School Board Meeting Minutes

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE/TIME of MEETING: March 10, 2025 / 7:28 PM

LOCATION of MEETING: Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                         

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance:

Dr. Joseph A. Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, Director of Business Operations/Board Secretary

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A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, March 10, 2025, at the Middle School.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:28 PM following adjournment of the voting meeting, noting nine board members remained in attendance. 

PUBLIC COMMENT

There was no public comment.

BUSINESS AND FINANCE COMMITTEE

BUILDINGS AND GROUNDS

Ben Ramsay, Committee Chair, commented on the minutes of the February 21, 2025, Building and Grounds Committee Meeting, stating that Tim Krise and Jesse Mercado were in attendance and presented information as indicated.  From that meeting, consensus of the committee was to have Krise present this evening to the full board a proposal for placing an access road on the Roth Church Road campus, and to also schedule a next meeting to have Lobar lay out on one page the pros and cons of options to some of the existing projects on a more granular level.

Mark Czapp introduced Tim Krise with Krise Transportation and stated that at the February 21^st meeting, the committee asked Krise for a full presentation to the board, to include survey information, PennDOT information, estimated usage of the proposed road, and the possibility of an extended contract.  The board also wanted information from other districts that work with Krise.  Krise shared a binder of information with all board members that included responses to the request.  

There is an understanding that Krise can continue at the current borough location for two more years.  Krise is sitting on property on Old Hanover Road.  Costs to build a terminal continue to rise, as do transportation rates. The partnership over the last four years with Spring Grove has been good.  The goal is to work and partner with the district now instead of waiting for 2-3 years when costs will be even higher. 

Information shared included a proposal from H & H for the terminal building and the proposed road, the PennDOT study, and the estimated usage of the road equating to less than 150 vehicles per day, and current rates of neighboring school districts for transportation costs.  Information was also included for the private road easement.  Projected costs are at approximately $3 million for Krise’s entire project, the road included.  He would like to stabilize the proposed relationship now.  If the board has an interest, the next step would be scheduling a Transportation Committee executive session meeting to discuss the contract. 

Rohrbaugh noted that her second year on the board included a transportation committee meeting and being part of the RFP process.  Krise puts the students’ safety first, providing stable and consistent drivers for students.  They invested in video cameras for buses, and the partnership goes way beyond dropping kids at school.  Czapp added that following the RFP process at that time, the committee chose Krise with the lowest price for a seven-year contract. 

Consensus of the board was to move forward with scheduling a Transportation Committee meeting, which will be memorialized by a board action on March 24^th.

Czapp noted that an executive session to discuss the proposed real estate swap agreement will take place following adjournment of the meeting. 

At the February 24^th meeting, the board requested information supporting the rationale for proposed square footage for the maintenance building project.  Czapp presented a memorandum explaining the 9,400 sq. feet total.  No board action will follow this informational item.

BUDGET AND FINANCE

Doug White, Committee Chair, commented on the minutes of the February 21, 2025, Budget and Finance Committee Meeting, stating that Czapp and Jen Leppo shared a presentation, and the committee is recommending a hiring pause and a potential tax increase of between 3-5%. 

Czapp shared updates to the proposed 2025-2026 Budget with a presentation.  In addition to White’s comments about a possible hiring pause, Czapp shared a list of items that were recommended for removal from site administrators’ budgets to get closer to their historical spend.  Shearer asked about borrowed money with the bond and note and consequences to returning the funds.  Czapp will seek the information from Concord Public Finance.  Additionally, the board requested a list of student-to-teacher ratios across the district.  Another Budget and Finance Committee meeting will be scheduled as soon as possible.

Czapp presented the proposed 2025-2026 York Adams Academy Budget for review, noting a projected 5.3% increase.

Baum stated the reason for the increase is the purchase of student chrome books.  The board will consider approval at the March 24^th regular voting meeting.

MANAGEMENT COMMITTEE

POLICY

Baum commented on the Minutes of the February 26, 2025, Policy Committee Meeting, noting that three of four policies presented are included on the agenda for the full board’s consideration this evening.  Baum referred to background information presented for proposed revisions to Policy No. 239, Foreign Exchange Students, Policy No. 803, School Calendar, and Policy No. 909, Municipal Government Relations.  The board will consider approval of a first reading at the March 24^th regular voting meeting.  The full board will continue conversations about proposed new Policy No. 005.1, Board Committees. 

PERSONNEL

Stein presented proposed personnel board actions for March 24, 2025.  There will be an executive session following adjournment of tonight’s meeting to discuss a personnel item. 

PROGRAM COMMITTEE

CURRICULUM

Dr. Guadagnino presented a memorandum proposing a new Math Curriculum Resource, explaining that following 2023 curriculum committee meetings, K-6 Math resources were investigated.  Comments in the memo included pros and cons about Reveal Math, a final recommendation for the curriculum proposed.  He also presented a timeline for consideration of approval at the March 24^th meeting for implementation during the 2025-2026 year and a commitment to stay on course with the six-year program proposal through 2023. 

Kelly Peake spoke to the proposed model and explained what the district will receive with the investment.  A customized learning component is included, in addition to a strong ELL component, differentiated instruction, and professional development.  Lessons are pre-made and editable.  The program can import what teachers have already done in addition to giving them what they have been asking for.  An implementation year will allow for reassessment of what we are currently using and may allow for removal of some of the remaining six-year commitment items. Guadagnino noted that should the board approve the resource, it will not be optional to teachers to use.  The board will consider approval at the March 24^th regular voting meeting.

Guadagnino presented a memorandum proposing that a fee be added to students for participation in summer school.  For many years, ESSER money was used to fund the program, but it has been exhausted.  To help offset the costs, the proposal includes a progressive fee schedule over the next four years for credit acquisition and credit recovery courses.  The board will consider approval of the schedule at the March 24^th regular voting meeting. 

Czapp presented a proposed Penn State University Affiliation Agreement for consideration.  The board will consider approval at the March 24^th regular voting meeting so that a nutritional internship under the supervision of Holly McElwee can be experienced for the first quarter of the 25-26 school year. 

Guadagnino presented three Major Trip Proposals for consideration.  The board will consider approval of the Moot Court Competition, April 18-19, 2025, Princeton, NJ, Rocket Practice Launch, April 19, 2025, Centerville, MD, and Class of 2025 Senior Class Trip, May 28, 2025, Pocono Valley, PA, at the March 24^th regular voting meeting. 

ADJOURNMENT

Ramsay moved to adjourn the meeting at 8:46 PM.  Ritz seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY: 

Mark Czapp, Director of Business Operations / Board Secretary

 

 

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

DATE/TIME of MEETING:         March 10, 2025 / 7:00 PM

LOCATION of MEETING:          Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                                                                                                                                                                                                   

The following School Directors were in attendance:  Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, Director of Business Operations/Board Secretary

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A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, March 10, 2025, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.

Roll call reflected nine board members present, with no absences.  There were no executive sessions held since the last sunshine meeting.  There will be an executive session following adjournment of tonight’s Directors’ Study meeting for personnel. 

PUBLIC COMMENT

Jamie Tharpe, Paradise Elementary teacher and Paradise Twp. resident, stated that she attended the earlier Personnel Committee meeting and cautioned board members to consider more than just the time associated with positions reviewed.  If individuals appointed are reliable and willing to add something additional to their already full plate, that too should be considered.  As a teacher, Tharpe commented on being selected to present at conferences, which is an added professional development piece, and should be recognized.  Doing so will help foster and cultivate better morale, communication, and an atmosphere of being valued. 

DISTRICT ADMINISTRATION DEPARTMENTAL REPORTS

Athletics Department / Winter Season Summary

Jeff Laux was present to summarize his winter season report.  Rohrbaugh acknowledged that there are now more than 50 students involved in the bowling program.  Baum stated that Jason Baker does a great job with the program.

Community Relations Department

Stephanie Kennedy was present to provide a summary of her written report.  One of her goals for next year is to begin to look at better communications to parents and families.  Kennedy noted that the community is supportive and engaging with the district’s social media efforts.  Moneys taken in from advertising go back into the general fund, i.e., banners, scoreboard, etc.

Technology Department

Chris Enck gave a summary of his written report, highlighting Spring Grove’s first nomination as a Distinguished Apple School, which means the instructional approach being taken in the classroom is noted and recognized.  Apple continues to offer professional development at no charge for the recognition, translating to approximately $2,500 for 18-20 meetings.  Enck elaborated on cyber security, stating that with threats continuing to rise, there is a need to continue to enhance where the district is, even though there is currently a need to tighten expenses.

Rohrbaugh thanked presenters and the administration for making the board-requested reports a reality.

BOARD COMMITTEE REPORTS AND INFORMATION

Rather than having Board Committee Chairs present separate reports, Rohrbaugh noted that minutes of recent committee meetings were included with DSF agenda items.

CORRESPONDENCE

Rohrbaugh indicated that Doug Stein will be celebrated at an upcoming YCAL dinner, and the invitation was shared with board members in a recent email.  Rohrbaugh also noted that Stock and Leader will be merging with Saxton and Stump.  Background information was placed at seats for an impending board action on March 24^th to capture the decision to extend the agreement.  Dr. Bradley stated that the administration’s recommendation is to maintain the services through Saxton and Stump, with the merger benefiting the school district by adding more professionals. 

PERSONNEL

1.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ramsay seconded items included on the attached PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote.

ADJOURNMENT:  Ritz moved for adjournment at 7:28 PM.  Baum seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark Czapp, Director of Business Operations / Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

DATE/TIME:  February 24, 2025 / 7:00 PM

LOCATION of MEETING:          Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:

The following School Directors were in attendance: Karen Baum, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph A. Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary

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A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, February 24, 2025, in the LGI Room #242at the Spring Grove Area Middle School. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.  Roll call reflected six board members present, with Eric Barshinger, Ben Ramsay, and Nicole Wilson absent for personal reasons. 

An executive session was held on February 10, 2025, for real estate and personnel reasons, and an executive session for personnel was held prior to the start of tonight’s meeting.  There will be another executive session for personnel following adjournment of the meeting. 

PUBLIC COMMENT

There was no public comment.

SUPERINTENDENT’S REPORT

Dr. Bradley reported that a school safety team of 12 members participated in a hands-on safety training and critical incident simulation at Pennsylvania School Safety Institute on Monday, February 17^th.  SRO’s Kevin Mengel and Mike Hine accompanied the group and brought valuable insights.  Bradley commented on the recent incident at UPMC involving the fatality of a York County Police Officer, noting Mengel and Hine were among responders called to the shooting.  He thanked the officers for all they do to provide a sense of security among our students and staff, and their experiences are a helpful tool when looking at our building safety and emergency protocols.

Congratulations were extended to the following:

·       Kaliyah Hinson for earning gold medals for Girls’ 100 backstroke and 50 freestyle at the 2025 YAIAA Championships, and to Elijah Henning for earning gold in diving.  Sean Henning took silver in diving.

·       Cameron MacDonald and Aiden Althouse – resident student who met the requirements for graduation while attending YAA.

·       Student musicians Lucas Buhrman and Bryan Myers who represented Spring Grove with outstanding performances at the PMEA District 7 Chorus Festival.

·       2025 PMEA District 7 Jazz Festival selected students:  Lucas Buhrman, Bryan Myers, Benjamin Thatcher, Kaylee Mejia and Amelia Messinger.

·       2025 PMEA District 7 Modern Band Festival selected students: Ella Bahn, Brynn Brossman, Addison Buffalow, Hans Livelsberger, Raegan Shrader, Reese Shrader, Julia Tackett, and Ella Tyson.

·       12 Middle School singers performing at the 5^th annual York County Choral Festival, singing songs in Korean, Latin, and Hebrew: Elizabeth Berkebile, Rowan Bonner, Aurora Bonney, Sara Fuhrman, Nyliegh Harnish, Clara Hoffman, Aidan Miller, Olivia Mills, Elizabeth Nakisekka, Allison Stonesifer, Alex Thatcher, Sam Wagaman.

·       The Spring Grove Mock Trial team who emerged as champions of the 10^th Annual Blue and White Classic at Penn State, the only undefeated team at 8-0: Mia German, John Reilly, Brady Myers, Ada Miller, Ayden Kelberer, Hadley Lamb, Riley Whittredge, Jackson Brown.  Congratulations also to John Reilly, recognized as Outstanding Attorney, and Hadley Lamb, Adam Miller, and Jordan Sharp, who earned the title of Outstanding Witnesses

STUDENT REPRESENTATIVE REPORT

Madelyn Little shared a report about happenings and events scheduled throughout the district that included elementary, intermediate and middle school activities. 

CORRESPONDENCE

A Wellness Committee Meeting invitation for April 7^th was placed at seats for board members.

LEGISLATIVE UPDATE

Bradley stated that proposed reforms by the Trump administration include a loss of IDEA / Title funds – a portion of our funding and budget that includes special services.  The district continues to monitor movement on this issue.  Recently the Department of Education’s Office of Civil Rights issued a letter examining upcoming court proceedings providing guidance to school districts.  The guidance does not have the force and effect of law; however, our policies when assessed are following law.  No action is necessary from the board. 

On the state level, the Governor proposed cyber charter school reform, establishing a flat rate for non-special education students that could save the district considerable amounts of money.  Bradley encouraged board members to lobby with local legislators to support the initiative.  Another proposal on the table is $111 million in continued funding for student mental health and school safety grants through PCCD.

YORK COUNTY SCHOOL OF TECHNOLOGY

Ritz recognized the Construction Trades Program at YCST who took part in the Home and Garden Show and the Criminal Justice Shop who visited the York County Police Department.  There is a blood drive on March 11^th.  The next meeting is February 27^th.

YORK ADAMS ACADEMY

Baum reported there are ten Spring Grove resident students attending classes at YCC, and the budget has been approved to send to districts. 

SPECIAL COMMITTEE REPORTS

Wilson noted that minutes of the most recent Curriculum Committee meeting on February 10^th were included with agenda items for reference. 

White reported that at a Buildings and Grounds Committee meeting held on February 21^st, agenda items included a presentation from Krise Transportation regarding the proposed access road onto the campus, final steps to a proposed land swap agreement, and a presentation from Lobar with updated information about the proposed maintenance facility.  Next steps include a presentation from Tim Krise at the March 10^th DSF.  Minutes of the February 21^st meeting will be included with March 10^th agenda items. 

White reported that at the Budget and Finance Committee meeting also held on February 21^st, committee members reviewed in more detail various proposed funding cuts at the federal and state level that will significantly impact the proposed 2025-2026 budget and deficit.  White stressed that the board needs to give administration a starting point for a proposed tax increase and consider where cuts can be made to expenditures, including a pause on filling vacant positions. Minutes of the meeting will be included with March 10^th agenda items.

APPROVAL OF MINUTES

1.     Baum moved to approve the minutes from the January 27, 2024, Regular Voting Meeting, and the February 10, 2025, Curriculum Committee Meeting, Voting Meeting, and Directors’ Study Forum.  Ritz seconded the motion, approved by unanimous voice vote. 

TREASURER’S REPORT

There was no report presented.  February’s report will be included with March agenda items, after the final migration of data from the previous CSIU software system to Skyward is complete. 

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

2.     Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Ritz seconded the following:

A.    ACCOUNTS PAYABLE LIST (Payment Summary) – Approval of the January Accounts Payable, as presented.

Additional Information: 

·       January General Fund / Nutrition Fund combined accounts

This report reflects January amounts only, as phase two of the implementation/migration from the former fund accounting software system (CSIU) to Skyward is not yet fully complete for the General/Nutrition Funds.  Forthcoming report samples to be shared out during a Budget & Finance Committee meeting.

·       January Student Activity Account Balances

Migration of account balances from the CSIU software system to Skyward has been completed, and this report reflects the current balances for Student Activity accounts.

B.    NEW STORY / SGASD BCBA AGREEMENT – Approval to contract with New Story, LLC, to provide a Board-Certified Behavior Analyst (BCBA) services to the Spring Grove Area School District, per the terms and conditions discussed at the February 10, 2025, Directors’ Study Forum, commencing on February 25, 2025 and expiring on June 4, 2025, at a cost not to exceed $9,000 per month, and funded using PCCD Grant Funds.

C.    2025-2026 YORK COUNTY SCHOOL OF TECHNOLOGY BUDGET RESOLUTION – Adoption of the attached Resolution to approve the proposed 2025-2026 York County School of Technology General Operating Budget not to exceed $38,408,636, and agree to pay the District’s prorated share of budgetary expenditures.

D.    2025-2026 LINCOLN INTERMEDIATE UNIT #12 PROPOSED BUDGET – Approval of the proposed 2025-2026 Lincoln Intermediate Unit #12 General Operating Budget, with an increase of 8.10% compared to last year’s budget, and Spring Grove Area School District’s contribution being $5,603.34, representing a decrease over 2024-2025 of $32.35.

E.     ROTH CHURCH ROAD / OLD HANOVER ROAD FIBER SITE SURVEY – Approval to contract with Celerity Integrated Services to conduct site survey of the District’s fiber locations along Roth Church and Old Hanover Roads to identify district fiber utility pole attachments (and their owners) and underground locations, according to the terms and conditions outlined in the attached proposal, at a cost not to exceed $2,895.

F.     2024-2025 ADDITIONAL FUND-RAISING ORGANIZATION – Approval to add the Golden Visions Adult Day Services, a not-for-profit 501c3 organization, to the 2024-2025 list of fund-raising organizations approved for students and/or staff to raise funds during the school year.

Shearer requested a separate vote on item B.

Vote by roll call on item B resulted in the motion carrying, with Stein, Baum, White and Rohrbaugh voting in favor.  Ritz and Shearer voted against.

Vote by roll call on all remaining items resulted in the motion carrying by unanimous vote.

BUILDINGS AND GROUNDS / INFORMATIONAL ITEM ONLY:

BUILDING MANDATED MONTHLY FIRE DRILLS / JANUARY 2025:

SCHOOL BUILDING	DATE OF DRILL	MINUTES	SECONDS
New Salem Elementary	01/20/2025	0	58
Paradise Elementary	01/17/2025	1	26
Spring Grove Elementary	01/30/2025	2	04
Spring Grove Intermediate	01/20/2025	1	02
Spring Grove Middle School	01/27/2025	1	31
Spring Grove High School	01/28/2025	4	07

 

TRANSPORTATION

3.     Following a report of the Transportation Committee’s recommendations read by Mike Ritz, Ritz moved, and Shearer seconded the following:

A.    KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2024-2025 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Hannah Allison

2)     Phillip Klocek

3)     Calogera Munisteri

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

POLICY

4.     Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ritz seconded the following:

A.    SECOND READING – Approval of a second and final reading for the following policy:

1)     Policy 815:1:  Operations, Virtual Learning/Livestreaming

B.    DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

	Donor	Gift / Grant / Donation	Beneficiary
1)	West York Church of the Brethren	$1,000	Angel Fund / Nutrition Services to cover Paradise Elementary students’ negative balances
2)	West York Church of the Brethren	$1,700	Angel Fund / Nutrition Services to cover Spring Grove Elementary students’ negative balances
3)	Sean / Kerry Organ	$1,238.20	Angel Fund / Nutrition Services to cover New Salem Elementary students’ negative balances
4)	Jerry Coppa	*Band Instruments	Spring Grove Area School District Music Department

 

*Glory PR4 E Flat Alto Saxophone w/case, Olds Ambassador Flute w/case, Mendini Flute w/case, Ledoux Concert Flute w/case, Vijon Bb Clarinet w/protec case, Selmer Signet Soloist clarinet w/case, Selmer Breveté S.G.D.G. Albert System, all wood Clarinet w/case

Vote by roll call resulted in the motion carrying by unanimous vote.

PERSONNEL

5.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Baum seconded action items included in the PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote.

Stein presented a confidential memo regarding proposed personnel actions tentative with the March 10^th meeting agenda. 

PROGRAM REPORTS

CURRICULUM

6.     Following a report of the Curriculum Committee’s recommendations read by Karen Baum, Baum moved, and Ritz seconded the following:

A.    2025-2026 FOREIGN EXCHANGE STUDENT – Approval to allow Helen Heimberg of Duisburg, Germany, as an International Foreign Exchange Student and enroll in the Spring Grove Area School District as a high school tenth grade student for the 2025-2026 school year, contingent upon receipt of appropriate immunization/health care documentation and verifying the J-1 Visa in accordance with Board Policy No. 239, and acknowledgment from the host parents that they bear full responsibility for the student’s wellbeing throughout the school year. 

B.    AFFILIATION AGREEMENT WITH SHIPPENSBURG UNIVERSITY – Approval to enter into the attached Affiliation Agreement with Shippensburg University and provide student teaching / internships / practicums / educational experiences to qualified students enrolled in Shippensburg Programs by offering district facilities and professional staff to those students in their area of matriculation.  

C.    TRIP REQUESTS 

1)     Approval for Sherry Stambaugh, Middle School Teacher, and Paxton Drumheller, High School Teacher, to accompany eligible students to participate in Odyssey of the Mind Pennsylvania State Finals at Pocono Mountain School District, Swiftwater, PA, April 5, 2025.  

2)     Approval for Abigail Kirkpatrick, High School Music Teacher, to accompany eligible high school students to the PMEA All-State Festival at Kalahari Convention Center, April 9-12, 2025. 

3)     Approval for Abigail Kirkpatrick, High School Music Teacher, to accompany eligible high school students to the PMEA Region V Chorus Festival at Northeast Middle School, Bethlehem, PA, March 20-22, 2025.   

4)     Approval for Abigail Kirkpatrick, High School Music Teacher, to accompany a high school student to the National Association for Music Education (NAfME) Eastern Division Honors Ensembles in Hartford, CT, April 24-27, 2025.   

5)     Approval for Jason Baker, High School Social Studies Teacher, to accompany students on the Annual History Club Experience to New York City, March 25, 2025.

6)     Approval for Brian Hastings, High School Science Teacher, to accompany students on the high-powered rocketry and Battle of the Rockets teams to Culpepper, VA, March 22 or 23, 2025.

7)     Approval for Brian Hastings, High School Science Teacher, to accompany students on the high-powered rocketry and Battle of the Rockets teams to Higgs Farm, Price, MD, March 29 or 30, 2025. 

8)     Approval for Brian Hastings, High School Science Teacher, to accompany eligible students on the American Rocketry Challenge team to Team America Rocketry Challenge (TARC) Nationals, The Plains, VA, May 15-18, 2025.

9)     Approval for Brian Hastings, High School Science Teacher, to accompany students on the American Rocketry Challenge Team to The Plains, VA, April 5, 2025. 

10)  Approval for Brian Hastings, High School Science Teacher, to accompany middle school students on the Battle of the Rockets team to the Battle of the Rockets Competition in Culpeper, VA, April 3-6, 2025. 

11)  Approval for Kyle Showalter, Middle School Band Director, Daniel Fake, Middle School Chorus Director, and Susan Gross, Middle School Orchestra Director to accompany students in the Spring Grove Area Middle School music program to Knoebel’s Amusement Park, Elysburg, PA, May 16, 2025.

Vote by roll call resulted in the motion carrying by unanimous vote.

Shearer stated the board members are looking at a constrained budget for 2025-26 and questioned why there is continued consideration of a rear access road at the high school.  Shearer also requested consideration to reducing the size of the proposed maintenance building.

ADJOURNMENT: Ritz motioned for adjournment at 7:33 PM.  Shearer seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE/TIME of MEETING: February 10, 2025 / 7:07 PM

LOCATION of MEETING: Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                         

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance:  Dr. Joseph A. Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, Director of Business Operations/Board Secretary

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A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, February 10, 2025, at the Middle School.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:07 PM following adjournment of the voting meeting, noting nine board members remained in attendance. 

PUBLIC COMMENT

There was no public comment.

BUSINESS AND FINANCE COMMITTEE

BUDGET AND FINANCE

Mark Czapp presented an update to the proposed 2025-2026 General Fund budget for review and discussion.  Czapp included projected millage rates, 0.00% to the district’s Index of 5.40%, and the estimated impact to residents’ annual tax increase and resulting generated revenue for each.  A Budget and Finance Committee meeting will be scheduled as soon as possible to further the conversation regarding the deficit currently projected.  The administration is looking for feedback from board members for reducing programs, reducing staff due to attrition, and other potential savings options to reduce the overall deficit. 

Czapp presented the proposed 2025-2026 York County School of Technology Operating Budget for review and consideration.  The budget reflects a slight increase of 3.3%, with Spring Grove resident students increasing from 127 to 131.  The board will consider approval at the February 24, 2025, regular voting meeting.

Czapp presented the proposed 2025-2026 Lincoln Intermediate Unit 12 Operating Budget for review and consideration.  The budget reflects an increase of 8.1% over the previous year.  The board will consider approval at the February 24, 2025, regular voting meeting.

Chris Enck presented an update to the proposal for a fiber optic survey.  At the board’s request, Enck reached out to Comcast to inquire about the history of connectivity at the Middle School and was informed there is no record of Comcast owning a circuit.  The only way to determine true ownership is to move forward with the survey.  At present, any interruption to service with a circuit along Old Hanover Road would interrupt connectivity at the Middle School.   Enck also noted that when the Educational Service Center moves to the campus, a savings will be experienced because of closing a building and could recoup the costs of conducting the survey.  For new buildings, the district would typically work through the LIU for connectivity and pay a monthly fee according to the bandwidth used.  Running a new fiber on our own would be more costly.  The board will consider approval of a proposed agreement with Celerity Integrated Services, Inc., at the February 24^th regular voting meeting.

