make no changes for the upcoming year from the previous.  Czapp indicated that the administration continues to discuss and review clubs and student activities across all classes and courses for greater equity, and information will continue to be provided to board members for consideration. 

Czapp presented a memorandum with Renewal of 2026-2027 School Depositories for consideration in 2026-2027.  The Board will consider approval at the May 18^th regular voting meeting. 

Hope Weiss, Human Resources Director, presented a proposal and Recommendation for Substitute Teacher Service (STS) for consideration following discussion at a recent Budget & Finance Committee meeting.  Stein questioned whether there was a correlation between substitute fill rates and test scores and suggested it may be worth spending more money to bring in highly valuable subs.  The Board will consider approval of the STS proposal at the May 18^th regular voting meeting.  Baum suggested the administration evaluate the services throughout the one-year agreement and share an update with board members along with a recommendation for future years.

Chris Enck, Technology Director, presented a memorandum outlining options for a Sapphire Extension to include Evaluation, Analysis and Considerations for Succeeding School Years.  The technology department will facilitate conducting an in-house evaluation by the time the agreement ends and bring back results and a proposal for a multi-year extension agreement or alternative for successive years.

Enck presented a Memorandum and information for a Technology Equipment Refresh.  The proposal included the replacement of teacher MacBooks and a proposal to dispose of the outdated equipment.  The units were purchased in 2021.  The Board will consider approval at the May 18^th regular voting meeting.

Czapp presented two Proposed 2026-2027 Contract Renewals for SAP Services for the 2026-2027 school year:  Student Assistance Program Mental Health Liaison Services and Student Assistance Program Drug and Alcohol Liaison Services.   The Board will consider approval of both proposed agreements at the May 18^th regular voting meeting. 

Buildings and Grounds

Bill Stiles submitted a District Ongoing Capital Projects Update for the Board’s information.  Waltersdorff stated that the county made a mistake with online zoning records, and they are fixing it. 

White commented that there has been conversation recently about the rear access road at the high school.  The district was notified that we are not going to receive grant funding as the result of our recent application.  Dr. Kirkpatrick and Mark Czapp are continuing to look at the possibility of other grants.  With equipment on site, Czapp would look to value engineer the road before prices go up.  There is also opportunity to bid the project without using Lobar.  White suggested scheduling a B & G meeting to discuss options, including possible Lobar repricing and other grants.  A majority of board members still have an appetite for the road without grant money. Two main points of concern are 1) the price market, and 2) potential lawsuits.  The Board needs to go on record as caring about safety first.

Management Committee

Policy

Shearer presented a Biennial Renewal of NYCRPD Memorandum of Understanding and a Biennial Renewal of NYCRPD School Resource Officer Agreement for review and discussion.  White asked if the district can request proposals from private providers.  Gareth Pahowka stated the only alternatives to the proposed agreements with NYCRPD are to bring on school employees as law enforcement and determine what parameters and authority they have, or secure independent contractors for safety and security.  A majority of board members were pleased with the agreements in place and the district’s relationship with Northern York County and were not interested in an alternative.  The Board will consider approval of both agreements at the May 18^th regular voting meeting.

Czapp presented a memorandum detailing a Delegate Assembly Opportunity for the board’s information and consideration. 

Wilson presented a confidential memorandum with proposed personnel actions for the May 18^th meeting. 

Program Committee

Curriculum

Dr. Guadagnino shared an updated memorandum listing New / Revised Curriculum, 2026-2027 for review.  Barshinger requested a deeper look into standards, how mastery is covered, and how levels are assessed, and suggested bringing on someone dedicated to curriculum and instruction.  Guadagnino reported there are a lot of courses discontinued because there is no demand for them.  Waltersdorff requested to see a list of how many students are enrolled in courses.  Once schedules are completed for 2026-2027, a summary of student selections and interests will be completed and shared with board members.  The Board will consider approval of the proposed courses at the May 18^th meeting.

Guadagnino presented a Proposed Partnership Agreement with Keystone/Red Rock Job Corps for review.  The agreement provides an alternative pathway to graduation for students wanting to drop out.  There is no cost to the district, and the student receives training and achieves graduation.  The Board will consider approval at the May 18^th meeting.

Athletics and Music

Baum presented a Request to Attend PSADA Executive Summer Council for review.  The Board will consider approval at the May 18^th meeting.

ADJOURNMENT

Ramsay motioned for adjournment at 8:26 PM.  Waltersdorff seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, CFOO/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

DATE of MEETING: Monday, May 4, 2026

LOCATION of MEETING: Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Rodney Shearer, Doug Stein, Jessica Waltersdorff, Doug White

The following School Directors were absent: Mike Ritz, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Daphne Kirkpatrick, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, Chief Financial and Operations Officer (CFOO)

---

A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, May 4, 2026, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove.  Douglas White, Board President, called the meeting to order at 7: PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.  Roll call reflected seven board members present, with Mike Ritz and Nicole Wilson absent for personal reasons. 

PUBLIC COMMENT

There was no public comment.

CORRESPONDENCE

If you did not get a chance to sign up for graduation and are planning to go, please take care of that.

DISTRICT DEPARTMENTAL REPORT

1.      Transportation Services Department, Submitted by Kristen Pepperman

2.      Nutrition Services Department, Submitted by Holly Welch

ACTION VOTING ITEMS

MANAGEMENT REPORTS

1.      Following a report of the Personnel Committee’s recommendations read by Karen Baum, Baum moved, and Ramsay seconded items included in the PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote.

Dr. Kirkpatrick welcomed and introduced Jacob Green who was present in the audience.

ADJOURNMENT: Baum motioned for adjournment at 7:05 PM. Ramsay seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark Czapp, CFOO / Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

DATE/TIME: Monday, April 27, 2026 / 7:00 PM

LOCATION of MEETING: IAC, Spring Grove Area High School, 1490 Roth Church Rd., Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Mike Ritz, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following School Directors were absent: Ben Ramsay, Jessica Waltersdorff

The following Spring Grove Area School District Administrators were in attendance: Dr. Daphne Kirkpatrick, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, CFOO/Board Secretary

---

A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, April 27, 2026, in the IAC at Spring Grove Area High School.

Doug White, Board President, called the meeting to order at 7:00 PM. Roll call was taken with seven board members present. Ben Ramsay and Jess Waltersdorff were absent for personal reasons.

There were no executive sessions held since the last sunshine meeting.

PUBLIC COMMENT

Jordan Sharp, high school senior, President of the local chapter of International Thespian Society and lead sound/SFX technician for high school theater productions, spoke to ongoing concerns regarding many groups that share the high school auditorium space, including miscommunication and improperly handled equipment and performances.  Sharp requested consideration to reinstate a dedicated tech auditorium director to support and elevate student mentorship in this area and enhance performances and offered to collaborate with building administrators.

Michelle Galivani, Heidelberg Township, questioned the purpose of SGAEF if it cannot support student clubs and why there are PTO organizations for all buildings except the high school to assist with fundraising efforts on behalf of student groups.  There are no forms or mechanisms in place to seek support for grants that may be available, specifically for Mock Trial.  Galivani offered her assistance with submitting an application for grant funding to support these students’ efforts. 

Bronson Karas spoke on behalf of several student members who were in attendance to support Mock Trial.  He shared a personal testimony about how Mock Trial helped him to discover his own aspirations and how it has done much for other students and their individual identities and interests. 

Barshinger questioned the reason behind the public comments. White explained that the administration has been reviewing academic, extra-curricular and co-curricular student activities / electives for equity to determine what is partially funded as an academic and partially funded as a club.  Jason Baker, Mock Trial advisor, stated that as a co-curricular, there should be no change to the current funding structure through the general fund.  The group attempted to use SGAEF to attend events but was denied.  There needs to be a 501c3 behind the group’s funding efforts due to high student participation, the competition process, and history of previous successes. 

Dr. Kirkpatrick stated that ongoing conversations are being held surrounding potential budgetary reductions.  Barshinger questioned how those reductions would be presented and suggested the Board and administration determine an equitability standard to include evaluation of athletics. 

Shearer stated his appreciation for the students’ comments; however, all student clubs likely share the same desire for funding and support.  The Board’s responsibility is to focus first on education – then treat all clubs fairly, have a standard and follow it. 

Michael Galivani, Heidelberg Township, commented that Mock Trial is a weighted class for college.  There is nothing the school offers to assist the students in raising funds. 

Wilson stated the focus should be on the pathway to funding.  White encouraged the group to reach out to attorneys for support of the Mock Trial program.

STUDENT REPRESENTATIVE’S REPORT

Camryn Little, Student Representative to the Board, reported on student activities and districtwide events occurring during April.  (LINKED HERE.)

SUPERINTENDENT’S REPORT

Dr. Kirkpatrick, Superintendent, shared a Superintendent’s Report.  (Report LINKED HERE.)

CORRESPONDENCE

Class of 2026 Graduation Invitations were placed at seats.  If interested in attending YLC tour – please let Suzanne know intentions.

YORK COUNTY SCHOOL OF TECHNOLOGY

Shearer reported YCST has opted to hire a staff person to address special education student needs, a savings to districts who will no longer receive a bill from the LIU for those services.  Dover Area School District is considering pulling out of YCST.  West York may not be far behind.  Next meeting is scheduled in May to discuss more of this topic.  More than 1200 students applied to the school for 26-27 and they can only take so many.  They purchased a building but cannot occupy the building for a few years.

YORK ADAMS ACADEMY

Baum reported there is a meeting tomorrow evening.

SPECIAL COMMITTEE REPORTS

There was a Budget and Finance Committee Meeting on April 14, 2026, and a Curriculum Committee Meeting on April 20.  Minutes were posted to the website.

APPROVAL OF MINUTES

1.      Barshinger moved to approve official minutes from the following meetings: March 23, 2026, Regular Voting Meeting, April 13, 2026, Voting Meeting, and April 13, 2026, Directors’ Study Forum.

Ritz seconded the motion, which passed by unanimous voice vote. 

TREASURER’S REPORT

2.      Mark Czapp presented the Treasurer’s Report Month ending March 31, 2026.

Ritz motioned to approve the report.  Wilson seconded the motion, unanimously approved by roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.      Following a report of the Budget and Finance Committee’s recommendations read by Mike Ritz, Ritz moved, and Wilson seconded the following:

A.    ACCOUNTS PAYABLE LIST – Approval of the March Accounts Payable, as presented:

1)     March Check Listings

2)     March Invoice Listings with Detail

3)     March General Fund Report

4)     March Nutrition Services Fund Report

B.     MARCH BUDGETARY TRANSFERS – Approval of the attached budgetary transfers for March 2026.

C.     CLEAR RESIDENCY VERIFICATION SOFTWARE PURCHASE AGREEMENT – Approval to enter into a three-year agreement with CLEAR Investigate, a residency verification software solution, to support protection of district funding, ensure equitable access to educational resources, and improve operational efficiency, at a cost not to exceed $47,400.99, to be funded through the current PCCD Grant.

D.    RED ROVER ABSENCE MANAGEMENT, RECRUITING/HIRING, AND RECORDS MANAGEMENT SOFTWARE – Approval to transition from Frontline Human Resources data management software and enter into agreement with Red Rover Technologies, LLC, for implementation of their absence management, hiring, and records management software, at an annual cost not to exceed $41,000 and according to the terms and conditions outlined in the proposed Master Services Agreement.

E.     STADIUM PRODUCTION SWITCHER – Approval to purchase a replacement production switch at the high school stadium that has reached its end-of-life status, at a cost not to exceed $17,290.55, to remove high risk for unreliable, unsupported, and/or disrupted graduation, athletic and other community events.

Vote by roll call resulted in the motion carrying unanimously.

BUILDINGS AND GROUNDS

FOR INFORMATION ONLY:

MARCH

SCHOOL BUILDING	DATE OF DRILL	TIME OF DAY	MINUTES	SECONDS
New Salem Elementary	3/25/2026	1:20 PM	2	00
Paradise Elementary	3/26/2026	2:40 PM	1	21
Spring Grove Elementary	3/02/2026	11:50 AM	2	30
Spring Grove Area Intermediate School	3/19/2026	1:30 PM	2	15
Spring Grove Area Middle School	3/10/2026	12:45 PM	2	37
Spring Grove Area High School	3/25/2026	1:15 PM	4	08

 

TRANSPORTATION BOARD ACTIONS REQUESTED: 

4.      Following a report of the Transportation Committee’s recommendations read by Doug Stein, Stein moved, and Ritz seconded the following:

A.    2025-2026 KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2025-2026 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     David Arndt

2)     Tammy Ballard

3)     Luz Martinez

4)     Kaylee Miller

5)     Brian Seitz

B.     2025-2026 FAITHFUL VAN DRIVERS – Approval of the following additional contracted Faithful Company drivers for the 2025-2026 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Carlton Baker

2)     Mary Eberly

3)     Christina Sepulveda

4)     Karley Torres

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

POLICY

5.      Following a report of the Policy Committee’s recommendations read by Rodney Shearer, Shearer moved, and Ritz seconded the following:

A.    ROCKET PROMISE – Approval to adopt the proposed Rocket Promise following a recommendation by the 2025-2026 Citizen Advisory Committee:  We commit to creating an environment of respect, dignity, belonging, and positive engagement with our community and beyond.

B.     PORTRAIT OF A GRADUATE – Approval to adopt the following proposed Portrait of the Spring Grove Graduate, inclusive of the five tenets listed below:  Prepared, hardworking, and accountable to make an impact on their local SG community and the world around them. Rocket Graduates are READY TO LAUNCH!

1)     Academically Ready - Engaged, life-long learners who are competently skilled, and teachable from a foundation built on solid academics and applied critical thinking

2)     Well-Rounded - Flexible, open-minded thinkers with the ability to communicate effectively

3)     Welcome A Challenge - Motivated, resilient, and poised to solve problems

4)     Community-Centered - Respectful of others, leading with compassion, and showing up as responsible citizens to serve others

5)     Ready to Lead - Trustworthy and reliable, demonstrating strong ethics and an approachable demeanor

C.     SECOND READING – Approval of a second and final reading for the following policy:

1)     Policy #718: Property, Service Animals in Schools

D.    DONATIONS – Acknowledgment and/or acceptance of the attached list of donations in accordance with Board Policy No. 702, Gifts, Grants and Donations.

Vote by roll call resulted in the motion carrying by unanimous vote.

PERSONNEL

6.      Following a report of the Personnel Committee’s recommendations read by Nicole Wilson, Wilson moved, and Baum seconded action items included in the PERSONNEL REPORT.

Barshinger questioned items E and F citing concern that the label is misleading if it is solely for summer work.  Barshinger also stated that if the district is hiring over summer, he would prefer the position to be educational.

Stein motioned to amend the motion and remove the phrase “throughout the 2026-2027 school year” to indicate temporary summer support only.  Barshinger seconded the motion.

During discussion on the amended language, Bill Stiles verified that historically, summer support has been students who are often available during school holiday closures in the succeeding school year, which he recommends continuing.

The motion to amend the language of items E and F failed by unanimous voice vote.

Vote by roll call on all items, as originally listed, resulted in the motion carrying by unanimous vote. 

PROGRAM REPORTS

CURRICULUM

7.      Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Wilson seconded the following:

A.    OVERNIGHT CONFERENCE REQUEST – Approval for Daphne Kirkpatrick, Superintendent, to attend the 2026 Fall LIU Superintendent Symposium in Spartanburg, South Carolina, September 23-25, 2026, with a focus on transformation leadership, brand transformation, continuous improvement and innovation, and will include a visit to the Spartanburg High School.

B.     MAJOR TRIP REQUESTS:

1)     Approval for Brian Hastings, High School Science Teacher, Janet Senft, High School Aide, and Jennifer Hastings, Brian Hastings wife, to accompany students on the American Rocketry Challenge Nationals teams to complete at the TARC Nationals in The Plains, VA, May 14-17, 2026.    

2)     Approval for Brian Hastings, High School Science Teacher, and Janet Senft, High School Instructional Aide, to accompany students on the high-power rocketry team to the National Sport Launch/NYPOWER in Geneseo, NY, May 22-25, 2026.  

3)     Approval for Lacey Beshore, High School Science Teacher and FFA Advisor, to accompany approximately 9 high school FFA student members to State College, PA, for the FFA State Convention, June 9-11, 2026. 

Background Information: As discussed during the April 13, 2026, Directors’ Study Forum, any change to respective account code balances at that time may impact final scheduling of the proposed event.

Vote by roll call resulted in the motion carrying by unanimous vote.

ADJOURNMENT: Ritz motioned for adjournment at 7:57 PM. Baum seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, CFOO/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE of MEETING: Monday, April 13, 2026

LOCATION of MEETING: Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Mike Ritz, Rodney Shearer, Doug Stein, Jessica Waltersdorff, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Daphne Kirkpatrick, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, Chief Financial and Operations Officer (CFOO)

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A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, April 13, 2026, at the Middle School.  Doug White, Board President, called the meeting to order at 7:21 PM following adjournment of the voting meeting, noting the same nine board members remained in attendance. 

PUBLIC COMMENT

There was no public comment.

PROGRAM COMMITTEE

CURRICULUM

Chris Enck welcomed Kristen Henning, Instructional Technology Specialist, Alysha Frymyre, First Grade Instructor at Paradise Elementary, and Chelsea Slate, Fourth Grade Instructor at New Salem Elementary, and invited them to share a Presentation on iPad usage at the K-4 levels.  Frymyer emphasized there is need for technology with elementary level students, and digital instruction must be intentional and in tandem with physical instruction.  It is not used as a replacement for the teacher, rather a tool that frees the teacher to guide instruction.

Concerns stated by board members included screen time and the impact to brain development, sociability, and how parameters are established for iPad usage.  The team was requested to research data that supports successful use of the iPad and to bring back to the Board, along with what is generating the best results. Additional questions by board members can be sent to Eric Barshinger.

Dave Dietrich and Phalon Mallory shared a Presentation prepared by the 2025-2026 Citizen's Advisory Committee with a recommendation for the Board to support the team’s proposal to adopt a Rocket Promise and a Portrait of a Spring Grove Graduate.  Several committee members presented comments during the presentation, all of whom were grateful and proud to have been a part of this collaborative effort.  Board members spoke highly of the team’s participation and thanked each of the members for their involvement.  The Board will consider adoption of the proposed recommendations at the April 27^th regular voting meeting.

Dr. Kirkpatrick presented a memorandum outlining a request for the Board’s consideration to participate in a Superintendent Overnight Symposium, September 23-25, 2026.  The event will be supported by several LIU-secured sponsors and will focus on transformation leadership, continuous improvement and innovation.  The Board will consider approval at the April 27^th meeting.

Dr. Guadagnino presented a memorandum listing 2026-2027 proposed new/revised curricula for the Board’s review following approval by board members to write in the fall of 2025.  He explained that every year, there are some courses that are discontinued and/or rotated out.  Barshinger expressed concern about the district’s process and recommended the Board consider bringing someone on board to focus on academics and curriculum and instruction in the classroom.  Administrators will be present and prepared to answer any questions by the Board at the May 4^th Directors’ Study before being moved forward for consideration of approval on May 18^th.

Guadagnino presented three proposals for major trip and explained the process and format discussed during multiple B & F Committee meetings is being implemented and working well to verify funding account balances prior to approval.  The Board will consider approval of the requests at the April 27^th voting meeting.

BUSINESS AND FINANCE

BUDGET AND FINANCE

Mark Czapp presented a memorandum on behalf of Holly Welch, Nutrition Services Manager, comparing 24-25 nutrition services participation numbers and budget status with 25-26 data.  Czapp noted a proposed increase is likely for meals beginning with the 26-27 fiscal year at a minimum $0.15 due to new tariffs.  The department will continue to monitor and adjust current/future HHFKA changes as well as the required Meal Price Equity Tool and include any needed adjustments with the May 4^th presentation.

Czapp presented information related to York Learning Center Joint Operating Authority’s proposed capital improvements and funding framework that will increase the cost from $67K to approximately $100K annually as a member district, and assesses a tuition rate of $7,200 per ADM.  More information will be forthcoming about the proposed adjustments, and the Board will be asked to consider approval to remain a member district at the new rates as early as August or September 2026.

Czapp reported that recent legislative changes with charter school tuition accountability have translated to more research and data collection when the district is notified by the charter that a student has enrolled.  Czapp, Jen Leppo and Michelle Ludwig have discussed for some time establishing accurate and efficient methods to retrieve the data.  Czapp presented a proposal to enter into a three-year agreement with CLEAR, to be funded with the PCCD grant.  At the conclusion of the three-year agreement, it will be brought back to the Board for consideration to renew the agreement using the General Fund.  Ludwig noted that CLEAR is being used by other districts and indicated it will help save time and develop a tighter enrollment process. The Board will consider approval at the April 27^th meeting.

Czapp presented background information to support a recommendation to purchase a replacement production switcher for the high school stadium at a cost of approximately $17,290.  The Board will consider approval at the April 27^th meeting.

PERSONNEL

Czapp invited Hope Weiss, HR Director, to present a proposal to transition software from Frontline to Red Rover for recruiting and hiring, absence management and the addition of a records management tool.  The biggest reason from an HR perspective is the percentage of error with existing manual entry of personnel data.  Communication between Frontline and Skyward is non-existent; Red Rover communicates well with Skyward.  Additionally, having opportunity to upload digital documents that staff can access themselves is a huge benefit.  This change in software will have no impact on any decision to hire a substitute coordinator or contract with an STS agency.  The Board will consider approval of the proposed contract at the April 27^th meeting.

Wilson presented a confidential memo with proposed personnel actions slated for April 27^th.

ADJOURNMENT

Ritz motioned for adjournment at 8:37 PM.  Ramsay seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Business Manager/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

DATE of MEETING: Monday, April 13, 2026

LOCATION of MEETING: Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Mike Ritz, Rodney Shearer, Doug Stein, Jessica Waltersdorff, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Daphne Kirkpatrick, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, Chief Financial and Operations Officer (CFOO)

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A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, April 13, 2026, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove.  Douglas White, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.  Roll call reflected all nine board members present. 

PUBLIC COMMENT

There was no public comment.

CORRESPONDENCE

White reported that he, Doug Stein and Karen Baum attended the recent YCAL annual board dinner with Dr. Kirkpatrick.  Stein was recognized for 32 years of service as a board member and White 15 years.  Dr. Kirkpatrick handed out plaques to board members who were not present to receive their five-year acknowledgement at the dinner: Nicole Wilson, Ben Ramsay, Mike Ritz, and Rod Shearer.

SUPERINTENDENT’s REPORT

Dr. Kirkpatrick shared her first report as superintendent with the district. 

DISTRICT DEPARTMENTAL REPORT

·        Pupil Services Department – M. Ludwig

SPECIAL COMMITTEE REPORTS (Reports from Chair, Minutes Posted to Website)

·        February 26, 2026, Budget and Finance Committee Meeting

Jess Waltersdorff gave a quick summary of the meeting.  Czapp and Leppo will be bringing requested information to the next meeting, with field trip costs and printing/copying being a focus.  Wilson asked that the committee consider a presentation on return of investment with Marathon to determine what the district is getting from the health center. 

·        February 26, 2026, Policy Committee Meeting

Rod Shearer gave a quick summary of the meeting noting the board discussion of proposed revisions to policies is included on tonight’s meeting agenda.

·        March 2, 2026, Curriculum Committee Meeting

Eric Barshinger gave a quick summary from the Social Studies Department presentations K-12.  The next meeting on April 6^th will include Music and Counseling Departments.

·        March 2, 2026, Buildings and Grounds Committee Meeting

Ben Ramsay provided a recap of the meeting and stated further discussion will take place during tonight’s meeting. 

ACTION VOTING ITEMS

BUSINESS AND FINANCE REPORTS

1.      Following a report of the Budget and Finance Committee’s recommendations read by Jess Waltersdorff, Waltersdorff moved, and Ramsay seconded the following:

A.     PROPOSED 2026-2027 GENERAL FUND BUDGET – Approval of the Proposed General Fund Budget for the 2026-2027 fiscal year, with total revenues of $89,338,512.81 total expenditures of $90,402,668.50 with the shortfall of $1,064,155.69 to be funded from the General Fund Unreserved Fund Balance and retaining the current real estate tax millage rate at 25.4071 mills, with no increase; in addition, earned income tax of ½% and real estate transfer tax of ½% under Act 511. 

B.     2026-2027 FINAL BUDGET NOTICE – Approval of the attached Final Budget Notice, which gives notification to the public that the 2026-2027 Proposed Final Budget for the General Fund is available for public inspection and states intention to present for adoption as a Final Budget at the May 18, 2026, school board meeting, allowing for amendments before final adoption. 

C.     2026-2027 PROPOSED FINAL BUDGET RESOLUTION – Approval of the attached Resolution Authorizing 2026-2027 Proposed Final Budget Display and Advertising, supporting the Final Budget Notice. 

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

2.      Following a report of the Policy Committee’s recommendations read by Rod Shearer, Shearer moved and Ramsay seconded the following:

A.    DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

1)     Acceptance of a Liberty Tree (Sycamore) to be planted on the campus at New Salem Elementary at a location determined most appropriate and approved by the administration. 

2)     Acceptance of a generous grant donation of STEM Center equipment from Cal Ripken, Sr. Foundation, Inc., and availability to district students for all related activities according to the organization’s Mission, following confirmation of the district’s intent to collaborate with the Foundation according to the attached Memorandum of Understanding.

Vote by roll call resulted in the motion carrying by unanimous vote.

3.      Following a report of the Personnel Committee’s recommendations read by Nicole Wilson, Wilson moved, and Ramsay seconded items included in the PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote.

Dr. Kirkpatrick welcomed and introduced new Rocket team members Shannon Shearer and Brittany Garcia.

ADJOURNMENT: Ritz motioned for adjournment at 7:21 PM. Ramsay seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark Czapp, CFOO / Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

DATE/TIME: Monday, March 23, 2026 / 7:00 PM

LOCATION of MEETING: LGI Room #242 / Middle School, 244 Old Hanover Road, Spring Grove

ATTENDANCE:

The following School Directors were in attendance: Karen Baum, Ben Ramsay, Mike Ritz, Rodney Shearer, Doug Stein, Jessica Waltersdorff, Doug White, Nicole Wilson

The following School Directors were absent: Eric Barshinger

The following Spring Grove Area School District Administrators were in attendance: Dr. David Renaut, Acting Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, CFOO/Board Secretary

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A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, March 23, 2026, in the LGI Room #242 at Spring Grove Area Middle School.

Doug White, Board President, called the meeting to order at 7:00 PM. Roll call was taken with eight board members present and Eric Barshinger absent for personal reasons.

There were no executive sessions held since the last sunshine meeting.

PUBLIC COMMENT

There was no public comment.

STUDENT REPRESENTATIVE’S REPORT

Alayna Zeigler, Student Representative to the Board, reported on student activities and districtwide events occurring during February and March. 

SUPERINTENDENT’S REPORT

Dr. Renaut, Acting Superintendent, shared a Superintendent’s Report.  (Report LINKED HERE.)

Mr. White shared his appreciation to Dr. Renaut for his recent months in the district.  He commented that staff greeted Dr. Renaut with a standing ovation on Opening Day 2025-2026, and after reading a few parting words, White invited everyone to join in a final standing ovation prior to Renaut’s last day on March 27^th.

CORRESPONDENCE

White noted LIU election ballots at board members’ seats to be completed and submitted to Suzanne.

YORK COUNTY SCHOOL OF TECHNOLOGY

Ritz reported students from the YCST construction trade program recently participated in the Home and Gardens Show in York, and two students took first place in the car show.  Much time was spent at the most recent meeting discussing the amended budget.

YORK ADAMS ACADEMY

There was no report.

SPECIAL COMMITTEE REPORTS

Bill Stiles presented comments following the YMCA’s most recent Branch Board meeting on March 5^th, and York Learning Center’s most recent Joint Authority meeting on March 18^th.

APPROVAL OF MINUTES

1.      Ritz moved to approve official minutes from the following meetings:

A.    February 23, 2026, Regular Voting Meeting

B.     March 9, 2026, Voting Meeting

C.     March 9, 2026, Directors’ Study

Baum seconded the motion, which passed by unanimous voice vote. 

TREASURER’S REPORT

2.      Jessica Waltersdorff presented and moved to accept the following Treasurer’s Report:

A.    Month ending February 28, 2026

Ben Ramsay seconded the motion, unanimously approved by roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.      Following a report of the Budget and Finance Committee’s recommendations read by Ben Ramsay, Ramsay moved, and Wilson seconded the following:

A.    ACCOUNTS PAYABLE LIST – Approval of the February Accounts Payable, as presented:

1)     February Check Listings

2)     February Invoice Listings with Detail

3)     February General Fund Report

4)     February Nutrition Services Fund Report

B.     BUDGETARY TRANSFERS – Approval of the attached February 2026 budgetary transfers for the 2025-2026 fiscal year.

C.     2026-2027 REVISED YORK COUNTY SCHOOL OF TECHNOLOGY PROPOSED BUDGET – Adoption of the attached Resolution to approve the proposed 2026-2027 York County School of Technology General Revised Operating Budget, an increase of 4.59% and Spring Grove costs reflecting an increase of $79,448.00, and agreement to pay the district’s prorated share of budgetary expenditures.

D.    2026-2027 YORK ADAMS ACADEMY GENERAL FUND BUDGET – Approval of the proposed 2026-2027 General Fund Budget for York Adams Academy, with total expenditures of $849,828, representing an increase of 1.4% compared to last year’s budget, and a $200.00 per seat increase to tuition costs for member districts, bringing Spring Grove Area School District’s portion at $59,400.00.

E.     CONSULTANT AGREEMENT WITH PASBO – Approval to contract with Pennsylvania Association of School Business officials (PASBO) to provide Data Manager consultant (PIMS Coordinator/Child Accounting) support, as needed, according to the terms and conditions set forth in the attached agreement, at a cost not to exceed $54.00 per hour, which includes taxes, insurance, other employment related costs, and administrative fee.

Stein asked for a recommendation concerning the proposed YCST budget.  Ritz stated they did not eliminate any programming for students with the increase and recommends approval.  Stein requested a spokesperson present at a future meeting before voting it down.  Historical YCST budget increases reflect an average of 3.26%.  The impact to the district with the current proposed increase is approximately $80 K. 

Waltersdorff requested a separate vote on item C.

Vote by roll call on items A, B, D and E resulted in the motion carrying by unanimous roll call vote.

Vote by roll call on item C resulted in the motion carrying, with Ramsay, Ritz, Waltersdorff, Shearer, Stein and Wilson voting in favor.  Baum and White voted against.