MANAGEMENT COMMITTEE

POLICY

Dr. Bradley introduced proposed new policy #005.1, Board Committees, for review and consideration.  The draft policy reflects the work put forth following a presentation from the district’s solicitor on the committee system and functions.  Karen Baum suggested a policy committee meeting to review the proposed language and get more information.  The administration will work Mrs. Baum to schedule the meeting.

PERSONNEL

Dr. Guadagnino reported that over the last few months, the administration has been collecting extracurricular position survey data at the board’s request.  Guadagnino asked board members for the goal in collecting the information so that next steps can be considered for what to do with the data moving forward.  The information includes a description of the positions, the amount of time (on-duty and off-duty) expended in the positions, and the stipend paid to individuals holding the positions.  It was suggested that the data be reviewed initially at a Personnel Committee meeting before considering any recommendations that may accompany the information coming to the full board.  The administration will work with Mr. Stein to schedule the meeting. 

A confidential board memo recommending February 24^th personnel actions was presented for review.

PROGRAM COMMITTEE

CURRICULUM

Guadagnino shared a presentation of goals and priorities outlined in the proposed 2025-2028 Comprehensive Plan developed by the Comp Plan Committee over recent months.  Guadagnino noted there is a small group of committee members in place who will be meeting periodically to review and assess the success of the plan.  Next steps include posting the plan for public review for 28 days, collecting any public input, and bringing back to the board for consideration of approval at the March 24^th regular voting meeting.

Guadagnino noted that a new item included in the Comp Plan is the collection and reporting of all agreements in place with outside organizations and educational institutions to offer students additional opportunities and presented another proposed affiliation agreement with Shippensburg University for the board’s consideration.  The board will consider approval at the February 24^th regular voting meeting.

Guadagnino presented several Major Trip Proposals for the board’s review and consideration.  The proposed trips include nothing new from previous years.  The board will consider approval of (11) trips at the February 24^th regular voting meeting.  Additional detail outlining projected costs is now being provided to board members as they consider approval.

PLANNING

Barshinger commended on an email that was received from Dr. Bradley related to the budget and proposed cuts for consideration with next year’s projected numbers.  Barshinger requested that the board be kept aware of all potential cuts being considered by the administration before implementing any cost-saving measures with staff and programs.

ADJOURNMENT

Ramsay moved to adjourn the meeting at 8:11 PM.  Baum seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark Czapp, Director of Business Operations / Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

DATE/TIME of MEETING:         February 10, 2025 / 7:00 PM

LOCATION of MEETING:          Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                                                                                                                                                                                                   

The following School Directors were in attendance:  Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, Director of Business Operations/Board Secretary

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A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, February 10, 2025, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:02 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.

Roll call reflected nine board members present, with no absences.  There was an executive session held on January 27 for personnel.  There was an executive session this evening prior to the start of the meeting at 6 PM for personnel and real estate. 

PUBLIC COMMENT

There was no public comment.

BUSINESS AND FINANCE COMMITTEE REPORTS

1.     Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Ramsay seconded the following:

A.    INTERIM AGREEMENT WITH PASBO UPDATED – Acceptance of the updated contract with Pennsylvania Association of School Business Officials (PASBO) to provide interim Human Resources Director services, according to the terms and conditions set forth in the attached agreement, at a revised cost of $168.75 per hour, and not to exceed 19.5 hours per week, until such time as a successful applicant is secured.

B.    2024-2025 NON-RESIDENT TRANSPORTATION WAIVER – Approval of a request to waive transportation costs and begin transporting a non-resident foreign exchange student, enrolled at the high school for the 2024-2025 school year, effective immediately.   

White requested a separate vote on item B.

Vote by roll call on item A resulted in the motion carrying by unanimous vote.

Vote by roll call on item B resulted in the motion carrying with Wilson, Baum, Shearer, Barshinger Ramsay, Ritz, Stein and Rohrbaugh voting in favor.  White voted against.

PERSONNEL

2.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Baum seconded items included on the attached PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote.

ADJOURNMENT:  Ramsay moved for adjournment at 7:07 PM.  Ritz seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark Czapp, Director of Business Operations / Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

DATE/TIME:  January 27, 2025 / 7:00 PM

LOCATION of MEETING:          New Salem Elementary Gymnasium, 3745 Salem Road, York New Salem, PA

ATTENDANCE:                                      

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph A. Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary

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A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, January 27, 2025, in the Gymnasium at New Salem Elementary School, 3745 Salem Road, York New Salem, PA. 

Nicole Wilson, Board Vice President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed. 

Roll call reflected eight board members present, with Rachel Rohrbaugh absent for personal reasons. 

There were no executive sessions held since the last sunshine meeting.  There will be an executive session for personnel following adjournment of this evening’s meeting. 

PUBLIC COMMENT

New Salem Elementary student council students Norah Pisano and Landon Harmon shared comments recognizing board members and building teachers.  Their remarks were well articulated.  Wilson thanked the students for presenting and recognized those who played a role in organizing their participation.

SUPERINTENDENT’S REPORT

Dr. Bradley welcomed and thanked New Salem Elementary (NSE) fourth graders Norah Pisano and Landon Harman for their student leadership as they greeted school board members this evening prior to the meeting and provided a tour of the building.  Special thanks also to the NSE PTO who arranged for refreshments to recognize board members as January is School Board Recognition Month.

Congratulations to the following students:

·       Benjamin Thatcher, Lucas Buhrman, Kaylee Mejia, Amelia Messinger, and Bryan Myers, on their successful auditions for this year’s PMEA District 7 Jass Festival.

·       Lucas Buhrman has also made the 2025 National Association for Music Education All-Eastern Honors Mixed Chorus, one of 45 chosen from the State to participate.

·       Oliva Baker, Catherin Rafferty, and Rowan Tracy whose short sagas entered into the Scary Tales Mini Saga writing contest were selected to be published.

·       Logan Hudson and Kiley Krichten, Spring Grove resident students who recently graduated from York Adams Academy.  Bradley reported that the graduation ceremony was special and unique, and he commented on the value of the program providing an alternate pathway to graduation for these students.

STUDENT REPRESENTATIVE REPORT

Madelyn Little shared a report about happenings and events scheduled throughout the district that included elementary, intermediate and middle school activities.  Little shared comments by her peers related to recent virtual days due to inclement weather.  February 3^rd marked the 100^th day of school.  She concluded her report by recognizing board members for their dedication and support of the district and community.

CORRESPONDENCE

There was no correspondence.

LEGISLATIVE UPDATE

Bradley shared two pieces of legislation introduced at the state level:  1) A proposal for IU’s to be allowed to own property and, 2) a proposed fund balance audit forcing every school (including cyber / charter schools) to look at their balances.

YORK COUNTY SCHOOL OF TECHNOLOGY

Ritz reported that the board reorganized at the last meeting.  Students who are part of the Hot Rodders of Tomorrow placed 2^nd, 3^rd, and 15^th in the National Championship.

YORK ADAMS ACADEMY

Baum reported that there were six graduates at the winter ceremony.  Baum thanked administrators Bradley, Guadagnino, and Ehrhart for being in attendance and supporting the students.

SPECIAL COMMITTEE REPORTS

Bill Stiles reported that a report was given at the December 17^th SGRPRC meeting on the dissolution of the organization and the transitioning of staffing to the YMCA.  The Before and After Care Program is relocating to SGE as soon as licensing is approved.  Board members were selected and included Elizabeth Stein as chairman, Emily Miller as vice chairman, and Becky Stauffer as secretary. 

Wilson questioned if the YMCA has received all the funding for the renovation project.  Czapp will reach out to Larry Richardson to see where they are currently. 

Stiles reported that at the December 11^th meeting of the York Learning Center Joint Authority Board, members moved forward with quotes to improve the building’s entrance using PCCD grant monies.  The feasibility study for YCST to use space in the renovated addition should be completed in February.  Enrollment reached 150 students, with 15 on a waiting list.

Ramsay reported on a Buildings and Grounds Committee Meeting held on January 16, 2025, referred to a final drawing of the proposed turnabout at the High School rear access road, and recommended the board approve the action on this evening’s agenda to accept the placement of the road and the turnabout.  Ramsay referred to a copy of the proposed Krise Transportation Road on campus and reiterated that the question currently on the table to the board is not whether to do the road, but to determine if there is an interest in having a presentation by Krise at a future committee meeting.

Czapp commented on a memorandum included in packets updating the difference in the cost of the road itself and the alignment.  At the January 16^th buildings and grounds meeting, the committee requested that Lobar provide a high-level view of the proposed projects in their entirety.  Next steps include scheduling a buildings and grounds committee meeting to review the details of the packet and to then bring back to the full board for consideration.

Stiles gave an update on the punch list of items needing repaired on the High School gym floor and rear hallway and provided pictures of the damages requested by the committee.  The floor was changed from black to blue as also requested.  Barshinger questioned the total amount set aside to fund the projects.  Czapp indicated $7.8 million remains the balance, with some of the funds already expended on the projects. 

Ramsay referred to the January 16^th minutes regarding the committee’s request to have figures come in under the total fund balance by at least $1 million and stated the numbers proposed from Lobar are now significantly lower. 

Bradley asked that if any board member is against hearing from Krise Transportation about the campus road project they should reach out to Bradley as soon as possible. 

APPROVAL OF MINUTES

1.     Ramsay moved to approve the minutes from the December 2, 2024, Voting/Reorganization Meeting, and January 13, 2025, Voting Meeting/Directors’ Study Forum meetings.  Barshinger seconded the motion.

Ramsay stated that he could not approve the statements included in the minutes of the January 13^th voting meeting from a transcribed email received by Mr. Stein. Ramsay recommended the statements not be included since the district solicitor affirmed there was no wrongdoing on the part of the executive committee, and he motioned to amend the minutes removing the statements.  Ritz seconded the motion to amend.  Stein stated he stands behind his statement.

Wilson read a statement prepared by the district solicitor in response to Stein’s statements. 

Barshinger clarified the action on the table.

Vote by roll call on the amended minutes resulted in the motion being approved, with Wilson, Ritz, Ramsay, Shearer, and White voting in favor.  Stein, Barshinger, and Baum voted against. 

TREASURER’S REPORT

2.     White presented the Treasurer’s Reports for the months ending November 30, 2024, and December 31, 2024, and moved to approve the reports as presented. Ritz seconded the motion, unanimously approved by roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.     Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Ramsay seconded the following:

A.    ACCOUNTS PAYABLE LIST (Payment Summary) – Approval of the Accounts Payable lists for November 2024 (Student Activities Accounts) and November and December 2024, Nutrition Services Fund and General Fund, as presented.

Additional Information: 

·       Cash Receipts / Condensed Board Summary, as of November 30, 2024.

·       Cash Receipts / Condensed Board Summary, as of December 31, 2024.

B.    INTERIM AGREEMENT WITH PASBO – Approval to contract with Pennsylvania Association of School Business Officials (PASBO) to provide interim Human Resources Director services, according to the terms and conditions set forth in the attached draft agreement, while continuing the search to secure an appropriate candidate to fill the vacancy, and at a cost not to exceed $125 per hour until such time as a successful applicant is secured.

C.    RENEWAL OF TAX COLLECTOR COMPENSATION RESOLUTION – Approval of the attached Resolution to reaffirm the compensation rate per real estate bill to be paid by the District for services of elected tax collectors, as established in a Resolution adopted February 6, 2013, and reaffirmed on January 23, 2017.

D.    DISPOSAL OF OBSOLETE/OUTDATED TEXTBOOKS – Approval to consider the attached listed textbooks as obsolete or outdated and dispose of the textbooks in accordance with School Board Policy #706.1.

E.     CONVERSION FROM SCHOOL DUDE TO FMX EVENT SCHEDULING AND MAINTENANCE SOFTWARE SYSTEM – Approval to enter into agreement with FMX according to the terms and conditions outlined in the attached proposal to upgrade the district’s maintenance management workflow process and streamline district wide event scheduling, at a proposed annual cost of $8,890 and a one-time installation and training fee of $2,420, experiencing an estimated annual savings of $7,672.

Barshinger asked to receive payables reports that yield as much detail as possible.  The Business Office will continue to investigate report capabilities in the new Skyward system.

Vote by roll call resulted in the motion carrying by unanimous vote.

BUILDINGS AND GROUNDS

4.     Following a report of the Budget and Finance Committee’s recommendations read by Ben Ramsay, Ramsay moved, and Baum seconded the following:

A.    EMINENT DOMAIN RESOLUTION – Adoption of the attached Resolution authorizing the acquisition of a four-acre tract of land (Exhibit A) adjacent to the District Roth Church Road campus, York County Tax Parcel No. 33-000-GF-0069.00-00000, in accordance with the Eminent Domain Code outlined in Pennsylvania School Code.

B.    HIGH SCHOOL REAR ACCESS ROAD PLACEMENT AMENDMENT – Approval to place the secondary access road at the Spring Grove Area High School on the Master Land Development Plan according to updated specifications, as originally approved on October 14, 2024, presented and recommended by First Capital Engineering at the January 16, 2025, Buildings and Grounds Committee Meeting.

Barshinger stated his dissatisfaction with spending money to keep revising the Master Land Development Plan.  Wilson stated the plan has not yet been submitted.  Czapp confirmed.  The administration is looking for finalization of the master plan so it can be submitted.  The road changed slightly to align with the potential maintenance facility and the turnaround has been added at the committee’s request.  The estimate project cost is now lower as a result.  Ramsay clarified the next step is to have a buildings and grounds meeting to determine what else may be able to be removed from a cost perspective.  Barshinger suggested holding off until the high school road is finalized.  Czapp recommended the board move forward.

Barshinger requested a separate vote on item B.

Vote by roll call on item A resulted in the motion carrying by unanimous vote.

Vote by roll call on item B resulted in the motion carrying, with White, Stein, Ramsay, Baum, and
Wilson voting in favor.  Ritz, Shearer, and Barshinger voted against.

Ramsay presented informational items for review.

INFORMATIONAL / ITEMS:

A.    Buildings and Grounds Committee Meeting Minutes – January 16, 2025.

B.    Building Mandated Monthly Fire Drills / NOVEMBER 2024:

SCHOOL BUILDING	DATE OF DRILL	MINUTES	SECONDS
New Salem Elementary	11/07/2024	1	36
Paradise Elementary	11/19/2024	1	40
Spring Grove Elementary	11/26/2024	2	8
Spring Grove Intermediate	11/21/2024	2	20
Spring Grove Middle School	11/13/2024	1	47
Spring Grove High School	11/20/2024	4	38

C.    Building Mandated Monthly Fire Drills / DECEMBER 2024:

SCHOOL BUILDING	DATE OF DRILL	MINUTES	SECONDS
New Salem Elementary	12/10/2024	2	44
Paradise Elementary	12/17/2024	1	21
Spring Grove Elementary	12/13/2024	2	15
Spring Grove Intermediate	12/10/2024	2	15
Spring Grove Middle School	12/10/2024	1	57
Spring Grove High School	12/13/2024	4	54

TRANSPORTATION

5.     Following a report of the Transportation Committee’s recommendations read by Mike Ritz, Ritz moved, and Baum seconded the following:

A.    KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2024-2025 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Michelle Baran

2)     Shaimilaine Bobe-Rivera

3)     Teresa Buchanan

4)     Dakota Eyler

5)     Tiffany Miller

6)     George Peters

7)     Tara Stahl

8)     Mickayla Taylor

9)     Jazmin Torres-Medrano

10)  Blane Trump

11)  Christina Trump

B.    FAITHFUL TRANSPORTATION DRIVERS – Approval of the following contracted Faithful Transportation drivers for the 2024-2025 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Ivette Aponte

2)     Gia Casagrande

3)     Elizabeth Dietz

4)     Edna Trimble

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

POLICY

6.     Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ritz seconded the following:

A.    SECOND READING – Approval of a second and final reading for the following policies:

1)     Policy 100:  Programs, Comprehensive Planning

2)     Policy 114:  Programs, Gifted Education

3)     Policy 146:  Programs, Student Services

B.    FIRST READING – Approval of a first reading for the following policy:

1)     Policy 815:1:  Operations, Virtual Learning/Livestreaming

C.    2025-2026 SCHOOL CALENDAR – Approval of the attached 2025-2026 school calendar for the Spring Grove Area School District.

D.    DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

	Donor	Gift / Grant / Donation	Beneficiary
1)	Zeredatha-White Rose Lodge No. 451	$500	New Salem Elementary to assist families in need over the holiday season
2)	Paradise Lutheran Church	$365	Backpack Program
3)	Hanover Toyota	$300	Rocketry Program
4)	Garrick Jewelers	Topaz Necklace	Rocketry Program Bingo Night
5)	Beck Funeral Home and Cremation Service, Inc.	$100 Kennies Gift Card	Rocketry Program Bingo Night
6)	Margaret Schlichter	$400	Nutrition Services and Backpack Programs
7)	Spring Grove Borough	$300	District-Initiated Halloween Parade and other Events
8)	York Twinning Association	$200	High School Music Department

Vote by roll call resulted in the motion carrying by unanimous vote.

PERSONNEL

7.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Baum seconded action items included in the PERSONNEL REPORT.

Baum requested an executive session for personnel at 8:21 PM.  Wilson recalled the meeting to order at 8:26 PM.

Vote by roll call resulted in the motion carrying by unanimous vote.

Stein presented a confidential memo regarding proposed personnel actions tentative with the February 10^th meeting agenda. 

PROGRAM REPORTS

CURRICULUM

8.     Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Ramsay seconded the following:

A.    OVERNIGHT CONFERENCE REQUEST – Approval for Lisa Bahn, Wendi Bulgarelli, and Wendy Speir, Certified School Nurses, to attend the Pennsylvania Association of School Nurses and Practitioners (PASNAP) 2025 Annual Conference at The Penn Stater in State College, PA, March 21-23, 2025.

B.    TRIP REQUESTS 

1)     Approval for Jason Baker, High School Social Studies Teacher, to accompany eligible high school students to participate in a Mock Trial Competition at the Pennsylvania State University, State College, PA, February 1-2, 2025.

2)     Approval for Abigail Kirkpatrick, High School Music Teacher, to accompany eligible high school students to the PMEA Central Region Orchestra Festival at Warwick High School, Lititz, PA, February 20-22, 2025.

3)     Approval for Brian Hastings, High School Science Teacher, to accompany students on the high-powered rocketry and Battle of the Rockets teams to Culpepper, VA, February 22 or 23, 2025.

4)     Approval for Brian Hastings, High School Science Teacher, to accompany students on the high-powered rocketry and Battle of the Rockets teams to Higgs Farm, Price, MD, February 1 or 2, 2025.

5)     Approval for Brian Hastings, High School Science Teacher, to accompany students on the American Rocketry Challenge team to Team America Rocketry Challenge (TARC), The Plains, VA, in February 2025 (date TBD).

6)     Approval for Brian Hastings, High School Science Teacher, to accompany students on the high-powered rocketry and Battle of the Rockets teams to Higgs Farm, Price, MD, March 1 or 2, 2025.

7)     Approval for Brian Hastings, High School Science Teacher, to accompany students on the American Rocketry Challenge team to Team America Rocketry Challenge (TARC), The Plains, VA, March 2025 (date TBD).

Vote by roll call resulted in the motion carrying by unanimous vote.

ATHLETICS AND MUSIC

9.     Following a report of the Athletics and Music Committee’s recommendations read by Mike Ritz, Ritz moved, and Ramsay seconded the following:

A.    OVERNIGHT CONFERENCE – Approval for Jeff Laux, Student Athletic Coordinator, to attend the PA State Athletic Directors Association Annual conference at Hershey Lodge in Hershey, PA March 19-22, 2024.

Barshinger questioned covering higher hotel costs at the Hershey Lodge.  He motioned to amend the motion to cover registration, mileage fees, and lodging fees up to a maximum of $105/night for Jeff Laux, Student Athletic Coordinator, to attend the PA State Athletic Directors Association Annual conference at Hershey Lodge in Hershey, PA March 19-22, 2024.

Ritz seconded the motion to amend.

Vote by roll call on the amendment resulted in the motion carrying with Barshinger, Ritz, Baum, Shearer and Wilson voting in favor.  Ramsay, Stein and White opposed.

Vote by roll call resulted in the motion carrying with Baum, Ritz, Barshinger, Shearer, White and Wilson voting in favor.  Ramsay and Stein voted against.

Barshinger suggested the board develop a policy regarding conferences.

ADJOURNMENT: Ritz motioned for adjournment at 8:37 PM.  Ramsay seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE/TIME of MEETING: January 13, 2025 / 7:29 PM

LOCATION of MEETING: Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                         

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White

The following Spring Grove Area School District Administrators were in attendance:   Dr. Joseph A. Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent

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A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, January 13, 2025, at the Middle School.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:29 PM following adjournment of the voting meeting, noting eight board members remained in attendance. 

PUBLIC COMMENT

There was no public comment.

BUSINESS AND FINANCE COMMITTEE

BUDGET AND FINANCE

White presented a memorandum outlining a high school proposal to create a district mascot for consideration.  David Dietrich, High School Principal, and Cassidy Krinock and Kara Reed, High School teachers, presented comments and indicated there are 4-5 Lighthouse Leadership students who will make up the Mascot Committee. They distributed mockups and opened the floor to questions.  Board members expressed concern over the limited size of the committee and limited samples from which to consider.  Reed stated that the group is waiting to hear if the board has an interest in proceeding.  The committee will then broaden involvement and move forward.  Questions included how the district will pursue funding support, who will be in the costume and how that will be determined, and insurance coverage.  Consensus of the board was for the group to move forward, with more people involved.

Bradley referred to a 2025-2026 proposed budget update prepared by Mark Czapp and Jen Leppo. Leppo was present to address any questions and stated the release of the governor’s budget will hopefully not be stalled.  There is not a lot of new information available at present.  The February 10^th Directors’ Study Forum will be the next presentation. 

Bradley presented a Tax Collector Memorandum and proposed Resolution for review.  The board will be asked to consider approval of the Resolution at the January 27^th Regular Voting Meeting, noting there is no recommendation to increase the rate from previous years.  Other districts’ compensation schedules were listed for reference. 

Dr. Guadagnino presented a list of textbooks for disposal and hopeful resale according to Policy 706.1.  The recommendation is to move on from the older version of the Science textbooks and utilize a combination of updated resources in their place, to include textbooks and online licensures.  The board will consider approval to dispose of the listed items on January 27^th.

A memorandum was presented proposing a conversion from our current facility software (School Dude) to FMX.  Bill Stiles reported that FMX handles operations that School Dude manages, and much more, with an anticipated savings of approximately $7,000.  Training will not start until the contract is approved and signed.  The board will consider approval at the January 27^th meeting.

A memorandum providing an update to the Fiber Site Survey was tabled and will appear on the February 10^th DSF agenda when Mr. Enck is expected to be in attendance.

MANAGEMENT COMMITTEE

POLICY

Dr. Guadagnino presented two proposed 2025-2026 school calendar drafts for review.  Various groups reviewed the two options, overwhelmingly preferring Option A for recommendation.  White questioned early dismissal days and District III wrestling in February.  Guadagnino stated that half days have been coordinated with the end of marking periods and the semesters, and PIAA sets the dates for District III.  Bradley added that when meeting with SGEA, half days were requested for grade preparation and planning for the start of new classes.  Option A will move forward for consideration of approval at the January 27^th regular voting meeting.

Baum presented proposed revisions to Board Policies numbered 100, 114, and 146 for consideration of a second and final reading on January 27^th. Guadagnino reported that these policies are outdated and need revised to meet the state’s changes in language and protocol.  The three policies were approved for a first reading on October 28, 2025, and placed on hold at the request of board members.  The board will move forward to consider approval at the January 27^th meeting.

Dr. Bradley presented proposed revisions to Policy 815.1 related to virtual learning/livestreaming, explaining that teachers have been working with students on how to meet expectations of virtual attendance and completion of assignments.  The revisions are non-intrusive to families within the home and have been vetted by Stock and Leader.  Barshinger expressed concern that there are no repercussions listed.  Bradley stated that tools teachers have for distracted students online do not work the same as students in the in-person setting.  Board members questioned language to clarify who is considered present if they can’t “actively” participate.  Per Guadagnino, teachers give clear instructions to students on how to complete the work to gain credit for attendance.  The board will consider approval of a first reading on January 27^th.

The 2023-2024 Spring Grove Area Education Fund annual report was shared as an informational item only.

PERSONNEL

Dr. Bradley presented a Director of Curriculum position description for consideration, as discussed in previous meetings. Teachers have voiced their support of the position to oversee testing, scope and sequence, curriculum, and help staff.   Having evaluated present processes and finding value in the role, Bradley stated that it had been a budgeted position but was stalled and not filled.  Due to its importance, Barshinger and Stein suggested it be an Assistant Superintendent position.  Bradley stated a commissioned position requires a 3, 4, or 5-year contract.  He recommended it be included in Act 93, regardless of the title, which would be determined by the district on the job responsibilities.  Shearer acknowledged the need with support, but he does not want additional costs.

Ramsay stated his readiness to move forward and vote so the position can be posted.  Baum is supportive of a curriculum person who is familiar with the elementary level.  Bradley suggested reviewing the possibility of a net-neutral candidate to the district’s budget, depending upon internal and/or external interest.  He reminded the Board that at present, the position description only is on the table for consideration.  The notion is that the board would be giving the administration authority to post; however, the debate to open the position can come later.  Rohrbaugh suggested the board take time to consider adding the position and discuss it in more detail during an upcoming Board Retreat.  The money has already been allocated in the budget.  After being posted, the board can consider how the hiring impacts the budget. 

Guadagnino presented a memorandum providing quick extracurricular positions update as requested by the board.  No action is required by board members.  More information will be provided at the February 10^th DSF.

A confidential board memo recommending January 27^th personnel actions was presented for review.

PROGRAM COMMITTEE

CURRICULUM

Guadagnino presented one overnight conference request for consideration and seven major trip proposals.  The board will consider approval of all proposals at the January 27^th regular voting meeting.

ATHLETICS AND MUSIC

Bradley presented a request for Jeff Laux to participate in an annual PSADA overnight conference.  Barshinger requested the administration evaluate overnight costs vs. expenses for Laux to drive daily to/from the conference or consider a cheaper hotel.  The board will consider approval of the request at the January 27^th meeting.

PLANNING

Stein requested before planning another committee meeting, consideration is made to schedule Mondays as the first line of defense.  Rohrbaugh appreciates the candor and open conversations, and added that board members having any issues moving forward should give a heads up before bringing to a public meeting. 

ADJOURNMENT

Ritz moved to adjourn the meeting at 8:31 PM.  Barshinger seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Suzanne Sterner, Board Recording Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

DATE/TIME of MEETING:         January 13, 2025 / 7:00 PM

LOCATION of MEETING:          Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                                                                                                                                                                                                   

The following School Directors were in attendance:  Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer,  Doug Stein, Doug White

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent

---

A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, January 13, 2025, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:03 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.

Roll call reflected eight board members present, with Nicole Wilson absent for personal reasons. There was an executive session held this evening prior to the start of the meeting at 6 PM for personnel and real estate. 

PUBLIC COMMENT

There was no public comment.

BOARD COMMITTEE REPORTS

BUDGET & FINANCE COMMITTEE

Doug White reported a Budget and Finance Committee meeting was held on December 11, 2024.  He referred to the meeting minutes included as an informational item with this evening’s agenda.

Mr. Stein read a statement related to the December 11, 2024, Budget and Finance Committee Meeting, Board Committees, and the Board Executive Committee. 

Rohrbaugh indicated that the president, vice president, and treasurer make up the Executive Committee, which has always been in place.  Executive Committee members meet to review the agenda being set and to discuss what is coming up in future meetings.

Rohrbaugh indicated that there has always been an executive board, president, vice president, and treasurer.  They review the agenda being set and discuss what is coming up in future meetings.  Barshinger took issue at a recent meeting when White stated that the Executive Committee may have met with Dr. Bradley to discuss financial items.  Rohrbaugh responded that there was no direction given to Dr Bradley at that time.  The executive committee asked Dr. Bradley to review the financial information and provide feedback to the full board, which the minutes accurately reflect.  Rohrbaugh encouraged all board members to meet with the superintendent to discuss ideas.

White indicated that things are now beginning to move forward.  The board is receiving information that was not received in the past.  With the additional involvement of the Executive Committee, things are changing.  Getting information at the last minute has not been acceptable. No decisions are being made.  Barshinger stated his concern about transparency.  Ramsay stated the role of the executive committee.

BUILDINGS AND GROUNDS COMMITTEE

Ramsay reported a Buildings and Grounds Committee meeting was held on December 18, 2024.  He referred to the meeting minutes included as an informational item with this evening’s agenda.

Mr. Stein read a statement related to the December 18, 2024, Buildings and Grounds Committee Meeting and the role and meetings of Board Committees. 

Ramsay reported that items were discussed at a public meeting and at the committee meeting.  Ramsay indicated that the committee meeting did not include a vote.

CORRESPONDENCE

There was no correspondence.

BUSINESS AND FINANCE COMMITTEE REPORTS

BUDGET AND FINANCE / For Information Only

Budget and Finance Committee Meeting Minutes – December 11, 2024.

BUILDINGS AND GROUNDS / For Information Only

Buildings and Grounds Committee Meeting Minutes – December 18, 2024.

MANAGEMENT COMMITTEE REPORTS

POLICY

1.     Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ritz seconded the following:

A.    YMCA OF THE ROSES BRANCH BOARD – Appointment of Mitchell Warner to serve as Spring Grove Area School District’s representative manager on the YMCA of the Roses Branch Board for a two-year term, effective January 1, 2025, through December 31, 2026, following the completion of the merger of SGRPRC with the YMCA of the Roses as of December 31, 2024.

Vote by roll call resulted in the motion carrying by unanimous vote.

PERSONNEL

2.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ritz seconded items included on the attached PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote.

PROGRAM COMMITTEE REPORTS

CURRICULUM

3.     Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Baum seconded the following:

1)    TRIP REQUEST – Approval for Kyle Showalter, High School Music Teacher, to accompany two eligible high school students to Lampeter-Strasburg High School, Lancaster, PA, January 24-25, 2025, to participate in the PMEA District Band South Festival.

Vote by roll call resulted in the motion carrying by unanimous vote.

CURRICULUM / For Information Only:

Curriculum Committee Meeting Minutes – December 2, 2024.

Vote by roll call resulted in the motion carrying by unanimous vote.

ATHLETICS AND MUSIC

4.     Following a report of the Athletic and Music Committee’s recommendations read by Mike Ritz, Ritz moved, and Baum seconded the following:

1)     ATHLETICS / MARKETING INTERN – Approval for Brianah Missouri, enrolled at York College of Pennsylvania Graham School of Business, as an unpaid athletics/marketing intern, effective January 14, 2025, through the 2024-2025 season/school year, following verification of receipt of all required clearances.

Vote by roll call resulted in the motion carrying by unanimous vote.

ADJOURNMENT:  Ritz moved for adjournment at 7:29 PM.  Barshinger seconded.  Meeting adjourned by unanimous voice vote. 

RESPECTFULLY SUBMITTED BY:

Suzanne Sterner, Board Recording Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING / REORGANIZATION MEETING MINUTES

DATE/TIME:  December 2, 2024 / 7:00 PM 

LOCATION of MEETING:          Spring Grove Area Middle School / LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

IN ATTENDANCE:                                             

School Directors: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

Administrators: Dr. Joseph Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mark Czapp, Director of Business Operations/Board Secretary

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The Spring Grove Area School District Board of School Directors met for reorganization in accordance with Section 404 of the Public School Code of 1949 and for its regular session on Monday, December 2, 2024.  The meeting was called to order by Rachel Rohrbaugh, Board President, at 7:00 PM.

The Pledge of Allegiance was recited, and a moment of silence was observed.  Roll call reflected nine board members present. 

Rohrbaugh announced there was one executive session held since the last sunshine meeting on November 25, 2024, for real estate and legal purposes. 

Rohrbaugh called for nominations for a Temporary President for the purpose of reorganization.  Wilson nominated Ramsay.  Ritz seconded the nomination.  With no further nominations, Rohrbaugh declared the nominations closed and Ramsay was elected Temporary President by unanimous voice vote. 

Ramsay called for nominations for a Board President for 2025.  Wilson nominated Rohrbaugh.  Ritz seconded the nomination.  With no further nominations, Ramsay declared the nominations closed and Rohrbaugh was elected President by unanimous voice vote. 

Rohrbaugh called for nominations for a Vice President for 2025.  Ramsay nominated Wilson.  Ritz seconded the nomination.  With no further nominations, Rohrbaugh declared the nominations closed and Wilson was elected Vice President by unanimous voice vote.

Ramsay moved to approve the 2025 Board Committee lists as proposed.  Wilson seconded.  The motion was approved by unanimous voice vote.

Rohrbaugh concluded the business of reorganization.

STUDENT REPRESENTATIVE REPORT

Madelyn Little shared a report about happenings and events scheduled throughout the district including, but not limited to Veteran’s Day celebrations, PTO fundraisers, and Book Fairs.  64 students were inducted into the National Honor Society, and the district is currently running its annual Fill the Bus Campaign. 

CORRESPONDENCE

Jamie Tharp, Paradise Elementary Teacher and district resident, thanked board members for being open to staff member’s comments at the previous meeting in support of the Rocket Wellness Center and their approval of the request for Tharp and others to attend an upcoming Federal Programs conference in Pittsburgh.  Tharp stated that quality substitutes come with varying backgrounds and encouraged the administration to consider matching substitute assignments to respective qualifications.  She congratulated Lisa Bahn on her impending retirement and stated that Bahn and AnJie Doll, resigning HR director, will be missed.

LEGISLATIVE UPDATE

There was no legislative report.

SPECIAL COMMITTEE REPORTS

Eric Barshinger reported that at a Curriculum Committee meeting held prior to the start of the voting meeting, there was discussion related to the current and future state of K-6 Math Curriculum.  A team of administrators and teachers are looking into options and the committee will receive feedback in January for consideration of next steps.

Rohrbaugh reported that a Budget and Finance Committee meeting is scheduled for December 3^rd.

APPROVAL OF MINUTES

1.     Ramsay moved to approve the minutes from the November 25, 2024, Regular Voting Meeting.  Wilson seconded the motion, unanimously approved by voice vote. 

TREASURER’S REPORT

A report for November will be included with January 2025 items.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

2.     Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Baum seconded the following:

A.    ACCOUNTS PAYABLE LIST – Approval to disburse December 2024 Accounts Payable checks, with formal presentation of those disbursements in January 2025. 

B.    2023-2024 FINANCIAL AUDIT – Acceptance of the School District’s annual financial audit for the period ending June 30, 2024, as submitted by Kochenour, Earnest, Smyser & Burg, Certified Public Accountants. 

Vote by roll call resulted in the motion carrying by unanimous vote.

BUILDINGS AND GROUNDS

3.     Following a report of the Buildings and Grounds Committee’s recommendations read by Doug White, White moved, and Ramsay seconded the following:

A.    MASTER LAND DEVELOPMENT PLAN – Approval to place the proposed pickleball court project on the Master Land Development Plan according to specifications presented and recommended by First Capital Engineering, selecting the location based upon proposed attached options (SK-PB1, SK-PB2, or SK-PB3), and to be submitted to Jackson Township for permit consideration, contingent upon any costs associated at the time of awarding the project to be funded through student-initiated fundraising efforts.

Board members discussed scheduling another Buildings and Grounds Committee meeting to discuss the Master Plan with First Capital and Jackson Township.  Czapp stated that if submitting the plan is delayed further, it will significantly impact the YMCA’s proposed timeline for opening the Roth Church Road facility.

Shearer questioned the need to complete all projects on the Master Plan before the township would approve any future requests for approval to begin a maintenance facility project.  Czapp will reach out to Ray Dietrich at the Township one final time and report back to the board.

Ramsay motioned to amend the action for approval of the SK-PB1 location, contingent upon confirmation from Dietrich.  After further discussion, Ramsay motioned to table the action.  Ritz seconded the motion to table, which passed by unanimous voice vote.  The Master Plan will move forward to the township without the pickleball court.

The board discussed the process for student-initiated proposals.  Bradley stated the administration supports encouraging students to advocate for themselves and will continue to work on streamlining a process for them to present requests with the oversight of faculty and administrator advisors.

MANAGEMENT REPORTS

POLICY

4.     Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ramsay seconded the following:

A.    SECOND READING – Approval of a second and final reading for the following policies:

1)     Policy No. 801:  Public Records

2)     Policy No. 805.1:  Relations with Law Enforcement Agencies

3)     Policy No. 805.2:  School Safety Personnel

B.    YORK COUNTY SCHOOL OF TECHNOLOGY BUILDING AUTHORITY MEMBER – Approval for Douglas White, School Board Director, to continue to serve as district representative on the York County School of Technology Joint Building Authority for a five-year term commencing on January 1, 2025, and ending on December 31, 2029.

Vote by roll call resulted in the motion carrying by unanimous vote.

PERSONNEL

5.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ramsay seconded action items included in the PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote.

Stein presented a confidential memo regarding proposed personnel actions tentative with the January 13, 2025, meeting agenda.  No executive session was requested.

PROGRAM REPORTS

CURRICULUM

6.     Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Baum seconded the following:

A.    TRIP REQUESTS: 

1)     Approval for Jason Baker and Kierhan Boyle, High School Teachers, and Justice White, Elementary Teacher, to accompany eligible high school students to Pittsburgh, PA January 3-5, 2025, for the Mock Trial Competition.

2)    Approval for Abigail Kirkpatrick, High School Teacher, to accompany qualified PMEA student(s) to Lancaster, PA, January 9-11, 2025, for the PMEA District 7 Orchestra Festival.

3)    Approval for Jason Baker and Kierhan Boyle, High School Teachers, and Justice White, Elementary Teacher, to accompany eligible high school students to Philadelphia, PA January 18-19, 2025, for the Mock Trial Competition.

Vote by roll call resulted in the motion carrying by unanimous vote.

ADJOURNMENT: Ritz motioned for adjournment at 7:47 PM.  Ritz seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

DATE/TIME:  November 25, 2024 / 7:00 PM

LOCATION of MEETING:          Spring Grove Area Middle School / LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                      

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph A. Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

---

A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, November 25, 2024, in the LGI Room #242 at the Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:02 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed. 

Roll call reflected nine board members present. 

There was one executive session held since the last sunshine meeting on November 11, 2024, for real estate.  There was an executive session this evening prior to this evening’s meeting for real estate and legal purposes. 

PUBLIC COMMENT

Rhonda Wastler, President of Music Boosters, provided a summary report and a list of winter concerts. She stated that Spring Grove is the only district in the county experiencing growth in student music programs.  Kyle Showalter and Tim Bupp, music teachers, thanked the School Board for its partnership in providing new marching band uniforms after 17 years.  Katelyn Wastler and Sophia Fontana, student senior musicians, were at the meeting wearing the new uniforms. 

SUPERINTENDENT’S REPORT

Dr. Bradley recognized Kyle Showalter for his leadership over the summer when he served as Music Director of five Spring Grove Symphonic Band student participants as they traveled to Europe to take part in a 14-day concert tour.  They joined a group of approximately 100 students from York and Cumberland County schools who toured and performed in the Czech Republic, Austria, Germany, and France. 

Bradley welcomed and congratulated Dr. Amanda Brady, third grade instructor at SGE, on earning her doctorate degree in Educational Technology from Walden University.  Congratulations were also extended to:

·       The High School Competition Cheer Team for placing first in the Dallastown Shut-Down.

·       Kyleigh Hinson who was named Division I Player of the Year for the York-Adams League 2024 Hockey All-Stars, and Ivy Bechtel and Kassidy Hinson who were named Division I First Team.

·       Ella Bahn who was named Division I 2024 Cross Country All-Star.

·       Gwen Barshinger, Allison Keifer, Lovies Koons, Savannah Kosloskey, Savannah Pinder, Talia Smith, Alaina Stauffer, Allison Stonesifer, and Khianna-Lin Vanloo-Howard, who participated in the 17^th SweetSoundsations Choral Festival.

Bradley invited Mark Czapp, Steph Kennedy, and AnJie Doll to share a presentation and update on the Rocket Wellness Center.  Jennifer Smith-Gonzales with Marathon Health was present to also provide a report.  Craig Seelye, New Salem Elementary Principal, stated that from a building administrator’s perspective, there has been a reduction in staff absenteeism due to the convenience of having the center on campus.  There is often no need to secure a substitute because staff can schedule appointments during their flex/planning time.  Kennedy reported that results from a staff survey reflected approximately 90% of district employees using or planning to use the center, approximately 97% benefiting to their overall health and wellbeing, and the district experiencing reductions in expected claim spending (among other items).  Derrick Henning, Steve Perago, Barbara Valencia, Amanda Cooper, and Suzanne Sterner (staff members) shared testimonials about the benefits of the center. 

STUDENT REPRESENTATIVE REPORT

Madelyn Little shared a report about happenings and events scheduled throughout the district that included but was not limited to Veteran’s Day celebrations, PTO fundraisers, and Book Fairs.  64 students were inducted into the National Honor Society, and the district is currently running its annual Fill the Bus Campaign. 

CORRESPONDENCE

Rohrbaugh directed board members’ attention to a memorandum placed at seats regarding consideration of a district mascot.  Steph Kennedy, Community Relations Coordinator, requested the board’s direction on pursuing the idea.  The High School Culture Lighthouse Team has not spent any funds to date, but has taken the suggestion and began initial conversations, idea cultivation, and researched potential costs and costume considerations.  Students in grades K-12 and community members would be involved in the process.  Consensus of the board was to have the group share a presentation during the January 13, 2025, Directors’ Study Forum.

Rohrbaugh noted that the 23-24 end-of-year audit was placed at seats, with action to accept the report tentative with December 2^nd meeting voting items. Czapp reported there were no deficiencies, weaknesses, or findings noted. 

LEGISLATIVE UPDATE

There was no legislative report.

YORK COUNTY SCHOOL OF TECHNOLOGY

Ritz reported having no quorum at the last meeting.  At the Open House, there were approximately 900 possible student candidates.  They are discussing adding more buses in the next five years to eliminate 2-hour rides.

YORK ADAMS ACADEMY

Baum reported that there are currently 7 Spring Grove resident students attending YAA, with 4 graduates so far this school year.

SPECIAL COMMITTEE REPORTS

Bill Stiles reported that at the most recent SGRPRC board meeting, the merger with the YMCA as of January 1, 2025, was approved.  A plan was discussed for timing and movements of the before/after school care program when construction begins.  A meeting will be scheduled to continue those discussions. 

APPROVAL OF MINUTES

1.     Baum moved to approve the minutes from the October 28, 2024, Regular Voting Meeting, and November 11, 2024, Voting Meeting/Directors’ Study Forum meetings.  Ritz seconded the motion, unanimously approved by voice vote. 

TREASURER’S REPORT

2.     White presented the Treasurer’s Report for the month ending October 31, 2024, and moved to approve the report as presented. Ritz seconded the motion, unanimously approved by roll call vote.

Rohrbaugh noted that the Student Activity accounts are now added to the Treasurer’s Report.  Jen Leppo indicated that the elementary accounts will be phased out as they do not raise funds.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.     Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Ritz seconded the following:

A.    ACCOUNTS PAYABLE LISTS – Approval of the Accounts Payable lists, as presented.

Additional Information: 

·       Cash Receipts / Condensed Board Summary, as of October 31, 2024.

·       Payment Register / Student Activities Accounts, as of October 31, 2024.

B.    ACCELERATED BUDGET OPT OUT RESOLUTION – Adoption of the attached Resolution certifying that the 2025-2026 fiscal year budget will be funded based on maintaining the current tax rates or increasing tax rates by an amount less than or equal to the Act 1 Index application to the School District of 5.4%, and that the School Board will comply with the rules set forth in School Code §687 for adoption of the school district proposed and final budgets for the 2025-2026 fiscal year.

C.    2024-2025 BUDGETARY TRANSFERS – Approval of the attached budgetary transfers for the first quarter of the 2024-2025 fiscal year.

D.    STUDENT ACTIVITY FUNDRAISING ACCOUNTS – Acknowledgement of the attached list of student activity accounts eligible to raise funds during the 2024-2025 school year and having met all requirements of Board Policy #229.

Barshinger thanked Mark Czapp for the updated accounts payable report but indicated that generalized descriptions are not helpful.  Czapp stated that such feedback will prove beneficial for the upcoming Budget and Finance Committee meeting.  An itemized registry of transactions can be discussed.  During the committee meeting, Czapp can also provide more information on charter/cyber-charter invoices.  Discrepancies that may appear with billing often depend on the date a student enrolls.

Vote by roll call resulted in the motion carrying by unanimous vote.

White thanked Czapp for reporting detailed information to the board.  He questioned mileage reimbursement. Czapp replied that it is in accordance with Board Policy.

BUILDINGS AND GROUNDS

FOR INFORMATION ONLY:

MANDATED BUILDING FIRE DRILLS

SCHOOL BUILDING	DATE OF DRILL	MINUTES	SECONDS
New Salem Elementary	10/08/2024	2	5
Paradise Elementary	10/09/2024	1	32
Spring Grove Elementary	10/31/2024	2	57
*Spring Grove Intermediate	10/10/2024	2	28
Spring Grove Middle School	10/08/2024	2	22
*Spring Grove High School	10/08/2024	4	20

*MANDATED FIRE DRILLS INCLUDED REQUIRED LOCKDOWN SECURITY COMPONENT UNDER ACT 55 (to be conducted within the first 90 days of school)

TRANSPORTATION

4.     Following a report of the Transportation Committee’s recommendations read by Mike Ritz, Ritz moved, and Ramsay seconded the following:

A.    KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2024-2025 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     James Beall, Jr.

2)     Catina Brodbeck

3)     Colleen Dougherty

4)     Timothy Fezell

5)     Carl Hampton

6)     Dewinda Knauer

7)     Kenneth Smith

8)     Robin Sterner

B.    FAITHFUL TRANSPORTATION DRIVER – Approval of the following contracted Faithful Transportation driver for the 2024-2025 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Cheryl Springer

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

POLICY

5.     Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ramsay seconded the following:

A.    ADDENDUM TO SETTLEMENT AGREEMENT AND RELEASE/UPDATED TRUST AGREEMENT – Approval of the addendum to the confidential settlement agreement and release as previously approved by the Board of School Directors during the October 14, 2024, voting meeting, to recognize a newly named Trustee to set up a Trust as originally agreed upon by the Spring Grove Area School District and all parties affiliated with the legal matter.

B.    SECOND READING – Approval of a second and final reading for the following policies:

1)     Policy No. 222:  (Students) Tobacco and Vaping Products

2)     Policy No. 227:  Controlled Substances and Paraphernalia

3)     Policy No. 323:  (Employees) Tobacco and Vaping Products

4)     Policy No. 351:  Controlled Substance Abuse

C.    DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

	Donor	Gift / Grant / Donation	Beneficiary
1)	Codorus Creek Flyfishing Club	$   270.00	High School Fishing Club
2)	Margaret Schlichter	$   200.00	School Nutrition / Backpack Program
3)	Glatco Credit Union	$   100.00	Rocketry Program
4)	Hanover Area Jaycees	$   400.00	Aevidum Club

Vote by roll call resulted in the motion carrying by unanimous vote.

PERSONNEL

6.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Wilson seconded action items included in the PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote.

Stein presented a confidential memo regarding proposed personnel actions tentative with the December 2^nd meeting agenda.  No executive session was requested.

PROGRAM REPORTS

CURRICULUM

7.     Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Ramsay seconded the following:

1. OVERNIGHT CONFERENCE REQUEST – Approval for Julie Janusz, Paradise Elementary Principal / Federal Programs Coordinator, Jamie Tharp, Paradise Elementary Reading Specialist, and Amy Fisher, Paradise Elementary Teacher, to attend the PA Title I Improving School Performance Conference in Pittsburgh, PA, January 26-29, 2025.  
    
2. NEW HIGH SCHOOL COURSES – Approval of the following new courses at the high school, beginning with the 2025-2026 school year: 

1)    Distributive Education Clubs of America (DECA)

2)     Digital Applications

3)     Student Instructional Assistant Preparatory Class

4)     Advanced Placement Language and Composition

5)     Sewing 1

6)     Sewing 2

7)     Family and Consumer Sciences Independent Study

8)     Fundamentals of Algebra

9)     Independent Study in Music

10)  Animal Science

11)  Plant Science

12)  Supervised Agricultural Experience (SAE) Independent Study – Agriculture

13)  American Military History

14)  History and Sports

15)  Holocaust and Genocide Studies

16)  United States History Through Popular Culture

17)  Officiating for Team Sports

C.   REVISION OF HIGH SCHOOL COURSES – Approval for the following course revisions at the high school, beginning with the 2025-2026 school year: 

1)    Student Instructional Assistant Internship

2)     Child Development

3)     Child Care

4)     Jazz Ensembles

5)     Introduction to Aviation

6)     Aviation 1

7)     Aviation 2

8)     Aviation 3

Barshinger stated concern about how the administration is making sure students are receiving skills expected of a high school graduate.  He questioned if there was an appetite for using “Portrait of a Graduate.”  Rohrbaugh suggested Barshinger begin those conversations at the committee level.

Vote by roll call resulted in the motion carrying by unanimous vote.

ATHLETICS AND MUSIC

8.     Following a report of the Athletics and Music Committee’s recommendations read by Nicole Wilson, Wilson moved, and Ritz seconded the following:

1. ATHLETIC TRIP REQUESTS

1)     Approval for eligible members of the following identified teams and designated chaperones to travel to and participate in PIAA District and State Championships at respective locations/dates listed as follows, contingent upon qualifying for the event:

a.      Varsity Wrestling Tournament @ Hershey Giant Center, Hershey, PA, March 6-8, 2025.

b.     Varsity Swimming & Diving Tournament, Bucknell University, Lewisburg, PA, March 12-15, 2025.

c.      Varsity Bowling Tournament, Location TBD, March 14-15, 2025.