BUILDINGS AND GROUNDS

4.      Following a report on the Building and Grounds Committee’s recommendations read by Ben Ramsay, Ramsay moved, and Ritz seconded the following:

A.    PROPOSED MAINTENANCE FACILITY PROJECT – Approval to move forward with Lobar Associates and appoint an engineering firm to design a maintenance building including a minimum of 6,000 square feet of heated space at a rough order of magnitude base price to Lobar not to exceed $2,174,902.

B.     BUILDING SHELL STRUCTURE – Approval to construct a pre-engineered metal maintenance facility structure, with two-tone standard panel finish façade according to baseline specifications and in consideration of options a. and b. listed as follows, to be constructed on district property at a rough order of magnitude base cost not to exceed $490,000.00:

OPTIONS:

a.      Four-bay storage at no change to the proposed building shell structure cost of $490,000, including concrete flooring to the three-bays area and stone flooring to the fourth bay area; OR

b.      Three-bay storage at a reduced cost of ($47,750.00) with concrete flooring.

C.     ADD-ON DRIVE THRU BAY – Approval to add-on a drive-thru bay in the design of the proposed maintenance facility at a rough order of magnitude cost not to exceed $40,750.00.

D.    ADD-ON PROPOSED PARKING SPECIFICS – Approval to add-on additional parking at the proposed maintenance facility to include paving, stone, and lighting features included with baseline specifications from Lobar Associates, at a rough order of magnitude cost not to exceed $124,144.00.

E.     ADD-ON BRICK FAÇADE – Approval to add-on brick façade to the metal panel of the proposed maintenance facility at a rough order of magnitude cost not to exceed $29,780.00.

F.     APPOINTMENT OF E.I. ASSOCIATES AS ENGINEER FOR PROPOSED MAINTENANCE FACILITY PROJECT – Approval to appoint E.I. Associates to work with Lobar Associates and Buildings and Grounds Board Committee members to design and value engineer the district’s proposed maintenance facility according to the scope of services, assumptions, and exclusions in the attached proposal, at an estimated total cost of $239,502.00.

G.    DESIGNATE MAINTENANCE PROJECT BOARD COMMITTEE – Approval to designate three or four board members to meet with E.I. Associates during the construction of the proposed maintenance facility project, a minimum of the 25%, 50%, 75% and 100% phases of completion of the project.

H.    RENTAL AGREEMENT FOR PROPERTY ADJACENT TO HIGH SCHOOL – Approval to enter into agreement with Gary and Matthew Grim to rent four acres of property located adjacent to the Spring Grove Area High School at a cost not to exceed $800 ($200/acre) for the purpose of conducting necessary preliminary testing related to future placement of a proposed maintenance facility.

Ramsay stated the drive-thru bay will come back for a second vote after true costs, parking, and three or four-bay approval.  These are exceptions to conduct value-engineering.  Engineering is included in the cost of item A – if the board does not do the exception items, there would be some engineering costs.  If the vote is to approve the optional add-on items, there may be an additional cost of a few thousand dollars but there would also be reductions at the end due to the non-additions.

Mark Czapp clarified item H noting the way the rental agreement will be written, it will be for one year only.  The building lot would essentially belong to the district.

Ramsay requested a separate vote on Ba, Bb, C and E.

Vote by roll call on items A, D, F, G and H resulted in the motion carrying by unanimous roll call vote.

Vote by roll call on item B.a. resulted in the motion failing, with Waltersdorff, Ramsay and White voting in favor, and Ritz, Shearer, Stein, Wilson, and Baum voting against.

Vote by roll call on item B.b. resulted in the motion carrying, with Baum, Ritz, Stein, Wilson and Shearer voting in favor.  Ramsay, Waltersdorff and White voted against.

Vote by roll call on item C resulted in the motion failing, with Ramsay, Waltersdorff and White voting in favor, and Baum, Ritz, Wilson, Stein and Shearer voting against.

Vote by roll call on item E resulted in the motion carrying, by unanimous roll call vote.

BUILDINGS AND GROUNDS FOR INFORMATION ONLY:

FEBRUARY

SCHOOL BUILDING	DATE OF DRILL	TIME OF DAY	MINUTES	SECONDS
New Salem Elementary	2/19/2026	10:35 AM	1	54
Paradise Elementary	2/17/2026	1:15 PM	1	27
Spring Grove Elementary	2/25/2026	2:00 PM	2	01
Spring Grove Area Intermediate School	2/18/2026	9:15 AM	2	21
Spring Grove Area Middle School	2/17/2026	12:45 PM	2	23
Spring Grove Area High School	2/26/2026	9:50 AM	4	16

 

TRANSPORTATION BOARD ACTIONS REQUESTED: 

5.      Following a report of the Transportation Committee’s recommendations read by Doug Stein, Stein moved, and Ramsay seconded the following:

A.    2025-2026 KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2025-2026 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     David Arndt

2)     Fabian Bonilla

3)     Katelyn Lynch

4)     Kenneth Delgado Morales

5)     Jaylen Richmond

B.     2025-2026 FAITHFUL VAN DRIVERS – Approval of the following additional contracted Faithful Company drivers for the 2025-2026 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     James Alexander

2)     Madonna Fowler

3)     Myleka Joyner

4)     Miriam McMurray

5)     Angela Muller

6)     Jacqueline Spenser

7)     Lamay Swartz

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

PERSONNEL

6.      Following a report of the Personnel Committee’s recommendations read by Nicole Wilson, Wilson moved, and Ramsay seconded action items included in the PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote. 

POLICY

7.      Following a report of the Policy Committee’s recommendations read by Rodney Shearer, Shearer moved, and Ramsay seconded the following:

A.    ORGANIZATIONAL STRUCTURE/CHART – Approval of the updated Spring Grove Area School District Organizational Chart as required by Board Policy No. 008, effective immediately, to coincide with recommendations to position changes proposed with March 23, 2026, personnel board actions.

B.     FIRST READING – Approval of a first reading for the following policy:

1)     Policy #718: Property, Service Animals in Schools

C.     SECOND READING – Approval to forego a first reading and adopt a second and final reading for the following Federal Programs policies due to the timeline for scheduled Federal Programs monitoring:

1)     Policy #626: Finances, Federal Fiscal Compliance

2)     Policy #626.1: Finances, Travel Reimbursement – Federal Programs

3)     Policy #827: Operations, Conflict of Interest

4)     Policy #918: Community, Title I – Parent and Family Engagement

D.    DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

Donor	Gift / Grant / Donation	Beneficiary
Spring Grove Area Educational Fund	$22,695.00 Grant	Supporting the FFA Greenhouse Learning Initiative
York County Alliance for Learning (YCAL)	$1,227.00 Grant	Distributive Education Clubs of America (DECA)
York County Alliance for Learning (YCAL)	$921.55 Grant	Technology Education Department
Loyal Order of Moose Hanover Lodge 227	$500.00	National Honor Society

 

Vote by roll call resulted in the motion carrying by unanimous vote.

PROGRAM REPORTS

CURRICULUM

8.      Following a report of the Curriculum Committee’s recommendations read by Karen Baum, Baum moved, and Ramsay seconded the following:

A.    SUMMER SCHOOL OFFERINGS – Approval to remove credit recovery and credit acquisition summer school programming options at the middle school and high school levels, effective summer 2026.

B.     ELIZABETHTOWN COLLEGE DUAL ENROLLMENT AGREEMENT – Approval to enter into the attached Dual Enrollment Agreement with Elizabethtown College and provide eligible high school students with the opportunity to enroll and participate in courses offered by Elizabethtown College at a reduced tuition rate for enrollment and be awarded post-secondary credit through the University’s Registrar’s Office.   

C.     OVERNIGHT CONFERENCE REQUEST – Approval for Dr. Julianne Janusz, Federal Programs Coordinator, to attend the Pennsylvania Association of Federal Program Coordinators (PAFPC) 2026 Annual Conference at Bayfront Convention Center in Erie, PA, May 17-20, 2026.

D.    TRIP REQUESTS

1)     Approval for Sarah Caplan, High School ELA Teacher and Senior Class Advisor, to accompany senior high school students eligible for graduation on the Senior Class Trip to Pocono Valley, Stroudsburg, PA, May 27, 2026.

2)     Approval for Abigail Kirkpatrick and Dan Brenner, High School Music Teachers, to accompany qualifying high school students to the 2026 PMEA All-State Festival at Kalahari Convention Center, Pocono Manor, PA, April 22-25, 2026.   

3)     Approval for Loni Kress, High School Business Teacher, to accompany qualifying high school students to attend competition at the DECA International Career Development Conference in Atlanta, GA, April 25-29, 2026.

4)     Approval for Brian Hastings, High School Science Teacher, and Janet Senft, High School Instructional Aide, to accompany students on the Battle of the Rockets team to attend Battle of the Rockets Competition in Culpeper, VA, April 9-12, 2026. 

5)     Approval for Jason Baker, High School Social Studies Teacher, and Justice White, Learning Support Teacher at New Salem Elementary, to accompany students of the Mock Trial Team to the Mock Trial State Championship Competition in Harrisburg, PA, March 27-28, 2026.

Stein requested a separate vote on item A.

Vote by roll call on all items excluding A resulted in the motion carrying by unanimous vote. 

Vote by roll call on item A resulted in the motion carrying, with Ritz, Shearer, Ramsay, Waltersdorff, Wilson and White voting in favor.  Baum and Stein voted against.

ADJOURNMENT: Ramsay motioned for adjournment at 7:50 PM. Ritz seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, CFOO/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE of MEETING:  Monday, March 9, 2026

LOCATION of MEETING: Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Rodney Shearer, Doug Stein, Jessica Waltersdorff, Doug White, Nicole Wilson

The following School Directors were absent: Mike Ritz – arrived @ 7:27 PM

The following Spring Grove Area School District Administrators were in attendance: Dr. David Renaut, Acting Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, Business Manager

The following invited guests/presenters were in attendance: Jesse Mercado, Lobar, Mike Caulfield, Lobar, Adam Kerr, EI Associates 

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A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, March 9, 2026, at the Middle School.  Doug White, Board President, called the meeting to order at 7:12 PM following adjournment of the voting meeting, noting the same eight board members remained in attendance. 

PUBLIC COMMENT

There was no public comment.

Business and Finance Committee

Buildings and Grounds

Ben Ramsay welcomed Jesse Mercado, Adam Kerr and Mike Caufield and presented a summary of figures discussed at the March 2^nd Buildings and Grounds Committee meeting included on the Proposed Maintenance Facility calculation worksheet.  After discussing further with Lobar and EI Associates, Ramsay reported receiving more clarification on the numbers and recommended the Board consider a sequence of separate votes for the proposed building at the March 23^rd Regular Voting Meeting:

1)     The baseline project with Lobar

2)     The baseline building shell structure

3)     Parking specifications with engineered costs

4)     Option between three or four bays

5)     Option for a drive through and door out of one of the bays

6)     Add-on option brick façade

7)     Appoint EI Associates as project engineer

8)     Appoint three or four board members to work with EI to value engineer the building and meet at 25 / 50 / 100 % completion points to monitor the project. 

Ramsay stated the B & G committee is recommending the Board consider approval to move forward with getting engineered numbers on the building, parking and bay/drive-through options from EI/Lobar for true costs on the proposed building so that the project can move forward.  There were costs included in preliminary projections that have the potential to be less. 

If the Board approves the proposed actions and appoints E.I. Associates, Adam Kerr confirmed that there would be a 5.5% cost to have them engineer the drawings to obtain true estimates.  What the Board has currently is a rough order of magnitude.  This is the next step to get to the engineering / design phase.  Lobar and E.I. will be responsible for putting the project out for bid.

Mike Ritz arrived at 7:27 PM.

Consensus of the committee and Stiles was that most of the parking area would not need to be paved.  If approving four bays, three could be cement, one could be stone with an additional option to include a drive through.  625 sq. ft. would be freed up with only three bays.  If approving the project, it will provide opportunity to have everything in one place with less cost for outsourcing.  Motors / petroleum cannot be stored under the stadium. 

Czapp reported that the administration is in the final step with the land acquisition / subdivision.  Following the next meeting with the owner, the proposal for the land will move forward.  The proposed maintenance building has been designed to be placed anywhere.  Once the Board makes a decision about the building, the property decision can be finalized. 

Ramsay presented a Proposal to Contract with E.I. Associates for review.  Czapp confirmed a 5.5% rate to engineer an estimated $2.7 million maintenance building.  The Board Will consider approval at the March 23^rd Regular Voting meeting.  During that meeting, board members will also be asked to designate a Special Project Board Committee to do regular “check-ins” with E.I. throughout the project. 

Czapp presented a memorandum regarding a grant donation from SGAEF for a Greenhouse Initiative and sample Images. High school teacher and FFA advisor, Lacey Beshore, and Science teacher, Catrina Frey, explained that the proposed initiative was discussed during a recent OAC meeting and received tremendous support from those in attendance, including two seated School Board members.  It will become an instrumental part of the approved AG CTE program at the high school.  Cross curricular programs and positive things will be coming out of the project, such as products used in the FCS class, the Business Department conducting marketing projects and the Math department using it to create statistics.  The produce could also be donated to Nutrition Services and the Backpack Program. 

Stein expressed concern about the location and appearance over time.  It will be placed at the rear of the high school and not be visible from the front.  Jesse Mercado with Lobar Associates will be consulted about his expertise with the project.  Baum thanked SGAEF for the grant, which will cover the cost of the greenhouse.  Additional costs will be funded through procured additional grants.  The Board will acknowledge the donation at the March 23^rd Regular Voting meeting.

Budget and Finance

Czapp presented a 2026-2027 proposed General Fund Budget Memorandum highlighting updates since the last Budget & Finance committee meeting.  He reported that the district is currently in a strong spot.  A proposed final budget will be recommended in April.  A next Budget & Finance committee meeting will be scheduled in the coming weeks.

Czapp presented the proposed 2026-2027 York Adams Academy Budget for review, noting a 1.4% increase and a $200 per seat cost increase over last year.  The Board will consider approval at the March 23^rd meeting. 

Czapp presented a revised proposed 2026-2027 YCST General Operating Budget and a memorandum with highlights of the changes from its earlier version that did not pass.  With reductions, the revised proposal is now moving forward for consideration at a 4.59% increase.  Ritz explained that the YCST budget has not been adjusted in a timely fashion and now, deficits need to be made up.  Cutting the budget further would impact students negatively.  Waltersdorff asked Czapp to provide the Board with a history of increases over the last five years.  The Board will consider approval at the March 23^rd meeting.

Czapp presented a proposed Agreement with PASBO for review and a memorandum with the rationale.  The need for services with the proposed agreement will be very limited and on an as-needed basis according to PIMS cyclical reporting.  The Board will consider approval at the March 23^rd meeting. 

Transportation

Czapp presented a transportation RFP timeline memorandum as an informational item only, with no action required.  He reported that Tim Krise is looking at selling the land previously purchased adjacent to the campus, and the existing agreement with Krise will expire in two years.    

Program Committee

Curriculum

Dr. Guadagnino presented a Targeted School Improvement memorandum as an informational item, with no approval or action needed.  TSI is an early warning system.  The status at the high school is the result of at-risk students’ scores, the graduation rate and attendance.  Working with LIU, these three areas will be the district’s focus in the Improvement Plan, which is due September 1^st.  The process is like the development of the Comprehensive Plan. Board members interested in being involved should reach out to Steve. 

Ben Ramsay departed at 8:10 PM.

Guadagnino presented a memorandum with Summer School (2026) recommendations for review and discussion, following the Board’s request for additional information at a previous meeting.  He explained the list of four proposed options and recommended option three for consideration at the March 23^rd regular voting meeting. 

Board members questioned possible incentives or refunds for students.  The impact at the Middle School would be to more 7^th than 8^th graders.  Lincoln Edge will be offering the option for the summer.  The high school no longer needs the summer online course for credit acquisition because of block scheduling.  Guadagnino stated that a compromise would be to offer credit recovery at the high school one more year and revisit next year. Consensus by a majority of board members was to bring back option 2 (no longer offer summer classes) at the March 23^rd voting meeting for consideration of approval. 

Guadagnino presented an overnight conference request for Federal Programs for review.  The Board will consider approval at the March 23^rd regular voting meeting, and requested Dr. Janusz provide a brief report following the upcoming Federal Programs audit. 

Guadagnino presented a proposed Dual Enrollment Agreement with Elizabethtown College for review.  The Board will consider approval at the March 23^rd meeting.

Guadagnino presented four Major Trip Proposals for consideration.  The Board will consider approval of the trips at the March 23^rd regular voting meeting.

Management Committee

Policy

Shearer presented Policy Revisions and Background Information to the following policies:

Policy 626:  FINANCES, Federal Fiscal Compliance

Policy 626.1:  FINANCES, Travel Reimbursement – Federal Programs

Policy 827:  OPERATIONS, Conflict of Interest

Policy 918:  COMMUNITY, Title I Parent / Family Engagement

Policy 718:  PROPERTY, Service Animals in the Schools

The Board will consider approval of a first reading for Policy 718, and approval to forego a first reading and adopt a second and final version of the Policies 626, 626.1, 827, and 918 at the March 23^rd regular voting meeting. 

Personnel

Dr. Renaut presented the Act 93 Agreement One Year Extension document for review.  The Board will consider approval at the March 23^rd regular voting meeting.

Waltersdorff presented two proposed position descriptions for review:  Chief Financial and Operations Officer (CFOO) and Director of Finance.  There were no questions related to the positions.  The Board will consider approval of the position descriptions and proposed personnel actions at the March 23^rd regular voting meeting.

ADJOURNMENT

Wilson motioned for adjournment at 8:48 PM.  Barshinger seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Business Manager/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

DATE of MEETING: Monday, March 9, 2026

LOCATION of MEETING: Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Rodney Shearer, Doug Stein, Jessica Waltersdorff, Doug White, Nicole Wilson

The following School Directors were absent: Mike Ritz (late arrival anticipated)

The following Spring Grove Area School District Administrators were in attendance: Dr. David Renaut, Acting Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, Business Manager

---

A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, March 9, 2026, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove.  Douglas White, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.  Roll call reflected eight board members present, with Ritz’s arrival expected. 

PUBLIC COMMENT

There was no public comment.

CORRESPONDENCE

Board members received an email invitation to the annual YCAL School Directors’ Dinner scheduled for April. 

DISTRICT DEPARTMENTAL REPORTS

·       Communications – S. Kennedy

Communications are aligned with district priorities listed in Learning without Limits and the Comprehensive Plan, as examples.

·       District Technology – C. Enck

AI courses are being put together with the intent for teaching them regularly.  The initial lesson will take place this year, with subsequent years being more comprehensive.  Teachers’ knowledge base will be general and monitored by providing professional development.  Enck will ask the team to consider if the same instructional lessons can be provided to SGFlex students to get an answer.

SPECIAL COMMITTEE REPORTS (Reports from Chair, Minutes Posted to Website)

·       February 26, 2026, Budget and Finance Committee Meeting

J. Waltersdorff gave a quick summary of the meeting.  Czapp and Leppo will be bringing more information to the next meeting, with field trip costs and printing/copying as a focus.  Wilson asked that the committee consider a presentation on return of investment with Marathon and what the district is getting from the health center. 

·       February 26, 2026, Policy Committee Meeting

R. Shearer gave a quick summary of the meeting noting the board will be discussing proposed revisions to policies on this meeting agenda.

·       March 2, 2026, Curriculum Committee Meeting

E. Barshinger gave a quick summary of the Social Studies Department presentations K-12. 

·       March 2, 2026, Buildings and Grounds Committee Meeting

B. Ramsay provided a recap of the meeting and stated further discussion will take place during this meeting. 

ACTION VOTING ITEMS

MANAGEMENT REPORTS

1.     Following a report of the Personnel Committee’s recommendations read by Nicole Wilson, Wilson moved, and Ramsay seconded items included in the PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote.

ADJOURNMENT: Ramsay moved for adjournment at 7:12 PM. Barshinger seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark Czapp, Business Manager / Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

DATE/TIME: Monday, February 23, 2026 / 7:00 PM

LOCATION of MEETING: LGI Room #242 / Middle School, 244 Old Hanover Road, Spring Grove

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following School Directors were absent: Mike Ritz, Jessica Waltersdorff

The following Spring Grove Area School District Administrators were in attendance: Dr. David Renaut, Acting Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Business Manager/Board Secretary

---

A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, February 23, 2026, in the LGI Room #242 at Spring Grove Area Middle School.

Doug White, Board President, called the meeting to order at 7:02 PM.

There was an executive session held this evening prior to the regular meeting for personnel reasons.

PUBLIC COMMENT

There was no public comment.

STUDENT REPRESENTATIVE’S REPORT

Camryn Little, Student Representative to the Board, reported on student activities and districtwide events occurring during February.  (Report LINKED HERE.)

SUPERINTENDENT’S REPORT

Dr. Renaut, Acting Superintendent, shared a Superintendent’s Report.  (Report LINKED HERE.)

CORRESPONDENCE

No correspondence.

LEGISLATIVE REPORT

Dr. Renaut reported one item, that PA private and public schools must now teach cursive writing.  As time goes on, PDE will likely come out with how to meet the requirements.  Cyber schools are also considered public and required to comply.

YORK COUNTY SCHOOL OF TECHNOLOGY

Shearer reported that since the budget did not pass in its original form, a revised budget is being discussed.  A meeting is scheduled for this week.

YORK ADAMS ACADEMY

YAA will meet this week.

APPROVAL OF MINUTES

1.     Ramsay moved to approve official minutes from the following meetings:

• February 2, 2026, Curriculum Committee Meeting Minutes
• February 2, 2026, Buildings and Grounds Committee Meeting Minutes
• February 2, 2026, Regular Voting Meeting Minutes (with revision to personnel item)
• February 9, 2026, Voting Meeting Minutes
• February 9, 2026, Directors’ Study Forum Minutes

Barshinger seconded the motion. 

Czapp confirmed that the minimum amount of the high school access road project must be $500K for grant eligibility.  The motion passed by unanimous voice vote. 

TREASURER’S REPORT

2.     Ben Ramsay presented and moved to accept the following Treasurer’s Report:

• Month ending January 31, 2026

Wilson seconded the motion, unanimously approved by roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.     Following a report of the Budget and Finance Committee’s recommendations read by Ben Ramsay, Ramsay moved, and Wilson seconded the following:

A.    ACCOUNTS PAYABLE LIST – Approval of the January Accounts Payable, as presented:

1)     January Check Listings

2)     January Invoice Listings with Detail

3)     January General Fund Report

4)     January Nutrition Services Fund Report

B.    BUDGETARY TRANSFERS – Approval of the attached January 2026 budgetary transfers for the 2025-2026 fiscal year.

C.    2026-2027 LINCOLN INTERMEDIATE UNIT #12 PROPOSED BUDGET – Approval of the proposed 2026-2027 Lincoln Intermediate Unit #12 General Operating Budget, with an increase of $311,523, which is 3.41% compared to last year’s budget, and participating school districts’ contribution amounts being eliminated this year, representing a savings to Spring Grove Area School District of $5,603.34, which was paid in 2025-2026.

D.    E-RATE PROCUREMENT OF SGI CABLING – Approval to contract with Assurance Media to replace the existing network cable with Category 6A cabling at Spring Grove Intermediate School, according to the terms and conditions outlined in the attached E-Rate Network Cabling Proposal, at a cost not to exceed $139,443.03, with an expected reimbursement of $97,610.12, for a net cost to the district of $41,832.91, to be paid from the bond fund.

E.     INTERIM AGREEMENT WITH PA PRINCIPALS ASSOCIATION – Approval to contract with Pennsylvania Principals Association to provide interim Special Education Supervisor services, effective February 23, 2026, through June 30, 2026, according to the terms and conditions set forth in the attached agreement, while continuing the search to secure an appropriate candidate to fill the vacancy, and at a cost not to exceed $510.00 per day.

F.     RESOLUTION FOR PUBLIC SCHOOL FACILITY IMPROVEMENT GRANT – Approval for Mark Czapp to submit a grant to the Commonwealth Financing Authority to be used to support installation of a secondary emergency egress road at the Spring Grove Area High School.

Vote by roll call resulted in the motion carrying by unanimous roll call vote.

White requested that Randi Payne provide any feedback and/or recommendations from her time in Spring Grove at the elementary level.

BUILDINGS AND GROUNDS

4.     Following a report of the Building and Grounds Committee’s recommendations read by Ben Ramsay, Ramsay moved, and Wilson seconded the following:

A.    ADD-ON TO WALK-IN COOLER/FREEZER STORAGE – Approval to install new termination bar / water stop behind walk-in cooler/freezer storage at the high school, install new counterflashing, and apply sealant between the existing retaining wall and concrete slab, for a total cost of $2,950.00, using the bond fund. 

B.    2025-2026 WAIVER OF RENTAL FEES (UPDATED LIST) – Approval for the Training Leaders through Athletics, Inc. organization to be added to the attached list and be considered eligible for waiver of rental fees for usage of facilities during the 2025-2026 fiscal year. 

Vote by roll call resulted in the motion carrying by unanimous roll call vote.

BUILDINGS AND GROUNDS FOR INFORMATION ONLY:

JANUARY

SCHOOL BUILDING	DATE OF DRILL	TIME OF DAY	MINUTES	SECONDS
New Salem Elementary	1/13/2026	2:30 PM	2	24
Paradise Elementary	1/08/2026	1:30 PM	1	06
Spring Grove Elementary	1/09/2026	9:30 AM	1	58
Spring Grove Area Intermediate School	1/22/2026	9:10 AM	2	05
Spring Grove Area Middle School	1/22/2026	9:32 AM	2	14
Spring Grove Area High School	1/23/2026	1:08 PM	4	23

 

TRANSPORTATION BOARD ACTIONS REQUESTED: 

5.     Following a report of the Transportation Committee’s recommendations read by Doug Stein, Stein moved, and Ramsay seconded the following:

A.    2025-2026 KRISE BUS/VAN DRIVERS – Approv of the following additional contracted Krise Bus Company drivers for the 2025-2026 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Max Alhanati

2)     Natashally Ares

3)     Heidi Chrisp

4)     Jill Dougherty (monitor)

5)     Amanda Grove

6)     Barbara Mbabazi

B.    2025-2026 FAITHFUL VAN DRIVERS – Approval of the following additional contracted Faithful Company drivers for the 2025-2026 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Shelley Westphal

2)     Leticia Ramos-Lucero

3)     Janda Hamberger

4)     Irene Perez-Alvarado

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

POLICY

6.     Following a report of the Policy Committee’s recommendations read by Rodney Shearer, Shearer moved, and Ramsay seconded the following:

A.    SECOND READING – Approval of a second and final reading for the following policies:

1)     Policy #317: Employees, Conduct/Disciplinary Procedures

2)     Policy #320: Employees, Freedom of Speech

B.    2026-2027 SCHOOL CALENDAR – Approval of the attached 2026-2027 Spring Grove Area School District school calendar for the 2026-2027 school year, as discussed at the February 9, 2026, Directors’ Study Forum.

C.    DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

Donor	Gift / Grant / Donation	Beneficiary
Margaret Schlichter	$200.00	Nutrition Services / Backpack Program
Lions Club of Spring Grove	$500.00	Rocketry Club
Eric and Kelly Jackson	$2,500.00	Athletics Department
Allison’s Plumbing and Heating	Custom-made Flex3 Wrestling Mat from Resilite Sports Products to Honor Fallen Heroes	Spring Grove Area School District, Spring Grove Wrestling Program, Spring Grove Community at Large
Dr. Edward Albert	$250.00	Officer Mike Hine, SRO

 

Vote by roll call resulted in the motion carrying by unanimous vote.

PERSONNEL

7.     Following a report of the Personnel Committee’s recommendations read by Nicole Wilson, Wilson moved, and Ramsay seconded action items included in the PERSONNEL REPORT.

Stein requested a separate vote on items D1, 2 and E1, 2.

Vote by roll call on items D1 and 2 resulted in the motion carrying, with Wilson, Baum, Barshinger, Ramsay, Shearer and White voting in favor.  Stein abstained.

Vote by roll call on items E1 and 2 resulted in the motion carrying, with Baum, Ramsay, Wilson, Shearer, Barshinger and White voting in favor.  Stein abstained.

Vote by roll call on all remaining items resulted in the motion carrying by unanimous vote.  

PROGRAM REPORTS

CURRICULUM

8.     Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Ramsay seconded the following:

A.    OVERNIGHT CONFERENCE REQUEST – Approval for Wendi Bulgarelli, Karyne German-Hogan, and Wendy Speir, Certified School Nurses, to attend the Pennsylvania Association of School Nurses and Practitioners (PASNAP) 2026 Annual Conference at The Penn Stater in State College, PA, March 20-22, 2026.

B.    TRIP REQUESTS

1)     Approval for Abigail Kirkpatrick (HS Orchestra Director), Cody Messersmith (HS Chorus Director), Michael Eckersley (HS Band Director), and Dan Brenner (HS Modern Band Director) to accompany eligible high school students to New York City, April 2, 2026.

2)     Approval for Jason Baker, High School Social Studies Teacher, to accompany approximately 45 eligible History Club students to experience New York City on April 8, 2026.

3)     Approval for Kaytelyn Naglich, Indoor Drill Coach, to accompany approximately 9 students to the Indoor Drill Association Atlantic Coast Championships in Wildwood, NJ, April 30 - May 3, 2026.

4)     Approval for Daniel Fake (MS Band Director), Cody Messersmith (MS Chorus Director), Abigail Kirkpatrick (MS Orchestra Director), and Joy Gobrecht (MS Science Teacher and Chorus Accompanist) to accompany approximately 140 students to Knoebels Amusement Park, Elysburg, PA, May 21, 2026.

5)     Approval for Brian Hastings, High School Science Teacher, and Janet Senft, High School Aide, to accompany students from the High-powered Rocketry and the Battle of the Rockets teams to Higgs Farm in Price, MD, on March 7, 2026, for practice launches. 

6)     Approval for Brian Hastings, High School Science Teacher, and Janet Senft, High School Aide, to accompany students from the High-powered Rocketry and the Battle of the Rockets teams to Culpeper, VA, on March 14, 2026, for practice launches.

Vote by roll call resulted in the motion carrying by unanimous vote. 

ADJOURNMENT: Ramsay motioned for adjournment at 7:37 PM. Barshinger seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp,
Board Secretary/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE of MEETING:  Monday, February 9, 2026

LOCATION of MEETING: Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Mike Ritz, Rodney Shearer, Doug Stein, Jessica Waltersdorff, Doug White, Nicole Wilson

The following School Directors were absent: n/a

The following Spring Grove Area School District Administrators were in attendance: Dr. David Renaut, Acting Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, Business Manager

The following invited guests/presenters were in attendance: Dr. Gareth Pahowka, Saxton and Stump Solicitor

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A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, February 9, 2026, at the Middle School.  Doug White, Board President, called the meeting to order at 7:14 PM following adjournment of the voting meeting, noting the same nine board members remained in attendance. 