2)     Approval for eligible members of the listed teams and designated chaperones to travel to, and participate in, the following Interscholastic Wrestling Tournaments at the respective locations and dates indicated:

a.      Varsity Boys’ Wrestling, Panther Holiday Classic, Mt. Aloysius College, Cressen, PA, December 13-14, 2024.

b.     Varsity Boys’ Wrestling, King of the Castle, Sussex Central High School, Georgetown, DE, December 27-28, 2024.

c.      Junior High Boys’ Wrestling, Bellefonte Junior High Tournament, Bellefonte High School, Bellefonte, PA, January 17-18, 2025.

d.     Junior High Boys’ Wrestling, Wilson Junior High Tournament, Wilson High School, Reading, PA, February 7-8, 2025.

Vote by roll call resulted in the motion carrying by unanimous vote.

ADJOURNMENT: Stein motioned for adjournment at 8:43 PM.  Ritz seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

 

DATE/TIME of MEETING: November 11, 2024 / 7:19 PM 

LOCATION of MEETING: Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                         

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance:

Dr. Joseph A. Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, November 11, 2024, at the Middle School.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:19 PM following adjournment of the voting meeting, noting all nine board members remained in attendance. 

There was no public comment.

BUSINESS AND FINANCE COMMITTEE

BUDGET AND FINANCE

Mark Czapp presented a memorandum summarizing the 2023-2024 end of year audit, highlighting proposed 2025-2026 budget considerations, and updating ESSER Grant Fund reimbursement information.  Czapp reminded Board members that the Health and Safety Plan 6-month review requirement remains in effect until the grant is finalized and closed out with PDE.  He presented a copy of the existing plan with no changes recommended.  The date will be entered in the grant portal to meet the requirement.  The next presentation of the proposed budget is slated for February 2025.  Czapp responded publicly to questions received from Eric Barshinger earlier in the day via email.

The Board will be asked to adopt the Act 1 Resolution at the November 25^th regular voting meeting.

Rohrbaugh requested to see what proposed tax increases will look like to the taxpayer by projected millage rates.

Czapp encouraged board members to review the documents that were shared at seats and submit any questions.  He requested that Budget & Finance Committee meeting(s) be scheduled in the interim of the next presentation scheduled for the February 2025 Directors’ Study meeting to continue to discuss details of proposed revenues and expenditures. 

Czapp presented proposed 2024-2025 first quarter budgetary transfers for review.   The board will consider approval of the transfers at the November 25, 2024, regular voting meeting.  Barshinger asked if more detail could be provided to get a better idea of where money is flowing in and out.  Czapp will work with Jen Leppo to determine if other options are available in CSIU.  White asked about transfers for uniforms.  Czapp will investigate.

Czapp presented a list of Student Activity Clubs for review.  Recent revisions to Policy No. 229, Student Fundraising, state that the board will approve clubs for which students can raise funds.  The board will be asked to acknowledge the list of existing clubs to be grandfathered in under the new policy. All new clubs will be presented to the board for approval moving forward. Related to fundraising, White requested a list of organizations benefiting from staff contributions to United Way.  Czapp will check with Steph Kennedy to see what, if any, of the monies stay within the district.

Czapp invited Chris Enck to present information related to a proposed Fiber Site Survey by Celerity.  The future move of the Hoke House presents a possibility of fiber displacement and loss of connectivity at the Middle School.  The district currently has an agreement in perpetuity with GS Communications that folded the district into connectivity from the tech center to the middle school building.  Having no proof of that agreement, if fiber cables are disrupted during the move of the Hoke House, it could potentially interrupt connection.  There is a possibility that the district would have no recourse with the provider, and they would be under no obligation to replace it.  Enck will continue to attempt to locate the existing agreement and reach out to Comcast for more information before the board considers acting on the proposed survey at a future meeting.

MANAGEMENT COMMITTEE

POLICY

A memorandum and copy of 2024 Board Committees was shared with board members for review.  Rohrbaugh asked that requests for any changes to committee representation be shared with her prior to the November 25^th regular voting meeting.  A revised 2025 listing will be considered for approval as part of December 2^nd Reorganization actions. 

PERSONNEL

In response to questions regarding extracurricular stipends, Dr. Guadagnino reviewed next steps after collecting background information for extracurricular positions using a survey tool.  The survey was sent, and responses are due by mid-December.  The responses will likely prompt further discussion and possible changes to position descriptions. An update to the board is tentative for January 2025.  The board can then decide to take any action deemed appropriate after reviewing the data.  AnJie Doll, Human Resources, indicated that personnel actions to appoint advisors are anticipated to begin as early as spring 2025.  White suggested redefining some of the positions and groups to address multiple stipend positions being filled by one individual. 

Stein presented confidential personnel actions that the board will consider at the November 25^th regular voting meeting.

PROGRAM COMMITTEE

CURRICULUM

Dr. Guadagnino presented a memorandum outlining proposed new and revised courses for the 2025-2026 school year.  Dr. Dietrich, High School Principal, indicated that the high school typically looks for 15 students to be interested in a course to keep it.  New courses have a little more flexibility, and AP courses yield lower numbers.  The vision is to give students options that, in combination, will meet core requirements.  Barshinger questioned Social Studies and how we are ensuring that students are fulfilling required core standards.  The easy answer is if they are passing the class.  Social Studies is in a “rewrite year” and the high school will look at grades 9-12 to make sure students are getting exposed to all the standards.  The board will consider approval of the proposed new and revised courses at the November 25^th regular voting meeting.

Guadagnino presented a Title I - Improving School Performance overnight conference request for Julie Janusz, Jamie Tharpe, and Amy Fisher for consideration.  The participants were asked to present at the conference, reducing the registration rate.  The board will consider approval at the November 25^th regular voting meeting.

ATHLETICS AND MUSIC

Jeff Laux, Student Athletic Director, requested the board’s consideration of accepting a York College Marketing student intern in the Athletics Department for the second semester.  Laux has provided the opportunity to an intern for the last two years, unpaid and at no cost to the district.  The board will consider acceptance of the intern at the November 25^th meeting.

Laux presented four overnight wrestling tournaments, and three overnight PIAA district and state championship competition requests for consideration.  The board will consider approval of the requests at the November 25^th regular voting meeting.

Laux presented comments summarizing the 2024 Fall Sports season and highlighted student athlete achievements from each respective team.

PLANNING

Wilson asked if there was interest in developing a special board committee for the purpose of gathering financial information so the board can consider where to reduce spending, what items can be cut, and how to be more efficient with the budget overall.  She stated that this board is not interested in a huge tax increase.  Czapp’s recommendation is to begin with the Budget & Finance Committee to look at details and trends as a start.  He would like to get a meeting scheduled as soon as possible. 

Ritz stated that there is an open house at YCST on Thursday, 6-8 PM.  All board members are welcome to attend.

Shearer commented on his appreciation to Mr. Ehrhart and Ms. Walker at the high school who are working with the FFA group and realigning classes to work the club into those classes.  Shearer is impressed with the group’s progress.

ADJOURNMENT

Ramsay moved to adjourn the meeting at 8:35 PM.  Ritz seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

 

DATE/TIME of MEETING:         November 11, 2024 / 7:00 PM

LOCATION of MEETING:          Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                                                                                                                                                                                                   

The following School Directors were in attendance:  Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz,

Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, November 11, 2024, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.

Roll call reflected nine board members present, with no absences. There was one executive session held since the last sunshine meeting on October 28, 2024, for personnel and student discipline.  There will be a brief executive session for real estate following adjournment of tonight’s meeting.

PUBLIC COMMENT

There was no public comment.

BUILDINGS AND GROUNDS COMMITTEE CHAIR REPORT

Mr. White presented a Committee Chair report summarizing the November 5, 2024, committee meeting.   One of the purposes of the meeting was to decide projects to include on the Master Land Development Plan.  Mark Czapp spoke with Ray Dietrich, Jackson Township Zoning Officer, who verified that the secondary road between SGE and the High School was designed and installed correctly. Dietrich confirmed that if the district paves the existing stone road without changing the width, it will not need a stormwater plan and would not need to be placed on the master plan.

Barshinger questioned if all stakeholders have been contacted regarding the SGE road and if the placement is final.  Czapp stated that there is nothing additional needed from stakeholders.  The one-way road will be gated and only used for parent dropoff.  If needed, it will serve as an emergency egress.  It could be put out to bid immediately for paving.  Lighting would be recommended as an alternate.

White stated the committee also discussed including other options for placement of a pickleball court.

CORRESPONDENCE

Rohrbaugh shared a thank you note from National Honor Society.  She also commented on the beauty of the campuses with the Veterans Day flags.  Dr. Bradley publicly thanked Sierra Rhodes, Stephanie Kennedy, and others responsible for the initiative.  The Spring Grove Exchange Club provided the flags and student groups at the high school played a large part in their installation.

BUSINESS AND FINANCE COMMITTEE REPORTS

BUILDINGS AND GROUNDS

1.     Following a report of the Buildings and Grounds Committee’s recommendations read by Doug White, White moved, and Ritz seconded the following:

A.    MASTER LAND DEVELOPMENT PLAN – Approval to place the following proposed projects on the Master Land Development Plan according to specifications presented and recommended by First Capital Engineering to be submitted to Jackson Township for permit consideration:

1)     YMCA Parking Areas (phases 1-3) as discussed at the May 5, 2024, and May 20, 2024, Buildings and Grounds Committee meetings

2)     Secondary Access Road at the High School, as approved by the Board at the October 14, 2024, Voting Meeting

3)     Secondary Access Road at Spring Grove Elementary, as discussed at the October 15, 2024, and November 5, 2024, Buildings and Grounds Committee meetings, if/as needed

Shearer asked about item two.  Czapp stated that First Capital will be finalizing the placement of the road on the Master Plan to be as close as possible to any future road to a maintenance building.

Stein moved to amend the motion and remove item three, the SGE access road, from the Master Plan.  White seconded.  Motion to amend the action carried by unanimous voice vote.

Vote by roll call on the amended motion carried, with Stein, Baum, White, Wilson, Ritz, Ramsay, Barshinger, and Rohrbaugh voting in favor.  Shearer voted against.

Buildings and Grounds Informational Item:

Buildings and Grounds Committee Meeting Minutes – November 11, 2024.

MANAGEMENT COMMITTEE REPORTS

POLICY

2.     Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ramsay seconded the following:

A.    PDE MASTER AGREEMENT RESOLUTION/e-SIGNATUR – Authorization for Dr. Joseph A. Bradley, Superintendent, to sign any and all contracts, agreements, grants and/or licenses (contracts) with the Pennsylvania Department of Education, including through the use of electronic signature, with an effective date of July 1, 2024.

Vote by roll call resulted in the motion carrying by unanimous vote.

PERSONNEL

3.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Wilson seconded items included on the attached PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote.

ADJOURNMENT:  Baum moved for adjournment at 7:19 PM.  Ritz seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

DATE/TIME:  October 28, 2024 / 7:00 PM

LOCATION of MEETING:          Spring Grove Area Intermediate School / Gymnasium, 1480 Roth Church Road, Spring Grove, PA

ATTENDANCE:                                      

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph A. Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, October 28, 2024, in the Gymnasium of the Spring Grove Area Intermediate School, 1480 Roth Church Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed. 

Roll call reflected nine board members present. 

There were no executive sessions held since the last sunshine meeting.  There will be an executive session this evening for personnel and student discipline. 

PUBLIC COMMENT

Mrs. Peake, SGI principal, welcomed board and audience members and invited Levi Markle, Student Council President, and Chris Braley, Student Council Secretary, to speak on behalf of the student body.  Markle stated his desire to serve as president is to grow leaders at the intermediate level by offering leadership workshops and planning events and activities that better the school environment.  Braley stated his goal as secretary is to write things down to support the students and the president in the best manner possible.

SUPERINTENDENT’S REPORT

Dr. Bradley thanked the SGI administration and staff for hosting the meeting.  He thanked student council members for providing a tour of the facility prior to the meeting.  In addition to Levi Markle and Chris Braley, special thanks go to Jordyn Reed and Eliana Gibson, student council members. SGI PTO provided refreshments. 

Bradley extended the following:

• Congratulations to Lucas Buhrman and Bryan Myers under the direction of Abigail Kirkpatrick for being selected to PMEA District 7 Chorus. 
• Congratulations to Burhman and Myers, in addition to other student musicians Levi Altland, Hunter Ellis, Natalie Burkett, Katelyn Wastler, Violet Chidester, Raegan Shrader, and Libbi Brewer, on being selected to participate in the first-ever York County Chorus Festival.
• Congratulations to Landon Frey and Dylan Dittenhafer, Spring Grove resident students who recently achieved the credits necessary to graduate from YAA.
• Congratulations to the following on reaching athletic career milestones:
  • Aubrey Zeigler for reaching her 1,000^th assist in volleyball
  • Alayna Zeigler for achieving her 1,000^th kill in volleyball
  • Carson Albright for achieving 50 career goals on the soccer field and for being selected as YAIAA soccer league all-star for Division 1 / First Team
  • Parker Salemme, Chayton Bridwell, Nick Brant, and Bennett Sterner for being selected as YAIAA soccer league all-stars for Division 1 / Second Team

Bradley highlighted the district’s relationship with Northern York County Regional Police Department and extended appreciation for the two School Resource Officers serving in the district, Officer Kevin Mengel and Officer Mike Hine.  Officer Mengel recently testified before the PA House Education Committee, highlighting how SROs are more than just law enforcement, they are mentors, educators and first responders.

October is Principal Recognition Month.  Bradley personally thanked the principals for their long hours and dedication to our school district.

STUDENT REPRESENTATIVE REPORT

Madelyn Little shared a report about happenings and events scheduled throughout our school district that included, among others, Fire Prevention Week at the elementary buildings.

CORRESPONDENCE

On behalf of the school board, Rohrbaugh thanked SGI staff, PTO representatives and student council members.  There was no correspondence. 

LEGISLATIVE UPDATE

Bradley presented a follow up to recently passed legislation that allows school districts to create their school calendar based upon 180 days or required elementary/secondary hours.  November will provide opportunities for administrators to hear from others who have used a modified schedule.

YORK COUNTY SCHOOL OF TECHNOLOGY

Ritz reported that YCST proposed a 25-26 budget with a 2.6% increase and presented to the JOC.  There are current projects underway, including a CRA feasibility study.  The next meeting is November 19^th.

YORK ADAMS ACADEMY

Baum reported that YAA has had four Spring Grove graduates so far this school year.

SPECIAL COMMITTEE REPORTS

Mark Czapp indicated that though not present at a recent SGRPRC meeting, minutes included discussions concerning renovations at the building, the scope of work to be completed, and an estimated construction time of 275 days to completion.  Their next meeting will include training to board members who wish to be a part of the merger with YMCA.

APPROVAL OF MINUTES

1.     Wilson moved to approve the minutes from the September 23, 2024, Regular Voting Meeting, and October 14, 2024, Voting Meeting/Directors’ Study Forum meetings.  Baum seconded the motion, unanimously approved by voice vote. 

TREASURER’S REPORT

2.     White presented the Treasurer’s Report for the month ending September 30, 2024, and moved to approve the report as presented. Barshinger seconded the motion, unanimously approved by roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.     Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Ramsay seconded the following:

A.    ACCOUNTS PAYABLE LISTS – Approval of the Accounts Payable lists for September 2024, as presented.

Additional Information:  Cash Receipts / Condensed Board Summary, as of September 30, 2024.

B.    AGREEMENT WITH AMERGIS HEALTHCARE STAFFING, INC. – Approval to enter into agreement with Amergis Healthcare Staffing, Inc., for services outlined in Article III, Nature and Scope of Services, and in accordance with Board Policy #818, at the hourly rate per listed position in the agreement.

C.    TAX EXONERATION REQUEST – Approval to exonerate delinquent taxes due on parcel ID number 42-000-HE-0120-A0-M0081, for tax year 2022, in the total amount of $207.96, as requested by the York County Tax Claim Bureau.

White requested additional detail in the payables reports to show where expenditures are allocated.  Barshinger concurred.  He questioned a recent suggestion to teachers to consider a 20% reduction in expenditures and asked that the administration look at support staff.  Stein reiterated he was taken back over a requested change to a budget that was passed by the school board. 

Ritz commented that the request came in follow up to Czapp’s proposed 25-26 budget presentation at the last study that reflected an ending deficit.  Rohrbaugh concurred, stating it was meant to be a precautionary measure as projections for the 25-26 proposed budget are not reflecting a positive outcome. 

Czapp stated that the Business Office is working with building principals and site administrators (Technology, Buildings & Grounds, Athletics) to identify potential reductions in this year’s site budgets. Areas for consideration include repairs and maintenance; building transportation and staff travel costs; general supplies; equipment; food; printing costs.  The proposed 20% reduction aligns with historical budget trends, with a focus on distinguishing between essential needs and discretionary items. Further details can be provided during the budget presentation at the November DSF meeting.

Dr. Bradley added that he and Czapp discussed strategies that might reduce expenditures, including a recommendation for all departments to look at their spending by up to 20%.  The message was not intended to say a department or teacher would not get what is needed.  It was only meant as a prompt to consider how and where the district can save money. 

Czapp will work with Jen Leppo to add the requested detail to the accounts payable reports.

Vote by roll call resulted in the motion passing by unanimous vote.

Board members adjourned for executive session at 7:32 PM for personnel and student discipline.  Rohrbaugh recalled the meeting to order at 7:43 PM.

BUILDINGS AND GROUNDS

4.     Following a report of the Buildings and Grounds Committee’s recommendations read by Doug White, White moved on the following the following:

A.    SGE ACCESS ROAD PLACEMENT – Approval to place the proposed secondary access road at Spring Grove Elementary on the Master Land Development Plan according to specifications presented and recommended by First Capital Engineering at the September 23, 2024, Buildings and Grounds Committee Meeting, and reevaluated at the Buildings and Grounds Committee Meeting held on October 15, 2024, and as supported by the administration and key officials of Northern York County Regional Police Department. 

B.    PICKLEBALL COURT PLACEMENT – Approval to place the proposed pickleball court adjacent to Spring Grove Elementary on the Master Land Development Plan according to specifications presented and recommended by First Capital Engineering at the September 23, 2024, Buildings and Grounds Committee Meeting, and reevaluated at the Buildings and Grounds Committee Meeting held on October 15, 2024, with the project to be funded by student-led fundraising and/or procurement of available grants. 

Background Information:

Buildings and Grounds Committee Meeting Minutes – October 15, 2024.

Barshinger asked if all stakeholders who would use the SGE road have had a chance to comment on its placement.  Czapp confirmed the public has access to board reports and minutes. Barshinger also questioned placement and necessity of a pickleball court, unless the district has a team.  Rohrbaugh stated there is further discussion needed at the committee level. 

Shearer questioned what committees do since nothing is moving forward and believes something should be changed.  White agreed.  Ramsay suggested a committee report following each meeting.  Rohrbaugh agreed. 

Wilson motioned to table items A and B.  Barshinger seconded, and the motion passed unanimously.  Rohrbaugh stated that the actions will go back to committee for further consideration.

FOR INFORMATION ONLY:

MANDATED BUILDING FIRE DRILLS

SCHOOL BUILDING	DATE OF DRILL	MINUTES	SECONDS
*New Salem Elementary	9/27/2024	2	13
*Paradise Elementary	9/17/2024	1	52
*Spring Grove Elementary	9/30/2024	2	23
Spring Grove Intermediate	9/04/2024	2	02
*Spring Grove Middle School	9/10/2024	2	11
Spring Grove High School	9/27/2024	3	9

 

*MANDATED FIRE DRILLS INCLUDED REQUIRED LOCKDOWN SECURITY COMPONENT UNDER ACT 55 (to be conducted within the first 90 days of school)

TRANSPORTATION

5.     Following a report of the Transportation Committee’s recommendations read by Mike Ritz, Ritz moved, and Baum seconded the following:

A.    KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2024-2025 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4.

1)  Keisha Collins

2)  Sierra Graham

3)  Cindy Hatfield

4)  Heidi Jackson

5)  Laura Mathieu

6)  Kenneth Smith

Vote by roll call resulted in the motion passing by unanimous vote.

MANAGEMENT REPORTS

POLICY

6.     Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ritz seconded the following:

A.    STUDENT DISCIPLINE – Approval of the High School Administration and Superintendent’s recommendation that the Agreement, Waiver and Stipulation, numbered 2024-2025, #001, and ratified on October 24, 2024, be approved as documented.

B.    UPDATES TO BOARD POLICY TERMINOLOGY ONLY – Approval to update local law enforcement agency titles and names of Pennsylvania agencies to which the district is responsible for submitting required and identified reports in the following listed policies, and to forego a first and second reading, with no impact to the content or intent of each respective policy, as discussed at the October 14, 2024, Directors’ Study Forum:

1)     Policy No. 218:  Discipline

2)     Policy No. 218.1:  Weapons

3)     Policy No. 218.2:  Terroristic Threats

4)     Policy No. 805:  Emergency Preparedness and Response

5)     Policy No. 806:  Child Abuse

C.    FIRST READING – Approval of a first reading for the following policy:

1)     Policy No. 100:  Comprehensive Plan

2)     Policy No. 114:  Gifted Education

3)     Policy No. 146:  Student Services

4)     Policy No. 222:  (Students) Tobacco and Vaping Products

5)     Policy No. 227:  Controlled Substances and Paraphernalia

6)     Policy No. 323:  (Employees) Tobacco and Vaping Products

7)     Policy No. 351:  Controlled Substance Abuse

8)     Policy No. 801:  Public Records

9)     Policy No. 805.1:  Relations with Law Enforcement Agencies

10)  Policy No. 805.2:  School Safety Personnel

D.    SECOND READING – Approval of a second and final reading for the following policy:

1)     Policy No. 819:  Suicide Prevention, Awareness and Response

E.     DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

	Donor	Gift / Grant / Donation	Beneficiary
1)	Software Design Solutions, Inc.	$2,000.00	Student Launch Initiative
2)	Narayan Venkatesan	$750.00	Team America Rocketry Challenge
3)	Timber Ridge Forestry LLC	$300.00	Future Farmers Association
4)	The Clippin Corner	$100.00	Future Farmers Association
5)	George Langkam and Son, Inc	$700.00	Future Farmers Association
6)	K9 Granola Factory	$100.00	Future Farmers Association
7)	Codorus Growmark FS	$100.00	Future Farmers Association
8)	Carol Daniels	$100.00	Future Farmers Association
9)	Miller and Miller Partnership	$700.00	Future Farmers Association
10)	Courtney Berry	$100.00	Future Farmers Association
11)	Margaret Schlichter	$200.00	Backpack Program and Nutrition Services Program

 

Barshinger requested to have only two or three policies at a time. 

Bradley clarified that policy maintenance services are part of the district’s membership with PSBA. The administration requests legal counsel to review all recommendations before presenting to the board.  The Policy Committee or Policy Chair also review the recommendations before the administration presents to the board for consideration. 

White requested an itemized list of student activity accounts individually on the Treasurer’s Report like the format used to list donations in item E.  He added that when a major field trip is presented for approval that indicates costs are covered by fundraisers, the student activity account balance should give the board verification there are available funds to cover the expenses. 

Vote by roll call resulted in the motion carrying by unanimous vote.

PERSONNEL

7.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Barshinger seconded action items included in the PERSONNEL REPORT.

Stein requested a separate vote on item F-15.

Rohrbaugh requested a separate vote on item G-2.

Baum requested clarification on the head wrestling coach and two additional girls wrestling coaches that were not included in previous memorandums.  Board members requested to have future actions identify individuals in new positions and/or positions that were not previously filled to understand where they are coming from.

Vote by roll call on item F-15 resulted in the motion carrying with Wilson, Baum, Barshinger, Shearer, White, Ramsay, Ritz and Rohrbaugh voting in favor.  Stein abstained.

Vote by roll call on item G-2 resulted in the motion carrying with Baum, Ramsay, Ritz, Wilson, Shearer, White, Barshinger and Stein voting in favor.  Rohrbaugh abstained.

Vote by roll call on all remaining items resulted in the motion carrying by unanimous vote.

PROGRAM REPORTS

CURRICULUM

8.     Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Baum seconded the following:

A.    LIBERTY UNIVERSITY CLINICAL AFFILIATION AGREEMENT, COUNSELOR EDUCATION & FAMILY STUDIES – Approval to enter into agreement with Liberty University, Inc. and provide district facilities as a practicum and accept qualified students enrolled in the Counseling Program to participate in a clinical experience in our School Counseling Department.  

B.    LANCASTER BIBLE COLLEGE AFFILIATION AGREEMENT – Approval to enter into agreement with Lancaster Bible College and provide district facilities as a practicum and accept qualified students enrolled in the program to participate in a pre-student and student teaching experiences in their area of matriculation.  

C.    TRIP REQUESTS:

1)     Approval for Rhonda Wastler, Elementary IST Teacher and Thespian Assistant Director, and Thomas Hunt, High School Math Teacher, to accompany students to the PA State Thespian Conference at West Chester University, West Chester, PA, January 2-4, 2025.

2)     Approval for Dan Brenner, Abigail Kirkpatrick, and Kyle Showalter, High School Music Teachers, to accompany eligible high school students to New Orleans, LA, April 13-18, 2025.

Vote by roll call resulted in the motion carrying by unanimous vote.

Shearer referenced Dr. Bradley’s recent communication and questioned where common spaces are in the YMCA agreement stating they were not yet agreed upon. Bradley indicated that common area usage amounts will not move forward until the figures are brought to the school board by Mark Czapp who represents 50% of the official acting representatives.  Bradley further clarified that the YMCA as owner has responsibility for funding the renovations, upkeep, and maintenance of the building. 

Stein stated that the board had this conversation before.  The board cannot change the agreement with the YMCA, but the board can tell Czapp what they will and will not agree to.  The board sets the rules and parameters, and Czapp represents the board at the table. 

The binding votes already occurred to approve the agreement.  We are now moving forward with signatures.  Bradley will see what can be clarified before the final documents are signed. 

ADJOURNMENT: Ramsay moved for adjournment at 8:43 PM.  Barshinger seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE/TIME of MEETING: October 14, 2024 / 7:33 PM

LOCATION of MEETING: Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                         

The following School Directors were in attendance: Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance:

Dr. Joseph A. Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, October 14, 2024, at the Middle School.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:33 PM following adjournment of the voting meeting, noting eight board members remained in attendance from the previous meeting. 

There was no public comment.

BUSINESS AND FINANCE COMMITTEE

BUDGET AND FINANCE

Mark Czapp presented the initial 2025-2026 proposed budget for review and discussion, reflecting an official Base Index of 4%, Enhanced Index of 5.4%, and a deadline of January 22, 2025, for the board to adopt a resolution not to exceed the index.  Along with projected enrollment and assessed property values, Czapp presented a 12-year millage rate history reflecting an overall average of 1.66% (compared to a CPI of 2.68%), and a 5-year increase average of .66% (compared to a CPI of 5.00%).  The district’s 12-year fund balance history reflected a steady decline.  Czapp indicated these numbers cause concern. At a recent meeting, Czapp advised administrators to consider reducing respective 25-26 building and departmental budgets by as much as 20% and to look for savings opportunities in 24-25.  Moving forward, the board will be asked to review the 23-24 final audit, 24-25 budget parameters, and factors that influence the proposed budget. 

Czapp presented a memorandum and proposed contract with Amergis Healthcare Staffing for review.  The agreement would provide contracted services for instructional and personal care aides to work with Spring Grove students placed in specialized classrooms outside of the school district.  LIU#12 ceased providing these mandated services to students.  The Board will consider approval of the agreement at the October 28^th regular voting meeting.

MANAGEMENT COMMITTEE

POLICY

Steph Kennedy presented results of the 2023-2024 Student/Parent/Staff Survey and provided comparisons to 2021-2022 and 2022-2023 survey data.  Kennedy also shared national data that showed similarities in responses and areas of concern.  Overall, board members were pleased with response rates and positive changes noted over previous years. They directed Kennedy to continue the survey in 2024-2025.  This was an informational presentation, and no further action is required of the board.  Thank you to Mrs. Kennedy for her efforts on the project and preparation of the data.

Dr. Bradley presented a memorandum and spreadsheet listing proposed revisions to policies recommended for consideration of a first and second reading at future meetings:  policies numbered 100, 114, 146, 222, 323, 227, 351, 801, 805.1, 805.2, and 815.1.  A second group of policies listed on the spreadsheet are proposed for moving forward to make the necessary changes in law enforcement terminology and reporting agency designation and forego a first and second reading:  policies numbered 218, 218.1, 2181.2, 805, and 806.  Drafts of each policy were included for review, with proposed changes highlighted. 

Addressing Livestream Policy #815.1, Bradley stated that proposed revisions are not meant to punitive.  If the district removes virtual days to return to snow days, he cautioned that with any instructional gap, there is opportunity for student regression.  Virtual days allow students to stay engaged and assist families by holding firm to the school calendar, but parameters are necessary.  The administration will look further at noting absences and distractions / noise in the home section.

White stated concern about mandating what a student wears in their home.  He supports returning to snow days.  Wilson agreed but also understands that adhering to a calendar for planning purposes is helpful.  Is there opportunity to give the parent the option to use the camera?  Bradley replied that rigor is necessary.  To have the camera turned on and capture the student engaging in the class is fundamental to the educational process. 

Ramsay stated there needs to be a balance between what occurred last year and common sense.  A standard should be established for what is appropriate behavior and dress.  Blurring the background is a step. 

Dr. Guadagnino stated that virtual instruction occurs at the K-12 level.  Ritz suggested including a question regarding virtual days on the next survey.  Stein cautioned a survey without specifics and stated this is an ongoing process.  He recommended the administration create a list of considerations with pros and cons. 

The administration will continue reviewing options revisions to Policy #815.1 for presenting to the board at a future meeting, and the board will consider appropriate actions for all other listed policies at the October 28^th regular voting meeting.

PERSONNEL

Guadagnino presented a proposed new position description for a Career Counselor and an updated position description for School Counselor for consideration.  At the September 9^th board meeting, there was a presentation from the high school, which was followed up with a memo on September 18^th.  Guadagnino explained that next steps include direction from the board to consider approval of the descriptions, advertise for the previous position, or not fill the vacancy.

This added position would allow existing high school counselors to be more proactive to the needs of students while the new position would address career pathways of students which is getting overlooked at this time.  Wilson questioned if this is the right time to bring on a new position when there is a need to reduce expenses by 20% at every building.  Rohrbaugh commented that there is value in the role, but the timing is problematic.  Czapp indicated the district would realize a savings of approximately $150K per year by not filling the current vacancy.  Two staff members currently cover career counseling responsibilities.  The board paused the discussion and may reconsider after a better overall picture of the 25-26 budget comes into view. 

Bradley presented a memorandum for review concerning adoption of a Commissioned Officer Annual Performance Assessment Tool.  Following the Personnel Committee meeting on September 18, 2024, consensus was to bring the process and tool to the full board for consideration.  The board will consider approval at the October 28^th regular voting meeting. 

Stein presented a confidential memorandum listing proposed Personnel board actions for October 28, 2024.

PROGRAM COMMITTEE

CURRICULUM

Guadagnino presented a Comprehensive Planning update as an informational item.  There is no action required by the board.

Guadagnino presented two proposed affiliation agreements for the board’s review and consideration.  The agreements, 1) Lancaster Bible College (for school interns) and 2) Liberty University (for school counselor interns), will be included with October 28^th regular voting action items for the board’s consideration of approval.

Guadagnino presented two major trip proposals for consideration:  PA State Thespian 24-25 conference, and High School Music Department trip to New Orleans.  The board will consider approval of the trips at the October 28^th regular voting meeting. 

PLANNING

Czapp stated that an update and presentation concerning the Rocket Wellness Center is tentative with November 11^th Directors’ Study Forum items. 

Shearer questioned the middle school being used as a polling place for November elections. Bradley indicated that there will be no students in the building or district on Monday and Tuesday of that week.  He will confirm that any intention was a one-year provision only.  Czapp stated the county initially requested to use the former middle school, but due to possible YMCA construction, they were looking for an alternate site.  The polling stations will be set up in the LGI.  Voters will enter at door 11 and exit at door 15.  There is no cost to the county for using the facility. 

ADJOURNMENT

Ritz moved to adjourn the meeting at 9:16 PM.  Wilson seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

DATE/TIME of MEETING:         October 14, 2024 / 7:00 PM

LOCATION of MEETING:          Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                                                                                                                                                                                                   

The following School Directors were in attendance:  Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, and Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, October 14, 2024, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.

Roll call reflected eight board members present, with Eric Barshinger absent for personal reasons.

No executive sessions were held since the last sunshine meeting.

PUBLIC COMMENT

Will Lancaster, North Codorus Township, spoke to policies included on the agenda that show school leadership overreach.  Related to School Resource Officers (SRO), he encouraged board members to question how the SRO is being used in the buildings.  Related to Livestreaming, he questioned how leadership can mark a student absent for behavioral concerns during a livestream class and how the tech department would assist a student with minimizing background distractions while they are in their home. 

Dave Lash, Police Chief with NYCRPD, commented on the proposed access roadway to the rear of the high school.  Chief shared his concern about the board’s consideration of an alternate option for a shorter road with egress at a location that would not correct a current safety and security issue.  Lash supports the proposed road that would allow emergency vehicles to access the high school and still maintain traffic flow as a secondary egress in and out of the rear parking lot in the event of an emergency. 

Andy Edmonds, North Codorus Township, stated his opposition to policy 815.1 regarding rules for dress code and behavioral standards extended into students’ homes during virtual meetings.  He believes parents are the authority figure in the home and requiring students to minimize background noise causes undo stress and burden on the parents.  This overreach could lead to more invasive actions in the future.  Edmonds prefers returning to snow days in place of virtual days during inclement weather. 

Travis Shearer, Jackson Township, stated general concerns regarding proposed capital projects and the exorbitant charges by engineers who can increase project costs to make more money from the percentage they earn on the project.  The board should have more consideration about project details before calling an engineer.  This includes the proposed roads and maintenance building.

Carrie Schmoyer, High School Counselor, was present to support and promote the board’s consideration of the career counselor position.  With changes in school counselor duties and roles, Spring Grove is in a unique position to use an existing vacancy to fill a career counselor role that many, if not most, other York County school districts currently have, and spend no additional money to support the role. 

BOARD AND/OR ADMINISTRATIVE RESPONSE

White stated his agreement with returning to snow days instead of virtual days.

CORRESPONDENCE

There was no correspondence.

BUSINESS AND FINANCE COMMITTEE REPORTS

BUDGET AND FINANCE

1.     Following a report of Budget and Finance Committee’s recommendations read by Doug White, White moved, and Baum seconded the following:

A.    DISPOSAL OF OBSOLETE EQUIPMENT – Approval to finalize the iPad unit refresh project and declare 3,102 existing iPads as surplus for resale to AGi Repair for a total of $354,579.04, per the attached quote, in accordance with School Board Policy #706.1.

Chris Enck indicated there may be a slight difference to the estimated quote, but the lease will not be impacted.

Vote by roll call resulted in the motion carrying by unanimous vote.

BUILDINGS AND GROUNDS

2.     Following a report of the Buildings and Grounds Committee’s recommendations read by Doug White, White moved, and Ramsay seconded the following:

A.    HIGH SCHOOL REAR ACCESS ROAD PLACEMENT – Approval to place the secondary access road at the Spring Grove Area High School on the Master Land Development Plan according to specifications of Option 1, presented and recommended by First Capital Engineering at the September 23, 2024, Buildings and Grounds Committee Meeting, with support from the administration, District Accident Prevention Committee members, and key officials of Northern York County Regional Police Department, to address ongoing safety and security concerns and to be funded using General Obligation Bonds and General Obligation Note, Series 2023, approved by the Board of School Directors on May 6, 2024. 

Shearer stated his opposition to this option, noting he would rather spend money to address academic challenges and test scores.

Wilson requested clarification on the action.  Czapp replied it determines if the road is included on the master plan but does not commit the board to the road.  Following approval of the master plan, the board determines the project(s) and timing of the project(s) to go out for bid.  The board can determine what items of the project can be considered as add-ons.  Bids are then opened at a public meeting.  The board hears the results of the bids and takes action to award the contract.

Vote by roll call on the motion carried, with Baum, White, Ramsay, Stein, and Rohrbaugh voting in favor.  Wilson, Shearer, and Ritz voted against.

BUILDINGS AND GROUNDS FOR INFORMATION ONLY:

A.    BUILDINGS AND GROUNDS COMMITTEE MEETING MINUTES – September 23, 2024.

MANAGEMENT COMMITTEE REPORTS

POLICY

3.     Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Wilson seconded the following items:

A.    SETTLEMENT AGREEMENT AND RELEASE – Approval of the confidential settlement agreement and release, and all supporting documentation, as discussed by the Board of School Directors during executive session with legal counsel from Stock and Leader, district solicitor, on September 9, 2024, and as agreed upon by the Spring Grove Area School District and all parties affiliated with the legal matter.

Vote by roll call resulted in the motion carrying with White, Wilson, Ramsay, Stein, Baum, and Rohrbaugh voting in favor.  Shearer and Ritz voted against.

PERSONNEL

4.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Baum seconded items included on the attached PERSONNEL REPORT.

Rohrbaugh requested a separate vote on item G-2.

Vote by roll call on item G-2 resulted in the motion carrying with Stein, Ritz, Ramsay, White, Baum, Wilson, and Shearer voting in favor.  Rohrbaugh abstained.

Vote by roll call on all remaining items resulted in the motion carrying by unanimous vote.

PROGRAM COMMITTEE REPORTS

CURRICULUM

5.     Following a report of the Curriculum Committee’s recommendations read by Nicole Wilson, Wilson moved, and Ramsay seconded the following:

A.    TRIP REQUEST - Approval for Brian Hastings, High School Science Teacher, to accompany four students to the Aerospace Conference in Pittsburgh, PA, October 27-29, 2024.

B.    TRIP REQUEST – Approval for eligible members of the Varsity Golf team and designated chaperones to travel to, and participate in, the PIAA State Championship at the Penn State Blue & White Golf Course, State College, PA, October 21-22, 2024.

Vote by roll call resulted in the motion carrying with a unanimous vote.

ADJOURNMENT:  Ritz moved for adjournment at 7:33 PM.  Baum seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

 

DATE/TIME of MEETING:         September 23, 2024 / 7:00 PM 

LOCATION of MEETING:          Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                      

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph A. Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, September 23, 2024, in the LGI Room #242 of the Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed. 

Roll call reflected nine board members present with no absences.

Since the last sunshine meeting, Rohrbaugh reported two executive sessions held on September 9, 2024, for personnel and negotiations. 

PUBLIC COMMENT

There was no public comment.

SUPERINTENDENT’S REPORT

Congratulations to Lucas Buhrman and Bryan Myers for being selected to the York Youth Symphony Orchestra.  Bradley also stated that the Girls’ Soccer Team held their teacher recognition night, when students recognized several influential teachers.  To hear why a student selects a specific teacher is unique. 

Congratulations were also extended to Giovanni Delaney and Trevor Yohe, two Spring Grove resident students who recently achieved the credits necessary to graduate from YAA.

STUDENT REPRESENTATIVE REPORT

Camryn Little, High School Student Council Historian, provided a report of activities and upcoming events taking place in educational buildings throughout the school district, and included a note that student clubs are starting up at the Middle School and High School.  Little also reported that homecoming activities are scheduled for this week.

CORRESPONDENCE

There was no correspondence.

LEGISLATIVE UPDATE

Bradley reported that members of the House reconvened today and members of the Senate will reconvene on September 30.  He stated that it is wise to keep watching for legislation related to Cyber/Charter School funding and how that will impact our schools.

YORK COUNTY SCHOOL OF TECHNOLOGY

There was no report.

YORK ADAMS ACADEMY

Baum reported that a meeting is scheduled for September 24.  Two Spring Grove students met the requirements for graduation and there are presently six Spring Grove resident students enrolled.

SPECIAL COMMITTEE REPORTS

Bill Stiles reported that at the LIU #12 meeting on September 18, the final financial report for 23-24 reflected $200,000 over projected revenue and $60,000 over expenditures.  There is $75,000 available for their PCCD grant.  Meetings are moving forward with architects for the York Co. School of Technology to include 100,000 sq. ft. of space in the renovation addition for the Learning Center. 

Stiles participated in the SGRPRC joint board meeting on August 27^th.  They are looking to hire for three staffing positions.  As the YMCA conversations concerning renovations to the Roth Church Road building continue, the Rec Parks board will attempt to maintain a presence in the building.

APPROVAL OF MINUTES

1.     Wilson moved to approve the minutes from the August 26, 2024, Regular Voting Meeting, and September 9, 2024, Voting Meeting/Directors’ Study Forum meetings.  Ritz seconded the motion, unanimously approved by voice vote. 

TREASURER’S REPORT

2.     White presented the Treasurer’s Report for the month ending August 31, 2024, and moved to approve the report as presented. Ritz seconded the motion, unanimously approved by roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.     Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and seconded the following:

A.    ACCOUNTS PAYABLE LISTS – Approval of the Accounts Payable lists for September 2024, as presented.

Additional Information:  Cash Receipts / Condensed Board Summary, as of August 31, 2024.

B.    2025-2026 BUDGETARY TIMELINE – Approval of the attached 2025-2026 Budgetary Timeline for preparation, review and approval of the General Fund and Nutrition Services Fund budgets for the 2025-2026 fiscal year.

C.    PROPOSED AGREEMENT WITH WELLSPAN MEDICAL GROUP – Approval to enter into agreement with WellSpan Medical Group (WMG) for physician services as outlined in Appendix A of the attached contract, and in accordance with Board Policy #818 (Appendix B), including but not limited to, administrative consultation services to the Spring Grove Area School District at an annual cost of $500, and mandated physicals to District students, as needed, at a cost of $15 per physical.

D.    PROPOSED AGREEMENT WITH SPRING GROVE DENTAL – Approval to enter into agreement with Elite Dental Partners, LLC, for Spring Grove Dental to provide dental health services to the Spring Grove Area School District as outlined in Addendum 1 of the attached contract, and in accordance with Board Policy #818 (Addendum 2), including but not limited to, mandated dental examinations to District students, as needed, at a cost of $10 per examination.

Vote by roll call resulted in the motion passing by unanimous vote.

BUILDINGS AND GROUNDS

FOR INFORMATION ONLY:

MANDATED BUILDING FIRE DRILLS

SCHOOL BUILDING	DATE OF DRILL	MINUTES	SECONDS
New Salem Elementary	8/28/2024	1	51
Paradise Elementary	8/29/2024	1	43
Spring Grove Elementary	8/27/2024	2	16
Spring Grove Intermediate
Spring Grove Middle School	8/28/2024	2	24
Spring Grove High School	8/28/2024	4	49

TRANSPORTATION

4.     Following a report of the Transportation Committee’s recommendations read by Mike Ritz, Ritz moved, and Baum seconded the following:

A.    KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2024-2025 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4.

1)     Denise Gaudiosi

2)     Maria Montalvo

3)     Brandy Spangler

Vote by roll call resulted in the motion passing by unanimous vote.

MANAGEMENT REPORTS

POLICY

5.     Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ritz seconded the following:

A.    FIRST READING – Approval of a first reading for the following policy:

1)     Policy #819:  Suicide Prevention, Awareness and Response

B.    SECOND READING – Approval of a second and final reading for the following policy:

1)     Policy #229:  Student Fundraising

C.    2025 BOARD MEETING CALENDAR – Approval of the attached schedule of meetings of the Board of School Directors for the 2025 calendar year.

D.    DESIGNATION OF VOTE FOR PSBA OFFICERS – Approval for Mark Czapp, School Board Secretary, to register votes on behalf of the Board of School Directors for election of the following PSBA Governing Board officers to serve in the position and for the term indicated:

1)     Sabrina Backer, 2025 President-Elect

2)     Matt Vannoy, 2025 Vice President

3)     Holly Arnold, 2025-2027 Eastern Zone Representative

4)     Nathan Mains, Richard Frerichs, William LaCoff, 2025-2027 Insurance Trustees

E.     DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

1)     Monetary donations from various individuals and organizations totaling $510, received in memory of Darlene Senft by request of the family, to support the District Backpack Program.  Our condolences are extended to the family on behalf of the School District.

2)     A monetary donation in the amount of $100 from Christine Eldridge to support the District Backpack Program.

3)     A monetary donation from Margaret Schlichter in the amount of $200 to support the District Backpack and Nutrition Services Programs.

4)     A monetary donation in the amount of $2,000 from Stambaugh Plumbing and Heating to support the Spring Grove Area High School Link Crew.

Vote by roll call resulted in the motion carrying by unanimous vote.

PERSONNEL

6.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ritz seconded action items included in the PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote.

PROGRAM REPORTS

CURRICULUM

7.     Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Baum seconded the following:

A.    TRIP REQUESTS

1)     Approval for Lacey Walker, High School Science Teacher and Future Farmers Club Advisor, to accompany eight students to the Future Farmers of America National Convention in Indianapolis, Indiana, October 22-26, 2024.

2)     Approval for Brian Hastings, High School Science Teacher, to accompany the 2025 NASA, SLI and Battle of the Rockets teams to the following tentatively schedule events:

a.      Maryland Delaware Rocketry Association (MDRA) in Centerville, MD, October 19, 2024.  

b.     Maryland Delaware Rocketry Association (MDRA) in Centerville, MD, November 9, 2024. 

c.      Maryland Delaware Rocketry Association (MDRA) in Price, MD, on a weekend day to be determined in December 2024.

d.     Maryland Delaware Rocketry Association (MDRA) in Price, MD, on a weekend day to be determined in January 2025.

B.    OVERNIGHT CONFERENCE REQUESTS:

1)     Approval for Christine Kenney, Home and School Visitor, and Shannon Engles, School Social Worker, to attend the Education for Children and Youth Experiencing Homelessness (ECYEH) Foster Care State Conference in King of Prussia, PA, October 16-18, 2024.

2)     Approval for Nina Fenstermacher, English Language Arts Teacher at the middle school, to attend the 2024 National Council of Teachers of English (NCTE) Annual Convention in Boston, MA, November 21-24, 2024.  

Vote by roll call resulted in the motion carrying by unanimous vote.

Rohrbaugh announced a brief meeting to discuss buildings and grounds will continue following adjournment.

ADJOURNMENT: Wilson moved for adjournment at 7:19 PM.  Ritz seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

 

DATE/TIME of MEETING:         September 9, 2024 / 7:00 PM

LOCATION of MEETING:          Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                                                                                                                                                                                                   

The following School Directors were in attendance:  Eric Barshinger, Karen Baum, Ben Ramsay, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, and Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, September 9, 2024, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.

Roll call reflected eight board members present, with Mike Ritz absent for personal reasons.

There was an executive session held on August 26, 2024, for real estate, and two consecutive executive sessions prior to tonight’s voting meeting for negotiations and legal matters. 

An executive session will resume for negotiations following adjournment of tonight’s Directors’ Study meeting.

PUBLIC COMMENT

There was no public comment.

CORRESPONDENCE

There was no correspondence.

BUILDINGS AND GROUNDS

1.     Following a report of the Buildings and Grounds Committee’s recommendations read by Doug White, White moved, and Baum seconded the following:

A.    HIGH SCHOOL REAR ACCESS ROAD – Approval to continue the necessary steps for inclusion of a two-way rear secondary access road at the Spring Grove Area High School on the Master Land Development Plan, providing an additional layer of safety and security as recommended by local law enforcement and EMS professionals, with placement according to preliminary specifications presented by First Capital Engineering at the August 26, 2024, Buildings and Grounds Committee Meeting. 

Shearer stated his disagreement with moving forward and noted the proposed cost for installation of the road is higher than a year ago. 

Dr. Bradley stated that the action is to move forward with one two-way road at the rear of the high school, not on the final cost and placement of the road.  At some point First Capital will need square footage for storm water management, but that is not the action on the table this evening.

Wilson is not interested in $1.2 million on a road when the maintenance building has not yet been finalized. 

Rohrbaugh reaffirmed the action approves the two-lane road, stating it is a necessary action for safety and security.  White agreed and noted this will also help when looking at the SGE road to be included in the Master Plan. 

Czapp concurred.  If moving forward with the YMCA, the maintenance facility, and these roads, they must all be included in First Capital’s Master Land Development Plan to avoid higher costs.  Ramsay commented that the district cannot have two construction projects going on simultaneously if the permits are on separate development plans.  Czapp also stated that the proposed high school road could be moved slightly, but the plans need to be as close as possible to the actual placement because of the impact to the cost and the stormwater management.  Prior to the next Buildings and Grounds Committee meeting, Czapp and Stiles can discuss with First Capital how to reduce the square footage of the road. 

Barshinger is not comfortable with the language of the action.

Wilson motioned and Ramsay seconded to amend the motion as follows:

1. Approval to continue the necessary steps for inclusion of a two-way rear secondary access road at the Spring Grove Area High School on the Master Land Development Plan, providing an additional layer of safety and security as recommended by local law enforcement and EMS professionals, with placement to be determined at a future meeting. 

The motion to amend carried by unanimous voice vote.

Vote by roll call on the amended motion carried by unanimous vote.

BUILDINGS AND GROUNDS FOR INFORMATION ONLY:

BUILDINGS AND GROUNDS COMMITTEE MEETING MINUTES – August 26, 2024.

PERSONNEL

2.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Wilson seconded items included on the attached PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote.

ADJOURNMENT:  Baum moved for adjournment at 7:27 PM.  Wilson seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

 

DATE/TIME of MEETING:   September 9, 2024 / 7:27 PM

LOCATION of MEETING:    Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                            

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance:

Dr. Joseph A. Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, September 9, 2024, at the Middle School.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:27 PM following adjournment of the voting meeting.  Rohrbaugh noted eight board members remained in attendance from the previous meeting. 

There was no public comment.

There was a district enrollment document placed at board members’ seats as an informational item.

BUSINESS AND FINANCE COMMITTEE

BUDGET AND FINANCE

Czapp presented the proposed 2025-2026 Budgetary Timeline for review.  The Board will consider approval at the September 23^rd Regular Voting Meeting.

Dr. Ludwig presented a proposed School Health Program Physician Services Agreement with Wellspan Medical Group to provide mandated student physicals for review.  The Board will consider approval at the September 23^rd meeting.

Dr. Ludwig presented a proposed Dental Services Agreement for review to provide dental assessments of students who have not received the required examinations.  The Board will consider approval at the September 23^rd meeting.

Mark Czapp presented an informational memorandum regarding Everside Health’s transition to Marathon Health.  There will be different signage to indicate that change.  A presentation is anticipated with November 11^th discussion meeting items to share a first-year cost savings analysis for the wellness center.  Barshinger questioned if staff are happy with the center and requested real data, including costs to maintain the building and the number of employee visits to evaluate the cost effectiveness for providing the service.  Wilson would like to know where we are in the three-year cost projections. 