PUBLIC COMMENT

There was no public comment.

PROGRAM COMMITTEE

Curriculum

Achievement and Growth Building Action Steps Presentation

Building principals presented respective building-level achievement and growth data and specific action steps being taken to address the results. Dr. Guadagnino reported that the curriculum leader’s role is to assist the building administrators and collaborate with their colleagues, not supervise them.  The district is now on a five-year curriculum review cycle.  Leaders help with those reviews and assist with professional development.  For those additional duties, they receive a small stipend. 

The district also staffs department heads for curricula K-12, such as Art.  For students identified as being behind, ideally, the goal is to grow them more than a year for a year, so they don’t continue to lag.  Teachers identified to consistently outperform others with scores collectively work with their department.  Wilson questioned the time teachers spend reviewing data vs. teaching and engaging with students.  From experience, Barshinger stated that much of what teachers put together takes place on personal time.  Board members thanked presenters for the thorough presentation.  White stated the Board may revisit bringing on a curriculum administrator down the road.

Online Learning (SGFlex) Program Update Presentation

Dr. Dietrich provided an update on the district’s SGFlex program and shared growing enrollment numbers, expanded course offerings for this year and proposed for the upcoming 26-27 year, and reported potential challenges with the competition (cyber/charter schools), synchronous courses, and transportation of students interested in a hybrid model. 

Dr. Guadagnino presented two options for the proposed 2026-2027 School Calendar, Option F (recommended) and Option A, a memorandum with background information, and a summary with considerations to both options.  The process began with six drafts, then narrowed to two options presented to district administrators and teachers.  The preferred option by both groups was Option F.  The memorandum includes feedback from teachers about parent/teacher conferences at the K-4 level.  Consensus of the Board was to move Option F forward (without the additional half days in November) at the February 23^rd regular voting meeting.

2025-2026 Summer School Options / Considerations – S. Guadagnino, M. Czapp

Guadagnino presented a memorandum regarding summer school considerations for 2026, with a recommendation to not offer credit acquisition because requests can be accommodated through block scheduling. Direction was requested from the Board regarding credit recovery.  A year-to-year fee schedule was implemented in 2025 for families to contribute toward the cost for recovery classes, excluding students who were failing because of extenuating circumstances.  If students/families were to cover the cost entirely moving forward, the fee would depend on total students enrolled, which could not be determined until the end of the school year and may impact a family’s decision.  Ehrhart stated that there are openings in a senior’s schedule to address credit recovery, but not at the 9th-11th grade level.  There are alternatives, such as Lincoln Edge or summer classes offered in other school districts.  In both cases, parents pay full freight and the district is informed of a completed class.  The discussion was deferred to the March 9^th DSF, with a request for more information listed in “next steps” of the memo.

Guadagnino presented a Certified School Nurses’ Overnight Conference Request for consideration.  The Board will consider approval at the February 23^rd voting meeting.

Guadagnino presented four Major Trip Proposals for consideration:

·        High School Music Department – NYC, April 2, 2026

·        History Club Annual Experience – NYC, April 8, 2026

·        Indoor Drill Championships – New Jersey, April 30-May 3

·        Middle School Music Department – Knoebel’s, May 21, 2026

The Board will consider approval at the February 23^rd meeting.

BUSINESS AND FINANCE

Budget and Finance

Mark Czapp presented the Proposed 2026-2027 LIU #12 General Operating Budget for review noting the savings represented.  Special education costs are not included in this general budget and will be received separately.  The Board will consider approval at the February 23^rd meeting.

Czapp presented a Memorandum with Tentatively Scheduled Equipment and Proposal from Assurance Media supporting a request for E-Rate Procurement of Spring Grove Intermediate re-cabling.  The Board will consider approval of the request at the February 23^rd regular voting meeting.

Czapp presented a Memorandum with Rationale and Proposed Agreement with PA Principals Association for a proposed Acting Special Education Supervisor following Ryan Lehman’s resignation at the end of January.  This acting position will provide the support needed as the district continues to search for his replacement.  The Board will consider approval at the February 23^rd voting meeting.

Czapp presented a Proposed State Grant Resolution / Application authorizing him to apply for a competitive state grant that will alleviate costs associated with the high school secondary rear access road.  The district will move forward with revisiting the project when the grant is approved. Czapp noted several recent events that support the Board’s reconsideration of the road, including evacuation steps necessary following the September 17^th tragedy, the gas line incident at SGE, the mulch fire on Old Hanover Road, and a delivery truck’s need for assistance when exiting the campus.  These situations reflected a tremendous backlog at the high school.  The Board will consider giving approval for Czapp to submit the grant at the February 23^rd meeting.

Buildings and Grounds

Stiles presented an Ongoing Capital Projects General Update.  He gathered information following the February 2^nd B&G Committee meeting discussion to address a slight gap between the exterior wall and installation of the walk-in coolers.  Three options include doing nothing, installing a rain guard wall for $14K, or using sealant and flashing for $2,950.  Board consensus was to consider approval of the sealant and flashing option at the February 23^rd meeting using the bond fund. 

MANAGEMENT COMMITTEE

Policy

Stiles presented information about a Wrestling Mat donation from District Alumni.  Stiles verified the intended use and confirmed storage for the mat prior to the Board’s acknowledgement and acceptance at the February 23^rd voting meeting.  Stiles will inform the donor they can move forward with the purchase.

Personnel

Hope Weiss presented a memorandum outlining Substitute Coordinator Considerations for review, highlighting the pros and cons outlined with the information.  The district averages 22 teacher vacancies per day, with an average fill rate for substitutes of 66% per month, which includes aides.  Considerations included bringing on a substitute coordinator or contracting the service.  Weiss reported that currently 8 hours per day are spent between two staff members holding other positions in the district to cover the substitute calling, with an additional 2-3 hours per day spent on onboarding. 

Stein asked for a recommendation from HR with a comparison of the bottom yearly cost for each option.  Weiss indicated that the cost for a substitute coordinator would be $50K/year, plus costs for the substitutes, including PSERs.  Jen Leppo reported that an automated service with a contractor would be approximately $125./day + 31-1/2% per day for their benefits, including PSERs.  Leppo reported that both options come close to an even cost outlay.  The 6-hour position in house would help with building relationships. 

Board members asked for the breakdown of numbers and information that Leppo reported, including the background information on PSERs, and the recommendation being proposed by HR.  Barshinger would like to see it come back to the budget and finance committee meeting.  Dr. Renaut added that the Teacher Association has voiced their opposition to outsourcing. Dr. Guadagnino stated that other school districts overwhelmingly did not support using a vendor service. 

ADJOURNMENT

Ritz motioned for adjournment at 10:19 PM.  Barshinger seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Business Manager/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

DATE of MEETING: Monday, February 9, 2026

LOCATION of MEETING: Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Mike Ritz, Rodney Shearer, Doug Stein, Jessica Waltersdorff, Doug White, Nicole Wilson

The following School Directors were absent: n/a

The following Spring Grove Area School District Administrators were in attendance: Dr. David Renaut, Acting Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, Business Manager

The following invited guests/presenters were in attendance: Dr. Gareth Pahowka, Saxton and Stump Solicitor

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A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, February 9, 2026, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove.  Douglas White, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.  Roll call reflected nine board members present. 

White announced there was one executive session held since the last sunshine meeting on February 2, 2026, for labor negotiations and legal reasons.

PUBLIC COMMENT

There was no public comment.

CORRESPONDENCE

An individual board member Resolution/Ballot for the York County School of Technology Joint Board was shared at seats for each board member to complete and submit.  White reported that York County School of Technology has an opportunity to buy land adjacent to the school, and each board member casts an individual vote.

DISTRICT DEPARTMENTAL REPORTS

1.     Paradise Elementary Building Departmental Report

2.     New Salem Elementary Building Departmental Report

3.     Spring Grove Elementary Building Departmental Report

4.     Spring Grove Intermediate Building Departmental Report

5.     Middle School Building Departmental Report

6.     High School Building Departmental Report

Building departmental reports were linked for reference.  Dr. Guadagnino stated that building administrators will be including goals and accountability measures as part of the presentation this evening. 

SPECIAL COMMITTEE REPORTS

Barshinger stated there was nothing to bring to the full board from the curriculum committee.  It was a good productive meeting. Official minutes will be adopted at the next public meeting.

Ramsay reported that the previous buildings and grounds committee meeting included several updates to ongoing capital projects.  At the March 9^th DSF, all board members will have a chance to look at a spreadsheet listing options for the proposed maintenance building.  Additionally, per a motion and approval at the last board meeting, the High School rear access road will be revisited.

ACTION VOTING ITEMS

BUSINESS AND FINANCE REPORTS

1.      Following a report of the Budget and Finance Committee’s recommendations read by Jessica Waltersdorff, Waltersdorff moved, and Ramsay seconded the following:

A.    TEMPLATE FOR USE WITH SITE-BASED BUDGET PREPARATION – Approval of the proposed template for use in preparation of the proposed 2026-2027 general fund budget for consideration of reductions for staffing with pros and cons for review during upcoming budget presentations.

Czapp reported that each departmental administrator will provide the information to be included on their respective site-based budget spreadsheet to be reviewed and considered at the next Budget & Finance Committee meeting. 

Vote by roll call resulted in the motion carrying by unanimous vote.

Board members requested the spreadsheets as they are completed so they do not all come at one time.

MANAGEMENT REPORTS

2.      Following a report of the Personnel Committee’s recommendations read by Nicole Wilson, Wilson moved, and Ramsay seconded items included in the PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote.

PROGRAM REPORTS

3.      Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Ritz seconded the following items:

A.    Approval for Cody Messersmith, High School Music Teacher, to accompany a high school student to the 2026 PMEA Region V Chorus Festival in Lititz, PA, February 20-21, 2026.

Vote by roll call resulted in the motion carrying by unanimous vote.

ADJOURNMENT: Wilson moved for adjournment at 7:14 PM. Waltersdorff seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark Czapp, Business Manager / Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

DATE/TIME: Monday, February 2, 2026 / 7:00 PM

LOCATION of MEETING: LGI Room #242 / Middle School, 244 Old Hanover Road, Spring Grove

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Mike Ritz, Rodney Shearer, Doug Stein, Jessica Waltersdorff, Doug White, Nicole Wilson

The following School Directors were absent: n/a

The following Spring Grove Area School District Administrators were in attendance: Dr. David Renaut, Acting Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Business Manager/Board Secretary

The following invited guests were in attendance: Gareth Pahowka, Solicitor, Saxton and Stump

---

A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, February 2, 2026, in the LGI Room #242 at Spring Grove Area Middle School.

Doug White, Board President, called the meeting to order at 7:04 PM.

White reported five executive sessions held since the last sunshine meeting:

• January 12, 2026, for Personnel, Student Discipline, and Legal purposes
• January 16, 2026, for Personnel purposes
• January 19, 2026, for Personnel purposes
• January 22, 2026, for Personnel purposes
• January 28, 2026, for Personnel purposes

PUBLIC COMMENT

There was no public comment.

STUDENT REPRESENTATIVE’S REPORT

Ella Miller, Senior Student Council Secretary, reported on student activities and districtwide events occurring during December and January.  (Report linked HERE.)

SUPERINTENDENT’S REPORT

Dr. Renaut, Acting Superintendent, shared a Superintendent’s Report.  (Report linked HERE.)

CORRESPONDENCE

An invitation was shared with board members to attend a showing of the spring musical, Anything Goes.

YORK COUNTY SCHOOL OF TECHNOLOGY

Ritz reported the JOC board appointed new members and re-elected officers.  Feb. 26^th is the next meeting.  One of the Hot Rodders teams won first place at a recent competition at UPMC.  YCST is the number one technical school in the United States. Superintendents from York County have recognized the need for more student enrollment and are working to solve the problem.

YORK ADAMS ACADEMY

Baum stated there was board reorganization and student graduation in December.  The board has been working on the budget and will be brought to the board in February.

SPECIAL COMMITTEE REPORTS

• York Learning Center Joint Authority Board Meeting – B. Stiles
• YMCA of the Roses Branch Board Meeting – B. Stiles

APPROVAL OF MINUTES

1.      Ramsay moved to approve official minutes from the following meetings:

• December 2, 2025, Reorganization/Voting Meeting
• December 8, 2025, Curriculum Committee Meeting
• December 9, 2025, Budget and Finance Committee Meeting
• January 12, 2026, Voting Meeting / Directors’ Study Forum
• January 28, 2026, Budget and Finance Committee Meeting

Baum seconded the motion, approved by unanimous voice vote. 

TREASURER’S REPORT

2.      Jessica Waltersdorff presented and moved to accept the following Treasurer’s Reports:

• Month Ending November 30, 2025
• Month Ending December 31, 2025

Ramsay seconded the motion, unanimously approved by roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.      Following a report of the Budget and Finance Committee’s recommendations read by Jess Waltersdorff, Waltersdorff moved, and Ramsay seconded the following:

A.    ACCOUNTS PAYABLE LIST – Approval of the October Accounts Payable, as presented:

1)     November Check Listings

2)     November Invoice Listings with Detail

3)     November General Fund Report

4)     November Nutrition Services Fund Report

5)     December Check Listings

6)     December Invoice Listings with Detail

7)     December General Fund Report

8)     December Nutrition Services Fund Report

B.     2026-2027 YORK COUNTY SCHOOL OF TECHNOLOGY BUDGET RESOLUTION – Adoption of the attached Resolution to approve the proposed 2026-2027 York County School of Technology General Operating Budget, an increase of 6.78% and Spring Grove costs reflecting an increase of $117,800, and agreement to pay the District’s prorated share of budgetary expenditures.

C.     PA LEADERSHIP CHARTER SCHOOL SETTLEMENT AGREEMENT – Approval of the attached Settlement Agreement and Mutual Release of Claims between PA Leadership Charter School and the Spring Grove Area School District for the district to pay an amount not to exceed $4,403.73 to PA Leadership Charter School and close out matters related to the 2016-2017 fiscal year according to the terms and conditions outlined in the agreement.

D.    DISPOSAL OF OBSOLETE EQUIPMENT – Approval to declare the following technology equipment obsolete/outdated and no longer useful in our buildings and solicit quotes from electronic recycling vendors to dispose of these retired assets in a manner consistent with our data destruction requirements according to School Board Policy #706.1:

1)     Desktops: 102

2)     Laptops: 54

3)     Monitors: 147

4)     Projectors: 118

5)     Printers: 11

6)     Assistive Hearing Device: 7

7)     Misc. Items (scanners, docks, digital cameras, etc.): 32

E.     SERVICES FOR PARADISE TOWNSHIP SCHOOL REAL ESTATE TAX COLLECTION Approval to continue to authorize and appoint York County and the York County Treasurer to collect Paradise Township school real estate taxes for the tax years beginning January 1, 2026, and ending December 31, 2029.

Barshinger questioned 6.78% increase in YCST budget. Ritz and Czapp confirmed the amount and indicated the major increase was purchase of 12 new buses. 

Ramsay requested a separate vote on item B.

Vote by roll call on items A, C and E resulted in the motion carrying by unanimous vote.

Vote by roll call on item B resulted in the motion failing with Stein voting in favor and the other eight board members voting not to approve.

BUILDINGS AND GROUNDS FOR INFORMATION ONLY: 

DECEMBER

SCHOOL BUILDING	DATE OF DRILL	TIME OF DAY	MINUTES	SECONDS
New Salem Elementary	12/11/2025	2:00 PM	1	53
Paradise Elementary	12/22/2025	10:00 AM	2	23
Spring Grove Elementary	12/12/2025	1:00 PM	3	01
Spring Grove Area Intermediate School	12/17/2025	2:06 PM	2	41
Spring Grove Area Middle School	12/10/2025	12:40 PM	2	32
Spring Grove Area High School	12/12/2025	1:02 PM	3	59

 

4.      A motion was made by Doug Stein to reconsider installation of a secondary rear access road at the high school.  Ramsay seconded the motion and stated revisiting the road may provide opportunity to consider a more cost-effective solution. 

Motion carried by unanimous roll call vote.

TRANSPORTATION BOARD ACTIONS REQUESTED: 

5.      Following a report of the Transportation Committee’s recommendations read by Doug Stein, Stein moved, and Ramsay seconded the following:

A.    2025-2026 KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2025-2026 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Nicholas Dennis

2)     Brittany Mummert

3)     Anthony Ogden

4)     Debrah Sosa

5)     Stephanie Wagner

B.     2025-2026 FAITHFUL VAN DRIVERS – Approval of the following additional contracted Faithful Company drivers for the 2025-2026 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     James Cadet

2)     Katiria Estrella-Rosado

3)     Flores Pagan Kiomarys

4)     Scott Torres

5)     Celeste Williams

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

POLICY

6.      Following a report of the Policy Committee’s recommendations read by Rodney Shearer, Shearer moved, and Ramsay seconded the following:

A.    FIRST READING – Approval of a first reading for the following policies:

1)     Policy #317: Employees, Conduct/Disciplinary Procedures

2)     Policy #320: Employees, Freedom of Speech

B.     DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

Donor	Gift / Grant / Donation	Beneficiary
Dan Brenner	Various Musician Equipment Items	Music Department / Modern Band
Spring Grove Borough	$300.00	Technology Club
Zeredatha Lodge, York Haven	$500.00	New Salem Elementary (To assist families in need)
Christine Eldridge	$100.00	Backpack Program
Margaret Schlichter	$400.00	Backpack Program Nutrition Services Department
Derek / Rebecca Gebhart	$100.00	Rocketry Club
Kyle Abrahims	$250.00	Rocketry Club
Edgar P. Kable Foundation	$1,000.00	Rocketry Club
Warehime Foundation	$5,000.00 Grant	Mock Trial
Spring Grove Youth Athletic Association	$2,400.00	Buildings / Maintenance (Practice/Game Fields use for SGYAA Football Program)
Webb Insurance	$100.00	Odyssey of the Mind Team
Paradise Homes Community	$500.00	Odyssey of the Mind Sponsor
Masons Propane System LLC	$200.00	Odyssey of the Mind Team
Choice Family Pharmacy, Inc.	$100.00	Odyssey of the Mind Team
East Berlin RX LLC	$200.00	Odyssey of the Mind Team
F & S Orthodontics and Periodontics	$300.00	Odyssey of the Mind Team
York Precision	$500.00	Odyssey of the Mind Team
GHI	$500.00	Odyssey of the Mind Team

 

Vote by roll call resulted in the motion carrying by unanimous vote.

White publicly thanked all donors.

PERSONNEL

7.      Following a report of the Personnel Committee’s recommendations read by Nicole Wilson, Wilson moved, and Ritz seconded action items included in the PERSONNEL REPORT.

Vote by roll call on all items resulted in the motion carrying by unanimous vote.  

PROGRAM REPORTS

CURRICULUM

8.      Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Ramsay seconded the following:

A.    DUAL ENROLLMENT AGREEMENT WITH MESSIAH UNIVERSITY – Approval to enter into the attached collaborative Dual Enrollment Agreement with Messiah University and provide eligible high school students with the opportunity to enroll and participate in college courses offered by the University that satisfy both high school graduation and college credit requirements.  

B.     OVERNIGHT CONFERENCE REQUEST – Approval for Mark Czapp, Business Manager, Jennifer Leppo, Assistant Business Manager, Bill Stiles, Facility Services Manager, and Kirsten Hess, Payroll Accountant, to attend the PASBO 71^st Annual Conference at the David L. Lawrence Convention Center in Pittsburgh, PA, March 25-26, 2026, at the proposed costs presented during the January 12^th DSF.

C.     TRIP REQUESTS 

1)     Approval for Brian Hastings, High School Science Teacher, Jennifer Hastings, Brian Hasting’s wife, Janet Senft, High School Instructional Assistant, and a parent volunteer, to accompany students on the American Rocketry Challenge team to The Plains, VA, on a Saturday in February 2026 (date TBD), for practice launches.

2)     Approval for Brian Hastings, High School Science Teacher, and Janet Senft, High School Instructional Assistant, to accompany students from the High-powered Rocketry and the Battle of the Rockets teams to Higgs Farm in Price, MD, on February 7, 2026, for practice launches. 

3)     Approval for Brian Hastings, High School Science Teacher, and Janet Senft, High School Instructional Assistant, to accompany students from the High-powered Rocketry and the Battle of the Rockets teams to Culpeper, VA, on February 28, 2026, for practice launches.

4)     Approval for Brian Hastings, High School Science Teacher, Jennifer Hastings, Brian Hasting’s wife, Janet Senft, High School Instructional Assistant, and a parent volunteer, to accompany students on the American Rocketry Challenge team to The Plains, VA, in March 2026 (date TBD), for practice launches.

5)     Approval for Sherry Stambaugh, Middle School Teacher, Lindsey Fascetta, Middle School Aide, and Paxton Drumheller, High School Teacher, to accompany Odyssey of the Mind students who qualified for PA State Finals to Swiftwater, PA, on Saturday, March 28, 2026. 

6)     Approval for Abigail Kirkpatrick, High School Music Teacher, to accompany a high school student to the 2026 PMEA Central Region Festival in Williamsport, PA, March 5-7, 2026.

7)     Approval for Michael Eckersley, Instrumental Music Teacher, to accompany a high school student to the 2026 PMEA District 7 South Band Festival in Lancaster, PA, February 6-7, 2026.

Vote by roll call resulted in the motion carrying by unanimous vote. 

ATHLETICS AND MUSIC

9.      Following a report of the Athletic and Music Committee’s recommendations read by Karen Baum, Baum moved, and Ramsay seconded the following:

A.    OVERNIGHT CONFERENCE – Approval for Jeff Laux, Student Athletic Coordinator, to attend the PA State Athletic Directors Association Annual conference at Hershey Lodge in Hershey, PA March 17-20, 2026, at the proposed costs presented during the January 12^th DSF.

Vote by roll call resulted in the motion carrying by unanimous vote. 

ADJOURNMENT: Ritz motioned for adjournment at 7:57 PM. Waltersdorff seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Business Manager/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE of MEETING:  Monday, January 12, 2026

LOCATION of MEETING: Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Mike Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson (via Zoom)

The following School Directors were absent:

The following Spring Grove Area School District Administrators were in attendance: Dr. David Renaut, Acting Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, Business Manager

The following invited guests/presenters were in attendance: Dr. Gareth Pahowka, Saxton and Stump Solicitor

---

A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, January 12, 2026, at the Middle School.  Doug White, Board President, called the meeting to order at 7: PM following adjournment of the voting meeting, noting the same nine board members remained in attendance. 

PUBLIC COMMENT

There was no public comment.

BUDGET AND FINANCE COMMITTEE

BUILDINGS AND GROUNDS

Bill Stiles summarized a submitted a Capital Projects General Update.  The next steps include scheduling a Buildings and Grounds Committee meeting.  Following brief discussion, White asked Ramsay to work with Mark and Bill to set meeting.

BUDGET & FINANCE

Czapp shared a Memorandum regarding the 2026-2027 Proposed Budget and highlighted a few items included in the update.  Next steps include scheduling a Budget & Finance Committee meeting now that committees have been approved for 2026.  Barshinger requested a presentation from Dr. Dietrich about the cyber/charter program findings and possible solutions to those issues, with consensus of a majority of board members to move forward. 

Baum questioned an increase in property insurance having approved a new insurance company to lower costs.  The district saw a decrease, but the agent indicated the number of global and national issues ties their hands.  Stiles is making sure district properties are kept up to date. 

Barshinger questioned the level of the proposed AS class and classroom space.   Dr. Ludwig reported after preschool meetings, there are 8 students who may qualify for AS.  School psychologists will evaluate and determine if those students fall under the AS category. 

Wilson questioned health care and how the Wellness Center is helping to contain those costs.  Czapp reached out to LBT and Marathon Health to review data and will schedule a presentation for an upcoming meeting.

Czapp presented the 2026-2027 Proposed YCST Budget noting a 6.82% increase, mostly due to their increase in health care and transportation costs.  There are currently 120 Spring Grove students at YCST.  The Board will consider approval at the January 26^th regular voting meeting.

Czapp presented a Proposed PA Leadership Charter School Settlement Agreement for review, noting several districts were involved in the 2016-2017 dispute resolution process.  Since that time, the charter school filed a claim with PDE and the courts asked to show cause, which they did. The Board will consider approval at the January 26^th regular voting meeting.

The Board considered a memorandum for Disposal of Obsolete Technology Equipment prepared by Chris Enck.  The Board will consider approval at the January 26^th regular voting meeting

MANAGEMENT COMMITTEE

POLICY

Shearer referred to Background Information for proposed revisions to two policies:  Policy 317, Conduct/Disciplinary Procedures and Policy 320, Freedom of Speech.  Saxton and Stump reviewed the policies prior to moving forward for consideration.  The Board will consider approval of a first reading at the January 26^th regular voting meeting. 

Dr. Guadagnino commented on a memorandum providing a Summary of Key 2025-2026 School Code Changes .  The summary was for board members information only, and no action is required. 

SGAEF Annual Report – FYI only

PERSONNEL

Wilson presented a confidential memo with proposed personnel actions tentative with January 26, 2026, agenda items.

PROGRAM COMMITTEE

CURRICULUM

Dr. Guadagnino presented a memorandum providing a Comprehensive Review of 2025 Assessment Results, drawing attention to the pages of highlights.  He noted that the district is lacking in growth. There is a drop at the SGI level.    Barshinger questioned how the district is supporting the administration, teachers, and curriculum to get higher scores, since it appears we are declining every year, and suggested discussing at future curriculum committee meetings.  Guadagnino noted a need to look at all the pieces instead of looking at specific parts. There continues to be a review with building principals when data is released to determine focus areas at each level.  Online testing may be a factor.  The high school is in year one of a new schedule that will help with scoring. 

Dr. Renaut acknowledged meeting at each building and stated there is an accountability piece.  He suggested possibly visiting other schools in the county that are successfully using those alternative data pieces.  Stein suggested getting collaboration among our own teachers as well.  Other board members expressed an urgency in finding the source of the issue, addressing numbers and creating a specific action plan to turn it around.

Guadagnino presented a Proposed Dual Enrollment Agreement with Messiah University for review. The Board will consider approval of the agreement at the January 26^th regular voting meeting. 

Czapp presented a memorandum outlining a PASBO Overnight Conference Request, March 25-26, 2026 for review.  The Board will consider approval at the January 26^th meeting.

Guadagnino presented a Proposed Field Trip Costs and Documentation memorandum for review. Phase one recommends funding be verified prior to the Board’s approval of the request.  Phase two refers to consideration of student clubs/activities funding substitute coverage when a teacher is going to be out to be implemented at the start of the 2026-2027 school year.  Czapp will present a spreadsheet of overall substitute costs for review at the February 9^th Directors’ Study Forum to continue the conversation.  Guadagnino reported that the administration makes efforts to have teachers promote items that do not require substitutes.  Board consensus was to move forward with amending the form for phase one.  No Board action is required.

Guadagnino presented six Major Trip Proposals for consideration.  All requests have had respective account code balances verified for proposed expenses.  None of the requests require a substitute.  The Board will consider approval at the January 26^th meeting.

ATHLETICS AND MUSIC

Dr. Renaut presented a PSADA Overnight Conference Request, March 17-20, 2026, for review.  The Board will consider approval at the January 26^th regular voting meeting.

PLANNING

Renaut reported that the USDA recently made changes to the milk regulations.  The district was contacted by Secretary Rollins, who will be coming to Paradise Elementary to promote whole milk at 11:00 AM on Thursday.  Reporters are expected at the building. 

ADJOURNMENT

White thanked everyone for their participation.  Ramsay moved to adjourn the meeting at 8:49 PM.  Barshinger seconded.  Board members adjourned by unanimous voice vote. 

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Business Manager/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

DATE of MEETING: Monday, January 12, 2026

LOCATION of MEETING: Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Mike Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson (via Zoom)

The following School Directors were absent:

The following Spring Grove Area School District Administrators were in attendance: Dr. David Renaut, Acting Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, Business Manager

The following invited guests/presenters were in attendance: Dr. Gareth Pahowka, Saxton and Stump Solicitor

---

A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, January 12, 2026, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove.  Douglas White, Board President, called the meeting to order at 7:04 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.  Roll call reflected eight board members present, with Nicole Wilson participating virtually. 

PUBLIC COMMENT

There was no public comment.

CORRESPONDENCE

White shared a letter from Travis Whitson and an invitation to District III wrestling with board members.

DISTRICT DEPARTMENTAL REPORT

White recognized a linked Buildings and Grounds Department / Safety and Security Report submitted by Bill Stiles.  Stiles reported that pie chart numbers represent work orders submitted/released. 

ACTION VOTING ITEMS

SPECIAL ACTION ITEMS

1.      Following a report of special action recommendations read by Ben Ramsay, Ramsay moved, and Ritz seconded the following items:

A.    SCHOOL BOARD TREASURER RESIGNATION – Acceptance of the resignation of Douglas White as Board Treasurer for the Spring Grove Area School District, effective immediately.

B.     APPOINTMENT OF SCHOOL BOARD TREASURER – Appointment of Jessica Waltersdorff as Board Treasurer for the Spring Grove Area School District, effective immediately upon acceptance of Douglas White’s resignation, to fulfill the remainder of a one-year term through June 30, 2026.

Barshinger questioned the treasurer’s appointment recommendation and shared concern about the financial processes for a new board member.    

White was able to appoint a new treasurer since his term was not up and he announced his intent to resign at the last meeting.  White stated it was a perfect suit for Waltersdorff given her current job and financial insight.  The Solicitor confirmed that he was asked and advised on the steps that are listed on the agenda. 

Stein requested a separate vote on item B for the same reasons.

Vote by roll call on item A resulted in the motion carrying by unanimous vote.

Vote by roll call on item B resulted in the motion carrying, with Wilson, Baum, Shearer, Waltersdorff, Ramsay, Ritz and White voting in favor.  Barshinger and Stein voted against.

White welcomed Waltersdorff as the treasurer, who stated she is looking forward to working with Mark and Jen.

MANAGEMENT REPORTS

Policy

2.      Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ramsay seconded the following items:

A.    2026 BOARD COMMITTEES – Approval of the attached 2026 Committees of the Board of School Directors following Reorganization of the School Board on December 2, 2025, and election of officers, new, and re-elected School Board directors.

B.     SECOND AND FINAL READING – Approval of a second and final reading of the following School Board Policies:

1)     Board Policy #815.2 – Responsible Artificial Intelligence (new)

2)     Board Policy #823 – Opioid Antagonist (revised)

Stein requested a separate vote on item A.