TRANSPORTATION

Mark Czapp presented an informational memorandum regarding a transportation opt out option for district families, noting that the district still has an obligation to transport students during inclement weather emergency days.  Dr. Bradley stated that the only benefit to an opt out option would be if there were opportunity to consolidate routes.  Stein thanked the administration for the information.

MANAGEMENT COMMITTEE

POLICY

Dr. Ludwig presented proposed revisions to Policy #819, Suicide Prevention and Awareness, for review.  Many of the updates are related to definitions and reporting agency requirements.  The Board will consider approval of a first reading at the September 23^rd Regular Voting Meeting.

Mark Czapp presented a proposed 2025 schedule of board meetings dates for review. Barshinger requested additional off-site meetings to outlying educational buildings.  Stein requested that students be involved in providing a tour of the building when scheduled.  A revised version with alternate meeting venues in January / April / October will be presented for approval at the September 23^rd Regular Voting Meeting.

Czapp presented a list of 2025 PSBA leadership positions and slate of candidates for review.  The Board will act on the proposed candidates at the September 23^rd meeting.

PERSONNEL

White requested an executive session for personnel at 7:50 PM.  Rohrbaugh recalled the meeting to order at 7:54 PM.

Dr. Guadagnino introduced Dr. Dietrich and School Counselors, Chris Fake, Carrie Schmoyer, and Jennifer Dugan, to share a presentation regarding the transfer of a High School teaching position to a High School Counselor position for consideration.  The focus of the additional counselor would be career readiness.  White questioned the number of counselors at buildings:  High School – 4, Middle School – 2, Intermediate School – 2, Spring Grove Elementary – 2, Paradise and New Salem – 1.  Barshinger questioned how the other departments are doing at the high school.  Dietrich stated that recent hires include certifications in many areas, allowing for flexibility with scheduling.  Shearer stated that having looked at the enrollment numbers, another teaching position may be more needed at an alternate building.

Ramsay stated that 75% of graduates attend college.  The high school currently has several unique things in place to assist students in finding what it is that they want to do.  If we are really going to help students get better placed, there is value to considering the transfer of the position.  School Counselor may not be the best title given the potential.  Dietrich stated the high school does not currently have a Career Specialist.  The goal of the position is to focus on building more opportunities, not to reduce the caseload for existing counselors.

Next steps include further discussion, with consideration of revising the School Counselor position description and creating a new position description to outline the responsibilities for the additional career-focused position.

Dr. Guadagnino presented a memorandum regarding extracurricular positions with their respective backgrounds as an informational item.  Moving forward, the administration will be surveying faculty members holding the positions to obtain data that supports stipends for each position.  Stein requested adding an element for responsibilities done (activities and planning) during out of school time.  More information will be presented at a future meeting.

Stein presented a confidential memo outlining proposed personnel actions for September 23, 2024.

PROGRAM COMMITTEE

CURRICULUM

Dr. Guadagnino presented informational memorandums summarizing the Summer Pre-K and Summer School programs.  No further action is needed by the Board.

Dr. Ludwig presented a request for Christine Kenney and Shannon Engles to participate in an overnight conference related to homelessness.  The Board will consider approval at the September 23^rd meeting. 

Dr. Guadagnino presented a Nina Fenstermacher to participate in an overnight conference related to English teachers.  The Board will consider approval at the September 23^rd meeting.

Guadagnino presented five Major Trip Proposals for review: (4) Rocket Launches and (1) FFA Group trip.  Baum commented on the different types of experiences provided to participating students.  The Board will consider approval of the trips at the September 23^rd meeting.

PLANNING

White requested the administration consider adding a pickleball court and suggested looking into grant opportunities to support installation.  He suggested consideration also be given to having a school mascot. 

ADJOURNMENT

Ramsay moved to adjourn at 9:01 PM.  Baum seconded.  Board members adjourned by unanimous voice vote and entered executive session for continued negotiations discussion.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

 

DATE/TIME of MEETING:         August 26, 2024 / 7:00 PM

LOCATION of MEETING:          Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                      

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rodney Shearer, Doug Stein, Doug White

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph A. Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, August 26, 2024, in the LGI Room #242 of the Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove. 

Mark Czapp, Board Secretary, called the meeting to order at 7:09 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed. 

Roll call reflected seven board members present, with Rachel Rohrbaugh and Nicole Wilson absent for personal reasons.

Czapp called for nominations of a President Pro Tempore to preside over the meeting in the absence of the Board President and Vice President.  Stein nominated Doug White.  Ritz seconded.  Motion carried by unanimous voice vote.

Since the last sunshine meeting, White reported that an executive session was held on August 12, 2024, for real estate, student discipline and personnel, and an executive session was held prior to tonight’s meeting for real estate. 

PUBLIC COMMENT

Jessica Portz from PSBA presented Doug Stein with a plaque to recognize his 30 years of service as a School Board member. 

Rhonda Wastler shared a report of Music Booster activities and upcoming events, including the September 28^th Marching Band Spectacular.  They are still looking for administrators and board members to assist in presenting awards.

Korry Beard, Paradise Township, presented comments related to a board statement given by Mrs. Wilson at the July 15^th meeting.  He appreciated the statement and indicated that the public has not been updated on where the board currently stands and how they arrived at a decision addressing Dr. Bradley’s charges. 

White indicated that there has not yet been a court case, and the board cannot make anything public. 

Bradley thanked Beard for his comments and stated that the situation is a personnel matter being treated with confidentiality. Bradley openly stated he was suspended for two weeks and is following up on actions requested by the board, is looking to repair and rebuild, and to move on. 

Beard requested a follow up statement from the board.

BOARD AND/OR ADMINISTRATIVE RESPONSE TO PUBLIC COMMENT

Ritz commented that having heard from the district’s attorney, Bradley’s charges are not a fire-able offense.  The Board has been witnessing his hard work since that time.

Barshinger made a recommendation for the Board Personnel Committee to create an evaluation tool to use with the current and future superintendents and assistant superintendents that can be presented to the full board and to the public to show an accountability process.  Ramsay reminded board members there are evaluation benchmarks included in contracts.  Stein, Personnel Committee Chair, will schedule a committee meeting and plan to present a draft evaluation model to the full board.

SUPERINTENDENT’S REPORT

Dr. Bradley echoed Ms. Portz’s comments to Mr. Stein, thanking him for his years of service.

In July 2024, the Board approved two adult chaperones and two high school students to participate in the NFHS National Student Leadership Summit in Indianapolis.  Jeff Laux – Student Athletic Coordinator, Elysia Ehrich – High School Assistant Principal, and Tanner Culp and Chris Velez – High School students, presented comments about their experience at the summit and their appreciation for the opportunity.  All attendees took something back to use and implement with their respective groups.

Bradley reported that the Opening Day Program and in-services were well attended.  Dave Raymond’s keynote comments were well received.  Thank you to board members who were in attendance. 

Bradley welcomed and recognized Stacy White, Megan Myers, and Holly Strait as outstanding staff members for 24-25, and presented each with a floral arrangement.  Rhonda Priest was also recognized, though not in attendance.

He concluded his comments by congratulating this year’s inductees into the Athletic Hall of Fame at Friday’s event.  He noted the outstanding job by Kyle Showalter and the marching band.

CORRESPONDENCE

There was no correspondence.

LEGISLATIVE UPDATE

Bradley reported that Act 89 / SB1150 was signed by Governor Shapiro establishing a Grow PA Scholarship Grant Program offering grants for students attending a PA college who are pursuing a degree in a high-demand occupation, such as School Counseling. 

YORK COUNTY SCHOOL OF TECHNOLOGY

Rodney Shearer reported that approximately 1,000 students are on a waiting list.  YCST recently signed an agreement with CRA to determine if space can be added to the existing building.  Spring Grove currently has 133 students attending. 

YORK ADAMS ACADEMY

Baum reported a teacher in-service was held August 12^th through 16^th, with students returning August 19^th.  The next meeting is scheduled for August 27^th.

SPECIAL COMMITTEE REPORT

Czapp reported that the Buildings and Grounds Committee met this evening prior to the board meeting.  First Capital was there to give a few options for the high school rear access road and provide a very brief update to the status of the maintenance facility.  Additional information will be coming to the Board at future meetings, including an action item at the September 9^th DSF. 

Barshinger referred to scorer’s tables and chairs presented at the facilities walkthrough that were on the docket to be repaired and questioned if those repairs could be paid for by Athletic Boosters or the Gary Gault fund.  Czapp indicated that once a donation is received by the school district, the district assumes ownership and responsibility according to Board Policy.  Czapp stated the table and chairs will be repaired, and will consider conversations with school-affiliated organizations regarding partnership opportunities with future purchases.

APPROVAL OF MINUTES

1.     Baum moved to approve the minutes from the July 15, 2024, Regular Voting Meeting, and August 12, 2024, Voting Meeting/Directors’ Study Forum meetings.  Ritz seconded the motion, unanimously approved by voice vote. 

TREASURER’S REPORT

2.     Ramsay presented the Treasurer’s Report for the month ending July 31, 2024, and moved to approve the report as presented. Ritz seconded the motion, unanimously approved by roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.     Following a report of the Budget and Finance Committee’s recommendations read by Ben Ramsay, Ramsay moved, and Ritz seconded the following:

A.    ACCOUNTS PAYABLE LISTS – Approval of the Accounts Payable lists for August 2024, as presented.

Additional Information: 

·       Cash Receipts / Condensed Board Summary, as of July 31, 2024.

B.    TAX EXONERATION REQUEST – Approval to exonerate the Spring Grove Area School District from tax bill number 004748, dated 07/15/2024; parcel ID number 33000FF0094A000000, for 2024-2025 School Real Estate taxes due in the face amount of $5,159.69.

C.    2024-2025 FUND RAISING ORGANIZATIONS – Approval for students and/or staff to raise funds toward support of the organizations reflected on the attached list, during the 2024-2025 school year, in accordance with Board Policy #229.

D.    AMENDMENT TO EXISTING OSS AGREEMENT – Approval of the attached Amendment to Professional Services Agreement with Orthopaedic Hospital, LLC d/b/a OSS Health, (original agreement ratified by the Board on June 26, 2023) to include staffing for student athlete pre-participation physicals, when needed.

E.     2023-2024 BUDGETARY TRANSFERS – Approval of the attached budgetary transfers for the 2023-2024 fiscal year and for the Business Office to perform all year-end budgetary transfers, make necessary revisions to the district fund budget upon the auditors’ final adjustments to financial records, and assign fund balance amounts in accordance with PA School Code and PA Department of Education regulations.

Vote by roll call resulted in the motion passing by unanimous vote.

BUILDINGS AND GROUNDS

4.     Following a report of the Buildings and Grounds Committee’s recommendations read by Rodney Shearer, Shearer moved, and Ramsay seconded the following:

A.    2024-2025 WAIVER OF RENTAL FEES – Approval for organizations included on the attached list to be considered eligible for waiver of rental fees for usage of facilities during the 2024-2025 fiscal year. 

Vote by roll call resulted in the motion passing by unanimous vote.

FOR INFORMATION ONLY:

MANDATED BUILDING FIRE DRILLS

SCHOOL BUILDING	DATE OF DRILL	MINUTES	SECONDS
New Salem Elementary	7/16/2024	0	38
Paradise Elementary	7/25/2024	0	31
Spring Grove Elementary	7/25/2024	0	43
Spring Grove Intermediate	7/24/2024	0	47
Spring Grove Middle School	7/10/2024	1	34
Spring Grove High School	7/17/2024	4	56

 

TRANSPORTATION

5.     Following a report of the Transportation Committee’s recommendations read by Mike Ritz, Ritz moved, and Baum seconded the following:

A.    2024-2025 BUS ROUTES – Approval of proposed student bus routes for the 2024-2025 school year. 

B.    KRISE BUS/VAN DRIVERS – Approval of the attached list of contracted Krise Bus Company drivers for the 2024-2025 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4.

Vote by roll call resulted in the motion passing by unanimous vote.

MANAGEMENT REPORTS

POLICY

6.     Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ritz seconded the following:

A.    FIRST READING – Approval of a first reading for the following policy:

1)     Policy #229:  Student Fundraising

B.    DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

1)     A monetary donation in the amount of $200 from Margaret A. Schlichter to support the District Nutrition Services Department and Backpack Program.

2)     A monetary donation in the amount of $1,000 from Aerospace Industries Association to support the District Rocketry Program.

3)     Donation of a Book Box and Storage Unit from the SGE PTO to be placed on the campus at Spring Grove Elementary at locations determined most appropriate by the administration.

Vote by roll call resulted in the motion carrying by unanimous vote.

PERSONNEL

7.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ritz seconded action items included in the PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote.

Bradley welcomed and introduced McKenna Laughman as the district’s newest Rocket staff member. 

PROGRAM REPORTS

CURRICULUM

8.     Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Ramsay seconded the following:

A.    SCHOOL IMPROVEMENT PLAN – Approval of the attached School Improvement Plan to be submitted to the Pennsylvania Department of Education (PDE) on behalf of Paradise Elementary following designation by PDE as a Targeted Support and Improvement school.

B.    OVERNIGHT CONFERENCE REQUEST – Approval for Dr. Joseph Bradley, Superintendent, to attend the 2024 Fall LIU Superintendent Symposium themed “The Superintendent as A Moral and Intellectual Leader” at the Omni Bedford Springs Resort, Bedford, PA, September 25-27, 2024.

C.     COLLABORATIVE AGREEMENT WITH MILLERSVILLE UNIVERSITY – Approval to enter into the attached collaborative Dual Enrollment Agreement with Millersville University and provide eligible high school students with the opportunity to enroll and participate in undergraduate courses offered by the University at a reduced tuition rate for enrollment and be awarded post-secondary credit through the University’s Registrar’s Office.   

Vote by roll call resulted in the motion carrying by unanimous vote.

Baum mentioned 4^th grade computation scores at Paradise with the School Improvement Plan and questioned if there is something similar for other buildings.  Baum stated that when it comes to Math, it seems that a comprehensive plan is lacking.  Guadagnino stated there is data for other buildings, and if the Board wishes to look at another math curriculum, it should be sooner than later and would mean veering from the regular curriculum cycle.  Barshinger requested to know what curriculum is being considered.

ADJOURNMENT: Ritz moved for adjournment at 8:05 PM.  Baum seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

 

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

 

DATE/TIME of MEETING:   August 12, 2024 / 7:10 PM

LOCATION of MEETING:    Spring Grove Area Middle School LGI Room #242, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                            

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph A. Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, August 12, 2024, at the Middle School.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:10 PM following adjournment of the voting meeting.  Rohrbaugh noted eight board members remained in attendance from the previous meeting. 

There was no public comment.

BUSINESS AND FINANCE COMMITTEE

BUDGET AND FINANCE

Mark Czapp presented a request to exonerate collection of tax on property owned by the school district.  The Board will consider approval at the August 26^th Regular Voting Meeting.

Czapp presented the 2024-2025 proposed listing of approved organizations to conduct student fundraisers.  The Board will consider approval of the listing at the August 26^th Voting Meeting. 

Czapp presented a proposed addendum to an existing agreement with OSS to include services for pre-participation athletic physicals.  The Board will consider approval at the August 26^th Regular Voting Meeting.

Czapp presented a list of PDE-required budgetary transfers for consideration of approval at the next meeting. 

BUILDINGS AND GROUNDS

A brief update was provided by Mark Czapp and Bill Stiles related to ongoing campus projects and a recent facilities walkthrough held on August 10^th.  Barshinger inquired about high school scoring tables and chairs as discussed at the walkthrough.  White asked if there was opportunity to repurpose the outdated equipment.  Pictures and/or videos will be shared out with all Board members in a future correspondence and will be added as a discussion item at the next Buildings and Grounds Committee Meeting.

Czapp presented a proposed list of 2024-2025 organizations for waiver of use of facilities fees.  Barshinger inquired about waiving facility fees for universities and sports clubs for students included on the list.  Czapp explained the District partners with listed colleges to provide employees a credit rate reduction and with feeder clubs and programs to support students.  The fee waived is limited to use of the building; any material costs to the district are invoiced.  The Board will consider approval at the August 26^th meeting. 

TRANSPORTATION

Mike Ritz presented proposed 2024-2025 transportation routes and Krise drivers for review.  The Board will consider approval at the August 26^th Regular Voting Meeting.  Czapp noted that at present, all routes are fully staffed.  Wilson inquired about opportunity to reduce costs in this area by looking into opt-out opportunities by families for district transportation.

MANAGEMENT COMMITTEE

POLICY

Baum re-presented Policy #229, Student Fundraising, for review.  Czapp noted that following a recent Policy Committee meeting, the proposed policy revisions were discussed at length, and it was determined that the policy should be reintroduced at the next discussion meeting for consideration.  The Board will be asked to consider approval of a First Reading at the August 26^th voting meeting.

PERSONNEL

Doug Stein presented two confidential memorandums outlining proposed personnel actions to be considered for approval at the August 26^th Regular Voting Meeting.

The Board recessed for executive session to discuss personnel at 7:31 PM.

Mrs. Rohrbaugh recalled the meeting to order at 8:00 PM.

PROGRAM COMMITTEE

CURRICULUM

Dr. Guadagnino, Assistant Superintendent, and Dr. Dietrich, High School Principal, presented an initial review of 2024 PSSA/Keystone assessment results.  Barshinger questioned declining Advanced/Proficient numbers and asked about teachers’ attention being focused on those students, minimizing high-end students’ needs.  Wilson stated with these results being the only data point shared with the School Board, there would appear to be structural changes needed for consideration.  Dr. Guadagnino will determine additional markers that are conducted “in-house” to provide to the Board.

Guadagnino presented a Curriculum Chart listing cycle years (with Social Studies, Music, School Counseling, and FCS on the docket as a curriculum re-write this school year), and a Curriculum Handbook for the Board’s information.  In November, new course proposals will be presented for consideration.  This is an informational item for Board members, and no action is required.

Guadagnino presented the Proposed School Improvement Plan for Paradise Elementary for review and consideration.  He noted the two areas of priority as scoring and attendance.  The Board will consider approval at the August 26^th meeting.

Guadagnino presented a proposed Dual Enrollment Agreement with Millersville University for review.  The Board will consider approval at the August 26^th meeting.  Additional information included a listing of all current partnership agreements with universities/colleges to give an overview of opportunities provided to students and staff.

Dr. Bradley presented a request for an overnight conference to participate in the bi-annual Superintendents Symposium.  The Board will consider approval at the August 26^th Regular Voting Meeting.

PLANNING

White stated his disappointment in the usage of the color black used to replace sections of the High School Gymnasium floor as well as recently ordered athletic uniforms.  He questioned the change, reiterated the school colors are blue and white, and requested the black be changed back to blue. 

Shearer requested information on the purchase of the High School Stadium Scoreboard and how much has been covered through sponsorships.  The administration will provide an update to the Board.

Rohrbaugh reminded Board members that an executive session is scheduled following adjournment.

ADJOURNMENT

Baum moved to adjourn at 8:46. Ritz seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

 

DATE/TIME of MEETING:         August 12, 2024 / 7:00 PM

LOCATION of MEETING:          Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                                                                                                                                                                                                   

The following School Directors were in attendance:  Eric Barshinger, Karen Baum, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, and Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, August 12, 2024, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.

Roll call reflected eight board members present, with Ben Ramsay absent for personal reasons.

There was an executive session held at 6:00 PM prior to the voting meeting for real estate and personnel discussions.

PUBLIC COMMENT

There was no public comment.

CORRESPONDENCE

There was no correspondence.

POLICY

1.     Wilson motioned to take from the table a second and final reading of Policy #815 and the proposed 2024-2025 Student/Parent Handbook, action items tabled at the July 15, 2024, regular voting meeting, and reconsider the actions as part of August 12^th policy items.

Background Information:  Minutes from the August 5^th Board Policy Committee Meeting are linked HERE.

Baum seconded the motion, approved by unanimous voice vote.

2.     Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ritz seconded the following:

A.    SETTLEMENT AGREEMENT AND RELEASE – Approval of the updated confidential settlement agreement and release as documented and reviewed by the Board of School Directors during executive session on August 12, 2024, and as agreed upon by the Spring Grove Area School District and all parties affiliated with the disciplinary matter.

B.    SECOND READING – Approval of a second reading for the following policy:

1)     Policy 815:  Responsible Use of Internet, Computers, and Network Resources

C.    2024-2025 STUDENT/PARENT HANDBOOK – Approval of the attached Code of Student Conduct and General Operating Procedures, in accordance with Board Policies to be included in the Core Section of the 2024-2025 Student/Parent Handbook, relevant to all students at the K-12 educational levels. 

Wilson stated that existing concerns related to livestreaming issues last year, and procedures included in the Student/Parent Handbook, prompt a review of Policy 815.1 as a priority.  Karen Baum will call for another Policy Committee meeting as soon as possible.

PERSONNEL

3.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Wilson seconded items included on the attached PERSONNEL REPORT.

Vote by roll call on all remaining items resulted in the motion carrying by unanimous vote.

Dr. Bradley welcomed and introduced Kyle Lehman and Greg Hess, meeting attendees, as two of the District’s most recent Rocket staff members.

ADJOURNMENT:  Baum moved for adjournment at 7:10 PM.  Ritz seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

 

DATE/TIME of MEETING:         July 15, 2024 / 7:00 PM

LOCATION of MEETING:          Spring Grove Area Middle School Auditorium, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                      

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. Joseph A. Bradley, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, July 15, 2024, in the Auditorium of the Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove.  Nicole Wilson, Board Vice President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed. 

Roll call reflected eight board members present, with Rachel Rohrbaugh absent for personal reasons.

Since the last sunshine meeting, Wilson reported the following executive sessions were held:  June 24, 2024, for real estate purposes; July 3, July 8, July 10, 2024, and this evening prior to the regular voting meeting, July 15, 2024, for personnel reasons. 

Dr. Bradley shared a public statement related to his recent charges.

PUBLIC COMMENT

Nicole Wilson made a public statement on behalf of the School Board, then opened the floor for public comment. 

Korry Beard, Paradise Township, called upon the School Board to take swift action against Dr. Bradley related to recent charges and hold him accountable.  Acts associated with the charges are not commensurate with the superintendent’s position. 

Kayla Zorbaugh, Jackson Township resident and parent, spoke to the superintendent’s recent charges.  Doing nothing is not an option and shows no accountability.  Students and community members are watching the Board’s actions.

Alden Miller, 2021 Spring Grove graduate, stated the superintendent’s actions are not those appropriate of a superintendent and stated he should resign.

Emily Miller, Jackson Township and alumnus, stated that the 1993 yearbook included a dedication to a classmate killed along with family members by a drunk driver.  The superintendent’s recent actions need to be taken seriously.

Amy Zaleski reiterated previous comments.  She thanked Dr. Bradley for his stated apology; but stated the district needs a better role model. 

Erin Goodling, district alumnus, parent, and educator in a neighboring district, shared her empathy with the superintendent’s situation, but questioned his decision-making skills to exercise good judgement with students. 

Joel Barger stated that the superintendent’s charges are deeply troubling.  While empathetic, the situation could have been worse, and people / children were put in danger.  The community is taking the charges seriously and suggested that he walk away. 

Becky Strouse, Heidelberg Twp. parent, stated the superintendent’s recent actions should not be left unchecked.

Ada Miller, high school student, recently got her permit and stated the superintendent showed horrible judgment.  His decision goes against what students are taught in school, stated he is not a good role model and should resign.

Cheryl Bahn, parent and grandparent, stated the superintendent should accept responsibility for his actions and submit his resignation.  If not tendered, the priority of the Board should be to request his resignation and make a decision in the best interests of the community and students. 

Brittany White, resident, spoke to the superintendent’s recent charges and asked what the Board is going to do to regain the trust of the community.

Shawn Carbaugh, Heidelberg Twp. resident, stated that community members elect School Board members.  It was the Board who hired the superintendent despite complaints, and the community is speaking again, asking the superintendent to step down and watching the Board’s actions.

Sherri Reed, foster parent in the district, stated many children come with a lot of problems.  They are held accountable for their actions and behavior.  The superintendent should be responsible for his actions and resign. 

Amy Burhman, Paradise Twp. and Music Booster member, stated the Board was not transparent during the hiring process of the superintendent, and the right thing to do with the current situation is accept his resignation.

BOARD AND/OR ADMINISTRATIVE RESPONSE TO PUBLIC COMMENT

There was no response.

SUPERINTENDENT’S REPORT

Dr. Bradley thanked everyone for their comments, which he has heard and will be taking under consideration. 

Dr. Bradley shared the following congratulations:

• To Laila Campbell and Michael Hershey – each selected as GameTimePA YAIAA’s selection as Athletes of the Year.
• Central Penn Business Group on Health’s recognition of the District as recipient of the Most Innovative Workplace Wellness Program Award.

CORRESPONDENCE

Wilson reminded Board members about the PSBA Delegate Assembly and a sign-up sheet for upcoming Back-to-School Nights and Orientations.

LEGISLATIVE UPDATE

Bradley stated that the State Budget has been signed and thanked Senator Phillips-Hill and Representative Klunk and stated the fair funding formulas reflect increases in Basic Ed and Special Ed.  Mark Czapp and others will be learning more in the coming days and its impact to Spring Grove.  SB 700 was proposed for cyber/charter schools to be more transparent with advertising and tuition requirements.