Vote by roll call on item A resulted in the motion carrying with Shearer, Waltersdorff, Wilson, Ramsay, Baum, Ritz, and White voting in favor.  Barshinger and Stein voted against.

Vote by roll call on remaining items resulted in the motion carrying by unanimous vote.

Barshinger requested an update on professional development with the AI policy.  Enck indicated that the process is continually being reviewed and updated.

Personnel

3.      Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ritz seconded items included in the PERSONNEL REPORT.

Shearer repeated a request to know why people are leaving.

White recognized all retirees amounting to a total of 175 years.

Vote by roll call resulted in the motion carrying by unanimous vote.

ADJOURNMENT: Stein moved for adjournment at 7:21 PM. Ritz seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark Czapp, Business Manager / Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING / REORGANIZATION MEETING MINUTES

 

DATE/TIME of MEETING:         December 2, 2025 / 7:00 PM

LOCATION of MEETING:           Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                       

The following HOLDOVER School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Doug Stein, Doug White

The following Spring Grove Area School District Administrators were in attendance: Dr. David J. Renaut, Acting Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, Business Manager/Board Secretary

Invited Guests:  Dr. Edward Albert, Superintendent Search Consultant

---

The Spring Grove Area School District Board of School Directors met for the purpose of reorganization in accordance with appropriate sections of Article IV of the School Laws of Pennsylvania, as amended, and for its session on Tuesday, December 2, 2025.  Mark Czapp, Business Manager/Board Secretary, called the meeting to order at 7:03 p.m.

The Pledge of Allegiance was recited, and a moment of silence was observed.  Roll call taken by the Board Recording Secretary reflected five holdover board members present.

BOARD REORGANIZATION

Czapp called for nominations from among holdover members for a Temporary President to conduct elections and reorganization for the upcoming year. 

Barshinger nominated Stein, who declined the nomination.

Barshinger nominated Baum, who declined the nomination.

Barshinger nominated Ramsay. 

With no further nominations, White moved to close nominations.  Baum seconded.  Voice vote was unanimous to close nominations. 

White moved to approve Ramsay as the sole nominee.  Barshinger seconded.  Voice vote was unanimous and Ramsay was named Temporary President.

Ramsay invited Czapp, Board Secretary, to read official Certificates of Election as certified by the York County Board of Elections.  After tabulating the votes cast at the General Election held on November 4, 2025, Michael Ritz, Rodney Shearer, Jessica Waltersdorff, and Nicole Wilson were duly elected to the office of School Director for a four-year term. 

Newly elected and re-elected officials stood and were administered the official Oath of Office by Notary Public, Suzanne Sterner, and took their seats at the board table.

Ramsay asked for nominations for President for 2026. 

Stein nominated Barshinger.

Ritz nominated White.

With no further nominations, Ritz moved to close the nominations.  Wilson seconded.  Voice vote was unanimous to close the nominations. 

Barshinger requested to make a statement. Stein motioned to approve the request. Baum seconded.  Motion was approved by unanimous voice vote.

Barshinger presented remarks about why he feels qualified to be Board President. 

Ramsay called for a roll call vote, requesting each board member state the name of their nominee for Board President.  Barshinger, Baum and Stein voted for Barshinger.  Shearer, Wilson, Ramsay, Ritz, White and Waltersdorff voted for White.  Doug White was approved and named Board President for the ensuing 2026 year. 

As newly elected Board President, White asked for nominations for Vice President for 2026. 

Stein nominated Barshinger. 

Ramsay nominated Wilson.

Ramsay moved to close nominations.  Ritz seconded.  Voice vote was unanimous to close the nominations. 

White called for a roll call vote, requesting each board member state the name of their nominee for Board Vice President.  Baum, Barshinger and Stein voted for Barshinger.  Wilson, Shearer, White, Ramsay, Ritz and Waltersdorff voted for Wilson.  Nicole Wilson was approved and named Board Vice President for 2026. 

White stated that a 2026 confidential board member listing and draft of proposed 2026 Committees of the Board were shared at board members’ seats.  Members were asked to report any changes.  The Board will consider approval of the 2026 Committees at the January 12, 2026, Directors’ Study Forum.

Ramsay moved and Ritz seconded a motion to adjourn the reorganization meeting at 7:21 PM and was approved by unanimous voice vote.

Dr. Renaut congratulated newly elected and re-elected board members.  Jess Waltersdorff introduced members of her family who were in the audience.

VOTING MEETING

White called to order the voting meeting at 7:23 PM, noting all board members remained in attendance.

There was one executive session held since the last public meeting for personnel reasons on November 24, 2025.  There will be an executive session following adjournment of this evening’s meeting for personnel purposes.

PUBLIC COMMENT

Chris Norris, Heidelberg Township, commented on concern with the current superintendent search, results of the survey as the new board takes its seat, and not raising revenue and instead using up funding reserves, which he finds dangerous and mismanagement.  He stated as a previous board director, careful and prudent decisions are needed and members should practice unpartisan actions. 

BOARD MEMBER/ADMINISTRATIVE RESPONSE

Ramsay encouraged research into organizations that are posting misinformation. 

CORRESPONDENCE

There was no correspondence.

SPECIAL COMMITTEE REPORT

The following departmental reports were presented and highlights shared by the indicated chairpersons:

Business Office, Jen Leppo

Human Resources Department, Hope Weiss

Nutrition Services Department, Holly Welch

Transportation Department, Kristen Pepperman – commended bus drivers for their handling of the tragic incident on Sept. 17^th. 

Stein stated concern about what the future holds with the Krise contract and requested other contractors be considered for estimates and a list of pros and cons.  Czapp stated the current contract expires June 30, 2028.  The board has a right to a one-year extension.  The district typically starts the process one year in advance and intends to reach out to multiple contractors.  Czapp suggested conversations begin with the Transportation Committee. 

APPROVAL OF MINUTES

1.      Wilson moved to approve the minutes from the Regular Voting Meeting held on November 24, 2025.  Ramsay seconded the motion, unanimously approved by voice vote. 

TREASURER’S REPORTS

The November Treasurer’s Report will be presented at the January 2026 Regular Voting Meeting. 

BUSINESS/FINANCE REPORTS

Prior to presenting the Budget and Finance Committee recommendations, White announced his intention to step down from the Board Treasurer position since being elected Board President.  A vote will take place at the January 12^th meeting to confirm 2026 committees and appoint a new Treasurer.

2.      Following a report of the Budget and Finance Committee’s recommendations read by Mike Ritz, Ritz moved, and Ramsay seconded the following:

A.    ACCOUNTS PAYABLE LIST – Approval to disburse December 2025 Accounts Payable checks, with formal presentation of those disbursements in January 2026. 

B.     2024-2025 FINANCIAL AUDIT – Acceptance of the School District’s annual financial audit for the period ending June 30, 2025, as submitted by Kochenour, Earnest, Smyser & Burg, Certified Public Accountants. 

Vote by roll call resulted in the motion carrying by unanimous vote.

Mark commented on the audit report and recognized Jen Leppo for her time and working with the auditors.  This past year, there was also time and effort on changing over from CSIU to Skyward.

BUILDINGS AND GROUNDS FOR INFORMATION ONLY:

NOVEMBER

Monthly fire drills are conducted in each educational building throughout the school district to ensure that students and staff evacuate the building in a safe and orderly manner.   Act 55 requires that Pennsylvania School Districts conduct a more comprehensive, safety/lockdown drill within the first 90 days of the school year that can take the place of a regular fire drill.  A safety drill prepares students and staff for situations involving a potential threat inside or near the school. During a lockdown drill, occupants secure classrooms, remain quiet, and follow safety protocols to protect against intruders or other dangers. This year, the district implemented the ALICE program, which empowers staff to make informed decisions and take appropriate actions beyond traditional lockdown procedures. Both drills (typical and required lockdown) are essential components of the district’s comprehensive safety and emergency preparedness program.  The drills listed below represent the district’s compliance with the Act 55 requirement:

SCHOOL BUILDING	DATE OF DRILL	TIME OF DAY	MINUTES	SECONDS
New Salem Elementary	11/14/2025	1:20 PM	2	6
Paradise Elementary	11/12/2025	10:30 AM	1	24
Spring Grove Elementary	11/12/2025	9:30 AM	2	6
Spring Grove Area Intermediate School	11/14/2025	10:07 AM	2	7
Spring Grove Area Middle School	11/12/2025	8:45 AM	2	20
Spring Grove Area High School	11/18/2025	9:15 AM	5	45

 

3.      Following a report of the Transportation Committee’s recommendations read by Mike Ritz, Ritz moved, and Wilson seconded the following:

A.    2025-2026 KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2025-2026 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Diane Beck

2)     Franchesca Escano

3)     Stephanie Gonzalez

4)     Iesha Hartman

5)     Savannah Slack

6)     Sandra Wright

B.     2025-2026 FAITHFUL VAN DRIVERS – Approval of the following additional contracted Faithful Company drivers for the 2025-2026 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Deidre Berger

2)     Stephen Holtzapple

3)     Patricia Ruth

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

4.      Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ramsay seconded the following:

A.    PERSONNEL ACTIONS – Approval of all personnel actions as listed on the attachment.

Vote by roll call resulted in the motion carrying by unanimous vote.

PROGRAM REPORTS

5.      Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Baum seconded the following:

1)     Approval for Brian Hastings, High School Science Teacher, and Janet Senft, High School Instructional Assistant, to accompany students from the High-powered Rocketry and the Battle of the Rockets teams to Higgs Farm in Price, MD, on January 3, 2026, for practice launches. 

2)     Approval for Brian Hastings, High School Science Teacher, and Janet Senft, High School Instructional Assistant, to accompany students from the High-powered Rocketry and the Battle of the Rockets teams to Culpeper, Va, on January 24, 2026, for practice launches.

3)     Approval for Loni Kress, High School Business Teacher, and another chaperone to accompany DECA students to Hershey, PA, February 18-20, 2026, for the DECA State Career Development Conference.

Vote by roll call resulted in the motion carrying by unanimous vote.

SUPERINTENDENT SEARCH UPDATE

Dr. Ed Albert, PARSS Superintendent Search Consultant, shared a presentation summarizing the recent Community Survey results.  Albert reminded audience members that the School Board are tasked with appointing the next superintendent and may consider meeting with stakeholders during the final phase(s) of the interview process.  The survey results will be a good resource.

Board members presented comments related to the survey results and confirmed the information are public and available online.

ADJOURNMENT: Ritz moved for adjournment at 8:20 PM. Ramsay seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Business Manager/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING / REORGANIZATION MEETING MINUTES

DATE/TIME: Monday, November 24, 2025 / 7:00 PM

LOCATION of MEETING: LGI Room #242 / Middle School, 244 Old Hanover Road, Spring Grove

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Mike Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following School Directors were absent: Ben Ramsay

The following Spring Grove Area School District Administrators were in attendance: Dr. David Renaut, Acting Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Business Manager/Board Secretary

The following invited guests were in attendance: Gareth Pahowka, Solicitor, Saxton and Stump

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A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, November 24, 2025, in the LGI Room #242 at Spring Grove Area Middle School.

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.

PUBLIC COMMENT

Dave Trettel, North Codorus Township, commented about what he believes is a misinterpretation of Board Policy.  After a student’s accusation against a substitute resulted in a parent demanding disciplinary action, the sub was advised they were restricted subbing at that building but were permitted to work in any of the other educational buildings.  The sub was not allowed to review the evidence, see the investigation, or be given opportunity to refute.  Trettel stated this practice will have a negative impact on future substitutes and leaves the perception that leadership does not have their back.  He suggested the board modify policy or create a new one.  Starting with this situation, the board should be reviewing investigations, see the evidence, then allow the accused sub/staff member to share their side of the story. 

STUDENT REPRESENTATIVE’S REPORT

Camryn Little, Student Representative to the School Board, reported on student activities and districtwide events occurring during November 2025.  (Report linked HERE.)

SUPERINTENDENT’S REPORT

Dr. Renaut, Acting Superintendent, shared a November Superintendent’s Report.

CORRESPONDENCE

A general script for board members to refer to at the Reorganization Meeting scheduled for December 2^nd was placed at seats.

LEGISLATIVE REPORT

Renaut shared a recent PASA report with the board president and highlighted five items outlined in the report about the passing of the budget and its impact on SGASD:  slight increases in Basic Ed and Special Ed funding, greater flexibility with teacher certifications, cyber/charter reform by tightening residency verification and truancy enforcement, additional requirements for School Safety and Security Coordinators, and updated requirements for adopting evidence-based reading instruction.  More information about the impact on the 2026-27 budget will be shared at the December Budget & Finance Committee meeting on Tuesday, December 9. 

YORK COUNTY SCHOOL OF TECHNOLOGY

Ritz reported a key item in the proposed YCST 26-27 budget is a 6.78% increase to the 14-member school districts.  A joint board meeting is scheduled for November 25^th.  Barshinger asked what will occur if districts are not in favor of the proposed budget.  Ritz is looking to determine that process. 

YORK ADAMS ACADEMY

Baum stated there is no meeting in November, and reorganization will take place in December.  There are currently six Spring Grove resident students enrolled, and four are expected to graduate in January. 

Bill Stiles shared the Regional Parks and Recreation portion of a recent YMCA of the Roses Branch Board meeting, linked HERE.   The YMCA project remains on schedule. 

APPROVAL OF MINUTES

1.     Wilson moved to approve official minutes from the following meetings:

• October 27, 2025, Regular Voting Meeting
• November 3, 2025, Special Meeting – Superintendent’s Search
• November 10, 2025, Budget & Finance Committee Meeting
• November 10, 2025, Voting Meeting
• November 10, 2025, Directors’ Study Forum
• November 17, 2025, Curriculum Committee Meeting

Barshinger seconded the motion, approved by unanimous voice vote. 

TREASURER’S REPORT

2.     Doug White presented the Treasurer’s Report for the month ending October 31, 2025, and moved to approve as presented. Ritz seconded the motion, unanimously approved by roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.     Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Ritz seconded the following:

A.    ACCOUNTS PAYABLE LIST – Approval of the October Accounts Payable, as presented:

1)     October General Fund Report

2)     October General Fund Check Listing / Invoice Listing

3)     October Nutrition Services Fund Report

4)     October Nutrition Fund Check Listing / Invoice Listing

5)     October Bond Fund Check Listing / Invoice Listing

6)     October Student Activities Check Listing / Invoice Listing

7)     October PSDLAF Fund Check Listing / Invoice Listing

B.    TEMPORARY CONSTRUCTION EASEMENT AGREEMENT – Approval of the attached Temporary Construction Easement Agreement between the Spring Grove Area School District and YMCA of the Roses, granting the YMCA a temporary construction easement for the installation of improvements included as part of the approved Final Land Development Plan on the SGASD property and according to the terms, conditions and timeline stated in the agreement.

C.    ACCELERATED BUDGET OPT OUT RESOLUTION – Adoption of the attached Resolution certifying that the 2026-2027 fiscal year budget will be funded based on maintaining the current tax rates or increasing tax rates by an amount less than or equal to the Act 1 Index application to the School District of 4.7%, and that the School Board will comply with the rules set forth in School Code §687 for adoption of the school district proposed and final budgets for the 2026-2027 fiscal year.

D.    BUDGETARY TRANSFERS – Approval of the attached October 2025 budgetary transfers for the 2025-2026 fiscal year.

E.     STUDENT ACTIVITY FUNDRAISING ACCOUNTS – Acknowledgement of the attached list of student activity accounts eligible to raise funds during the 2025-2026 school year, with the addition of Rocket S.K.I.L.L.S. following review at the November 10, 2025, DSF, and having met all requirements of Board Policy #229.

F.     REPURPOSE OF OBSOLETE INSTRUMENTS – Approval to consider the following six pianos outdated/obsolete and no longer useful so that the instruments, currently located in storage at the high school, can be repurposed in accordance with School Board Policy #706.1:

1)     Baldwin Acrosonic Piano

2)     Winter Piano (unknown series)

3)     Hardman, Peck & Co. Minipiano

4)     Baldwin Hamilton Piano

5)     Baldwin Classic Piano

6)     Player Piano (unknown brand)

Shearer stated concerns about item B and the potential interference with future maintenance building and/or road projects given the agreement proposes a two-year timeframe.  Czapp reported that projects would not be held up and confirmed the YMCA parking is to be done in three phases, with phases 1 and 2 completing approximately 90% of the parking, and phase 3 undetermined at present.  The Board reviewed the three-phases prior to approving the land development plan.  Czapp and Stiles will keep the board informed on the progress. 

Vote by roll call resulted in the motion carrying by unanimous vote.

BUILDINGS AND GROUNDS FOR INFORMATION ONLY: 

OCTOBER

SCHOOL BUILDING	DATE OF DRILL	TIME OF DAY	MINUTES	SECONDS
New Salem Elementary	10/29/2025	1:30 PM	3	27
Paradise Elementary	10/29/2025	10:30 AM	1	21
Spring Grove Elementary	10/29/2025	9:30 AM	2	07
Spring Grove Area Intermediate School	10/31/2025	10:00 AM	2	19
Spring Grove Area Middle School	10/29/2025	12:45 PM	1	56
Spring Grove Area High School	10/31/2025	2:40 PM	4	00

 

TRANSPORTATION BOARD ACTIONS REQUESTED: 

4.     Following a report of the Transportation Committee’s recommendations read by Mike Ritz, Ritz moved, and Wilson seconded the following:

A.    2025-2026 KRISE BUS/VAN DRIVER – Approval of the following additional contracted Krise Bus Company driver for the 2025-2026 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Caroline Wright

B.    2025-2026 FAITHFUL VAN DRIVERS – Approval of the following additional contracted Faithful Company drivers for the 2025-2026 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Elizabeth Dietz

2)     Hector Espinosa

3)     Laleshia Johnson

4)     April Mitzel

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

POLICY

5.     Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ritz seconded the following:

A.    SECOND READING – Approval of a second and final reading for the following policies:

1)     Policy #005: Local Board Procedures, Organization

2)     Policy #200: Pupils, Enrollment

3)     Policy #202: Pupils, Eligibility of Non-Resident Students

4)     Policy #308: Employees, Employment Contract / Board Resolution

5)     Policy #607: Finances, Tuition Income

6)     Policy #805.2: Operations, School Security Personnel

B.    FIRST READING – Approval of a first reading for the following policies:

1)     Policy #815.2, Responsible Artificial Intelligence

2)     Policy #823, Opioid Antagonist

C.    DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

Donor	Gift/Grant/Donation	Beneficiary
Miller Flooring Company	$10,000.00	Backpack Program
Bermudian Church	$500.00	Backpack Program
Margaret Schlichter	$200.00	Backpack Program/Nutrition Services
Ava Bastress	$100.00	Backpack Program
Christopher L’Etoile	$100.00	Backpack Program
Carmen Lamb	$100.00	Backpack Program
Matt Smith	$250.00	Backpack Program
The Burdis Family Foundation	$1,000.00	Mock Trial Student Activity Club
Lynelle and Charl Van Jaarsveldt	$100.00	Rocketry Club
Alice Bortner	$100.00	Rocketry Club

 

Vote by roll call resulted in the motion carrying by unanimous vote.

PERSONNEL

6.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ritz seconded action items included in the PERSONNEL REPORT.

Baum requested a separate vote on item G.

White would like to know how long coaches were in the position when they retire.  Shearer questioned why people are resigning.  If there are problems, board members need to know.  Hope Weiss, HR Director, commented that every retiree/resignee is invited to an Exit Interview to communicate why they are leaving. 

White asked if a board member could be part of that process.  Gareth Pahowka, Saxton and Stump legal counsel, does not view participation in that process as a board function.  He would instead highly encourage employees to complete the process and provide that information to HR.  Shearer asked to see a copy of those results.

Vote by roll call on item G resulted in the motion carrying, with Ritz, White, Shearer, Barshinger, Stein, Wilson and Rohrbaugh voting in favor.  Baum abstained.

Vote by roll call on all remaining items, less item G, resulted in the motion carrying by unanimous vote.  

Shearer requested an executive session for personnel related to public comment.  Rohrbaugh called the session at 7:52 PM and recalled the meeting to order at 8:07 PM.

PROGRAM REPORTS

CURRICULUM

7.     Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Ritz seconded the following:

A.    TRIP REQUESTS

1)     Approval for Rhonda Wastler, Elementary IST Teacher and Thespian Society Chapter 6987 Director, and two additional chaperones, to accompany students from the SGAHS International Thespian Society and SG Drama Troup to the International Thespian Society ThesFest Conference in Allentown, PA, January 2-4, 2026.  

2)     Approval for Jason Baker and Lindsay Bechtold, High School Social Studies Teachers, and Justice White, Learning Support Teacher at New Salem Elementary, to accompany members of the Mock Trial Team to the following Mock Trial Competitions:

a.      University of Pittsburgh for a Mock Trial Competition in Pittsburgh, PA, January 9-11, 2026.

b.     University of Pennsylvania for a Mock Trial Competition in Philadelphia, PA, January 17-18, 2026.

c.      Pennsylvania State University for a Mock Trial Competition in State College, PA, January 31 – February 1, 2026.

3)     Approval for Lacey Beshore, High School Science Teacher and FFA Advisor, to accompany active FFA students to the ACES-FFA Leadership Conference in Harrisburg, PA, February 14-15, 2026.

B.    NEW HIGH SCHOOL COURSES – Approval for the following new courses at the high school, beginning with the 2026-2027 school year:

1)     Introduction to Art

2)     Introduction to STEM

3)     Agricultural Business

4)     Distributive Education Club of America (DECA) I-III

5)     Personal Finance

6)     Rocket Leadership 2

7)     Independent Internship Experience

8)     Introduction to Technical Communication

9)     Theater and Theater Arts

10)  College in High School (CHS) Introduction to Statistics

11)  Electronics

12)  Advanced Placement (AP) US Government and Politics

13)  Advanced Metal Fabrication

14)  Advanced Woodworking

15)  Graphic Design and Production

16)  Mechanical Systems and Utilities

17)  Residential Construction and Carpentry

18)  College in High School (CHS) Spanish

C.    EXPANDED/REVISED HIGH SCHOOL COURSES – Approval for the following course revisions at the high school, beginning with the 2026-2027 school year:

1)     Sculpture

2)     Yearbook 1

3)     Yearbook 2

4)     Advanced Yearbook Editing and Publication

5)     Forensics

6)     Introduction to Organic/Inorganic Chemistry

7)     American Military History

8)     Economics

9)     Holocaust and Genocide Studies

10)  Criminal Justice and Rights

11)  History and Sports

12)  Introduction to Information Technology

Vote by roll call resulted in the motion carrying by unanimous vote. 

ATHLETICS AND MUSIC

8.     Following a report of the Athletic and Music Committee’s recommendations read by Nicole Wilson, Wilson moved, and Ritz seconded the following:

A.    OVERNIGHT TRIP – Approval for eligible member(s) of the Competition Cheer Team and designated chaperones to travel to and participate in the National High School Cheerleading Championship (NHSCC) on January 29 – February 2, 2026, in Orlando, Florida. 

White stated he will not approve any more trip requests until the business office that the funds are available in the club/activity account for the requested trip. 

Vote by roll call resulted in the motion carrying by unanimous vote. 

Prior to adjournment, Dr. Renaut recognized Rachel Rohrbaugh for her eight years as School Board Director, four of those years serving as Board President.  He publicly thanked family members Gerry and Theresa Rohrbaugh, present in the audience, for their support during her tenure.  Renaut shared a few details about her volunteer service on the board and presented her with district logo items as a gift of appreciation. 

Nicole Wilson also thanked Rohrbaugh, noting her outstanding relationship with the students, staff and families in the district and community.  She presented Rohrbaugh with flowers and a gift on behalf of fellow board members. 

Rohrbaugh commented on her appreciation for the opportunity and positive experiences, and said “thank you” to Spring Grove.

ADJOURNMENT: Ritz motioned for adjournment at 8:16 PM. Barshinger seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Business Manager/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE of MEETING:  Monday, November 10, 2025

LOCATION of MEETING: Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Karen Baum, Ben Ramsay, Mike Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following School Directors were absent: Eric Barshinger

The following Spring Grove Area School District Administrators were in attendance: Dr. David Renaut, Acting Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, Business Manager

The following invited guests/presenters were in attendance: Dr. Leigh Dalton, Saxton and Stump Solicitor

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A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, November 10, 2025, at the Middle School.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:04 PM following adjournment of the voting meeting, noting the same eight board members remained in attendance. 

PUBLIC COMMENT

There was no public comment.

BUDGET & FINANCE

Mark Czapp spoke to the proposed 2026-2027 budget and recommended that the Board consider approval of a Resolution to stay within the district’s 4.7% Enhanced Act1 Index. Shearer clarified that approval of the Resolution does not set a tax rate, but states that the district will not go beyond the index.  The Board will consider approval of the Resolution at the November 24^th regular voting meeting.

Czapp presented a memorandum and background information on the updated rating from Standard and Poors that was shared at seats.  Two years ago, the district’s rating was lowered and advised that S&P would reevaluate in two years.  The district received the updated rating because it has been trending in the right direction.  Czapp noted this to be a positive turn and stated the district will continue its current financial path.  Shearer clarified that the higher rating only impacts the district when/if borrowing money. 

Czapp presented a request to repurpose several obsolete pianos according to Board policy 706.  White questioned if the pianos could be tuned and placed in educational buildings for students’ use.  Dr. Guadagnino reported it would be a greater expense to tune the pianos and bring them up-to-date.  The Board will consider approval at the November 24^th meeting to repurpose the pianos and donate to the Art/STEM Departments for student projects. 

Czapp presented a request to add Rocket S.K.I.L.L.S. as a new student activity account to the list of eligible high school clubs that can conduct fundraisers within the district.  Many of the club students help in the IAC (Rocket Café).  The Board will consider approval at the November 24, 2025, regular voting meeting. 

Czapp reminded board members that a hard copy of the 2024-25 end of year audit will be at seats on November 24^th, with a quick turnaround requesting acceptance of the report by board members tentative for the December 2^nd voting / reorganization meeting.

POLICY

Karen Baum presented a memorandum and requested board members review current Board Committee assignments and consider changes for the 2026 calendar year.  They can inform Suzanne Sterner of any requests for change.

Baum presented proposed new Board Policy #815.2, Responsible Artificial Intelligence, for review.  Chris Enck, District Technology Coordinator, invited Instructional Technology Specialists Brent Barge, Kristen Henning, and Kim Dunlap, to provide background information.  The policy is only a next step, not a completed final version.  It sets a good balance between innovation and responsibility.  The goal is to make sure children’s education is not compromised and teach students how to use it AI.  The Board will consider approval of a first reading at the November 24^th regular voting meeting.

Baum introduced revisions to Board Policy #823, Opioid Antagonist.  Dr. Ludwig, Director of Pupil Services, stated that proposed revisions include extending training to after-school personnel with the addition of an Administrative Regulation.  The Board will consider approval of a first reading the November 24^th regular voting meeting.

PERSONNEL

Stein presented a confidential memo with proposed personnel actions tentative with November 24, 2025, agenda items.

CURRICULUM

Dr. Guadagnino presented a memorandum listing course proposals for review and discussion.  Following review, the Board will consider approval at the November 24, 2025, regular voting meeting.   

Baum presented five overnight trip proposals for review.  Guadagnino noted details are included in the requests, all of them being consistent with what has been done in the past.  The Board will consider approval on November 24^th.

ATHLETICS AND MUSIC

Dr. Guadagnino stated at this time every year, Jeff Laux, Student Athletics Coordinator, gathers a summary of competitions and season trips for the Board’s consideration through the spring.  Though some wrestling competitions are not PIAA, the point system used with athletes during the events is part of PIAA.  Costs for all presented requests are included in the athletic budget.  The Board will consider approval at the November 24^th regular voting meeting.

ADJOURNMENT

Ritz moved to adjourn the meeting at 7:43 PM.  Ramsay seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Business Manager/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

 

DATE/TIME of MEETING:  Monday, November 10, 2025, 7:00 PM

LOCATION of MEETING:          Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance:

The following School Directors were absent: Eric Barshinger

The following Spring Grove Area School District Administrators were in attendance:

The following invited guests/presenters were in attendance:

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A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, November 10, 2025, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.  Roll call reflected eight board members present, with Eric Barshinger absent for personal reasons. 

PUBLIC COMMENT

There was no public comment.

BOARD COMMITTEE REPORTS

White reported that a Budget & Finance Committee meeting was held prior to the start of tonight’s board meeting.  Jen Leppo and Mark Czapp went over items preparing for 2026-27 budget.

CORRESPONDENCE

A list of upcoming board meetings and Standard & Poors memorandum were placed at seats for board members.

ACTION VOTING ITEMS

MANAGEMENT REPORTS

Personnel

1.      Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ramsay seconded items included in the PERSONNEL REPORT.

Stein requested a separate vote on items B-12 and C-6.

Vote by roll call on item B-12 and C-6 resulted in the motion carrying with Shearer, Wilson, Ramsay, Ritz, Baum, White and Rohrbaugh voting in favor.  Stein abstained.

Vote by roll call on all remaining items resulted in the motion carrying by unanimous roll call vote.

ADJOURNMENT: Ritz moved for adjournment at 7:04 PM.  Baum seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark Czapp, Business Manager / Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY – SPECIAL MEETING MINUTES
PURPOSE: SUPERINTENDENT SEARCH

DATE/TIME of MEETING: November 3, 2025 / 5:00 PM

LOCATION of MEETING: Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following School Directors were absent: Mike Ritz, Rachel Rohrbaugh

The following invited guests/presenters were in attendance: Dr. Edward Albert, Search Consultant, PARSS

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A Special Study Meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, November 3, 2025, at the Middle School, to discuss the Superintendent Search process.  Nicole Wilson, Board Vice President, called the meeting to order at 5:04 PM.

Wilson announced one executive session was held since the last sunshine meeting on October 27, 2025 for personnel. 

PUBLIC COMMENT

Melissa Sneeringer, resident and teacher, stated that teachers do care about the superintendent search process and appreciate the times that Dr. Albert is making himself available at educational buildings.  However, the schedule conflicts with times that students enter or exit the buildings, and teachers are swamped.  Sneeringer stated she was part of a stakeholder group that interviewed candidates during a previous search and suggested having a teacher involved in the current interview process. 

Wilson thanked Sneeringer for her comments.  Dr. Albert added that he will modify his times in buildings by 30 minutes to accommodate teacher availability.

SUPERINTENDENT SEARCH PROCESS

Hope Weiss, HR Director, welcomed Dr. Albert, who presented a Superintendent Search Process Outline to board members and explained the document in detail. Since his approval as search consultant, he has spoken with four interested candidates and received a fifth inquiry today.  After an initial phone conversation, Albert requests that interested individuals send him a cover letter, resume and five letters of recommendation.  He sent two weekly reports to date and encouraged board members to reach out to him directly with questions.  Though not locked into any specific interview process at present, Albert cautioned of losing potential candidates if the Board decides to hold a public forum before selecting a finalist. 

Conversations with staff members at the high school went well.  Albert has received more than 200 online survey responses.  Having heard from all board members regarding his questions, he is preparing a summary spreadsheet of responses to be reviewed with the Board at an upcoming meeting.  Barshinger suggested creating a list of top three priority items and questioned whether the public will hear what the Board is looking for in a candidate.  Ramsay agreed and requested the percentages of responses be quantified (how many teachers responded from total teachers in the district).  For staff survey responses, Shearer would like to know the building of origin. 

Albert shared a handout summarizing board member responses to date and stated he would like to hear from newly elected board member(s) following the election before finalizing an updated summary.  Wilson reiterated a request to arrange the results in order of two or three high priority items.  (Albert then collected the copies prior to meeting adjournment.)

The public survey will end on November 20.  Survey results will also be assembled into a spreadsheet to be shared with the Board at a future meeting.  While the public can be part of hearing the results, Albert cautioned that public opinion does not always translate to the Board’s direction. 

Albert uses Spark Hire to collect a video of each candidate responding to five questions, within a limited timeframe.  Board members will meet in executive session to review candidates’ paperwork and respective videos before selecting who they want to interview.  A majority will determine who moves forward.  Prior to scheduling interviews, Albert will have board members review a list of questions to identify those that will be asked during the interview.

Albert again cautioned there may be those who will not want to be part of a community forum for confidentiality reasons.  He also stated that when meeting minutes reflect 5-4 votes from board members, it can sometimes cause apprehension on the part of an interested candidate. 

Dr. Renaut stated that within the next 48 hours, unofficial results of the election will be known, after which, he will send a congratulatory letter to winners.  Albert will schedule a time to interview those who are unofficially elected so he can finalize board members’ survey information.  At the Reorganization Meeting, a discussion item will be included to review those results and openly discuss qualifications the new Board is seeking in a superintendent.  The previously advertised December 1^st meeting date will be changed to December 2^nd to accommodate Dr. Albert’s schedule.   

ADJOURNMENT

Ramsay moved to adjourn the meeting at 6:12 PM.  Barshinger seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Suzanne Sterner, Board Recording Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

DATE/TIME: Monday, October 27, 2025 / 7:00 PM

LOCATION of MEETING: Gymnasium / Spring Grove Elementary, 1450 Roth Church Road, Spring Grove

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Mike Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following School Directors were absent: Ben Ramsay

The following Spring Grove Area School District Administrators were in attendance: Dr. David Renaut, Acting Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Business Manager/Board Secretary

The following invited guests were in attendance: Dr. Leigh Dalton, Solicitor, Saxton and Stump

---

A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, October 27, 2025, in the Gymnasium at Spring Grove Elementary School.

Rachel Rohrbaugh, Board President, called the meeting to order at 7:03 PM.

PUBLIC COMMENT

Rhonda Wastler, Music Booster President, shared a written report and presented a few comments to summarize the Music Department’s activities.

STUDENT REPRESENTATIVE’S REPORT

Camryn Little, Student Representative to the School Board, reported on student activities and districtwide events occurring during the opening weeks of the 2025-2026 school year.  (Report linked HERE.)

SUPERINTENDENT’S REPORT

Dr. Renaut welcomed and congratulated Dr. Julie Janusz, Paradise Elementary Principal, on obtaining her Doctorate from Immaculata University.  Dr. Janusz successfully defended her dissertation, Teachers’ Perceptions of the Implementation of Structural Literacy, on September 30.

Congratulations to Jennifer Leppo, Assistant Business Manager, on receiving her renewal of the status of PA Certified School Business Administrator from PASBO.

Congratulations to the following student athletes:

• High School senior Kassidy Hinson who achieved her 400^th career save in Field Hockey.
• High School senior Ivy Bechtel for scoring her 50^th career goal in Field Hockey.
• Jayden Ferrell who qualified for the state Golf tournament.

Congratulations to this year’s High School Homecoming Court: Ella Bahn (Queen), Ava Baughman, Ivy Bechtel, Amelia Etter, Kaylee Godfrey, Madelyn Hale, Jasmine Nassar, Alayna Zeigler, Davis Baum, David Czapp, Landon McDaniel (King), Zane Lawrence, Bredon Smith, Bennett Sterner, Hays Toomey, Gabriel Walker.

Congratulations to Brooke Laslo who met the criteria for graduation from York Adams Academy on October 9^th.

Congratulations to YCST High School sophomore, Sky’la Miller, on being selected as student of the month in the K-12 Teacher Development major.

CORRESPONDENCE

Rohrbaugh noted updated memorandums and a list of upcoming meetings were placed at board members’ seats.  Thank you to SGE for hosting the meeting.

LEGISLATIVE REPORT

Renaut reported that the budget impasse continues, with both sides holding fast to their positions.  The district’s fund balance has kept us in good standing.  PSBA is hosting a webinar to update districts on the status.  Mark Czapp and Dr. Renaut will participate.

YORK COUNTY SCHOOL OF TECHNOLOGY

Ritz reported that homecoming was held on Saturday.  In response to some board members’ questions about enrollment of resident students, Ritz stated that Spring Grove had a total of 66 applicants for 2025-2026, with 26 accepted.  There were an additional five who accepted but declined enrollment.  Shearer added there were 1151 applicants to YCST overall, with only 476 accepted.  Renaut cited space to likely be the issue.

YORK ADAMS ACADEMY

Baum reported there has been one Spring Grove resident graduate so far this school year, and there are currently seven district resident students attending.

FOLLOW-UP PUPIL SERVICES REPORT/PAYS SURVEY

Dr. Ludwig submitted a report as requested by board members to summarize the PAYS survey. Currently, Spring Grove has $150K provided by the PCCD grant.  Three agencies work together and use data collected to drive suggested preventative strategies.  Vaping was reported as an issue in the past, and the district followed up by installing vape detectors using grant funds.  There is always an option for parents to opt students out of the survey, but few are received. 

APPROVAL OF MINUTES

1.      Nicole Wilson moved to approve official minutes from the following meetings:

• September 22, 2025, Policy Committee Meeting
• September 22, 2025, Directors’ Study Forum Special Meeting
• September 22, 2025, Regular Voting Meeting
• October 6, 2025, Directors’ Study Forum Special Meeting
• October 6, 2025, Optional Special Voting Meeting
• October 13, 2025, Voting Meeting
• October 13, 2025, Directors’ Study Forum 
• October 20, 2025, Curriculum Committee Meeting
• October 20, 2025, Policy Committee Meeting

Barshinger seconded the motion, approved by a unanimous voice vote. 

TREASURER’S REPORT

2.      Doug White presented the Treasurer’s Report for the month ending September 30, 2025 and moved to approve as presented. Ritz seconded the motion, unanimously approved by roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.      Following a report of Budget and Finance Committee’s recommendations read by Doug White, White moved, and Ritz seconded the following:

A.    ACCOUNTS PAYABLE LIST – Approval of the September Accounts Payable, as presented: 

1)      September General Fund Report 

2)      September General Fund Check Listing / Invoice Listing 

3)      September Nutrition Services Fund Report 

4)      September Nutrition Fund Check Listing / Invoice Listing 

5)      September Bond Fund Check Listing / Invoice Listing 

6)      September Student Activities Check Listing / Invoice Listing 

7)      September PSDLAF Fund Check Listing / Invoice Listing 

Barshinger questioned HVAC costs and asked about the status of a departmental overview of expenditures.  Czapp and Stiles are compiling the information.  White encouraged board members to send questions and concerns about the budget in advance of a tentative November 10^th Budget & Finance Committee meeting. 

Vote by roll call resulted in the motion carrying by unanimous vote.

BUILDINGS AND GROUNDS FOR INFORMATION ONLY: 

SEPTEMBER 

SCHOOL BUILDING	DATE OF DRILL	TIME OF DAY	MINUTES	SECONDS
New Salem Elementary	9/23/2025	10:00 AM	3	23
Paradise Elementary	9/18/2025	1:15 PM	1	29
Spring Grove Elementary	9/26/2025	2:00 PM	1	52
Spring Grove Area Intermediate School	Included with September 22, 2025, Informational Items
Spring Grove Area Middle School	Included with September 22, 2025, Informational Items
Spring Grove Area High School	9/23/2025	9:15am	6	52

 

TRANSPORTATION BOARD ACTIONS REQUESTED: 

4.      Following a report of the Transportation Committee’s recommendations read by Mike Ritz, Ritz moved, and Wilson seconded the following:

A.     2025-2026 KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2025-2026 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4: 

1)      Geffie Baker 

2)      Kasey Bentley  

3)      Raymond Blair, Jr. 

4)      Kathy Dennis 

5)      Samantha Eaton  

6)      Jamie Myers 

7)      Barry Shafer 

B.     2025-2026 FAITHFUL VAN DRIVERS – Approval of the following additional contracted Faithful Company drivers for the 2025-2026 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4: 

1)      Dwayne Brackbill 

2)      Cynthia Cordero 

3)      Nicholas Dibello 

4)      Bruce Williams 

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

POLICY

5.      Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Barshinger seconded the following:

A.     FIRST READING – Approval of a first reading for the following policies:

1)      Policy #005: Local Board Procedures, Organization 

2)      Policy #200: Pupils, Enrollment 

3)      Policy #202: Pupils, Eligibility of Non-Resident Students 

4)      Policy #308: Employees, Employment Contract / Board Resolution 

5)      Policy #607: Finances, Tuition Income 

6)      Policy #805.2: Operations, School Security Personnel 

B.     DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations: 

Donor	Gift / Grant / Donation	Beneficiary
The Ribbon Print Company	Approximately 400 Spring Grove Strong Ribbons	Placed on campuses throughout the Spring Grove Area School District
Bargain Binz	Scholastic Workbooks and Flash Cards	K-1 Spring Grove Area   School District Students
Bryan S. Henry Foundation	$300.00	Varsity Club
Nicholas Fasano	$200.00	Rocketry Club
Mary Fasano	$100.00	Rocketry Club
Software Design Solutions, Inc.	$1,000.00	Rocketry Club
Mark’s Auto Body Specialist, LLC	$100.00	Renaissance Club
Margaret Schlichter	$200.00	Nutrition Services Program  Backpack Program

 

Vote by roll call resulted in the motion carrying by unanimous vote.

PERSONNEL

6.      Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ritz seconded action items included in the PERSONNEL REPORT.

White requested a separate vote on item A.

Vote by roll call on item A resulted in the motion carrying, with Barshinger, Ritz, Stein, Wilson, Baum and Rohrbaugh voting in favor.  Shearer and White voted against.

Vote by roll call on all remaining items, less item A, resulted in the motion carrying by unanimous vote.  

Dr. Renaut congratulated and introduced newly appointed administrators, Dr. Colleen Donnelly and Daniel “Bo” Koishal, who were present in the audience.

Barshinger requested to make a statement related to personnel.  Rohrbaugh, on the advice of counsel, stated the Board would move into executive session for personnel at 7:40 PM.

Rohrbaugh recalled the meeting to order at 8:02 PM.

PROGRAM REPORTS

CURRICULUM

7.      Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Ritz seconded the following:

A.     AFFILIATION AGREEMENT WITH INDIANA UNIVERSITY OF PENNSYLVANIA – Approval to enter into the attached Affiliation Agreement with Indiana University of Pennsylvania (IUP) and provide educational field experiences to qualified students enrolled in IUP Programs by offering district facilities and professional staff to those students in their area of matriculation.   

Vote by roll call resulted in the motion carrying by unanimous vote. 

ATHLETICS AND MUSIC

8.      Following a report of the Athletic and Music Committee’s recommendations read by Nicole Wilson, Wilson moved, and Ritz seconded the following:

A.     OVERNIGHT TRIP – Approval for eligible member(s) of the Competition Cheer Team and designated chaperones to travel to and participate in the National High School Cheerleading Championship (NHSCC) on January 29 – February 2, 2026, in Orlando, Florida. 

Vote by roll call resulted in the motion carrying by unanimous vote. 

ADJOURNMENT: Ritz motioned for adjournment at 8:04 PM. Wilson seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE/TIME of MEETING: October 13, 2025 / 7:27 PM

LOCATION of MEETING: Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Rachel Rohrbaugh, Rodney Shearer, Doug Stein (via Zoom), Doug White

The following School Directors were absent: Mike Ritz, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Steve Guadagnino, Assistant Superintendent

The following invited guests/presenters were in attendance: Gareth Pahowka, Saxton & Stump Solicitor

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A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, October 13, 2025, at the Middle School.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:27 PM following adjournment of the voting meeting, noting the same board members remained in attendance. 

PUBLIC COMMENT

There was no public comment.

PROGRAM COMMITTEE

CURRICULUM

Dr. Guadagnino presented a draft Affiliation Agreement with Indiana University of PA for the Board’s review, noting a staff member is requesting to do an internship.  The Board will consider approval at the October 27, 2025, regular voting meeting.

ATHLETICS AND MUSIC

Guadagnino presented information concerning a Competition Cheerleading Overnight Request, noting the majority of costs will be covered by the Athletic Boosters.  The Board will consider approval at the October 27^th voting meeting.

BUSINESS AND FINANCE COMMITTEE

BUDGET AND FINANCE

Jen Leppo presented a 2026-2027 Proposed Budget Memorandum for discussion, noting the Act 1 Index was recently approved at 3.5%, with the district’s enhanced index set at 4.7%.  There is currently no state or federal budget, but the district is moving forward to prepare accordingly.  A document with 2024-2025 variances will be shared with board members soon.  Leppo asked board members to review and provide Doug White with key talking points to discuss at a future Budget and Finance Committee meeting.  White stated once responses are received, questions will be assembled and condensed, and the agenda will reflect board members’ requested key interests. A resolution to stay within the Index will be presented in November. 

MANAGEMENT COMMITTEE

POLICY

Baum presented background information related to proposed Board Policy revisions, noting the Policy Committee met on September 22, 2025, to review and discuss the following policies:

• #005 - Organization
• #200 - Enrollment
• #202 - Eligibility of Non-Resident Student(s)
• #308 - Employment Contract / Board Resolution
• #607 - Tuition Income
• #805.2 - School Security Personnel

The Board will consider approval of a first reading of the listed policies at the October 27, 2025, regular voting meeting.

PERSONNEL

Guadagnino presented a Proposed SGASD/SGEA Memorandum of Understanding for the Board’s review, noting the language addresses a staff member’s instruction within the regular in-person learning environment to a student (students) taking a SGFlex course synchronously.  The board will consider approval of the MOU at the October 27^th voting meeting.

A confidential memorandum was shared with board members regarding proposed personnel actions for October 27^th. 

PLANNING

Ramsay asked Gareth Pahowka, district solicitor, to comment on Dr. Bradley’s resignation in response to questions from the public.  Pahowka stated there were no criminal charges and no violation of his contract. 

Rohrbaugh asked Dr. Ludwig to come prepared to discuss the PAYS survey at the next meeting.

ADJOURNMENT

Ramsay moved to adjourn the meeting at 7:44 PM.  Barshinger seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Suzanne Sterner, Board Recording Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

DATE/TIME of MEETING: October 13, 2025 / 7:00 PM

LOCATION of MEETING:           Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Rachel Rohrbaugh, Rodney Shearer, Doug Stein (via Zoom), Doug White

The following School Directors were absent: Mike Ritz, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Steve Guadagnino, Assistant Superintendent

The following invited guests/presenters were in attendance: Gareth Pahowka, Saxton & Stump Solicitor

---

A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, October 13, 2025, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.

Roll call reflected six board members physically present, Doug Stein participating via Zoom, and Mike Ritz and Nicole Wilson absent for personal reasons. 

Rohrbaugh reported that one executive session for personnel was held since the last sunshine meeting on October 6, 2025, prior to the start of the special meeting. 

PUBLIC COMMENT

Gabi Calugar, Jackson Township, commented on the lack of transparency during the last superintendent search and the board’s refusal to listen to the constituents.  She stated that the previous superintendent’s voluntarily resignation should not result in a settlement agreement, noting that a board member’s personal likes and dislikes should be left at the door when running for / elected to the school board. 

BOARD OR ADMINISTRATION RESPONSE TO PUBLIC COMMENT

N/A

DISTRICT ADMINISTRATION DEPARTMENTAL REPORTS

Dr. Ludwig presented a Pupil Services Department Report and shared brief highlights about its content.  The AVJ students are updating the ALICE training video for use in the future.  The BCBA that was brought on board with PCCD funds was appreciated.

CORRESPONDENCE

There was no correspondence. 

ACTION VOTING ITEMS

MANAGEMENT REPORTS

Personnel

1.      Following a report of the Personnel Committee’s recommendations read by Karen Baum, Baum moved, and Ramsay seconded items B through I on the attached PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous roll call vote.

Shearer questioned the resignations, noting that YCST provides a reason when employees resign.    Hope Weiss stated that HR conducts an exit interview and shares a survey asking why people are leaving the district.  She will provide a summary after the reviews take place.

Baum opened the floor to options for the next superintendent search for discussion.

Barshinger motioned to approve item A, as presented, for use of a consultant to collaborate with district staff to conduct the search.  Baum seconded the motion. 

Vote by roll call resulted in the motion carrying, with Shearer, Ramsay, Barshinger, Stein, Baum and Rohrbaugh voting in favor.  White voted against.

ADJOURNMENT: Ramsay moved for adjournment at 7:27 PM.  Baum seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Suzanne Sterner, Board Recording Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

DATE/TIME of MEETING: October 6, 2025 / 8:09 PM

LOCATION of MEETING:           Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Rachel Rohrbaugh, Mike Ritz, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following School Directors were absent: n/a

The following invited guests/presenters were in attendance: Gareth Pahowka, Saxton & Stump Solicitor

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An optional voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, October 6, 2025, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove.  Rachel Rohrbaugh, Board President, called the meeting to order at 8:06 PM following adjournment of the Special Meeting.  Roll call reflected all nine board members remained present. 

PUBLIC COMMENT

There was no public comment

MANAGEMENT / PERSONNEL

Following presentations at the earlier study meeting, Stein suggested holding off to vote on the superintendent search process until October 13, 2025, the next voting meeting.  He asked Gareth Pahowka, legal counsel with Saxton and Stump, to review proposed agreements and non-disclosure documents submitted by both consultants.  Pahowka stated being familiar with non-disclosure statements, but he has not worked specifically with consultants.  There is validity to confidentiality in the early stages of a search as good applicants may not apply without trusting the process.  Pahowka will look for any red flags and provide feedback to the Board prior to the next meeting. 

Ramsay noted that Kindler’s presentation included her intent to work exclusively with Spring Grove during the search, if selected.  Weiss will reach out to Dr. Albert to inquire if his search would also be conducted exclusively. 

Board consensus was to remain open to candidates outside of PA.  Both consultant candidates appear to be super connected. 

White questioned the need to spend money on a consultant when the district could utilize its own staff resources to conduct the search, and there could be at least four-five qualified internal candidates.  Gareth confirmed that even with internal candidates the search would need to be opened and go through the interview process.  Some board members expressed concern about the amount of time needed to conduct an in-house search.  Rohrbaugh noted that as a new HR Director, Ms. Weiss would be able to serve as a great liaison to a consultant, something the district did not have with the most recent search. Weiss clarified that anything done internally would be a team effort. 

ADJOURNMENT

Ramsay moved to adjourn the meeting at 8:21 PM.  Ritz seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Suzanne Sterner, Board Recording Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY – SPECIAL MEETING MINUTES
PURPOSE - SUPERINTENDENT SEARCH

DATE/TIME of MEETING: October 6, 2025 / 7:00 PM

LOCATION of MEETING:  Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Rachel Rohrbaugh, Mike Ritz, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following School Directors were absent: n/a

The following invited guests/presenters were in attendance: Gareth Pahowka, Saxton & Stump Solicitor

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A Special Study Meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, October 6, 2025, at the Middle School, to discuss the Superintendent Search process.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM. 

PUBLIC COMMENT

Jay Sterner, Jackson Township, spoke to the superintendent search process and his appreciation for board members who did not support hiring Dr. Bradley.  If the board moves forward with a hybrid search, Sterner suggested no board member should have relationship with the selected consultant or be able to push a candidate through, the board should restrict the search to candidates in PA, and look for integrity and transparency with the search.

Brandon Hufnagel, Jackson Township, spoke to Dr. Bradley’s resignation and raised questions concerning the timeline of his departure according to board actions and public statements, and Bradley’s use of administrative leave and available vacation, personal, and sick leave.  Hufnagel cited the Sunshine Act and asked when the board would take official action on the separation agreement that was signed. 

Shawn Berkebile, Jackson Township, gave public recognition to Dr. Renaut for stepping into the role of Acting Superintendent in a time of great need.  Berkebile spoke on behalf of Jordan Becker, who wished to express her gratitude for the outpouring of care and compassion, and the coordination and support from the District following the tragic loss of her husband, Detective Sgt. Cody Becker.  Amid heartbreak, the district became a place of refuge and healing.  Thank you to all the dedicated staff who gave so much of themselves to offer assistance and comfort.  May we continue to move forward as a community that is Rocket Strong. 

SUPERINTENDENT SEARCH PROCESS

Hope Weiss introduced Dr. Edward Albert, Albert Educational Consulting on behalf of PARSS, who shared a handout and provided a 15-minute summary of the process he would use as a consultant if appointed to conduct the next superintendent search.  Albert stated he would start by meeting with board members to hear what they are looking for in a superintendent and would visit district buildings to obtain input from staff.  Board members would review every application, have a chance to speak with every candidate, and decide who moves forward for an interview.  When arriving at finalists, Albert strongly suggested an open forum night with him serving as moderator.  He also suggested that board members visit the final candidate’s home school district. 

Barshinger questioned how broad of a base he would use to pull candidates.  Dr. Albert responded that it is the board’s decision how far-reaching they want the search to be.  If an application were received from outside of PA but the person is not certified, they would not be qualified.  Board members also questioned confidentiality, public involvement, and estimated timeline from start to hire.  Dr. Albert would work transparently with the entire board to consider and finalize all such items that would be included in the proposed flat fee. 

Weiss introduced Connie Kindler, Connie R. Kindler Educational Consulting LLC, who presented a PowerPoint highlighting her strengths if she were appointed as consultant for the superintendent search.  She outlined the four phases associated with her process, which would begin with an initial planning meeting with the School Board to determine timeline, engagement options, roles and responsibilities, etc.   Kindler spoke to value-added services that would be part of the benefits that would assist in promoting success and longevity, included in the proposed flat fee.

ADJOURNMENT

Baum moved to adjourn the meeting at 8:09 PM.  Wilson seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Suzanne Sterner, Board Recording Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

DATE/TIME: Monday, September 22, 2025 / 7:47 PM

LOCATION of MEETING: LGI Room 242 / Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following School Directors were absent: Mike Ritz

The following Spring Grove Area School District Administrators were in attendance: Dr. David Renaut, Acting Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Business Manager/Board Secretary

The following invited guests were in attendance: Dr. Leigh Dalton, Solicitor, Saxton and Stump

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A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, September 22, 2025, in the LGI Room 242 at the Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:47 PM following adjournment of the Special Study Meeting. 

PUBLIC COMMENT

There was no public comment.

SUPERINTENDENT’S REPORT

Dr. Renaut stated that the events of the past week have likely been on the minds of everyone.  Our hearts and prayers go out to the families of the fallen and wounded police officers.  As the district went into shelter-in-place, the buildings were organized, and every staff member – including bus drivers – was helping in some way.  We had to make some quick decisions.  Renaut publicly thanked everyone for acting professionally and personally to be overwhelmingly supportive. 

Renaut welcomed and congratulated Dr. Katie Lamont, who recently completed her dissertation titled, “A Phenomenological Study of Overcoming School Experiences of Disability-Related Stigma to Gain Competitive Employment for Individuals with Learning Disabilities” and obtained her PhD in Special Education at Liberty University. Dr. Lamont’s successful defense was held on September 3rd. 

Congratulations to High School Senior, Alayna Zeigler, who set a new school record with her 1071^st career volleyball “kill” during a match against New Oxford in late August. Alayna surpassed the previous record and added another remarkable achievement to her high school career. 

Congratulations to Caylor Ormond, High School Junior, who also reached an impressive milestone on the volleyball court by achieving her 1,000^th career assist during the early September game against Red Lion. 

Renaut commented on the Marching Band Spectacular held over the weekend and gave a “shout out” to the seven bands that performed.  He recognized Music Boosters, the District’s Music Department, and all student musicians, and noted the District once again had a chance to show off the best stadium in the County.

CORRESPONDENCE

Rohrbaugh read a statement of appreciation about the care, service and dedication of all staff throughout the recent tragic events that unfolded in N. Codorus Township. 

LEGISLATIVE REPORT

Renaut reported that Pennsylvania does not yet have an approved budget and acknowledged the District does currently have sufficient funds to cover expenses. 

YORK COUNTY SCHOOL OF TECHNOLOGY

In Ritz’s absence, Shearer reported there is no meeting until Thursday.

YORK ADAMS ACADEMY

Baum reported there is a meeting next week.  Spring Grove has six resident students currently enrolled.

SPECIAL COMMITTEE REPORTS

Bill Stiles reported that the Spring Grove Branch of the YMCA of the Roses was recently given a tour of the building.  Renovations are moving along, and various activities continue through the process.  Stiles confirmed that the roof on the District’s portion of the building is new, but the remaining 80% was patched.  The YMCA is going after additional RAC-P funding. This morning, Stiles and other district representatives met the new CEO, Mike Smith, at the ESC. 

Stiles reported attending the recent YLC Joint Board meeting.  A special meeting is scheduled for October 15^th when board members will review recent feasibility study results.

Barshinger reported that the Curriculum Committee met with ELA K-6 Department and Administrative Chairs on September 15^th.  The committee has set dates throughout the year for department chairs to engage in discussions with board committee members about what sort of challenges and successes they have.  Barshinger shared the first meeting went well.  There was nothing to bring to the board as a result. 

APPROVAL OF MINUTES

1.      Ramsay moved to approve the official minutes from the August 25, 2025, Regular Voting Meeting, September 8, 2025, Voting and Directors’ Study Forum meetings, and the September 15, 2025, Curriculum Committee meeting. Wilson seconded the motion, approved by a unanimous voice vote. 

TREASURER’S REPORT

2.      Doug White presented the Treasurer’s Report for the month ending August 31, 2025, and moved to approve the report as presented.  Ramsay seconded the motion, unanimously approved by roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.      Following a report of Budget and Finance Committee’s recommendations read by Doug White, White moved, and Ramsay seconded the following:

A.    ACCOUNTS PAYABLE LIST – Approval of the August Accounts Payable, as presented:

1)     August General Fund Report

2)     August General Fund Check Listing / Invoice Listing

3)     August Nutrition Services Fund Report

4)     August Nutrition Fund Check Listing / Invoice Listing

5)     August Bond Fund Check Listing / Invoice Listing

6)     August Student Activities Check Listing / Invoice Listing

7)     August PSDLAF Fund Check Listing / Invoice Listing

B.     2026-2027 BUDGETARY TIMELINE – Approval of the attached 2026-2027 Budgetary Timeline for preparation, review and approval of the General Fund and Nutrition Services Fund budgets for the 2026-2027 fiscal year.

C.     STUDENT INFORMATION SYSTEM / SAPPHIRE ONE-YEAR EXTENSION – Approval to extend the current contract with Sapphire Software for one year at a cost not to exceed $92,028, maintaining support services at an additional cost of $3,952, providing continuity with our current data system operations and allowing time for the technology department to evaluate other SIS resources for consideration.

D.    2025-2026 ADDITIONAL FUND-RAISING ORGANIZATION – Approval to add Northern York County Regional Police Department, a tax-exempt, not-for-profit entity, to the 2025-2026 list of fund-raising organizations approved for students and/or staff to raise funds during the school year.

Barshinger, addressing general fund check listing, requested a summary for purchases over $10,000, stating more details may prove helpful to board members.  There were many budget and finance meetings leading up to approval of the 2025-26 budgets, yet some board members believe there are still savings to be had.  The job of board members is to have oversight and hold people accountable. 

Mark Czapp explained that site administrators/building principals are responsible for working within their department-specific operating budgets.  The Technology Department projects expenses using a five-year timeline.  Czapp and Leppo begin the budget planning process by traveling to each building and meet with site administrators to review and develop their respective proposed budgets for the following year.  Every purchase throughout the year is reviewed by Mrs. Leppo.  November / December is a good time to present proposed preliminary information to the board for the 2026-27 school year’s budget. 

Doug White, Budget and Finance Committee Chair, is working with Czapp to begin scheduling committee meetings.  White asked each board member to plan on sending him three things they want to have reviewed  at the meeting so the agenda can reflect concerns in advance and board members are not going to Mark and Jen independently or going back to them after the meeting to request different or additional information. 

Vote by roll call resulted in the motion carrying by unanimous vote.

4.      Following a report of the Buildings and Grounds Committee’s recommendations read by Ben Ramsay, Ramsay moved, and Wilson seconded the following:

A.    LETTER OF INTENT TO SELL – Approval to send the attached communication acknowledging the Board of School Directors’ intent to sell the Spring Grove Area School District Educational Service Center (ESC), located at 100 East College Avenue, Spring Grove, to the Spring Grove Area Historical Preservation Society, at a future date to be disclosed following the impending transition of district offices from the ESC to the Roth Church Road campus. 

Vote by roll call resulted in the motion carrying by unanimous vote.