YORK COUNTY SCHOOL OF TECHNOLOGY

Rodney Shearer stated that at a meeting held on June 27^th, it was reported that the hiring process is going well, and an update was given on career camp that included workshops open to 7^th an 8^th-graders to get a feel for what is offered to help with a decision about enrollment.  They will not have a live meeting in August.

YORK ADAMS ACADEMY

There was no report.

SPECIAL COMMITTEE REPORT

Czapp reported that a Buildings and Grounds Committee Meeting took place on July 8^th.  Minutes are part of the agenda as an informational item.  Stiles and Czapp will be following up on items requested by the Board at that meeting.

APPROVAL OF MINUTES

1.     Ritz moved to approve the minutes from the June 24, 2024, Regular Voting/Directors’ Study Forum meetings.  Baum seconded the motion, unanimously approved by voice vote. 

TREASURER’S REPORT

2.     White presented the Treasurer’s Report for the month ending June 30, 2024, and moved to approve the report as presented.  Ramsay seconded the motion, unanimously approved by roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.     Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Ritz seconded the following:

A.    ACCOUNTS PAYABLE LISTS – Approval of the Accounts Payable lists for July 2024, as presented.

Additional Information: 

Cash Receipts / Condensed Board Summary, as of June 30, 2024.

B.    PROPOSAL TO ENGAGE SMARTFUTURES – Approval to engage SmartFutures in place of Naviance to fulfill its Career Readiness Standards and meet PA Future Ready requirements in the collection of artifacts and evidence of college and career planning activities for grades K-12, at a savings of $6,000 per year for a cost of $12,000 per the attached quote, effective with the 2024-2025 school year.

C.    SCHOOL PHYSICIAN FOR MANDATED SCHOOL PHYSICALS – Approval to engage Stephanie J. Ellwood, D.O., Wellspan Family Medicine, 105 4^th Avenue, East Berlin, PA, during the 2024-2025 school year, as needed, to complete mandated student physical examinations.

Vote by roll call resulted in the motion passing by unanimous vote.

BUILDINGS AND GROUNDS

FOR INFORMATION ONLY:

A.    MANDATED BUILDING FIRE DRILLS

SCHOOL BUILDING	DATE OF DRILL	MINUTES	SECONDS
New Salem Elementary	6/03/2024	0	24
Paradise Elementary	6/25/2024	0	31
Spring Grove Elementary	6/25/2024	1	21
Spring Grove Intermediate	6/26/2024	1	50
Spring Grove Middle School	6/03/2024	0	26
Spring Grove High School	6/27/2024	3	49

 

B.    BUILDINGS AND GROUNDS COMMITTEE MEETING MINUTES – July 8, 2024. 

MANAGEMENT REPORTS

POLICY

4.     Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ramsay seconded the following:

A.    SECOND READING – Approval of a second reading for the following policies:

1)     Policy 815:  Responsible Use of Internet, Computers, and Network Resources

2)     Policy 903:  Public Comment in Board Meetings

B.    2024-2025 STUDENT/PARENT HANDBOOK – Approval of the attached Code of Student Conduct and General Operating Procedures, in accordance with Board Policies to be included in the Core Section of the 2024-2025 Student/Parent Handbook, relevant to all students at the K-12 educational levels. 

C.    DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

1)     A monetary donation in the amount of $100 from VFW Post 5265 to support Odyssey of the Minds.

2)     A monetary donation in the amount of $500 from Republican Club of Hanover to support Odyssey of the Minds.

3)     A monetary donation in the amount of $200 from Dan and Bernadette Snook to support the District Marching Band.

Shearer motioned to table item B.  Ramsay seconded.  Motion carried by unanimous voice vote.

Ramsay motioned to table item A-1.  Ritz seconded.  Motion carried by unanimous voice vote.

Vote by roll call on all remaining items (A-2 and C-1,2,3) resulted in the motion carrying by unanimous vote.

PERSONNEL

5.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ramsay seconded action items included in the PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote.

Bradley welcomed and introduced Loni Kress as newest Rocket staff member. 

PROGRAM REPORTS

CURRICULUM

6.     Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Ritz seconded the following:

A.    OVERNIGHT CONFERENCE REQUEST – Approval for Jeff Laux and Elysia Ehrich as adult chaperones to accompany two selected high school students, Tanner Culp and Christopher Velez, to the NFHS National Student Leadership Summit in Indianapolis, Indiana, July 22-25, 2024. 

B.    OVERNIGHT CONFERENCE REQUEST – Approval for David Dietrich to participate in the five sessions of the Leader of Leaders Collaborative cohort, listed as follows, sponsored by the PA Principals Association and the Schlechty Center, on the corresponding dates:

·       July 23-25, 2024 @ the U.S. Army War College

·       September 25, 2024 / Virtual Session

·       November 6-8, 2024 @ Ignite Institute

·       February 19, 2025 / Virtual Session

·       June 17-19, 2025 @ a location TBD

C.    RESCIND 2024-2025 DENTAL HYGIENE PROGRAM, K-12, BOARD ACTION – Rescind the March 25, 2024, Board approval to provide a comprehensive Dental Hygiene Services Program in the Spring Grove Area School District following the receipt of a resignation from Karla McCleary, Dental Hygienist.

D.    2024-2025 MANDATED DENTAL PROGRAM – Approval to implement a Mandated Dental Program in the Spring Grove Area School District, beginning with the 2024-2025 school year, and provide mandated dental screenings through the services of a Public Health Dental Hygiene Practitioner, with Dr. Popernack serving as Dentist of Record as required under Act 55. 

Vote by roll call resulted in the motion carrying by unanimous vote.

ADJOURNMENT: Ramsay moved for adjournment at 8:03 PM.  Barshinger seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

 

DATE/TIME of MEETING:   June 24, 2024 / 7:17 PM

LOCATION of MEETING: Spring Grove Area High School Integrated Arts Center (IAC), 1490 Roth Church Road, Spring Grove, PA

ATTENDANCE:                                          

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. George W. Ioannidis, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, June 24, 2024.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:44 PM following adjournment of the voting meeting.  Rohrbaugh noted eight board members remained in attendance from the previous meeting. 

There was no public comment.

BUSINESS AND FINANCE COMMITTEE

BUDGET AND FINANCE

Doug White presented a request for the Board’s consideration of engaging SmartFutures in place of Naviance to better fulfill Career Readiness Standards and meet PA Future Ready requirements.  Dr. Ludwig and Chris Enck explained that SmartFutures provides a more efficient platform to enhance the collection of artifacts and evidence of college and career planning activities for grades K-12.  Enck noted district will net a cost savings of $6,000.  The Board will consider approval at the July 15^th Regular Voting meeting to engage SmartFutures effective with the 2024-2025 school year. 

Dr. Ludwig presented a request for the Board’s consideration of engaging Stephanie J. Ellwood, D.O., as School Physician for 2024-2025 school year.  The Board will consider approval at the July 15^th meeting.

BUILDINGS AND GROUNDS

A brief update was provided by Mark Czapp and Bill Stiles related to ongoing campus projects as an informational item.  There is no action requested of the Board in follow up.

MANAGEMENT COMMITTEE

POLICY

Dr. Ludwig presented a draft of the proposed core section of the 2024-2025 Student/Parent Handbook and Code of Student Conduct for review.  Dr. Ludwig confirmed that concerns related to livestreaming that have been presented in recent policy revision recommendations have been taken into consideration when developing handbook language.  The Board will consider approval at the July 15^th regular voting meeting.

PERSONNEL

Dr. Guadagnino revisited the draft of the Director of Curriculum and Instruction position description with additional comments noted by the Board, received following the June 10^th meeting for discussion.  Board members questioned a need for the position and requested the administration collect additional information related to the current K-12 Assistant Superintendent in addition to pulling previous K-6 and 7-12 Assistant Superintendent positions for review.  The position will be reconsidered at a future Board meeting in the fall.

Doug Stein presented a confidential memorandum listing proposed personnel actions to be considered for approval at the July 15^th regular voting meeting.

PROGRAM COMMITTEE

ATHLETICS AND MUSIC

Wilson presented an overnight National Student Leadership Summit conference request for review and consideration.  The Board will consider approval of the July request at the July 15^th regular voting meeting.

CURRICULUM

Dr. Guadagnino stated that the District is required to prepare and submit its next three-year Comprehensive Plan to PDE and presented a proposed timeline for the Board’s information.  The next step in the process is to establish District Steering Committee and Building Committees.  Guadagnino will be reaching out to board members for their consideration of involvement and will keep board members apprised of progress in the plan’s development in the future.  No action is requested by the Board currently.

Dr. Ioannidis reported little change to kindergarten enrollment numbers since his last update in April.  Currently, there are 186 enrolled, with 278 first grade students anticipated for 2024-2025.

Rohrbaugh reminded Board members to be thinking about dates for the annual Board Retreat and Facilities Walkthrough.  She also noted there will be an executive session for real estate following adjournment of tonight’s meeting.

ADJOURNMENT

Ritz moved to adjourn at 8:33. Barshinger seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

 

DATE/TIME of MEETING:         June 24, 2024 / 7:00 PM

LOCATION of MEETING:           Spring Grove Area High School Integrated Arts Center (IAC), 1490 Roth Church Road, Spring Grove, PA

ATTENDANCE:                                       

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. George W. Ioannidis, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

---

A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, June 24, 2024, in the Integrated Arts Center of the Spring Grove Area High School, 1490 Roth Church Road, Spring Grove.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed. 

Roll call reflected eight board members present, with Ben Ramsay absent for personal reasons.

Rohrbaugh reported no executive sessions since the last sunshine meeting.  There will be an executive session held this evening following adjournment of the discussion meeting for real estate purposes.

PUBLIC COMMENT

Adam Marsh, Spring Grove Area Scholarship Fund President, spoke about this year’s scholarships awarded to eligible Spring Grove Area High School seniors totaling more than $150,000.  He commented on the positive experiences he has encountered while serving as the organization’s president and stated that Dave Renaut has been elected to serve as his successor.  He wished Dr. Ioannidis well on his impending retirement.

BOARD AND/OR ADMINISTRATIVE RESPONSE TO PUBLIC COMMENT

SUPERINTENDENT’S REPORT

Dr. Ioannidis shared the following congratulations:

• To Mason Baumgardner on taking first place in the PeoplesBank/Investing Challenge for York County under the direction of Nicci Riser.
• To the Middle School Odyssey of the Mind team students Brock Gorham, Nolan Bales, Jacob Hamilton, David Alvarez-Chavez, Keifer Lorey, and Kayden O’Quinn, who, under the direction of Sherry Stambaugh, placed third in the United States and crushed it at the world finals by placing ninth overall.
• To the eSports Overwatch 2 Team students Charles Stewart, Ethan Crawford, Evan Xiao, Liam McMaster, and Sarah Heikes, coached by Josh Graham, who finished in the top four in Pennsylvania Interscholastic Esports Association.

CORRESPONDENCE

Rohrbaugh read a statement received from Stock and Leader, Attorneys at Law, extending heartfelt congratulations to Dr. Ioannidis on his retirement.  They complimented his integrity, compassion and sense of humor, and noted appreciation for his friendship and partnership over the past 15 years.

LEGISLATIVE UPDATE

Ioannidis reported there are several bills in the House and Senate for consideration that may impact PA school districts, most notably cyber/charter and fair funding reform.

YORK COUNTY SCHOOL OF TECHNOLOGY

Mike Ritz reported on YCST activities.

YORK ADAMS ACADEMY

There was no report.

APPROVAL OF MINUTES

1.      Wilson moved to approve the minutes from the May 20, 2024, Regular Voting Meeting, and the June 10, 2024, Voting/Directors’ Study Forum meetings.  Ritz seconded the motion, unanimously approved by voice vote. 

TREASURER’S REPORT

2.      White presented the Treasurer’s Report for the month ending May 31, 2024, and moved to approve the report as presented.  Baum seconded the motion, unanimously approved by roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.      Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Wilson seconded the following:

A.    ACCOUNTS PAYABLE LISTS – Approval of the Accounts Payable lists for June 2024, as presented.

Additional Information: 

• Cash Receipts / Condensed Board Summary, as of May 31, 2024.

B.     DISPOSAL OF OBSOLETE EQUIPMENT – Approval to move forward with the iPad unit refresh project and declare 1,382 existing iPads as surplus for resale to AGi Repair for $207,090, with an additional $5 account credit per device, for a total of $214,000 per the attached quote, in accordance with School Board Policy #706.1.

Vote by roll call resulted in the motion passing by unanimous vote.

BUILDINGS AND GROUNDS

4.      Following a report of the Buildings and Grounds Committee’s recommendations read by Doug White, White moved, and Ritz seconded the following:

A.    BYLAWS FOR CONDOMINIUM AGREEMENT – Adoption of the attached Roths Church Road Condominium Association, Inc. Bylaws representing the structure of the Condominium Agreement

B.     ROTHS CHURCH ROAD CONDOMINIUM AGREEMENT – Approval to submit the school district’s real estate located at 1480 Roths Church Road, Parcel ID No. 33-000-GF-0064.00-00000, including the building and all other improvements erected within or upon the, subject to all easements, rights, agreements, restrictions and appurtenances thereto, to the provisions of the Pennsylvania Uniform Condominium Act per the attached agreement, to create a commercial condominium to be known as the Roths Church Road Condominium.

Vote by roll call resulted in the motion passing by unanimous vote.

FOR INFORMATION ONLY:

MANDATED BUILDING FIRE DRILLS

SCHOOL BUILDING	DATE OF DRILL	MINUTES	SECONDS
New Salem Elementary	5/21/2024	1	29
Paradise Elementary	5/20/2024	1	24
Spring Grove Elementary	5/23/2024	1	40
Spring Grove Intermediate	5/09/2024	2	27
Spring Grove Middle School	5/13/2024	2	01
Spring Grove High School	5/29/2024	4	56

 

MANAGEMENT REPORTS

POLICY

3.      Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ritz seconded the following:

A.    FIRST READING – Approval of a first reading for the following policies:

1)     Policy 229:  Student Fundraising

2)     Policy 815:  Responsible Use of Internet, Computers, and Network Resources

3)     Policy 903:  Public Comment in Board Meetings

B.     YORK ADAMS ACADEMY JOINT OPERATING COMMITTEE MEMBER – Approval for Karen Baum to continue as Board Representative on the York Adams Academy Joint Operating Committee for the 2024-2025 school term.

C.     STUDENT REPRESENTATIVE – Authorization for Madalyn Little to serve as Student Representative to the Board of School Directors for the 2024-2025 school year and be a non-voting member from September 2024 through May 2025 at regular voting meetings.

D.    DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

1)     A monetary donation in the amount of $200 from Margaret Schlichter to support the Backpack Program and Nutrition Services Department.

2)     A monetary donation in the amount of $3,000 from AquaPhoenix Scientific to support the District’s Student Launch Initiative.

3)     Monetary grants, donations, scholarships, and educational programs/materials/resources to support district students, donated by elementary PTO programs, the Spring Grove Area Scholarship Fund, and the Spring Grove Area Education Fund, valued at more than $250,000.

White requested a separate vote on item A.1.

Vote by roll call on item A.1. resulted in the motion failing by unanimous vote.

Vote by roll call on all remaining items resulted in the motion carrying by unanimous vote.

4.      Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Wilson seconded action items included in the PERSONNEL REPORT.

Vote by roll call on all items of personnel resulted in the motion carrying by unanimous vote.

Ioannidis welcomed and introduced newest Rocket staff members Holly McElwee, Emma Tice, Rebecca Stauffer, and Lalena Flemmens. 

PROGRAM REPORTS

ATHLETICS AND MUSIC

5.      Following a report of the Athletic and Music Committee’s recommendations read by Nicole Wilson, Wilson moved, and Ritz seconded the following:

A.    IMPLEMENTATION OF A MIDDLE SCHOOL SOCCER PROGRAM – Approval to add a Middle School Soccer Program under the Athletic Department, with implementation of a Boys and Girls Team at the start of the 2024-2025 school year, and to include the addition of one Head Coach and One Assistant Coach for each respective team according to the current Coaches’ Salary Matrix.

Vote by roll call resulted in the motion carrying by unanimous vote.

CURRICULUM

6.      Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Ritz seconded the following:

A.     OVERNIGHT CONFERENCE REQUESTS – Approval for the following overnight conferences:

1)     Bill Stiles, Facility Services Manager, and AnJie Doll, Human Resources Director, to attend the 2024 PASBO Regional Chapter Officers’ Steel Eagle Leadership Institute at the Omni Bedford Springs Resort, Bedford, PA, July 9-10, 2024.

2)     Chris Enck, District Technology Director, to attend the 2024 MacAdmins Conference at the Penn Stater Hotel and Conference Center, State College, PA, July 9-12, 2024.

3)     Dr. Noah Stachelek, High School Learning Support and Transition Teacher, to attend the 2024 Pennsylvania Community of Practice Transition Conference at the Penn Stater Hotel and Conference Center, State College, PA, July 31 – August 1, 2024.    

Vote by roll call resulted in the motion carrying by unanimous vote.

ADJOURNMENT: Ritz moved for adjournment at 7:44 PM.  Barshinger seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

 

DATE/TIME of MEETING:   June 10, 2024 / 7:17 PM

LOCATION of MEETING:     Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA 

ATTENDANCE:                                             

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. George W. Ioannidis, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

---

A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, June 10, 2024.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:17 PM following adjournment of the voting meeting.  Rohrbaugh noted seven board members remained in attendance from the previous meeting. 

There was no public comment.

BUSINESS AND FINANCE COMMITTEE

BUDGET AND FINANCE

Chris Enck presented the first of two iPad buy-back requests for consideration, with the second anticipated in the fall.  Resell revenue from disposal of the equipment will go toward the lease agreement for replacement devices.  Enck stated that the district is currently looking into options for some iPads to be available for use by substitutes, as needed, as he would not recommend those listed for disposal.  A discount of $80 per iPad is anticipated for replacement devices, at a cost of under $400 per unit.  The renewal lease reflects a zero-percent interest rate. 

Following the Board’s acknowledgment of Gallagher Insurance as the District’s Broker of Record for insurance brokerage services in early June, Mark Czapp presented an informational memorandum indicating the recommendation of Utica Insurance as the district’s new insurance carrier.  No action is required by the board for this transaction.

BUILDINGS AND GROUNDS

Czapp presented a draft Condominium Association Agreement received from the YMCA for consideration.  Larry Richardson was present and shared a summary of actions since 2014 relating to the repurposing of the former middle school.  The proposed agreement between the District and the YMCA designates two official positions as decision-makers for actions moving forward:  YMCA Executive Director and District Director of Business Operations.  Common areas (CAM costs) will be shared by tenants in the facility, with all district contributions toward maintenance being tracked for a reduction to the district’s cost throughout the year.  A general reserve account will also be created to accumulate funds for deferred and routine maintenance.  There will be no rental fees associated with the agreement.  The district will continue to own the property.  No additional parking can be added without the consent of the school district. 

Shearer stated his hesitation with the agreement without having defined CAM costs.  The conveyance agreement will include additional details; it has not yet been finalized, but will be presented to the Board for approval at a future Board meeting.  Ioannidis noted that the district will be made “whole” for any expenditures incurred by the condominium association throughout the year. 

Stein requested a list of future approvals that will be needed from the Board before the project is completed, including anticipated annual CAM costs and reserve amount.  Ioannidis noted that the conveyance agreement will be the transaction that formally transfers the property to the YMCA for the project. 

Bill Stiles presented an overview of summer projects to educational facilities throughout the district and stated maximum cost limits for projects to be put out for bid. 

MANAGEMENT COMMITTEE

POLICY

Mark Czapp reported Karen Baum’s willingness to be reappointed as the YAA Joint Board Director for 2024-2025.  The Board will consider appointment at the June 24, 2024, regular voting meeting.

Czapp presented a memorandum outlining steps necessary for any board members interested in being part of the PSBA Delegate Assembly.  Interested Board members should inform Czapp as soon as possible.

Karen Baum presented proposed revisions to Policy No. 229 – Student Fundraising, Policy No. 815 – Responsible Use, and Policy No. 903 – Public Comment in Board Meetings.  Following brief discussion, the Board will consider a first reading at the June 24^th regular voting meeting.

Stiles presented an informational memorandum providing background information concerning donation of a tree on campus at the tennis courts in memory of Gary Gault.  There is no action required by the Board.

PERSONNEL

Dr. Guadagnino presented a Director of Curriculum and Instruction draft position description for review and indicated that the District consulted with other school districts that currently have the position before preparing the proposed draft. Board members questioned the position being answerable to the Assistant Superintendent, the need for the position, and who is currently handling responsibilities listed in the proposed description.  A list of the pros and cons for adding a new position vs. adding a second assistant superintendent was requested, in addition to any updates that will be needed to the Assistant Superintendent position description.  Baum stated that Dr. Bradley should play a major role in the decision to add the new position.  Ramsay suggested the Board review positions at the July 15^th meeting and consider any implementation for the school year 2025-26. 

Doug Stein presented a confidential memorandum listing proposed personnel actions to be considered for approval at the June 24^th regular voting meeting.

PROGRAM COMMITTEE

ATHLETICS AND MUSIC

Jeff Laux shared a presentation proposing a Middle School Soccer Program at the start of the 2024-2025 school year.  Costs to fund the program were included with the 2024-2025 approved budget.  The Board will consider approval of the program at the June 24^th regular voting meeting.

CURRICULUM

Overnight conference requests were presented for Bill Stiles and AnJie Doll to attend the PASBO Regional conference July 9-10, 2024, Chris Enck to participate in the MacAdmins Conference July 9-12, 2024, and Dr. Stachelek to participate in the Practice Transition Conference July 31 – August 1, 2024.  The Board will consider approval of the requests at the June 24^th regular voting meeting.

Rohrbaugh requested that Board members be thinking about dates for the annual Board Retreat and Facilities Walkthrough, to be scheduled at an upcoming meeting. 

ADJOURNMENT

Ramsay moved to adjourn at 8:44 PM.  Barshinger seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

 

DATE/TIME of MEETING:         June 10, 2024 / 7:00 PM

LOCATION of MEETING:           Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                                                                                               

The following School Directors were in attendance:  Eric Barshinger, Karen Baum, Ben Ramsay, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. George W. Ioannidis, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, June 10, 2024, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.

Roll call reflected seven board members present, with Mike Ritz and Doug White absent for personal reasons.

Rohrbaugh reported there was on executive session held since the last sunshine meeting on May 20, 2024, for school safety, personnel, and student discipline.  An executive session was held prior to the start of tonight’s meeting to discuss real estate and personnel issues.

PUBLIC COMMENT

There was no public comment.

SPECIAL COMMITTEE REPORT / ATHLETICS AND MUSIC

Jeff Laux, Athletic Director, shared a summary report of spring season sports, commenting on the success of the Track and Field Team.  Laux introduced and recognized two student athletes and reported that Spring Grove brought home gold from the 2024 PIAA Track and Field Championships, once again, with Laila Campbell and Ella Bahn’s combined five medals.  With their respective achievements, Spring Grove earned the Girls Team Champion title for the first time in school history. 

Laux also welcomed and recognized Coach Brian Campbell who was named the 2024 US Track & Field/Cross Country Coaches’ Association Girls Track Coach of the Year.  Campbell expressed his pride in the team’s accomplishments and his appreciation for continual support from district administration.

CORRESPONDENCE

Rohrbaugh stated 2023-2024 Yearbooks were placed at board members’ seats.  She thanked all those who played a role in the beautiful graduation ceremony that was held on May 31^st.

BUDGET AND FINANCE

1.      Following a report of the Budget and Finance Committee’s recommendations read by Ben Ramsay, Ramsay moved, and Baum seconded the following:

A.    HOMESTEAD / FARMSTEAD  EXEMPTION  –  Approval  of  the  homestead  assessment exemption of $7,716 and a farmstead assessment exemption of approximately $7,716 for the school year beginning July 1, 2024, under the provisions of the Homestead Property Exclusion Program Act (part of Act 50 of 1998) and the Taxpayer Relief Act (Act 1 of 2006).

Vote by roll call on resulted in the motion carrying by unanimous vote.

BUILDINGS AND GROUNDS – FOR INFORMATION ONLY:

BUILDINGS AND GROUNDS COMMITTEE MEETING MINUTES – May 20, 2024

PERSONNEL

2.      Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Wilson seconded items included on the attached PERSONNEL REPORT.

Stein requested a separate vote on item H.

Vote by roll call on item H resulted in the motion carrying, with six votes in favor; Stein abstained.

Vote by roll call on all remaining items resulted in the motion carrying by unanimous vote.

Ioannidis welcomed and introduced Lindsay Kaltreider who was present in the audience as the newest Rocket staff member to the district.  

ADJOURNMENT:  Wilson moved for adjournment at 7:17 PM.  Ramsay seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

 

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

DATE/TIME of MEETING:         May 20, 2024 / 7:00 PM

LOCATION of MEETING:           Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                       

The following School Directors were in attendance: Eric Barshinger, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. George W. Ioannidis, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, May 20, 2024, in the LGI Room #242 of the Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:02 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed. 

Roll call reflected eight board members present, with Karen Baum absent for personal reasons.

Rohrbaugh reported one executive session held since the last sunshine meeting on May 6, 2024, for personnel and student discipline matters.  There was also an executive session held this evening prior to the regular meeting for Act 44 school safety purposes.