5.      Following a report of the Transportation Committee’s recommendations read by Nicole Wilson, Wilson moved, and Ramsay seconded the following:

A.    2025-2026 KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2025-2026 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Jordyn Allender

2)     Kiersten Amspacher

3)     Jordyn Allender

4)     Edward Dehoff

5)     Makenna Hersh

6)     Latisha Williams

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

POLICY

6.      Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ramsay seconded the following:

A.    SECOND READING – Approval of a second reading for the following policies:

1)     Policy 006.2, Board Committees

2)     Policy 113.1, Discipline of Students with Disabilities

3)     Policy 113.2, Behavior Support

4)     Policy 234, Pregnant/Parenting/Married Students

5)     Policy 236.1, Threat Assessment

6)     Policy 254, Educational Opportunity for Military Children

7)     Policy 615, Payroll Deductions

8)     Policy 622, GASB Statement 34

B.     CITIZEN ADVISORY COMMITTEE MEMBER – Acknowledgment of the following additional individual to serve on the 2025-2026 Citizen Advisory Committee (Rocket Promise) per Board Policy No. 903:

1)     Nicole Wilson (Board Member / Parent)

C.     DESIGNATION OF VOTE FOR PSBA OFFICERS – Approval for Mark Czapp, School Board Secretary, to register votes on behalf of the Board of School Directors for the 2026 election of the following PSBA Governing Board officers to serve in the position and for the term indicated:

1)     Holly Arnold, 2026 President-Elect, one-year term

2)     Matt Vannoy, 2026 Vice President, one-year term

3)     Julie Preston, Central Zone Representative, three-year term

4)     Brian Sanker, Section Central-3 Advisor, two-year term

5)     Kathy Swope and Roberta Marcus, Insurance Trustees, three-year term

6)     Christina DeAngelis, Tricia Cousino, and Jamie Zimeofsky, Board Secretaries Forum Steering Committee, two-year term

D.    DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

Donor	Gift / Grant / Donation	Beneficiary
Stambaugh Plumbing and Heating, Inc.	$2,000	High School Link Crew
St. Paul Evangelical Lutheran Church / Spring Grove	$1,000	Middle School WEB Program
St. Paul’s United Church of Christ / Stoverstown	$500	Backpack Program
Paradise Lutheran Church / Abbottstown	$300	Backpack Program
Rod Goelz	Numerous Instruments and Musician Equipment (approximately 15 items)	Spring Grove Music Program K-12

 

Stein requested a separate vote on item A-1.

Wilson requested a separate vote on item B.

Vote by roll call on item A-1 resulted in the motion carrying, with seven of the eight board members voting in favor.  Stein voted against.

Vote by roll call on item B results in the motion carrying, with seven of eight board members voting in favor.  Wilson abstained.

Vote by roll call on all remaining items, less A-1 and B, resulted in the motion carrying by unanimous vote.

PERSONNEL

7.      Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ramsay seconded action items included in the PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote.  

Renaut welcomed and introduced Kati Nearhouse who was seated in the audience.

PROGRAM REPORTS

CURRICULUM

8.      Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Wilson seconded the following:

A.     OVERNIGHT CONFERENCE REQUEST – Approval for Bill Stiles, Facility Service Manager/School Safety and Security Coordinator, to attend the 2025 PASBO Safety Bootcamp / Facilities and Transportation Conference at Wind Creek Bethlehem in Bethlehem, PA, October 22-24, 2025.

Vote by roll call resulted in the motion carrying by unanimous vote. 

ATHLETICS AND MUSIC

9.      Following a report of the Athletic and Music Committee’s recommendations read by Nicole Wilson, Wilson moved, and Barshinger seconded the following:

A.    OVERNIGHT TRIP – Approval for eligible member(s) of the Varsity Golf Team and designated chaperones to travel to and participate in PIAA State Championships at Penn State Golf Courses, State College, PA, October 20-22, 2025.

Vote by roll call resulted in the motion carrying by unanimous vote. 

ADJOURNMENT: Ramsay motioned for adjournment at 8:25 PM. Wilson seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp,

Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY - SPECIAL MEETING MINUTES
PURPOSE - SUPERINTENDENT SEARCH

DATE/TIME of MEETING: September 22, 2025 / 7:00 PM

LOCATION of MEETING:  Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following School Directors were absent: Mike Ritz

The following Spring Grove Area School District Administrators were in attendance: Dr. David Renaut, Acting Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Business Manager/Board Secretary

The following invited guests/presenters were in attendance: Dr. Leigh Dalton, Saxton & Stump Solicitor

---

A Special Study Meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, September 22, 2025, at the Middle School, to discuss the Superintendent Search process.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM. 

PUBLIC COMMENT

Derrick Henning, District resident and President of SGEA, stated that many within the organization would like to see the superintendent search go differently than the previous search and would like to see community and staff stakeholders be involved in the process.

BOARD AND/OR ADMINISTRATIVE RESPONSE

There was no response.

SUPERINTENDENT SEARCH PROCESS

Dr. Renaut, Acting Superintendent, stated that the administration was tasked with providing information about the tentative process for the superintendent search and presented a Memorandum with Background Information for the board’s review.  The administration felt it was time to update the 1997 superintendent position description for the board’s consideration, which was included with other items.  As directed by the board, the search will be a very transparent, open and public process. 

Renaut commented on the three options outlined in the memorandum.  The board will be kept informed of all steps in the process, regardless of the option selected.  A meeting has been tentatively established for October 6^th if the Board intends to consider a consultant.  Two (or more at the discretion of the board) would be asked to share a presentation on that date.  Though not an attempt to rush the process, Renaut stated that the sooner the board can look to bring on a permanent superintendent, the better it will be for the district. 

Barshinger questioned if selecting a hybrid model, are there recommendations on how the board should utilize a consultant, including vetting of superintendent candidates? Hope Weiss, HR Director, stated she would want to hear what staff and community members are looking for and would consider how well a consultant would communicate with the board, staff, and community.  Renaut added that the district would want someone to bring expertise in facilitating the search process and reach out to a broader area to bring in more candidates, while the district would focus on maintaining the relationships and integrity of “Spring Grove.” 

Renaut referred to the consultant chart.  Things for the board to consider include proposed timeline, surveys, cost, familiarity with the district and PA, where they are located, references provided (and available), and search experience. 

Rohrbaugh noted that some board members have been a part of superintendent searches in the past, experiencing internal only and fully consultant-led processes.  Her recommendation would be to have the best of both worlds. 

Renaut went through each consulting firm, noting pros and cons listed.

The first decision by the board at this meeting is how to conduct the search: SGASD staff only, an independent consultant only, or a hybrid approach (collaborative effort) between a consultant and SGASD staff.  Renaut requested that board members narrow any selection of consultant prospects to two, with the next step to make a final decision on October 6^th or October 13^th. 

Board consensus was to go with option C, a hybrid approach.  Ramsay suggested if local PA experience is a priority, there are three eligible consultants for consideration: IU12, DiRocco Consulting, and PARSS, all three of which are open to hybrid according to the chart.  The administration will reach out to the three consultants, request additional information to share with board members in advance of the October 6^th meeting, and invite each vendor to share a presentation that evening. 

ADJOURNMENT

Ramsay moved to adjourn the meeting at 7:47 PM.  Baum seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark Czapp,

Business Manager/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE/TIME of MEETING: September 8, 2025 / 7:18 PM

LOCATION of MEETING:  Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following School Directors were absent:  Ben Ramsay

The following Spring Grove Area School District Administrators were in attendance: Dr. David Renaut, Acting Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Business Manager/Board Secretary

The following invited guests/presenters were in attendance: Gareth Pahowka, Saxton & Stump Solicitor

---

A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, September 8, 2025, at the Middle School.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:18 PM following adjournment of the voting meeting, noting eight board members remained in attendance. 

PUBLIC COMMENT

There was no public comment.

BUSINESS AND FINANCE COMMITTEE

Budget and Finance

White asked Mark Czapp to present comments related to the proposed 2026-2027 budget timeline.  The Board will consider approval with September 22, 2025, regular voting meeting action items.  Baum asked about updates to the state budget, and there were none at this time.  Renaut stated that two concerns are the Cyber/Charter and SEPTA (Mass transit). 

Chris Enck presented a proposed extension to the Student Information System (Sapphire), reporting the district first adopted Sapphire seven years ago.  The agreement is now expiring.  Typical renewals are for a four-year term, with a discount available.  Taking a one-year extension will allow the district time to see what other resources are available.  Barshinger questioned the software, the recent transition to Skyward, and what steps would be open to bring the business office, human resources, and SIS under the same umbrella.  Enck reported that Sapphire and Skyward are most utilized by other county school districts.  The department will conduct an evaluation, taking Barshinger’s question into consideration in addition to potential cost savings.  A recommendation to the board will be included with a future meeting agenda for implementation after this school year. 

Several years ago, the Spring Grove Area Historical Preservation Society communicated an interest in purchasing the Educational Service Center (ESC) building following the impending transition of district staff to the Roth Church Road campus.  Their interest was shared with board members several years ago and took action in September 2021 for the administration to move forward.  Czapp presented a Letter of Intent for Sale of Real Estate (ESC) requested by the Historical Society to support their procurement of available grants for renovations after taking occupancy.  The district anticipates the transition may begin as early as January 2026.  The Board will consider approval of the letter with September 22, 2025, regular voting meeting actions.  The letter is not an agreement to the details of the sale.

MANAGEMENT COMMITTEE

Policy

Czapp presented background information and a slate of candidates running for election as PSBA Officers.  All are running uncontested.  The board will consider approval of the candidates at the September 22, 2025, regular voting meeting, and for Czapp to enter the board’s selections to PSBA.

Personnel

Stein presented a list of proposed personnel actions for consideration at the September 22, 2025, regular voting meeting.

PROGRAM COMMITTEE

Curriculum

Guadagnino presented a Summary of Summer School Programs Memorandum and a Summary of Pre-K Summer Program Memorandum for the board’s information.  Barshinger questioned the necessity for the summer programs, the overall cost to the district.  Guadagnino noted the district began charging Middle and High School students participating in the program this past year. He will work with Mark Czapp to prepare a summary of costs to run the program.  If the information was to be considered as a curriculum committee agenda item, Rohrbaugh stated that it should also be brought to the full board.

Athletics and Music  

Dr. Renaut presented an overnight trip request for a PIAA Golf Tournament for student golfers who may qualify.  The board will consider approval for any eligible students’ participation at the September 22^nd voting meeting.

PLANNING

Barshinger requested the board consider a review of existing buildings and grounds staff and how the district can efficiently utilize them.  The purpose is for the board to receive accurate information about how much money is spent on HVAC and consider if the district should hire an HVAC-certified person.  Stiles will prepare a spreadsheet to present a summary of what his department does and what certifications they have.

Barshinger requested an update on the purchase of the K-6 Math curriculum.  Guadagnino noted the update is scheduled for a future curriculum committee agenda. 

ADJOURNMENT

Wilson moved to adjourn the meeting at 7:43 PM.  Barshinger seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark Czapp,

Business Manager/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

DATE/TIME of MEETING: September 8, 2025 / 7:00 PM

LOCATION of MEETING:           Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. David Renaut, Acting Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Business Manager/Board Secretary

The following invited guests/presenters were in attendance: Gareth Pahowka, Saxton & Stump Solicitor

---

A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, September 8, 2025, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.

Roll call reflected eight board members present, with Ben Ramsay absent for personal reasons. 

Rohrbaugh reported an executive session for personnel was held prior to the start of the meeting. 

PUBLIC COMMENT

DISTRICT ADMINISTRATION DEPARTMENTAL REPORTS

Steph Kennedy presented a District Communications Departmental Report and shared brief highlights about the new athletic pages on the website.  Kennedy credited Erin Burkett for her assistance and time on the project.  A focus this year will include ADA website accessibility compliance. 

Chris Enck presented a District Technology Departmental Report and shared an update regarding a new product internet filter that will give parents information regarding their student’s internet history.  Enck mentioned the impending retirement of PIMS coordinator, Elaine Wolf, noting her unique skill set and the qualifications needed to fill the requirements of the anticipated vacancy.

CORRESPONDENCE

There was no correspondence. 

ACTION VOTING ITEMS

MANAGEMENT REPORTS

Personnel

1.      Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ritz seconded items included on the attached PERSONNEL REPORT.

Stein requested a separate vote on item C.

White commented on the extracurricular lists and questioned why some cannot be combined. 

Guadagnino responded indicating that the Personnel Committee met last year and was given four options.  The committee recommended, and the full board voted to remove a few positions, with the proposed list reflecting all items as approved.  Following discussion, Rohrbaugh suggested extracurricular positions go back to committee to be revisited for consideration of additional changes in the ensuing year. 

Vote by roll call on item C resulted in the motion carrying with Barshinger, Shearer, Wilson, Ritz, Baum, White and Rohrbaugh voting in favor.  Stein abstained.

Vote by roll call on remaining items A, B and D resulted in the motion carrying with Wilson, Baum, Shearer, Barshinger, Stein and Rohrbaugh voting in favor.  White and Ritz voted against.

ADJOURNMENT: Ritz moved for adjournment at 7:18 PM.  Wilson seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark Czapp

Business Manager / Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

DATE/TIME: Monday, August 25, 2025 / 7:00 PM

LOCATION of MEETING: LGI Room 242 / Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following School Directors were absent:  Rachel Rohrbaugh

The following Spring Grove Area School District Administrators were in attendance: Dr. David Renaut, Substitute (Acting) Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Business Manager/Board Secretary

The following invited guests were in attendance:  Gareth Pahowka, Solicitor, Saxton and Stump

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A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, August 25, 2025, in the LGI Room 242 at the Middle School, 244 Old Hanover Road, Spring Grove. 

Nicole Wilson, Board Vice President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited and a moment of silence observed.  Roll call reflected eight board members present, with Rohrbaugh absent for business reasons.

Wilson reported the following executive sessions were held since the last sunshine meeting:

·        August 11, 2025, for personnel

·        August 15, 2025, via Zoom, for personnel

·        August 20, 2025, via Zoom, for personnel

·        August 23, 2025, for personnel (Held in conjunction with annual Board Retreat)

Kathy Gross, Heidelberg Township, commented on the resignation of the superintendent and her disappointment in the non-involvement of teachers and the community when hiring Dr. Bradley.  She encouraged the board to be transparent and provide a public forum for input during the next superintendent search and made positive remarks about Dr. Renaut serving as Substitute Superintendent. 

Nicole Myers, Paradise Township, expressed frustration about the superintendent’s resignation, noting that the hiring process was not transparent.  She stated that despite recommending that the board not hire Dr. Bradley, the result has been a full school year and finances wasted. 

There was no board or administrative response.

SUPERINTENDENT’S REPORT

Dr. Renaut thanked staff, board, and community members for a phenomenal reception upon his return as substitute superintendent.  He commended everyone involved for the positive Opening Day Convocation, stating that opening remarks were heartwarming, and all attendees were focused on children together. 

Renaut welcomed and honored 2025-2026 outstanding staff members: Tabatha Schaffer and Chrissy Kenney, teaching staff, and Elaine Wolf and Donna Huckenberry, non-teaching staff.  He shared positive comments and congratulated each person individually.  Ms. Wilson presented each with an arrangement of flowers.

Jeff Laux thanked board members for the opportunity to accompany two students to the PIAA leadership summit in July, at no cost to the district.  Ava Dietrich and Daryn Gross, high school students, thanked Laux and Michaela Landis for the chance to attend.  The students spoke about their personal experiences, the opportunity to meet new people and the chance to step out of their respective comfort zones.  Laux stated that the district hosts the YAIAA leadership summit, one outcome from the summit allowing students to pay forward what they learned.

Renaut extended congratulations to 2025 Hall of Fame inductees Kevin Laughman, Hayley Norton, and Greg Trone.  They will be honored during halftime at Friday’s home football game.

LEGISLATIVE REPORT

Renaut stated that a state budget is not yet approved.  The current tax season helps with not having an immediate concern to the cash flow.

YORK COUNTY SCHOOL OF TECHNOLOGY

Ritz reported that during the July 24^th joint board meeting, the group discussed an ongoing need for tech programs, having turned roughly 500 applicants away for 2025-2026.  Classes began this past week. 

YORK ADAMS ACADEMY

Baum reported YAA is back in full swing, with a next joint board meeting scheduled for August 26.  YAA enrolled 27 new students in the last 8 days.  There are 32 new students scheduled for testing this week.

SPECIAL COMMITTEE REPORTS

The following written departmental (building) reports were entered into the record:

·        Spring Grove Area Middle School

·        Spring Grove Area Intermediate School

·        Spring Grove Elementary

·        New Salem Elementary

·        Paradise Elementary

APPROVAL OF MINUTES

1.      Ritz moved to approve the official minutes from July 21, 2025, Regular Voting Meeting, and August 11, 2025, Voting and Directors’ Study Forum meetings.  Barshinger seconded the motion, approved by a unanimous voice vote. 

TREASURER’S REPORTS

2.      Doug White presented the Treasurer’s Report for the month ending July 31, 2025, and moved to approve the report as presented. Ramsay seconded the motion, unanimously approved by roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.      Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Ritz seconded the following:

A.    ACCOUNTS PAYABLE LIST – Approval of the July Accounts Payable, as presented:

1)     July General Fund Report

2)     July General Fund Check Listing / Invoice Listing

3)     July Nutrition Services Fund Report

4)     July Nutrition Fund Check Listing / Invoice Listing

5)     July Bond Fund Check Listing / Invoice Listing

6)     July Student Activities Check Listing / Invoice Listing

7)     July Capital Reserve Fund Check Listing / Invoice Listing

8)     July PSDLAF Fund Check Listing / Invoice Listing

B.     2025-2026 FUNDRAISING ORGANIZATIONS – Approval for students and/or staff to raise funds toward support of the organizations reflected on the attached list, during the 2025-2026 school year, in accordance with Board Policy #229.

C.     TAX EXONERATION REQUEST – Request to exonerate the Spring Grove Area School District from tax bill number 004746, dated 07/15/2025; parcel ID number 33000FF0094A000000, for 2025-2026 School Real Estate taxes due in the face amount of $5360.90.

Vote by roll call resulted in the motion carrying by unanimous vote.

4.      Following a report of the Buildings and Grounds Committee’s recommendations read by Ben Ramsay, Ramsay moved, and Ritz seconded the following:

A.    2025-2026 WAIVER OF RENTAL FEES – Approval for organizations included on the attached list to be considered eligible for waiver of rental fees for usage of facilities during the 2025-2026 fiscal year. 

Vote by roll call resulted in the motion carrying by unanimous vote.

Ritz requested that facilities look at grass at the Middle School stadium.

5.      Following a report of the Transportation Committee’s recommendations read by Mike Ritz, Ritz moved, and Baum seconded the following:

A.    2025-2026 KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2025-2026 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Monica Grissom

2)     Natasha Laughman

3)     Jenny Shaffer

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

POLICY

6.      Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Barshinger seconded the following:

A.    FIRST READING – Approval of a first reading for the following policies:

1)     Policy 006.2, Board Committees – New

2)     Policy 113.1, Discipline of Students with Disabilities – Revised

3)     Policy 113.2, Behavior Support – Revised

4)     Policy 234, Pregnant/Parenting/Married Students – New

5)     Policy 236.1, Threat Assessment – Revised

6)     Policy 254, Educational Opportunity for Military Children – Revised

7)     Policy 615, Payroll Deductions – Revised

8)     Policy 622, GASB Statement 34 – Revised

B.     2026 BOARD MEETING CALENDAR – Approval of the attached meeting calendar dates for regularly scheduled voting and study meetings of the Board of School Directors during the 2026 calendar year. 

C.     DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

Donor	Gift / Grant / Donation	Beneficiary
OSS Health, York, PA	(8) Custom Embroidered Golf Bags	Spring Grove Area High School Golf Team
Growing Hands for Brighter Futures, Red Lion, PA	School Supplies	Paradise Elementary Students
Parents of (2) High School Students (Tri County Services Group LLC)	(476) New and Assorted 1”, 1-1/2”, and 2” White Binders	Spring Grove Area Intermediate School Students
Margaret Schlichter	$200	Backpack Program and Nutrition Services

 

Stein requested a separate vote on item A-1.

Vote by roll call on item A-1 resulted in the motion carrying, with seven of the eight board members voting in favor.  Stein voted against.

Vote by roll call on remaining policy items resulted in the motion carrying by unanimous vote.

PERSONNEL

7.      Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ritz seconded action items included in the PERSONNEL REPORT.

Before the vote, Gareth Pahowka, Saxton and Stump, read a statement related to the superintendent’s resignation to be included with the official record.  Pahowka noted for the minutes that circumstances for the resignation have no connection to the circumstances at the time of Bradley’s hire in June of 2024.  He looks forward to working with Dr Renaut.

Wilson read comments prepared by Rachel Rohrbaugh extending thanks to the board over recent weeks. Rohrbaugh supports legal counsel’s recommendation and encourages the board and community to move forward.

Barshinger requested a separate vote on item C-3.

Ramsay requested a recess for executive session at 7:47 PM for personnel reasons. 

Wilson recalled the meeting to order at 7:53 PM.

Ritz commented that if the board does not approve the resignation of Dr. Bradley, there may be further legal issues.

Vote by roll call on item C-3 resulted in the motion carrying with Ramsay, Ritz, Wilson, White and Shearer voting in favor.  Baum, Stein and Barshinger voted against.

Vote by roll call on all remaining items resulted in the motion carrying by unanimous vote.  

Tracie Kerfoot and Jessie Madison, attendees in the audience, were welcomed and introduced as newly appointed Rocket staff members.

ADJOURNMENT: Ritz motioned for adjournment at 7:56 PM. Baum seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp,

Business Manager/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE/TIME of MEETING: August 11, 2025 / 7:17 PM

LOCATION of MEETING:  Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein (via Zoom), Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Business Manager/Board Secretary

The following invited guests/presenters were in attendance: Gareth Pahowka, Saxton & Stump Solicitor

---

A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, August 11, 2025, at the Middle School.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:17 PM following adjournment of the voting meeting, noting nine board members remained in attendance. 

PUBLIC COMMENT

There was no public comment.

BUSINESS AND FINANCE REPORTS

Budget and Finance

White invited Mark Czapp to present the proposed 2025-2026 Fundraising Organizations and current 2025-2026 Fundraising Student Activity Clubs  for review.  The Board will consider approval of the lists at the August 25, 2025, regular voting meeting.

Czapp presented a typical Tax Exoneration Request for property owned by the district.  The Board will consider approval at the August 25, 2025, regular voting meeting.

Buildings and Grounds

Ramsay presented the proposed 2025-2026 Waiver of Use of Facilities Fees for review.  The Board will consider approval at the August 25, 2025, regular voting meeting.

Czapp commented on the history of the Board’s Capital Projects / Facilities Walkthrough annually.  He requested the board indicate if there is interest in scheduling for 2025.  The Board will review the Capital Projects 30-year schedule at the August 23^rd board retreat and consider if scheduling a walkthrough is needed.  Czapp and Stiles will share the schedule for linking to the retreat agenda.

MANAGEMENT REPORTS

Policy

Board members reviewed the proposed 2026 Board Meeting Schedule and will consider approval at the August 25, 2025, regular voting meeting. 

The consensus of the Board was for the Recording Secretary to move forward with a mass update to relevant School Board policies, changing the Director of Business Operations title to Business Manager.

Baum presented background information and proposed revisions to the following policies for review:

• Policy 006.2, Board Committees
• Policy 113.1, Discipline of Students with Disabilities
• Policy 113.2, Behavior Support
• Policy 234, Pregnant/Parenting/Married Students  
• Policy 236.1, Threat Assessment  
• Policy 254, Educational Opportunity for Military Children  
• Policy 615, Payroll Deductions  
• Policy 622, GASB Statement 34

Barshinger questioned a few sentences in proposed Policy #006.2.  Requested minor changes for consideration will be shared with the full board before a second and final reading.  There is a possibility the policy could be added to the next Directors’ Study Forum if further revisions are suggested.

ADJOURNMENT

Ramsay moved to adjourn the meeting at 7:33 PM.  Ritz seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark Czapp,

Business Manager/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

DATE/TIME of MEETING: August 11, 2025 / 7:00 PM

LOCATION of MEETING:           Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein (via Zoom), Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Business Manager/Board Secretary

The following invited guests/presenters were in attendance: Gareth Pahowka, Saxton & Stump Solicitor

---

A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, August 11, 2025, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.

Roll call reflected eight board members physically present, with Stein participating via zoom. 

Rohrbaugh reported an executive session for personnel and real estate held prior to the start of the last sunshine meeting on July 21, 2025. 

PUBLIC COMMENT

There was no public comment.

DISTRICT ADMINISTRATION DEPARTMENTAL REPORTS

Christian Ehrhart presented a High School Departmental Report and commented on a few highlights.  A focus for the upcoming school year will be the Lighthouse Team, and block scheduling is new this year. 

BOARD COMMITTEE REPORTS

Official Buildings and Grounds Committee Meeting Minutes from the July 21, 2025, meeting, and Policy Committee Meeting Minutes from the July 28, 2025, meeting were entered into the record.

CORRESPONDENCE

Rohrbaugh noted parking passes to home football games were at board members’ seats.  She presented Ben Ramsay with a five-year PSBA Honor Roll certificate.

ACTION VOTING ITEMS

BUSINESS AND FINANCE REPORTS

Buildings and Grounds

1.      Following a report of the Buildings and Grounds Committee’s recommendations read by Ben Ramsay, Ramsay moved, and Ritz seconded the following:

A.    PLACEMENT OF DISTRICT WALKIN COOLER/FREEZER STORAGE – Approval to locate installation of necessary walk-in cooler/freezer storage at the high school and contract with Lobar Associates to finalize specifications and move forward with the project at a proposed cost not to exceed $407,000, to be paid from existing capital projects bond funds.

Vote by roll call resulted in the motion carrying by unanimous vote.

Transportation

2.      Following a report of the Transportation Committee’s recommendations read by Mike Ritz, Ritz moved, and Wilson seconded the following:

A.    2025-2026 BUS ROUTES – Approval of proposed student bus routes for the 2025-2026 school year. 

B.     2025-2026 KRISE BUS/VAN DRIVERS – Approval of the attached list of contracted Krise Bus Company drivers for the 2025-2026 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4.

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

Policy

3.      Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ramsay seconded the following:

A.    CITIZEN ADVISORY COMMITTEE MEMBER – Acknowledgment of the following additional individual to serve on the 2025-2026 Citizen Advisory Committee (Rocket Promise) per Board Policy No. 903:

1)     Stephanie Kennedy (Staff Member)

Vote by roll call resulted in the motion carrying by unanimous vote.

Personnel

4.      Following a report of the Personnel Committee’s recommendations read by Eric Barshinger, Barshinger moved, and seconded items included on the attached PERSONNEL REPORT.

Stein requested a separate vote on item K-1.

Vote by roll call on item K-1 resulted in the motion carrying, with Wilson, Ritz, Ramsay, White, Baum, Barshinger, Shearer and Rohrbaugh voting in favor.  Stein abstained.

Vote by roll call on all remaining items resulted in the motion carrying by unanimous vote.

Rohrbaugh welcomed and introduced newly hired staff who were present at the meeting.

ADJOURNMENT: Ritz moved for adjournment at 7:17 PM.  Baum seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark Czapp

Business Manager / Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

DATE/TIME: Monday, July 21, 2025 / 7:00 PM

LOCATION of MEETING: LGI Room 242 / Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove

ATTENDANCE:

The following School Directors were in attendance: Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph A. Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Business Manager/Board Secretary

---

A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, July 21, 2025, in the LGI Room 242 at the Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 6:00 PM.  The Pledge of Allegiance was recited and a moment of silence observed.  Roll call reflected seven board members, with Barshinger and Wilson out for personal reasons.

There was an executive session held at 5:30 PM prior to the meeting for real estate and personnel reasons. 

PUBLIC COMMENT

There was no public comment.

SUPERINTENDENT’S REPORT

Dr. Bradley congratulated Dr. Kelly Peake, Principal of Spring Grove Area Intermediate School, on earning her Doctor of Education in Educational Leadership from Immaculata University, Mark Czapp, who was recently granted a four-year renewal of the status of PA Certified School Business Administrator, and Rhonda Priest, Head Custodian at Spring Grove Area High School, as the recipient of the 2025 Wayne McCullough Award.

CORRESPONDENCE

There was no correspondence. 

LEGISLATIVE UPDATE

Bradley provided brief updates regarding the state budget and potential timing of approval, policies moving forward to be included in updates to the Cyber/Charter School Code bill, and the impact to the school district as a result of the recent freeze to federal funding.

YORK COUNTY SCHOOL OF TECHNOLOGY

There was no report.

YORK ADAMS ACADEMY

There was no report.

SPECIAL COMMITTEE REPORTS

Bill Stiles, Facilities Manager, presented a written departmental report and shared a few brief highlights.  Stiles also provided a brief update following a recent YMCA of the Roses Branch meeting.

APPROVAL OF MINUTES

1.      Ramsay moved to approve the official minutes from June 23, 2025, Curriculum Committee meeting, June 23, 2025, Voting and Directors’ Study Forum meetings, and the June 30, 2025, Buildings and Grounds Committee meeting.  Ritz seconded the motion, approved by a unanimous voice vote. 

TREASURER’S REPORT

2.      Doug White presented the Treasurer’s Report for the month ending June 30, 2025, and moved to approve the report as presented. Ramsay seconded the motion, unanimously approved by roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.      Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Baum seconded the following:

A.    ACCOUNTS PAYABLE LIST – Approval of the June Accounts Payable, as presented:

1)     June General Fund Report

2)     June General Fund Check Listing / Invoice Listing

3)     June Nutrition Services Fund Report

4)     June Nutrition Fund Check Listing / Invoice Listing

5)     June Bond Fund Invoice Listing

6)     June Student Activities Check Listing / Invoice Listing

7)     June Capital Reserve Fund Check Listing / Invoice Listing

B.     2024-2025 BUDGETARY TRANSFERS – Approval of the attached budgetary transfers necessary with finalizing the 2024-2025 fiscal year.

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

PERSONNEL

4.      Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Baum seconded action items included in the PERSONNEL REPORT.

Stein requested a separate vote on item N.

Vote by roll call on item N resulted in the motion carrying, with Shearer, Ramsay, White, Baum, Ritz and Rohrbaugh voting in favor.  Stein abstained.

Vote by roll call on all remaining items resulted in the motion carrying by unanimous vote. 

Bradley introduced new rocket staff members who were present in the audience.

POLICY

5.      Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ramsay seconded the following:

A.    SECOND READING – Approval of a second and final reading for the following policies:

1)     Policy #006: Board Meetings

2)     Policy #146.1: Trauma Informed Care

3)     Policy #707: Use of School Facilities

4)     Policy #904: Public Attendance at School Events

B.     2025-2026 ORGANIZATIONAL CHART – Approval of the updated Spring Grove Area School District Organizational Chart as required by Board Policy No. 008, effective July 1, 2025, to coincide with recommendations to position changes proposed with July 21, 2025, personnel board actions.

C.     REVISIONS TO THE 2025-2026 SCHOOL CALENDAR – Approval of the proposed changes to the 2025-2026 School Calendar, previously approved by the Board of School Directors in January 2025.  (See Background Information.)

D.    2025-2026 FOREIGN EXCHANGE STUDENT – Approval to allow Kendalie Mericel Tobar Freire of Equador as an International Foreign Exchange Student and enroll in the Spring Grove Area School District as a high school twelfth grade student for the 2025-2026 school year, contingent upon receipt of appropriate immunization/health care documentation, verification that the J-1 Visa is in place in accordance with Board Policy No. 239, and acknowledgment from the host parents that they bear full responsibility for the student’s wellbeing throughout the school year. 