PUBLIC COMMENT

Dave Trettel, N. Codorus Township, presented comments related to recent social media posts about tonight’s pending board action to set the tax rate for 2024-25.  At a recent board meeting, it was projected that the increase could be as much as 3%.  Trettel encouraged board members to consider community members who may be struggling when acting to approve any tax increase. 

Torrey Pottorff, Heidelberg Township, commented that a tax increase of 3% would be difficult for him and his family.  He stated that the board has a spending problem and should not have a budget with expenditures exceeding revenues. 

Rodney Strouse, Heidelberg Township, asked board members to consider disadvantages that may result to raising taxes, created by a reduction in residents’ financial resources and inability to perform general maintenance and enhancements to properties and homes. 

Doug Stein, board member, shared positive remarks following his recent visits to various educational buildings.  During his time, he observed a myriad of lesson plans and resources used by talented teachers who provided a variety of ways for students to learn.  He noted several examples and invited all members to get out and see what is happening in our school district.

BOARD AND/OR ADMINISTRATIVE RESPONSE TO PUBLIC COMMENT

To serve as a point of reference, Ramsay questioned residents who presented public comment if they were aware that a 3% tax increase on a $245,000 property value equates to an increase of approximately $15 / month.

STUDENT REPRESENTATIVE REPORT

Kristen Mummert, Student Representative, gave a report of happenings and upcoming events throughout the district, including an update to the success of prom and baccalaureate.  She noted end of year festivities, including graduation scheduled for May 31.  Mummert appreciated her time serving as student representative, and thanked the board for the opportunity.

SUPERINTENDENT’S REPORT

Dr. Ioannidis welcomed and recognized Tim Bupp, Elementary Music instructor and Music Department Chair, for his hard work and initiative to submit the necessary information for the district to be recognized as Best Communities for Music Education for the 13^th year in a row.  Bupp introduced Joel Menchey, President of Menchey Music, who presented the award to the district.  Menchey explained the origin of the award that is sponsored by the NAMM Foundation. 

Dan Fake, Music Instructor, conducted Middle School student members of the vocal group “Orion” as they performed two songs in recognition of the NAMM award.  Ioannidis thanked and recognized Fake and students Elizabeth Berkebile, Aubrielle Bonner, Rowan Bonner, Allison Clevenger, Audrey Finn, Alexa Fritz, Marlowe Gardner, Tori Hennegan, Clara Hoffman, Gemma Hudak, Aidan Miller, Judah Rivera, Hailey Shearer, Alex Thatcher, Sam Wagaman, and Alexandra Wastler.

Ioannidis welcomed and congratulated current year retirees, thanking them for their service to the school district.  Collectively, the 12 individuals represent 269 years of experience and dedication.  Each received a wooden cutting board hand crafted and personalized by students in Josh Richard’s pre-apprenticeship class at the high school.

Congratulations were also extended to the following:

• New Salem Elementary student, Edwin Frizzell, who secured second place in the Artsonia Artist of the Week contest.
• Laila Campbell and Ella Bahn on bringing home five first place medals from the 2024 YAIAA Track and Field Championships.  More is anticipated from these stellar athletes following District III.
• SGI students of the Melon Mates Team, William Hall, Mario DeRienzo, and Emma Lewis, on designing the “Melonator” and taking second place among 25 teams at the K’NEX Design Challenge State Competition.
• Four Middle School TARC Team students on placing second in the country with two successful launches.  Congratulations to Zeke Trimmer, Gautham Narayan, Xavier Bowman, and Eland Kampes.

CORRESPONDENCE

A Class of 2024 Graduation Invitation was at board members’ seats.  Rohrbaugh again congratulated guest retirees and stated that Dr. Ioannidis’ retirement will be recognized on June 24^th at the high school.

LEGISLATIVE UPDATE

Ioannidis reported that a recent lawsuit was initially successful in overturning a policy change by PDE that entitled certain special education students to FAPE until age 22; PDE is appealing the ruling.  The state budget may be approved by June’s end.

YORK COUNTY SCHOOL OF TECHNOLOGY

Mike Ritz reported YCST prom was held on April 26, and enrollments are being finalized to welcome freshmen for the graduating class of 2028.

YORK ADAMS ACADEMY

There was no report.  Graduation is slated for May 30^th.

SPRING GROVE REGIONAL PARKS AND RECREATION CENTER

Mark Czapp reported that during the April 23^rd meeting, Seven Valleys Borough was welcomed to the group.  The Board is looking to reach out to the community and will be hosting a movie/information-sharing event, in addition to other events scheduled over the summer. 

YORK LEARNING CENTER JOINT AUTHORITY

Bill Stiles reported that during the May 22^nd meeting, the treasurer’s report was accepted, the 2024-25 budget was approved with no increase to costs per LEA from last year, there will be a vendor change in contracted custodial services, and Dr. West reported that YCST is exploring the option to house YLC services (24 classrooms / 150 students / 100 staff currently) on their property.   Graduation is scheduled for May 23^rd.

REQUIRED HEALTH AND SAFETY PLAN REVIEW

Ioannidis stated that a requirement as the recipient of ESSER funding is to review the Health and Safety Plan every six months.  The Business Office will upload the presented document with no changes.

APPROVAL OF MINUTES

1.      Ramsay moved to approve the minutes from the April 22, 2024, Regular Voting Meeting, and the May 6, 2024, Voting/Directors’ Study Forum meetings.  Wilson seconded the motion, unanimously approved by voice vote. 

TREASURER’S REPORTS

2.      White presented the Treasurer’s Report for the month ending April 30, 2024, and moved to approve the report as presented.  Ritz seconded the motion, approved by unanimous roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.      Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Ritz seconded the following:

A.    ACCOUNTS PAYABLE LISTS – Approval of the Accounts Payable lists, as presented.

Additional Information: 

• Explanation of Manual (voided) Checks
• Cash Receipts / Condensed Board Summary, as of April 30, 2024

B.     2024-2025 GENERAL FUND BUDGET – Approval of the Proposed General Fund Budget for the 2024-2025 fiscal year, with total revenues of $ total expenditures of $86,818,856 with the shortfall of $ to be funded from the General Fund Unreserved Fund Balance and setting the real estate tax millage rate at 24.8149 mills, reflecting a 3% increase from the 2023-24 millage rate; in addition, earned income tax of ½% and real estate transfer tax of ½% under Act 511.

C.     2024-2025 NUTRITION SERVICES FUND BUDGET – Approval of the Nutrition Services Fund Budget for the 2024-2025 fiscal year, with total revenues of $3,232,306, total expenditures of $3,232,306, and no increase in Breakfast and Lunch meal pricing for the 2024-25 school year.

D.    REAPPOINTMENT OF SCHOOL BOARD TREASURER – Reappointment of Douglas White as Board Treasurer for the Spring Grove Area School District for the period July 1, 2024, through June 30, 2025.

E.     2024-2025 FEDERAL / STATE / OTHER PROGRAMS AND/OR GRANTS SUMMARY – Authorization for the superintendent and/or his designee to enter into all necessary agreements to meet the mandates for participation in Federal / State / Other Programs and/or Grants for the 2024-2025 as outlined on the attached chart, as well as any others that may become available and are approved by the Superintendent.

F.     LOCAL AUDITOR – Approval to engage Kochenour, Earnest, Smyser & Burg to conduct the audit of the district’s financial statements and perform related functions for fiscal year ending June 30, 2024, at a proposed fee not to exceed $13,050.00.

G.    SCHOOL DISTRICT SOLICITOR – Reappointment of Stock and Leader, Attorneys at Law, as School District Solicitor for the 2024-2025 fiscal year, with Gareth D. Pahowka, Esquire, named as principal counsel and primary contact with the firm. 

H.    SCHOOL DEPOSITORIES – Appointment of the following to continue as District School Depositories for the period July 1, 2024, through June 30, 2025: 

1)   ACNB, headquartered at 16 Lincoln Square, Gettysburg, PA 17325

2)   PayPal, headquartered at 2211 North First Street, San Jose CA 95131

3)   PSDLAF, headquartered at 2101 Oregon Pike, Lancaster, PA 17601

4)   PLGIT, headquartered at 213 Market Street, Harrisburg, PA 17101

Board members discussed item B and the proposed tax increase percentage. 

Barshinger stated he has concerns over the potential use of the fund balance and noted that Spring Grove is currently midrange compared to other York County School Districts when it comes to cost per student.  If the Board considers anything less than 3%, program cuts should be considered.  Ioannidis added that if the Board is going to remove programs, considerations and discussions should begin in August/September. 

Stein stated there has not been a tax increase in 3 of the last 5 years.  He questioned what programs Board members are proposing to cut. 

Rohrbaugh and Wilson stated that Charter School Funding is a huge expense and encouraged community members to write letters to legislators about addressing the formula. 

Ramsay stated that a 1.5% tax increase reflects an average of an additional $90/year to taxpayers.  He made a motion to amend the language of item B to reflect a 1.5% increase, as follows:

B.     2024-2025 GENERAL FUND BUDGET – Approval of the Proposed General Fund Budget for the 2024-2025 fiscal year, with total revenues of $83,042,721 total expenditures of $86,818,854 with the shortfall of $3,776,133 to be funded from the General Fund Unreserved Fund Balance and setting the real estate tax millage rate at 24.4535 mills, reflecting a 1.5% increase from the 2023-24 millage rate; in addition, earned income tax of ½% and real estate transfer tax of ½% under Act 511.

Ritz seconded the motion.

The motion to amend item B passed, with Ramsay, Barshinger, White, Ritz, and Rohrbaugh voting in favor.  Shearer, Stein, and Wilson voted against.

Stein requested a separate vote on item B.

Vote by roll call on item B resulted in the motion passing with Ramsay, White, Barshinger, Ritz, and Rohrbaugh voting in favor.  Shearer, Wilson, and Stein voted against.

Vote by roll call on all remaining items, less item B, resulted in the motion passing by unanimous vote.

Barshinger suggested the Board begin discussing potential cuts or intentions of increasing taxes next year as early as August.  Ioannidis invited board members to review the audits posted to the website. 

BUILDINGS AND GROUNDS

BUILDINGS AND GROUNDS – FOR INFORMATION ONLY:

A.    MANDATED BUILDING FIRE DRILLS

SCHOOL BUILDING	DATE OF DRILL	MINUTES	SECONDS
New Salem Elementary	4/15/2024	2	17
Paradise Elementary	4/09/2024	1	22
Spring Grove Elementary	4/18/2024	2	05
Spring Grove Intermediate	4/17/2024	2	28
Spring Grove Middle School	4/15/2024	2	17
Spring Grove High School	4/09/2024	5	33

 

B.     BUILDINGS AND GROUNDS COMMITTEE MEETING MINUTES – May 6, 2024.

TRANSPORTATION

4.      Following a report of the Transportation Committee’s recommendations read by Mike Ritz, Ritz moved, and Wilson seconded the following:

A.    KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2023-2024 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Amy Heckert

2)     Dakota Irvin

3)     Stephanie Shank

4)     Arlene Weaver

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

POLICY

5.      Following a report of the Policy Committee’s recommendations read by Nicole Wilson, Wilson moved, and Ritz seconded the following:

A.    DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

1)     A monetary grant donation in the amount of $500.00 from York County Youth Mental Health Alliance to support the Spring Grove Aevidum Event.

2)     A monetary donation in the amount of $100.00 from Kris and Lisa Dennis to support the Future Farmers Club.

3)     A monetary donation in the amount of $200.00 from Margaret Schlichter to support the Backpack Program and Nutrition Services Program.

4)     A monetary donation in the amount of $100.00 from L&M Tire and Wheel, Inc. to support the Backpack Program.

Vote by roll call resulted in the motion carrying by unanimous vote.

6.      Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Barshinger seconded action items included in the PERSONNEL REPORT.

Vote by roll call on all remaining items of personnel resulted in the motion carrying by unanimous vote.

Ioannidis welcomed and introduced newest Rocket staff members Jordyn Triplett, Abby Diehl, and Julia Malle.  He recognized the phenomenal job all staff have been doing with the recruitment process. 

PROGRAM REPORTS

CURRICULUM

7.      Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Ritz seconded the following:

A.    NEW/REVISED CURRICULA – Approval of the following new/revised curricula for the 2024-2025 school year:

TITLE	DEPARTMENT
Grade 1 Library Skills – revised (curriculum cycle)	Library
Grade 2 Library Skills – revised (curriculum cycle)	Library
Grade 3 Library Skills – revised (curriculum cycle)	Library
Grade 4 Library Skills – revised (curriculum cycle)	Library
Grade 1 – revised (curriculum cycle)	Wellness and Fitness
Grade 2 – revised (curriculum cycle)	Wellness and Fitness
Grade 3 – revised (curriculum cycle)	Wellness and Fitness
Grade 4 – revised (curriculum cycle)	Wellness and Fitness
Grade 5 – revised (curriculum cycle)	Wellness and Fitness
Grade 6 – revised (curriculum cycle)	Wellness and Fitness
Grade 7 – revised (curriculum cycle)	Wellness and Fitness
Grade 8 – revised (curriculum cycle)	Wellness and Fitness
Grade 10 (Health Education) - revised (curriculum cycle)	Wellness and Fitness
Adventure Curriculum – revised (curriculum cycle)	Wellness and Fitness
Aquatics - revised (curriculum cycle)	Wellness and Fitness
Fitness Fusion - revised (curriculum cycle)	Wellness and Fitness
Independent Study Athletic Performance Training - revised (curriculum cycle)	Wellness and Fitness
Lifetime Sports and Recreation - revised (curriculum cycle)	Wellness and Fitness
Personal Fitness – revised (curriculum cycle)	Wellness and Fitness
Strength Training for Sports Level 1 - revised (curriculum cycle)	Wellness and Fitness
Strength Training for Sports Level 2 - revised (curriculum cycle)	Wellness and Fitness
Strength Training for Sports Level 3 - revised (curriculum cycle)	Wellness and Fitness
Team Aerobic Games - revised (curriculum cycle)	Wellness and Fitness
Yoga - revised (curriculum cycle)	Wellness and Fitness
Unified Physical Education – new course proposal (0.5 credit)	Wellness and Fitness
Chorus – revised	Music
Concert Choir – revised	Music
Music Masterclass: A Complete Guide to Understand Music: Online – new course proposal (.5 credit)	Music
String Orchestra – revised	Music
Symphonic Band – revised	Music
Vocal Studio – new course proposal (0.5 credit)	Music
Rocket Leadership – new course (1 credit)	Business

 

Vote by roll call resulted in the motion carrying by unanimous vote.

ADJOURNMENT: Ritz moved for adjournment at 8:34 PM.  Ramsay seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

 

DATE/TIME of MEETING:   May 6, 2024 / 7:27 PM

LOCATION of MEETING:    Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA 

ATTENDANCE:                                            

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. George W. Ioannidis, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

---

A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, May 6, 2024.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:27 PM following adjournment of the voting meeting.  Rohrbaugh noted seven board members remained in attendance from the previous meeting. 

There was no public comment.

BUSINESS AND FINANCE COMMITTEE

BUDGET AND FINANCE

Mark Czapp referred to the General Fund Budget Summary placed at Board members’ seats and presented recent updates to the 2024-25 proposed General Fund budget, including adjustments to 2023-24 revenues and expenditures that now project a smaller ending deficit than originally anticipated.  Increased costs for 2024-25 include charter/cyber charter tuition, transportation costs for increased homeless student population, and a rise in special education student enrollment.  Board members discussed millage rate options.  Consensus of the Board was for Czapp to incorporate a 3% increase in the real estate tax millage rate for the proposed approval of the final budget at the May 20^th regular voting meeting. 

Melissa Freestone presented the 2024-25 proposed Nutrition Services Budget for review.  Freestone highlighted new menu options for students and noted a steady increase in the number of breakfasts served.  The number of students eligible for free or reduced meals continues to rise.  The Board will consider approval of the proposed budget at the May 20^th regular voting meeting with no increase in student meal pricing.

Jennifer Smith-Gonzalez, Everside Vice President of Operations, shared a data presentation of the Rocket Wellness Center after Year 1, including participation rates and an executive summary.  Participation by staff and dependents is increasing, with the average patient satisfaction rating at 95%.  The value cost analysis reflected significant savings in the first year.  A claims analysis summary will be completed after all actuals have been received and processed at the end of the summer.

Czapp presented the proposed 2024-25 list of Federal Programs for the superintendent or designee to submit through the application process.  The Board will consider approval of the proposed list at the May 20^th regular voting meeting.

Czapp presented an engagement letter from Stock and Leader outlining their proposed scope of services for the Board’s consideration to continue as district solicitor in 2024-25.  The proposed fees reflect rate increases of approximately 3.9 – 4.7% over the current year.  Shearer requested a meeting with Stock and Leader to hear their representation on certain topics.  Ioannidis suggested the Board consider a legal workshop as part of their annual Board Retreat, typically scheduled in June or July.

Czapp presented four school depositories for consideration during the 2024-2025 school year for review.  The Board will consider approval at the May 20^th regular voting meeting.

Czapp presented a proposed letter of engagement from Kochenour, Earnest, Smyser, & Burg for consideration as the district’s auditing firm for fiscal year end June 30, 2024.  The proposal reflects a $100 increase over the previous year.  The Board will consider approval at the May 20^th regular voting meeting.

Following a conversation with Doug White, Czapp indicated White’s agreement to continue as Board Treasurer for 2024-25.  The Board will consider his re-appointment at the May 20^th regular voting meeting.

BUILDINGS AND GROUNDS

Bill Stiles reported that a Buildings and Grounds Committee meeting was held prior to this evening’s voting meeting.  Seven Board members were in attendance.  Minutes of the meeting will be shared as an informational item with the May 20^th regular voting meeting agenda.

MANAGEMENT COMMITTEE

PERSONNEL

Doug Stein presented a confidential memorandum listing proposed personnel actions to be considered for approval at the May 20^th regular voting meeting.

PROGRAM COMMITTEE

CURRICULUM

Dr. Guadagnino, Assistant Superintendent, presented a list of 2024-25 new and revised curricula, noting the district is currently in year 6 of the curriculum review and rewrite schedule.  The Board will consider approval at the May 20^th regular voting meeting.

ADJOURNMENT

Wilson moved to adjourn at 8:40 PM.  Baum seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

DATE/TIME of MEETING:         May 6, 2024 / 7:00 PM

LOCATION of MEETING:          Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                                                                                                                                                                                                   

The following School Directors were in attendance:  Eric Barshinger, Karen Baum, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. George W. Ioannidis, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

---

A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, May 6, 2024, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.

Roll call reflected seven board members present, with Ben Ramsay and Mike Ritz absent for personal reasons.

Rohrbaugh reported there was an executive session held prior to the start of tonight’s meeting to discuss student discipline and personnel issues.

PUBLIC COMMENT

Will Lancaster, N. Codorus Township, stated his opinion of disciplinary actions that took place with his children that were intimidating to him as a parent and were not specifically stated in the Student/Parent Handbook.  Some appear to have been an overreach of language in Board Policy. 

BOARD OR ADMINISTRATIVE RESPONSE

There was no response.

CORRESPONDENCE

There was no correspondence.  Rohrbaugh reporting having “Huddle Up For Irelyn” stickers, for any interested.

BUDGET AND FINANCE

1.     Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Baum seconded the following:

A.    PLANCON PART K DOCUMENTS – Approval to submit the PLANCON PART K, Project Refinancing Board Transmittals, to the Pennsylvania Department of Education related to the following:  

1)    General Obligation Note, Series of 2023

2)    General Obligation Bonds, Series of 2023

Vote by roll call on resulted in the motion carrying by unanimous vote.

PERSONNEL

2.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Wilson seconded items included on the attached PERSONNEL REPORT.

Barshinger requested executive session to discuss personnel.  The board adjourned at 7:08 PM and reconvened at 7:24 PM.

Vote by roll call resulted in the motion carrying by unanimous vote.

Ioannidis welcomed and introduced Amber Smith and Kristen Pepperman, present in the audience, as the newest Rocket staff members to the district.  

CURRICULUM

3.     Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Wilson seconded the following:

A.    2024-2025 FOREIGN EXCHANGE STUDENT – Approval to waive the age requirement and allow Raul Fraile Garcia to enroll at Spring Grove Area High School for the 2024-2025 school year as an International Foreign Exchange Student, contingent upon verification of the student having the appropriate immunization documentation and verification of the student holding a current J-1 Visa in accordance with Board Policy No. 239, with acknowledgment from the host parents that they bear full responsibility for the student’s wellbeing throughout the school year. 

B.    TRIP REQUESTS

1)     Approval for Brian Hastings, High School Science Teacher, to accompany 10 high school students to the Team America Rocketry Challenge (TARC) Nationals at The Plains, VA, May 16-19, 2024.   

2)    Approval for Brian Hastings, High School Science Teacher, to accompany 12 high school students to the National Sport Launch in Geneseo, NY, May 24-27, 2024.

Vote by roll call on resulted in the motion carrying by unanimous vote.

ADJOURNMENT:  Wilson moved for adjournment at 7:27 PM.  Baum seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

DATE/TIME of MEETING:         April 22, 2024 / 7:00 PM

LOCATION of MEETING:          Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                      

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. George W. Ioannidis, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

---

A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, April 22, 2024, in the LGI Room #242 of the Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed. 

Roll call reflected nine board members present.

Rohrbaugh reported the following executive sessions held since the last sunshine meeting: April 8, 2024, for personnel and legal purposes; April 17, 2024, for personnel; prior to the start of this evening’s regular meeting for personnel and student discipline. 

PUBLIC COMMENT

William Lancaster, North Codorus Township, presented concerns regarding school policing and layered discipline.  He referenced Policy #233 and made several suggestions for the Board to consider related to the duties of the SRO, school safety, and student discipline communications.

Rachel Rohrbaugh and Derrick Henning, Jackson Township residents, read a joint statement on behalf of the School Board and Education Association, acknowledging recent errors and misjudgments on both sides, and recognizing missed opportunities and challenges that have been the result.  Having initiated crucial conversations, School Board and SGEA members recognize the importance of open communication and mutual understanding, which will serve as the cornerstone to fostering a culture of collaboration, partnership and trust within the educational community.

SUPERINTENDENT’S REPORT

Dr. Ioannidis thanked the following Middle School student council members for facilitating a tour of the building prior to the meeting:  Gemma Hudak, Alex Ferree, Ashlyn Herrington, Alyssa Mendez-Caballero, and Claire Rauhauser.  

Ioannidis extended congratulations to the following:

• Tom Kinard for his volunteer service to the Backpack Program – we have more than 200 students each week.
• Kathleen DeCello, Nova Gingerich, Mary Robinson, Donna Shaffer, and Donna Zortman, for their volunteer service with the STRIVE Program over many years.
• Dr. Jhett Markle on completing her doctorate at Liberty University.
• Service Award recognitions of Board members Doug Stein, for 30 years as a Board Director with the School District, and Karen Baum, for five years with York Adams Academy.
• Sophomore Ada Miller on completing the FLY class facilitated by Leadership York.
• Odyssey of the Mind “Problem 2 Team” students, Nolan Bales, Brock Gorham, Jacob Hamilton, Kayden O’Quinn, David Alvarez-Chavez, and Keifer Lorey, on their second-place achievement at States, qualifying them for World Finals.
• High School sophomore, Ella Bahn, for breaking another school record in the 1600 m run at 5:13.7.
• High School senior, Dawson McMaster, who was selected as the PA State Athletic Directors Association 2024 Male Scholarship recipient.
• Mini-Thon fundraiser
• Wesley Nutting, Spring Grove resident student attending YCST, on being selected as Student of the Month for March.

STUDENT REPRESENTATIVE REPORT

Kristen Mummert, Student Representative, gave a report on happenings and upcoming events at all building levels. 

CORRESPONDENCE

Rohrbaugh thanked the Middle School students and team for facilitating the tour with board members this evening.  She called attention to a Music Booster Report from Rhonda Wastler that was placed at seats.

LEGISLATIVE UPDATE

Ioannidis reported that conversations will continue at the state level regarding the budget.  The Gaming Fund grew by an unprecedented increase to a total of $900 million that will be used to fund the homestead/farmstead exemption on school property tax bills.  A request for approval of the Homestead/Farmstead relief is tentative with June action items.  The State will move standardized testing to an online platform to increase efficiency, reduce shipping costs, and have access to more timely results. 

YORK COUNTY SCHOOL OF TECHNOLOGY

Ritz reported that during the March meeting, negotiations were discussed.  Three student teams are headed to the “Hot Rodders” National Competition in Las Vegas.  Dr. Rogers accepted a challenge related to overall standardized test scores; if students achieve good results, Rogers will sleep on the roof of YCST.

YORK ADAMS ACADEMY

Baum reported that the April meeting is scheduled for next week, and graduation is slated for the last Thursday in May.  She encouraged all Board members to attend.

SPRING GROVE REGIONAL PARKS AND RECREATION CENTER

Czapp reported that the next meeting is scheduled for tomorrow evening, April 23.

APPROVAL OF MINUTES

1.     Ramsay moved to approve the minutes from the March 25, 2024, Regular Voting Meeting, and the April 8, 2024, Voting/Directors’ Study Forum.  Ritz seconded the motion, unanimously approved by voice vote. 

TREASURER’S REPORTS

2.     White presented the Treasurer