E.     CITIZEN ADVISORY COMMITTEE MEMBERS – Acknowledgment of the following individuals to serve on the 2025-2026 Citizen Advisory Committee (Rocket Promise) per Board Policy No. 903:

1)     Phalon Mallory (Co-Chair)

2)     David Dietrich (Co-Chair)

3)     Latisha Barnes (Instructional Staff)

4)     Eric Barshinger (School Board Member)

5)     Pastor Berkebile (Community Member / Parent)

6)     Brian Campbell (Community Member / Parent)

7)     Ava Dietrich (Student / High School)

8)     Cobey Dietrich (Community Member / Parent)

9)     Jen Dugan (Instructional Staff)

10)  Narayan Gautham (Student / High School)

11)  Camryn Gross (Student / Middle School)

12)  Erika Koblitz (Instructional Staff)

13)  Amy Lawrence (Instructional Staff)

14)  Heather Lehman (Community Member / Parent)

15)  Landen McDaniel (Student / High School)

16)  Declan McMyne (Student / Middle School)

17)  Chris Myers (Instructional Staff)

18)  Gail Patterson (Community Member / Parent)

19)  Judah Patterson-Rivera (Student / High School)

20)  Olivia Rodriguez (Student / Middle School)

21)  Rachel Rohrbaugh (School Board Member)

22)  Stephanie Stine (Instructional Staff)

23)  Christian Toomey (Community Member / Parent)

24)  Keishla Vargas (Student / Middle School)

25)  Rhonda Wastler (Instructional Staff)

26)  Dr. Joseph Bradley (Superintendent / Ex-Officio)

F.     DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

Donor	Gift / Grant / Donation	Beneficiary
TE Connectivity / Community Ambassador Grant	$2,500	Rocketry Program
Touchstone Research Laboratory LTD	$500	Rocketry Program
Beverly Ensor (in honor of Keith Ensor)	$100	Rocketry Program

 

White requested a separate vote on item C.

Vote by roll call on item C resulted in the motion carrying, with Ritz, Shearer, Stein, Ramsay, Baum and Rohrbaugh voting in favor.  White voted against.

Vote by roll call on remaining policy items resulted in the motion carrying by unanimous vote.

PROGRAM REPORTS

CURRICULUM

Dr. Guadagnino shared as an information only item an updated version of the Curriculum Handbook, noting the re-write cycle change from six years to five years.

Rohrbaugh reminded board members that a Buildings and Grounds Committee meeting will be convened following adjournment of the meeting.

ADJOURNMENT: Ramsay motioned for adjournment at 6:27 PM. Ritz seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp,

Business Manager/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE/TIME of MEETING: June 23, 2025 / 8:01 PM

LOCATION of MEETING: Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Nicole Wilson (via Zoom)

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph A. Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary

---

A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, June 23, 2025, at the Middle School.  Rachel Rohrbaugh, Board President, called the meeting to order at 8:01 PM following adjournment of the regular voting meeting, noting eight board members remained in attendance. 

PUBLIC COMMENT

There was no public comment.

MANAGEMENT COMMITTEE

PERSONNEL

Doug Stein presented proposed personnel board actions for consideration.  The board will consider approval at the July 21, 2025, regular voting meeting.

ADJOURNMENT

Ritz moved to adjourn the meeting at 8:02 PM.  Baum seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark Czapp, Director of Business Operations / Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

DATE/TIME: Monday, June 23, 2025 / 7:00 PM

LOCATION of MEETING: LGI Room 242 / Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Nicole Wilson (via Zoom)

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph A. Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary

---

A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, June 23, 2025, in the LGI Room 242 at the Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited and a moment of silence observed.  Roll call reflected seven board members physically present, with Nicole Wilson participating virtually, and Doug White absent for personal reasons.

There was an executive session held on June 9^th for personnel and an executive session held via Zoom on June 19^th for negotiations. 

PUBLIC COMMENT

There was no public comment.

SUPERINTENDENT’S REPORT

Congratulations to McKenna Mellott, a junior at SGAHS, on being named a 2025–2026 Mini-THON Ambassador, one of just 10 students chosen statewide.

Spring Grove Area High School junior, Ella Bahn, earned two gold medals at the 2025 PIAA Track and Field Championships.  Ella was crowned State Champion in the 300M hurdles for the third consecutive year and brought home gold in the 100M hurdles, setting a new Spring Grove school record with a time of 13.64 seconds.

Congratulations to high school juniors Brady Myers, who has been named a Lenfest Scholar, and Amelia Etter and Chase Guyton, who were selected as Lenfest Finalists.  Myers will receive up to $12,000 per year for four years to attend an accredited college or university in the United States. Amelia Etter and Chase Guyton will each receive a $2,000 one-time award.

Congratulations to Katelyn Wastler who recently received the Girl Scout Gold Award.  The award enables Wastler to help the community and build professional skills, in addition to providing scholarship opportunities.

Congratulations to Odyssey of the Mind Theatrical high school students on taking 13^th place at World Finals. 

CORRESPONDENCE

There was no correspondence. 

LEGISLATIVE UPDATE

Bradley noted updates include the current impasse with the state budget, a bill for teacher candidates to lower certification fees, no fees for US military teacher candidates, and a new certification process to allow veteran teacher candidates’ experiences to be credited toward Instructional I certification. 

YORK COUNTY SCHOOL OF TECHNOLOGY

Ritz reported that highlights included 100.5 years of combined service recognized with recent YCST retirements, success with a recent career camp for middle schoolers, and 36 recent Spring Grove student graduates.

YORK ADAMS ACADEMY

There was no report.

SPECIAL COMMITTEE REPORTS

Barshinger reported that a meeting was held at 5:30 PM prior to tonight’s regular voting meeting.  Minutes from that meeting will be posted to the district website and included as part of the next public board meeting.

APPROVAL OF MINUTES

1.     Ramsay moved to approve the official minutes from May 19, 2025, Regular Voting meeting, and June 9, 2025, Voting and Directors’ Study Forum meetings.  Barshinger seconded the motion, approved by a unanimous voice vote. 

TREASURER’S REPORTS

2.     Michael Ritz presented the Treasurer’s Report for the month ending May 31, 2025, and moved to approve the report as presented. Ramsay seconded the motion, unanimously approved by roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.     Following a report of the Budget and Finance Committee’s recommendations read by Ritz, Ritz moved, and Ramsay seconded the following:

A.    ACCOUNTS PAYABLE LIST – Approval of the May Accounts Payable, as presented:

1)     May General Fund Report

2)     May General Fund Check Listing / Invoice Listing

3)     May Nutrition Fund Report

4)     May Nutrition Fund Check Listing / Invoice Listing

5)     May Capital Reserve Check Listing / Invoice Listing

6)     May Student Activities Check Listing / Invoice Listing

B.    BUDGETARY TRANSFERS – Approval of the attached budgetary transfers for the 2024-2025 fiscal year, as reviewed during the June 9, 2025, Directors’ Study Forum.

C.    RIVER ROCK AGREEMENT FOR 2025-2026 HIGH SCHOOL LAUNCH PROGRAM – Approval to contract with River Rock Academy for the services of a Program Coordinator to continue to provide and operate a Launch Program/classroom at the Spring Grove Area High School during the 2025-2026 school year per the terms and conditions included in the attached agreement, at a cost not to exceed $121,931.00.

D.    2025-2026 FEDERAL / STATE / OTHER PROGRAMS AND/OR GRANTS SUMMARY – Authorization for the superintendent and/or his designee to enter into all necessary agreements to meet the mandates for participation in Federal / State / Other Programs and/or Grants for the 2025-2026 as outlined on the attached chart, as well as any others that may become available and are approved by the Superintendent.

E.     SCHOOL PHYSICIAN FOR MANDATED SCHOOL PHYSICALS – Approval to continue to engage Stephanie J. Ellwood, D.O., Wellspan Family Medicine, 105 4^th Avenue, East Berlin, PA, during the 2025-2026 school year, as needed, to complete mandated student physical examinations.

Vote by roll call resulted in the motion carrying by unanimous vote.

BUILDINGS AND GROUNDS

4.     Following a report of the Building and Grounds Committee recommendations read by Ben Ramsay, Ramsay moved, and Ritz seconded the following:

A.    PLACEMENT OF DISTRICT WALKIN COOLER/FREEZER STORAGE:

1)     OPTION 1: Approval to locate installation of necessary walk-in cooler/freezer storage in the proposed maintenance facility and continue building project planning to include specifications for the walk-ins at a proposed cost of approximately $100,000 for the storage.

($30K loading dock + $100K cost + $100 generator)

2)     OPTION 2: Approval to locate installation of necessary walk-in cooler/freezer storage at the rear of the high school and request Lobar Associates to move forward with the project at a cost of approximately $407,000 for the storage units.  

($407k cost + $33k + 25k switch - $200k)

B.    SGE SECONDARY ACCESS ROAD LIGHTING AND GATE OPTIONS:

1)     Approval to upgrade from (5) 25’ solar-powered LED lights along the SGE secondary access road project, approved by the Board of School Directors on March 24, 2025, to (5) 25’ electric-powered lights, tying into existing electrical lighting, at an additional cost of $500.

2)     Approval to upgrade from (2) manual, 12’ road gates along the SGE secondary access road project, to (1) 12’ electric road gate, tied into lighting, at an additional cost of $875.

C.    INSTALLATION OF HIGH SCHOOL SECONDARY ACCESS ROAD:

1)     Approval to contract with Lobar Associates and install a secondary access road at the rear of the High School to Spirit Lane to include seven light poles as proposed by the Buildings and Grounds Committee following the June 2, 2025, Buildings and Grounds Committee meeting, and per the proposal and base bid received from Lobar at a base cost not to exceed $1,125,561. 

a.      Approval to upgrade from (7) 25’ solar-powered LED lights and (5) 24” concrete bases along the high school secondary access road project included in the base price, to (7) 25’ electric-powered lights, and tie into existing electrical lighting at an additional cost of $500.

b.     Approval to upgrade from the base price of the high school secondary access road project and add additional site and excavating prep work during installation of the access road to include placement of a walking path at an additional cost of $15,200.

c.      Approval to add a 650’ x 4’ subbase and paved walking path along the high school secondary access road, consistent with existing campus walkways/paths, for improved safety for students and pedestrians, at an additional cost of $35,500.

Ramsay requested a separate vote on each item and stated that the Buildings and Grounds Committee discussed the proposed actions and options during the June 2^nd committee meeting, which were then presented and discussed at the June 9^th Directors’ Study Forum.  Jackson Township confirmed a township ordinance in place requiring the number of proposed lights for any public parking area that will be used at night or early morning.  All costs associated with the high school secondary access road project will be funded through the Bond Fund, earmarked for capital projects.

Barshinger questioned the difference in timing and generator needs for the walk-in freezer/cooler options.  Bill Stiles, Facilities Manager, reported that there are two phases for placement behind the high school, approval by the township, followed by approval by the Conservation District - with permitting possibly as early as December or January.    If placing the units in a proposed maintenance building will take longer.  Realistically, Stiles indicated that a subdivision for a location on different property could take approximately 18-20 months.  Estimated costs for 20’ of temporary storage are approximately $2200 per month.  Ramsay indicated that the difference in placement is approximately $33,000K.

Stiles commented that the administration’s recommendation is placement in the maintenance building because procedures would mirror current operations, man hours, and response to deliveries that are typically during early morning hours. If placed at the high school, approximately 1000 square feet would be removed from the dimensions of the maintenance building, a reduction of approximately $200K and possibly removal of the loading docks, but greater burden on maintenance staffing and overall processes. 

Ramsay moved to table item A for more information.  Baum seconded.  The action was tabled by unanimous voice vote.  The board requested a more detailed cost breakdown for each option and more detail about the administration’s recommendation from an operational perspective to compare at the next buildings and grounds meeting. 

Vote by roll call on item B-1 resulted in the motion carrying by unanimous vote.

Vote by roll call on item B-2 resulted in the motion carrying with Ritz, Ramsay, Stein, Wilson, Shearer, and Rohrbaugh voting in favor.  Barshinger and Baum voted against.

Vote by roll call on item C-1 failed with Barshinger, Ritz, Shearer, Stein, Wilson, and Baum voting against. Ramsay and Rohrbaugh voted in favor.

TRANSPORTATION

5.     Following a report of the Transportation Committee’s recommendations read by Mike Ritz, Ritz moved, and Baum seconded the following:

A.    KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2024-2025 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Chase Bisking

2)     Charles Cook

3)     Clorissa Erskine

4)     Meadow Miller

5)     Ryan Shoemaker

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

POLICY

6.     Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ramsay seconded the following:

A.    FIRST READING – Approval of a first reading for the following policy:

1)     Policy #006:  Board Meetings

2)     Policy #146.1:  Trauma Informed Care

3)     Policy #707:  Use of School Facilities

a.     Policy #707 – Attachment

4)     Policy #904:  Public Attendance at School Events

B.    2025-2026 STUDENT/PARENT HANDBOOK – Approval of the attached Code of Student Conduct and General Operating Procedures, in accordance with Board Policies to be included in the Core Section of the 2025-2026 Student/Parent Handbook, relevant to all students at the K-12 educational levels. 

C.    YORK ADAMS ACADEMY JOINT OPERATING COMMITTEE MEMBER – Approval for Karen Baum to continue as Board Representative on the York Adams Academy Joint Operating Committee for the 2025-2026 school term.

D.    STUDENT REPRESENTATIVE – Authorization for Camryn Little to serve as Student Representative to the Board of School Directors for the 2025-2026 school year and be a non-voting member from September 2025 through May 2026 at regular voting meetings.

E.     DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

Donor	Gift / Grant / Donation	Beneficiary
Margaret Schlichter	$300	Backpack Program / Nutrition Services Program
Nancy Spangler/Angela Boose Marcie/Chad Dinges Christ United Church of Christ Hufnagel Nursery & Landscaping Christine Eldridge Thomas H. Clingan Electrical	$100 $100 $100 $100 $100 $100	Backpack Program
Bill Welsby Mindy Shearer Christopher Nelson Adia Crawford	$100 $500 $100 $150	Rocketry Club

 

Vote by roll call on all policy items resulted in the motion carrying by unanimous vote.

PERSONNEL

7.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ramsay seconded action items included in the PERSONNEL REPORT.

Stein requested a separate vote on item A.

Vote by roll call on item A resulted in the motion carrying, with Shearer, Ritz, Barshinger, Ramsay, Wilson and Rohrbaugh voting in favor.  Stein and Baum abstained.

Vote by roll call on remaining items B through D resulted in the motion carrying by unanimous vote. 

PROGRAM REPORTS

CURRICULUM

8.     Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Ritz seconded the following:

A.    TEXTBOOKS/MATERIALS – Approval to purchase the textbooks and resources listed in the attachment, as part of the curriculum rewrite cycle for the 2025-2026 school year, at a total estimated cost of $118,593.22. 

B.    OVERNIGHT CONFERENCE REQUESTS:

1)     Approval for Jeff Laux and Michaela Landis as adult chaperones to accompany two selected high school students, Ava Dietrich and Darryn Gross, to the NFHS National Student Leadership Summit in Indianapolis, Indiana, July 14-17, 2025, with PIAA covering costs for travel, hotel, and meals. 

2)     Approval for Bill Stiles, Facility Service Manager, to attend the 2025 PASBO Steel Eagle Leadership Institute at Omni Bedford Springs in Bedford, PA, July 8-9, 2025, at no cost to the district.

Vote by roll call resulted in the motion carrying by unanimous vote.

ATHLETICS AND MUSIC

9.     Following a report of the Athletics and Music Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Ritz seconded the following:

1. OVERNIGHT CONFERENCE – Approval for Jeff Laux, Student Athletic Coordinator, to attend the PA State Athletic Directors Association (PSADA) Executive Council Annual conference in Boalsburg, PA, July 7-8, 2025, with mileage and accommodations covered by PSADA.

Vote by roll call resulted in the motion carrying by unanimous vote.

ADJOURNMENT: Ritz motioned for adjournment at 8:01 PM. Baum seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE/TIME of MEETING: June 9, 2025 / 7:16 PM

LOCATION of MEETING:  Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                          

The following School Directors were in attendance: Karen Baum, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance:

Dr. Joseph A. Bradley, Superintendent, Mark Czapp, Director of Business Operations/Board Secretary

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A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, June 9, 2025, at the Middle School.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:16 PM following adjournment of the voting meeting, noting seven board members remained in attendance. 

PUBLIC COMMENT

There was no public comment.

BUSINESS AND FINANCE COMMITTEE

BUDGET AND FINANCE

Mark Czapp presented a list of required budgetary transfers for the 2024-25 fiscal year for review.  The board will consider approval at the June 23, 2025, regular voting meeting.

Czapp presented a proposed River Rock Agreement for review.  Dr. Ludwig stated the contract is a renewal for the Launch Program classroom at the high school for the 2025-26 school year.  The board will consider approval at the June 23^rd voting meeting.

Czapp presented the annual request authorizing the superintendent to file available Federal, State, and Grant Program Applications according to the presented list.  The board will consider approval at the June 23^rd voting meeting.

Following review, the board will consider approving Dr. Stephanie Ellwood, DO, at the June 23^rd voting meeting to complete required annual physical examinations for students in 2025-26,.

BUILDINGS AND GROUNDS

Bill Stiles presented information and a list of pros and cons for recommended lighting and gating add-on features to the SGE access road approved at the March 27^th voting meeting.  Following review and discussion, the board will consider approval of adding electric lighting along the installed road and one electric gate with board actions at the June 23^rd regular voting meeting.

Stiles presented a memorandum and background information on placement of a secondary access road at the rear of the high school.  A list of lighting and walking path options were included with cost estimates and included pros and cons for the full board’s consideration.  Board members questioned what the requirements are for lighting.  Stiles will reach out to Jackson Township and bring information back to the board when presenting the proposed road and add-on features for consideration of approval at the June 23^rd regular voting meeting.  If they choose not to include lights now, Czapp recommended running the conduit to eliminate additional costs if considering in the future.  Board members also questioned if the road could be gated similarly to the SGE access road. 

Stiles presented information on placement of the necessary walk-in cooler/freezer storage.  The administration is seeking the board’s direction on the location included in project estimates for the future maintenance building.  Current storage will no longer be available due to the YMCA renovation project on campus.  Lobar Associates’ estimates for placement of the units were shared with the board on multiple occasions.  The board will consider approval of one of the two options at the June 23^rd regular voting meeting.  Board members requested an estimated cost for renting refrigerated storage units monthly in the interim of a permanent location and a tentative price to run a line from the existing generator to walk-ins if placed at the high school. The Buildings and Grounds Committee will continue a review of proposed maintenance building details after the decision about the cooler placement at a meeting scheduled for June 30^th.

Czapp presented a request from Doral Energy for use of acreage to place solar panels on campus and asked for the board’s direction regarding next steps.  He explained the district would need a variance if electing to consider placement of the panels,  Consensus of the board was to send to the Buildings and Grounds Committee for consideration at the June 30^th meeting.

MANAGEMENT COMMITTEE

POLICY

Karen Baum invited Steph Kennedy to share results of the 2024-25 Board Survey in a Presentation. Rohrbaugh thanked Kennedy, students, parents, and staff.  Kennedy noted that the information suggests there is still work to do. 

Dr. Ludwig presented the proposed final 2025-2026 Code of Student Conduct for review.  The most notable change was evidenced in specific building-level language regarding students’ cell phone usage.  Following review of the proposed revisions, the board will consider approval at the June 23^rd regular voting meeting.

Baum presented proposed new/revised policies for review: Policy #006: Board Meetings, Policy #146.1: Trauma Informed Care, Policy #707: Use of School Facilities, and Policy #904: Public Attendance at School Events.  Following brief discussion and review of the background information, the board will consider approval of a first reading at the June 23^rd regular voting meeting.

Czapp confirmed Karen Baum’s interest in reappointment as YAA Board Representative for 2025-2026.  The board will consider approval of the action at the June 23^rd meeting.

PROGRAM COMMITTEE

CURRICULUM

Baum presented a memorandum and list of proposed textbooks and materials for 2025-2026.  Dr. Bradley stated that the items will be on display at the ESC for board members’ review.  The board will consider approval at the June 23^rd voting meeting.

Bradley provided background information on an overnight conference request by Bill Stiles to attend the PASBO annual workshop July 7-8, 2025.  The board will consider approval at the June 23^rd meeting. 

ATHLETICS AND MUSIC

Wilson presented two Student Athletic Coordinator requests for overnight conferences for consideration:  NHFS Student Leadership Conference and the PSADA Athletic Director executive council summer meeting.  The board will consider approval at the June 23^rd regular voting meeting.

ADJOURNMENT

Ritz moved to adjourn the meeting at 8:58 PM.  Baum seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark Czapp, Director of Business Operations / Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

DATE/TIME of MEETING:         June 9, 2025 / 7:00 PM

LOCATION of MEETING:           Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                                                                                               

The following School Directors were in attendance:  Eric Barshinger, Karen Baum, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph Bradley, Superintendent, Mark Czapp, Director of Business Operations/Board Secretary

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A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, June 9, 2025, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.

Roll call reflected board members present, with Ramsay absent for personal reasons. 

Rohrbaugh reported there was an executive session for personnel held prior to the start of tonight’s meeting. 

PUBLIC COMMENT

There was no public comment.

DISTRICT ADMINISTRATION DEPARTMENTAL REPORTS

Mark Czapp, Director of Business Operations, presented a Business Department / Operations Report and summarized the information.

Rohrbaugh presented an Athletics Department Report submitted by Jeff Laux, Athletic Director, as an informational item.

BOARD COMMITTEE REPORTS

Official Curriculum Committee Meeting Minutes from the May 19, 2025, meeting and Buildings and Grounds Committee Meeting Minutes from the June 2, 2025, meeting were entered into the record.

CORRESPONDENCE

Dr. Bradley commented on the positive interactions and empowering message demonstrated among students and staff who were part of the YAIAA Leadership Summit hosted at the high school over the weekend.

Rohrbaugh shared notes received from recent retirees thanking the board for the retirement gift.

ACTION VOTING ITEMS

BUDGET AND FINANCE

1.      Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Ritz seconded the following:

A.    DISTRICT WASTE MANAGEMENT SERVICES – Approval to enter into a three-year contract with KBS Waste Solutions for districtwide trash and recycling services, according to the terms, conditions and pricing schedule outlined in the attached service agreement, effective July 1, 2025.

B.     HOMESTEAD/FARMSTEAD EXEMPTION  –  Approval of  the  homestead  assessment exemption of $8,745 and a farmstead assessment exemption of approximately $8,745 for the school year beginning July 1, 2025, under the provisions of the Homestead Property Exclusion Program Act (part of Act 50 of 1998) and the Taxpayer Relief Act (Act 1 of 2006).

Vote by roll call resulted in the motion carrying by unanimous vote.

PERSONNEL

2.      Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ritz seconded items included on the attached PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote.

Bradley bid farewell to the class of 2025 and commented on the input of so many who made graduation a successful event as it was moved indoors due to the weather. 

ADJOURNMENT: Baum moved for adjournment at 7:16 PM.  Ritz seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark Czapp, Director of Business Operations / Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

DATE/TIME:  Monday, May 19, 2025 / 7:00 PM

LOCATION of MEETING: LGI Room 242 / Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph A. Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary

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A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, May 19, 2025, in the LGI Room 242 at the Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7: PM.  The Pledge of Allegiance was recited and a moment of silence observed.  Roll call reflected board members present.

There was an executive session held this evening prior to the public meeting for School Safety. 

PUBLIC COMMENT

Brandon Hufnagle, Jackson Township, thanked board members in advance for the motion to consider approval to record board meetings.

Jake Miller, Jackson Township, appreciates the job the board has done to communicate regarding the cyber school, particularly posting on the district website.  He commented on receiving mail about the primary election choices and recognized some are aligned with cyber charter school funding. 

Jessica Waltersdorff, Paradise Township, commented on the district’s budget increases over the past five years (a key element being cyber/charter school tuition) and the proposed action item to increase taxes.  She encouraged board members to protect the taxpayer and reconsider the tax increase tonight. 

Becky Strousse, Heidelberg Township, commented about her frustration with the district’s financial management and the proposed tax increase, noting that some people are on a limited income. 

BOARD RESPONSE TO PUBLIC COMMENT

There was no board or administrative response to public comment.

SUPERINTENDENT’S REPORT

Dr. Bradley congratulated 11 district retirees in 2024-2025 who, collectively, represent 254 years of experience and investment to Spring Grove.  Bradley presented each with a gift of appreciation and wished them good health and happiness.

Bradley presented comments about Madalyn Little, 2024-2025 Student Representative, before yielding the floor for her report.  The board has enjoyed having her as part of the monthly meetings, and Bradley thanked her for her service, presented her with flowers, and wished her success as she begins her post-secondary education at Lebanon Valley in the fall.

STUDENT REPRESENTATIVE REPORT

Madalyn Little presented her final Student Representative Report for the month of May, and shared events and activities occurring throughout the district.

CORRESPONDENCE

There was no correspondence.  Rohrbaugh invited all members of the audience to stay after adjournment to honor the retirees.

LEGISLATIVE UPDATE

Bradley voiced appreciation for public comments related to cyber.  He recognized Steph Kennedy for her work on the website about cyber/charter funding.  It is not about charter schools not existing, but rather, about having them exist in an equitable manner.  The district is working diligently to offer a serious alternative to those families.

YORK COUNTY SCHOOL OF TECHNOLOGY

Ritz reported that one YCST teacher is retiring after 40 years, and students have announced their post-graduate plans. Graduation is May 22^nd.  The next meeting is May 29^th. 

YORK ADAMS ACADEMY

Baum reported that to date, 19 Spring Grove resident students have graduated from YAA in 2024-25.  Graduation is May 29^th.

SPECIAL COMMITTEE REPORTS

Rohrbaugh stated that board members received committee reports at their seats from the May 13^th YMCA of the Roses meeting and the May 14^th York Learning Center Joint Authority Board meeting. 

Baum reported that the Policy Committee met on May 12, 2025, regarding proposed Board Policy #006 (committee members were in favor of recording meetings), #006.2 (the committee directed the administration to seek legal counsel’s input), and 146.1, 707, and 904 (referred for legal counsel to bring back to the full board).

Barshinger reported that the Curriculum Committee met prior to this evening’s meeting.  Committee members are working through how the board can hear from different departments about what is working and how the board can provide support. 

APPROVAL OF MINUTES

1.      Ramsay moved to approve the official minutes from April 28, 2025, Regular Voting meeting, May 5, 2025, Voting and Directors’ Study Forum meetings, and May 12, 2025, Policy Committee meeting.  Ritz seconded the motion, approved by a unanimous voice vote. 

TREASURER’S REPORTS

2.      Rohrbaugh presented the Treasurer’s Report for the month ending April 30, 2025.  White moved to approve the report as presented. Barshinger seconded the motion, unanimously approved by roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.      Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Ramsay seconded the following:

A.    ACCOUNTS PAYABLE LIST – Approval of the April Accounts Payable, as presented:

1)     April General Fund Report

2)     April General Fund Check Listing / Invoice Listing

3)     April Nutrition Fund Report

4)     April Nutrition Fund Check Listing / Invoice Listing

5)     April Bond Fund Check Listing / Invoice Listing

6)     April Student Activities Check Listing / Invoice Listing

B.     2025-2026 GENERAL FUND BUDGET – Approval of the Proposed General Fund Budget for the 2025-2026 fiscal year, with total revenues of $87,250,418, total expenditures of $87,410,634, with the shortfall of $160,216 to be funded from the General Fund Unreserved Fund Balance, and setting the real estate tax millage rate at 25.4071 mills, reflecting a 3.90% increase from the previous millage rate, and in addition, earned income tax of ½% and real estate transfer tax of ½% under Act 511.

C.     2025-2026 NUTRITION SERVICES FUND BUDGET – Approval of the Nutrition Services Fund Budget for the 2025-2026 fiscal year, with total revenues of $3,159,550, total expenditures of $3,281,072, with a shortfall of $121,522 to be funded by the Nutrition Fund Balance, continuing with the free breakfast program and recommending no increase to lunch meal pricing for the 2025-2026 school year.

D.    RIVER ROCK AGREEMENT FOR RESERVATION OF 2025-2026 SLOTS – Approval to contract with River Rock Academy for the reservation of eleven (11) secondary student slots and three (3) elementary student slots, from River Rock Academy for the 2025-2026 school year, in accordance with the terms and conditions outlined in the Act 48 Program Agreement for Services, at respective reduced per diem rates as indicated in the attached contract.

E.     DISPOSAL OF OBSOLETE EQUIPMENT – Approval to declare the following technology equipment obsolete/outdated and no longer useful in our buildings and dispose of the retired assets in an environmentally responsible manner to Second Life Mac (Apple Products) and Cornerstone Technologies (all other equipment), electronic recycling vendors, in accordance with School Board Policy #706.1:

1)     Desktops: 102

2)     Laptops: 54

3)     Chromebooks: 35

4)     Monitors: 50

5)     Hot spots: 65

6)     Phones: 31

7)     Access Points: 502

8)     Storage Chassis: 1

9)     Misc. Items (scanners, docks, digital cameras, etc.): 56

F.     SCHOOL DEPOSITORIES – Appointment of the following to continue as District School Depositories for the period July 1, 2025, through June 30, 2026: 

1)   ACNB, headquartered at 16 Lincoln Square, Gettysburg, PA 17325

2)   PayPal, headquartered at 2211 North First Street, San Jose CA 95131

3)   PSDLAF, headquartered at 2101 Oregon Pike, Lancaster, PA 17601

4)   PLGIT, headquartered at 213 Market Street, Harrisburg, PA 17101

G.    REAPPOINTMENT OF SCHOOL BOARD TREASURER – Reappointment of Douglas White as Board Treasurer for the Spring Grove Area School District for the period July 1, 2025, through June 30, 2026.

H.    LOCAL AUDITOR – Approval to engage Kochenour, Earnest, Smyser & Burg to conduct the audit of the district’s financial statements and perform related functions for fiscal year ending June 30, 2025, at a proposed fee not to exceed $13,150.

Shearer requested a separate vote on item B.

Board members discussed the budget (item B) at length.  Barshinger, Stein, Baum, and White stated their support of a proposed tax increase of 3.9%. Ramsay, Wilson, Ritz, Shearer, and Rohrbaugh voiced their disagreement with the rate.

Mark Czapp reminded board members that the business office has made efforts to tighten the budget to historical spend, including estimates pending from the state budget that has not yet been approved.  The district is looking at everything for consideration of savings, including a change for district trash services following quotes received from an RFQ.  A memorandum and recommendation for KBS Bradley stated there is not a lot remaining in the budget that could be trimmed. 

White reminded everyone that the board recently approved retaining teachers and the district is in the process of negotiating a teacher contract.  The board needs to come to a consensus about an increase.

Vote by roll call on item B resulted in the motion carrying with Barshinger, White, Stien, Baum, and Rohrbaugh voting in favor.  Ritz, Ramsay, Wilson and Shearer voted against.

Vote by roll call on items A and C through H resulted in the motion carrying by unanimous vote.

Czapp commented on a BUDGET AND FINANCE INFORMATIONAL ITEM memorandum and associated quote for trash collection services shared with board members for review and consideration in advance of a tentative board action at the June 9^th meeting. 

BUILDINGS AND GROUNDS INFORMATION ONLY ITEM:

BUILDING FIRE DRILLS

SCHOOL BUILDING	DATE OF DRILL	MINUTES	SECONDS
Spring Grove Area Intermediate School	05/12/2025	2	20
Spring Grove Area High School	05/08/2025	5	13

 

TRANSPORTATION

4.      Following a report of the Transportation Committee’s recommendations read by Mike Ritz, Ritz moved, and Ramsay seconded the following:

A.    KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2024-2025 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Daniel Strouse

2)     Lindsey Swope

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

POLICY

5.      Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ritz seconded the following:

A.    UPDATED MEMORANDUM OF UNDERSTANDING (MOU) WITH LOCAL POLICE – Approval of the attached, updated agreement (MOU) between Spring Grove Area School District and Northern York County Regional Police Department, for the term beginning July 1, 2025 – June 30, 2027, as required under Act 44, the Safe Schools Act.

B.     RECORDING PUBLIC BOARD MEETINGS – To maintain the integrity of the standard process for policy revisions, authorization for the administration to record livestreamed public board meetings, beginning with the May 19, 2025, regular voting meeting, and publicize via YouTube, in advance of proposing revisions to include the recording of meetings in Policy #006, anticipated for review and discussion at the June 9^th Directors’ Study Forum.

C.     REAPPOINTMENT OF BOARD SECRETARY – Reappointment of Mr. Mark Czapp, Director of Business Operations, to continue as School Board Secretary for a four-year term, effective July 1, 2025, through June 30, 2029.

D.    DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

Donor	Gift / Grant / Donation	Beneficiary
Margaret Schlichter	$200	Backpack Program / Nutrition Services Program
J & L Siding / Joshua Dull	$500	Backpack Program
Shirla Myers	$100	Backpack Program

Clarification was requested whether recordings included committee meetings.  Dr. Bradley recommended the board begin with regular board meetings when all nine members are present. 

Vote by roll call on all policy items resulted in the motion carrying by unanimous vote.

Information was shared in follow up to the Policy Committee’s request for confirmation of signage on campus related to tobacco/vaping products. 

PERSONNEL

6.      Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ramsay seconded action items included in the PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote. 

Stein presented proposed personnel actions for the June 9^th Directors’ Study Forum.

PROGRAM REPORTS

CURRICULUM

7.      Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Ritz seconded the following:

A.    TRIP REQUEST – Approval for Jennifer Huhn, High School ELA Teacher, to accompany eligible high school students to Experience London and Paris, June 23-July 2, 2026.

B.     NEW/REVISED CURRICULA – Approval of the following new/revised curricula:

TITLE	DEPARTMENT
Distributive Education Clubs of America (DECA) – new course	Business
Digital Applications – new course	Business
Student Instructional Assistant Preparatory Class – new course	Business
Student Instructional Assistant Internship – revised course	Business
Advanced Placement Language and Composition – new course	English Language Arts
Child Development – revised course	Family and Consumer Science
Child Care – revised course	Family and Consumer Science
Sewing 1 – new course	Family and Consumer Science
Sewing 2 – new course	Family and Consumer Science
Family and Consumer Sciences Independent Study – new course	Family and Consumer Science
Family and Consumer Science Grades 9-12 - High School revised courses (curriculum cycle)	Family and Consumer Science
Fundamentals of Algebra – new course	Math
Independent Study in Music – new course	Music
Jazz Ensembles – revised course	Music
Music Grades 1-8 – revised courses (curriculum cycle)	Music
Music Grades 9-12 – High School revised courses (curriculum cycle)	Music
School Counseling Grades K-8 – revised courses (curriculum cycle)	School Counseling
Animal Science – new course	Science
Plant Science – new course	Science
Supervised Agricultural Experience (SAE) Independent Study – new course	Science
American Military History – new course	Social Studies
History and Sports – new course	Social Studies
Holocaust and Genocide Studies – new course	Social Studies
United States History Through Popular Culture – new course	Social Studies
Social Studies Grades K-8 – revised courses (curriculum cycle)	Social Studies
Social Studies Grades 9-12 – High School revised courses (curriculum cycle)	Social Studies
Introduction to Aviation – revised course	STEM
Aviation 1 – revised course	STEM
Aviation 2 – revised course	STEM
Aviation 3 – revised course	STEM
Officiating for Team Sports – new course	Wellness and Fitness

Barshinger commented on proposed curriculum stated he would like to improve the procedure for approving curriculum.  He suggested hiring a Director of Curriculum would help with this.

Vote by roll call resulted in the motion carrying by unanimous vote.

Rohrbaugh acknowledged and congratulated administrators for recent reassignments. Bradley noted that movements will people in the right seats.  He also noted the administration has received reponses from candidates internally and externally interested in the SGI assistant principal position.  With the approval of the budget, we will now be able to continue moving forward as a district.

ADJOURNMENT: Ramsay motioned for adjournment at 8:33 PM. Ritz seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE/TIME of MEETING: May 5, 2025 / 7:34 PM

LOCATION of MEETING: Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                         

The following School Directors were in attendance: Karen Baum, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance:  Dr. Joseph A. Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, Director of Business Operations/Board Secretary

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A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, May 5, 2025, at the Middle School.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:34 PM following adjournment of the voting meeting, noting seven board members remained in attendance. 

PUBLIC COMMENT

There was no public comment.

CURRICULUM

Dr. Guadagnino presented a memorandum including 2025-2026 Proposed New/Revised Curricula for review.  Administrators and staff were present to answer any questions.  There was a question related to moving to block scheduling at the high school and how it will impact all of the course options available to students.  Dr. Dietrich stated there is a minimum student enrollment required to hold the class.  A lower level of enrolment is allowed for a first-year course.  Students’ course selection drives what is offered, with the administration adjusting as needed.  The board will consider approval at the May 19^th regular voting meeting.

Guadagnino presented a Dual Enrollment/Affiliation Agreements Summary for the board’s information.  No action is required.  Bradley noted that just because a university is on the list does not mean the district brings on student participants. 

Guadagnino presented a Major Trip Proposal / June 2026 for review.  The trip is proposed for next summer.  The board will consider approval at the May 19^th regular voting meeting.

BUSINESS AND FINANCE COMMITTEE

BUDGET AND FINANCE              

The 2025-2026 Proposed General Fund Budget / 2025-2026 Proposed Nutrition Services Budget were presented by Mark Czapp, Jen Leppo, and Holly McElwee.  Following the board’s actions during the April 28^th regular voting meeting, the general fund budget was presented with a proposed tax increase of 3.9%.  The self-funded nutrition services budget proposed no increase to meal prices for 2025-2026.  Following discussion, the board will consider approval of both budgets at the May 19^th regular voting meeting.

Czapp presented a proposed 2025-2026 River Rock AEDY Agreement to secure 25-26 student slots for the board’s review and consideration, with a partner Act 48 AEDY Program Agreement to outline the scope of services.  The board questioned what strategies and/or disciplinary measures are in place to address disruptive students before placement at River Rock, including support to younger students.  Bradley noted there is a code of conduct in place that is fair and includes consistent consequences.  Co- and extra-curricular relationships with students help support making better choices.  A student’s special needs will have an impact on how consequences can be addressed.  There are very few elementary students in outside placements. 

Czapp presented a memorandum concerning the annual appointment of school depositories.  The board will consider approval at the May 19^th regular meeting.

Czapp presented the Auditor Letter of Engagement for 2024-2025 yearend for review.  The board will consider approval at the May 19^th meeting.

Czapp presented a memorandum for Disposal of Technology Equipment.  The board will consider recycling the listed items at the May 19^th meeting.

Doug White’s one-year term as Board Treasurer will expire June 30, 2025.  The board will consider his reappointment at the May 19^th voting meeting for a succeeding one year term effective July 1.

MANAGEMENT COMMITTEE

POLICY

Bill Stiles, School Safety and Security Coordinator, presented an updated MOU with Local Law Enforcement for review.  Stiles met with Chief Lash of NYCRPD, and no changes from the previous two-year agreement were suggested.  The board will consider approval at the May 19^th meeting.

Czapp reported that since 2021, the district has received ESSER grant funding.  PDE’s requirement is to keep the Health and Safety Plan a living document by reviewing every six months to maintain compliance until they close the grant(s).  No further action is necessary by the board.

Czapp reported that his reappointment as Board Secretary is a requirement every four years.  At the May 19^th meeting, the board will consider approval for Czapp to continue for a succeeding four-year term effective July 1, 2025 – June 30, 2029.

For informational purposes, Czapp reminded board members the opportunity to volunteer as part of the PSBA Delegate Assembly is still available.

PLANNING

Bradley requested the board convene following adjournment of the meeting for an executive session to discuss personnel.  Bradley also noted that under the leadership of Mrs. Baum, policy will be reviewed to consider posting/broadcasting recorded board meetings to be cataloged and available for the community.

ADJOURNMENT

Ritz moved to adjourn the meeting at 8:46 PM.  Baum seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark Czapp, Director of Business Operations / Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

DATE/TIME of MEETING:         May 5, 2025 / 7:00 PM

LOCATION of MEETING:          Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                                                                                                                                                                                                   

The following School Directors were in attendance:  Karen Baum, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, Director of Business Operations/Board Secretary

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A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, May 5, 2025, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.

Roll call reflected seven board members present, with Ramsay and Barshinger absent for personal reasons. 

Rohrbaugh reported two executive sessions held on April 28, 2025, for personnel. 

PUBLIC COMMENT

Jacob Miller, Jackson Township, presented comments related to budget and governance and his concern about cuts or investments at the public-school level that will impact property value. 

Jaime Tharp, teacher, presented comments related to the volunteer STRIVE tax rebate program, the substitute shortage, preserving the integrity of the district logo, and her support of keeping the Wellness Center.

Jason Stauffer, Spring Grove Borough, spoke about the proposed budget, his appreciation for the board filling the music positions, and his support for filling the social worker position by raising taxes. 

Becky Strouss, Heidelberg Township, questioned how the board is okay with raising taxes and suggested they look for more areas where money can be saved. 

Brandon Hufnagle, Jackson Township, suggested considering a policy change to record board meetings. 

BOARD / ADMINISTRATOR RESPONSE

There was no board or administrative response.

DISTRICT ADMINISTRATION DEPARTMENTAL REPORTS

Kristen Pepperman, Transportation Coordinator, presented a Transportation Services Department report and provided comments related to lesser known aspects of transporting students.  She gave a shout out to bus and van drivers.

Holly McElwee, Nutrition Services Manager, presented a Nutrition Services Department report and summarized observations during her first year in the district.  She thanked those who support the nutrition services department.

ACTION VOTING ITEMS

PERSONNEL

1.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Baum seconded items included on the attached PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote.

CURRICULUM

2.     Following a report of the Curriculum Committee’s recommendations read by Karen Baum, Baum moved, and Ritz seconded the following items:

A.    TRIP REQUEST – Approval for Paxton Drumheller, High School ELA Teacher, to accompany six eligible high school students to Odyssey of the Mind World Finals Tournament at Michigan State University, MI, May 21-25, 2025.

Vote by roll call resulted in the motion carrying by unanimous vote.

ADJOURNMENT: Ritz moved for adjournment at 7:34 PM.  Wilson seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark Czapp, Director of Business Operations / Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

 

DATE/TIME: April 28, 2025 / 7:00 PM

LOCATION of MEETING: Paradise Elementary, 6923 Lincoln Highway, Thomasville, PA 

ATTENDANCE:

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph A. Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary

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A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, April 28, 2025, in the cafeteria/gymnasium at Paradise Elementary, 6923 Lincoln Highway, Thomasville, PA. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited and a moment of silence observed.  Roll call reflected nine board members present.

There were no executive sessions held since the last public meeting. 

At 7:03 PM, Wilson requested an executive session for personnel.  Ritz seconded.  Meeting adjourned by the Board President. 

Rohrbaugh recalled the meeting to order at 7:15 PM.

Wilson motioned to amend the order of the agenda to hear the superintendent’s report / student representative’s report prior to public comment.  Barshinger seconded, with a unanimous voice vote.

SUPERINTENDENT’S REPORT

Dr. Bradley thanked Paradise Elementary students Massimo Vitale, Ella Henry, Isaac Jansky and Logan Jansky, who provided board members/administrators with a tour of the building prior to the meeting.  The students were well-spoken and prepared.  Thank you also to Paradise Elementary PTO for refreshments. 

Bradley recognized selected Future Leaders of York students Scarlett Barshinger and Natalie Lecrone.  Their last culminating activity was to determine recipients of $20K in grants to the York community. 

YAA student graduates are now at seven students.  He applauded the board for their partnership with YAA to help students find alternate pathways to graduation.  Graduation is May 29^th. 

Bradley welcomed Chris Myers, Intermediate School teacher, to share the history and purpose for SGI Cultural Day.  Myers invites community members as guest speakers to present about their home countries (i.e., Puerto Rico, India, China, Sudan, Italy).  Gautham Narayn, currently an 8^th grade Middle School student, was invited to present and share personal comments about why he enjoys the experience.  (He also encouraged the board to continue to support the Rocketry Program.)  Myers’ wife, Tiziana, also a presenter, shared personal comments about getting past obstacles having known no English when she came to the United States.  It is a great learning opportunity.

Bradley concluded his report with a shoutout to Dan Brenner and Modern Band students for their recent performance on Saturday evening. 

STUDENT REPRESENTATIVE REPORT

Riley Wittredge, High School Student Council Secretary, shared a report about happenings and events scheduled throughout the district that included elementary, intermediate, middle and high school activities. 

PUBLIC COMMENT

Rohrbaugh stated approximately 20 individuals were signed up to speak.  White motioned to waive policy and limit each person’s comments to three minutes.  Shearer seconded, unanimously approved by roll call vote.

Alaina Stauffer, Middle School student, stated her support to keep the music teacher position. 

Mya Heller, Middle School student, stated her support to keep the music teacher position. 

Jerry Mascaro, Jackson Township, advocated for the music department. 

Christine Castillo, Jackson Township, advocated for the music program and urged the board to consider other cost-saving measures. 

Shawn Irwin, Jackson Township, spoke to support the music program. 

Dan Fake, Music teacher, urged the board to retain the music educator positions. 

Dione Klepetka, N. Codorus Township, stated her support for keeping the music program at the elementary level. 

Jake Miller, Jackson Township, questioned the board’s financial management and commented on Standard and Poor’s decrease to the district rating.  Decisions to cut positions and spending hurt schools and impacts students’ education. 

Reese Shrader, High School student, stated his support for the music program. 

Ben Thatcher, N. Codorus Township, stated his support for the music department. 

Torry Pottorff, Heidelberg Township, stated support to keep the music program and to resolve the budget issue without eliminating positions. 

Tory Herr, Paradise Township CCA student, spoke in support of the music program. 

Becky Strouss, Heidelberg Township, stated people are leaving Spring Grove for charter schools because of the diversity issue and the board is not being transparent. 

Shawn Berkebile, Jackson Township, questioned campaign signs and use of the official school logo, suggesting the board is not following the policies of the school district. 

Kyle Showalter, Music teacher, thanked students for speaking and thanked the board for their support over the past 15 years.  He advocated keeping the music positions. 

Sheanne Bonner, Jackson Township, suggested cuts to support staff instead of music educators and urged audience participants to call legislators about the cyber/charter school funding. 

BOARD RESPONSE TO PUBLIC COMMENT

Rohrbaugh thanked everyone and read a statement prepared by the solicitor about the logo.  She reminded all board members about policy 913.3 that states no distribution of political materials in schools or on district property is permitted.

CORRESPONDENCE

Board members received a copy of YMCA Board notes from a virtual meeting on April 8^th. 

LEGISLATIVE UPDATE

Bradley reported that House Bill 1209 requires that all cyber/charter schoolteachers are certified to be held to the same standard as public schools related to staff.  During a recent meeting with LIU 12, SGASD was applauded and at the forefront of the fight against cyber/charter funding, a testament to Mrs. Kennedy’s website efforts. 

YORK COUNTY SCHOOL OF TECHNOLOGY

Ritz shared highlights of resident students attending YCST and encouraged board members’ support of graduates at the May 22^nd commencement.

YORK ADAMS ACADEMY

Baum reported that the YAA graduation ceremony is scheduled for May 29^th.

SPECIAL COMMITTEE REPORTS

Notes of the most recent Spring Grove Branch YMCA of the Roses meeting were acknowledged.

APPROVAL OF MINUTES

1.     Ramsay moved to approve minutes from March 24, 2025, Regular Voting meeting, April 14, 2025, Voting Meeting and Directors’ Study Forum, and April 21, 2025, Budget and Finance Committee meeting.  Ritz seconded the motion, approved by a unanimous voice vote. 

TREASURER’S REPORTS

2.     White presented the Treasurer’s Report for the month ending March 31, 2025, and moved to approve the report as presented. Ritz seconded the motion, unanimously approved by roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.     Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Ramsay seconded the following:

A.    ACCOUNTS PAYABLE LIST – Approval of the March Accounts Payable, as presented:

1)     March General Fund Report

2)     March General Fund Check Listing / Invoice Listing

3)     March Nutrition Fund Report

4)     March Nutrition Fund Check Listing / Invoice Listing

5)     March Bond Fund – Check Listing / Invoice Listing

6)     March Student Activities Check Listing / Invoice Listing

B.    AUTHORIZATION TO PROCEED WITH 2025-2026 PROPOSED FINAL BUDGET REFINEMENT – Authorization to continue refinement of the 2025-2026 proposed final budget and consider each of the following listed staffing vacancies/positions individually, as discussed during the April 21, 2025, Board Budget and Finance Committee meeting, to determine if the respective position is to be included with, or removed from, the proposed final budget, with the understanding that the Board of School Directors retains the authority to reconsider each position individually during the 2025-2026 fiscal year and beyond.  A “yes” vote will be to include the position in the proposed budget and authorize administration to advertise for the vacancy.

1)	Director of Curriculum
2)	Middle School Principal
3)	New Salem Elementary Principal
4)	IAC Instructor
5)	Math Instructor 1 (24-25 leave of absence vacancy)
6)	Math Instructor 2 (4/14/25 resignation)
7)	Physical Education Instructor
8)	Special Education Itinerant Instructor
9)	Elementary Education Instructor
10)	Music Instructor 1 (4/14/25 resignation)
11)	Music Instructor 2 (4/28/25 retirement)
12)	Districtwide Social Worker

 

C.    RIVER ROCK AGREEMENT FOR TES CLASS AND SUPPORT – Approval to contract with River Rock Academy for the delivery of programming and services to provide a Therapeutic Educational Services classroom/program at the Spring Grove Area High School, per the terms and conditions included in the attached agreement as discussed at the April 14, 2025, Directors’ Study Forum.

Stein requested a separate vote on each position listed with item B.   

Barshinger motioned to table item B.  Ramsay seconded. 

Bradley reminded board members of the deadline to submit a budget, confirmed by Czapp to be June 30^th. Rohrbaugh agreed and stated hiring will become an issue to qualified candidates looking to secure positions before the summer.

White, Stein, Barshinger, and Baum voted in favor of tabling.  Ritz, Ramsay, Wilson, Shearer, and Rohrbaugh voted against.  The motion failed and board members voted separately on the proposed positions:

1.     Director of Curriculum

Following discussion, Rohrbaugh clarified that a “no” vote will not include the position in the budget; a “yes” vote will include the position in the proposed budget and authorize administration to advertise for the vacancy.

Barshinger and Ramsay voted yes. 

Ritz, Shearer, White Stein, Wilson, Baum, and Rohrbaugh voted no.  Motion failed.

2.     Middle School Principal

Following discussion, Rohrbaugh clarified that a “no” vote will not include the position in the budget; a “yes” vote will include the position in the proposed budget and authorize administration to advertise for the vacancy.

Ramsay, Stein, Barshinger, and Rohrbaugh voted yes.

Baum, White, Ritz, Wilson and Shearer voted no.  Motion failed.

3.     New Salem Elementary Principal

Following discussion, Rohrbaugh clarified that a “no” vote will not include the position in the budget; a “yes” vote will include the position in the proposed budget and authorize administration to advertise for the vacancy.

A yes vote to include the position was unanimous.

4.     IAC Instructor –

Following discussion, Stein motioned to amend the motion to remove specificity of IAC instructor and for the administration to reevaluate teacher need K-12 and bring a recommendation to the board for the most needed position in its place at a future meeting.  Baum seconded the motion to amend.

Vote by roll call to amend the motion passed, with White, Ritz, Baum, Stein, Barshinger, Ramsay, Wilson, and Rohrbaugh voting in favor.  Shearer voted against.

Rohrbaugh clarified that a “no” vote will not include the open position in the budget; a “yes” vote will include the open position in the proposed budget and authorize administration to bring back a recommendation for restructuring the position.

Stein, Ramsay, White, Baum, Barshinger, and Rohrbaugh voted yes.

Ritz, Shearer, and Wilson voted no.  Motion passed.

5.     Math Instructor 1 (24-25 leave of absence vacancy)

Following discussion, Stein motioned to amend the motion to remove specificity of Math instructor and for the administration to reevaluate teacher need K-12 and bring a recommendation to the board for the most needed position in its place at a future meeting.  Barshinger seconded the motion to amend.

Vote by roll call to amend the motion passed, with White, Ramsay, Stein, Barshinger, Baum, Wilson, and Rohrbaugh voting in favor.  Ritz and Shearer voted against.

Rohrbaugh clarified that a “no” vote will not include the open position in the budget; a “yes” vote will include the open position in the proposed budget and authorize administration to bring back a recommendation for restructuring the position.

Stein, White, Barshinger, and Rohrbaugh voted yes. 

Baum, Ramsay, Ritz, Wilson, and Shearer voted no.  Motion failed.

6.     Math Instructor 2 (4/14/25 resignation)

Following discussion, Rohrbaugh clarified that a “no” vote will not include the position in the budget; a “yes” vote will include the position in the proposed budget and authorize administration to advertise for the vacancy.

A yes vote to include the position was unanimous.

7.     Physical Education Instructor

Following discussion, Stein motioned to amend the motion to remove specificity of a Phys Ed instructor and for the administration to reevaluate teacher need K-12 and bring a recommendation to the board for the most needed position in its place at a future meeting.  Barshinger seconded the motion to amend.

Vote by roll call to amend the motion passed, with White, Baum, Barshinger, Stein, Ramsay, Ritz and Rohrbaugh voting in favor.  Shearer voted against.

Rohrbaugh clarified that a “no” vote will not include the open position in the budget; a “yes” vote will include the open position in the proposed budget and authorize administration to bring back a recommendation for restructuring the position.

Baum, Ramsay, Wilson, Stein, Barshinger, White, and Rohrbaugh voted yes.

Ritz and Shearer voted no.  Motion passed.

8.     Special Education Itinerant Instructor

Following discussion, Stein motioned to amend the motion to remove specificity of a Special Ed Itinerant instructor and for the administration to reevaluate teacher need K-12 and bring a recommendation to the board for the most needed position in its place at a future meeting.  Barshinger seconded the motion to amend.

Vote by roll call to amend the motion passed, with White, Stein, Barshinger, Baum and Rohrbaugh voting in favor.  Ramsay, Wilson, Ritz, and Shearer voted against.

Rohrbaugh clarified that a “no” vote will not include the open position in the budget; a “yes” vote will include the open position in the proposed budget and authorize administration to bring back a recommendation for restructuring the position.

Baum, Ramsay, Wilson, Stein, Barshinger, White, and Rohrbaugh voted yes.

Ritz and Shearer voted no.  Motion passed.

9.     Elementary Education Instructor

Stein motioned to amend the motion, then withdrew the motion. 

Rohrbaugh clarified that a “no” vote will not include the open position in the budget; a “yes” vote will include the open position in the proposed budget and authorize administration to bring back a recommendation for restructuring the position.

White, Stein, Barshinger, Baum, and Rohrbaugh voted yes.

Ramsay, Wilson, Ritz and Shearer voted no.  Motion passed.

10.  Music Instructor 1 (4/14/25 resignation)

Following discussion, Rohrbaugh clarified that a “no” vote will not include the position in the budget; a “yes” vote will include the position in the proposed budget and authorize administration to advertise for the vacancy.

A yes vote to include the position was unanimous.

11.  Music Instructor 2 (4/28/25 retirement)

Following discussion, Rohrbaugh clarified that a “no” vote will not include the position in the budget; a “yes” vote will include the position in the proposed budget and authorize administration to advertise for the vacancy.

A yes vote to include the position was unanimous.

12.  Districtwide Social Worker

Following discussion, Rohrbaugh clarified that a “no” vote will not include the position in the budget; a “yes” vote will include the position in the proposed budget and authorize administration to advertise for the vacancy.

Baum, Stein, White and Barshinger voted yes.

Ritz, Shearer, Ramsay, Wilson, and Rohrbaugh voted no.  Motion failed.

BUILDINGS AND GROUNDS INFORMATION ONLY ITEM:

BUILDING FIRE DRILLS

A.    MARCH

SCHOOL BUILDING	DATE OF DRILL	MINUTES	SECONDS
New Salem Elementary	3/21/2025	1	59
Paradise Elementary	3/03/2025	1	30
Spring Grove Elementary	3/13/2025	2	1
Spring Grove Area Intermediate School	3/21/2025	2	15
Spring Grove Area Middle School	3/11/2025	1	45
Spring Grove Area High School	3/18/2025	4	54

B.    APRIL

SCHOOL BUILDING	DATE OF DRILL	MINUTES	SECONDS
New Salem Elementary	4/14/2025	1	49
Paradise Elementary	4/22/2025	1	31
Spring Grove Elementary	4/15/2025	2	11
Spring Grove Area Intermediate School	4/22/2025	2	33
Spring Grove Area Middle School	4/09/2025	1	46
Spring Grove Area High School	4/22/2025	5	40

 

TRANSPORTATION

4.     Following a report of the Transportation Committee’s recommendations read by Mike Ritz, Ritz moved, and Wilson seconded the following:

A.    KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2024-2025 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Cynquon Blyther

2)     John Gilbert

3)     Celestina Mailuf

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

POLICY

5.     Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ramsay seconded the following:

A.    SECOND READING – Approval of a second reading for the following policies:

1)     Policy #239: Foreign Exchange Students

2)     Policy #803: School Calendar

3)     Policy #909: Municipal Government Relations

B.    CITIZEN ADVISORY COMMITTEE TOPIC – Approval of the attached topic for study and develop a the Citizen Advisory Committee to conduct a study of the topic during the 2025-2026 school year.

C.    DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

Donor	Gift / Grant / Donation	Beneficiary
The Markel Family	$160.00	Future Farmers of America
Horizon Farm Credit	$100.00	Rolling Tractor Show
Bange Farms, Inc.	$150.00	Rolling Tractor Show
The Markel Family / Pig Hallow Farm	$130.00	Rolling Tractor Show
Elizabeth Zeigler Insurance Agency	$120.00	Rolling Tractor Show
Beaver Creek Angus & Channel Seeds	$100.00	Rolling Tractor Show
Krislee Electric, LLC	$1,000.00	Rocketry Program
Donald B. Smith	$500.00	Rocketry Program
Jennifer Mowen	$500.00	Rocketry Program
Athletics Booster Club	$500.00	Unified Track Program
LeeAnn Zeroth	$100.00	Unified Track Program
Elizabeth Carley	$100.00	Unified Track Program
Heather Groy	Pearl PL910C Percussion Learning Center	Music Program
Margaret Schlichter	$200.00	Backpack Program / Nutrition Services Program
Sentry Fire Protection, Inc.	$500.00	Backpack Program / Golf Outing Sponsor
Hanover Country Club	$200.00	Backpack Program / Golf Outing Sponsor
William/Melissa Culp	$100.00	Backpack Program Golf Outing Sponsor
Glatco Credit Union	$500.00	Backpack Program Golf Outing Sponsor
MKL Orthodontists	$500.00	Backpack Program Golf Outing Sponsor
Home Association of McSherrystown	$140.00	Backpack Program Golf Outing Sponsor / Donor
JDTF, Inc.	$100.00	Backpack Program Golf Outing Sponsor

 

Barshinger questioned item B and made a motion to table.  Stein seconded. 

Baum, Stein, and Barshinger voted in favor.  Shearer, Wilson, White, Ritz, Ramsay and Rohrbaugh voted against.  The motion to table failed.

Vote by roll call on all policy items resulted in the motion carrying by unanimous vote.

PERSONNEL

6.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ritz seconded action items included in the PERSONNEL REPORT.

Baum questioned reevaluation of coaching positions.

Vote by roll call resulted in the motion carrying by unanimous vote.

Bradley welcomed Hope Weiss, newest Rocket staff member who was present in the audience, and recognized her for her military service. 

PROGRAM REPORTS

CURRICULUM

7.     Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Baum seconded the following:

A.    AFFILIATION AGREEMENT WITH MORELAND UNIVERSITY – Approval to enter into the attached Memorandum of Understanding (Agreement) with Moreland University (TeachNow, Inc.) and provide student teaching field experiences and/or clinical practices by offering district facilities and professional staff (on a volunteer basis) to qualified students enrolled in Moreland’s programs in their area of matriculation.  

Stein requested a list of the district’s current affiliation agreements with universities.

Vote by roll call resulted in the motion carrying by unanimous vote.

Before adjournment, Czapp clarified that actions related to positions under budget and finance translated to a change from the previously proposed tax increase of 2.75% to a tentative 4.37% increase, which will be included with projected presentation materials at the May 5^th Directors’ Study Forum. 

Baum questioned costs associated with the Odyssey of the Mind major trip proposal. 

Ramsay questioned and Bradley clarified the difference between PIMS student-to-teacher FTE homeroom ratios that were included in comments earlier in the evening vs. actual physical class sizes.  PIMS data does not take into consideration positions beyond homeroom, including specials.  More data and comparisons were requested by the board to show the differences. 

ADJOURNMENT: Ramsay motioned for adjournment at 10:30 PM. Ritz seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary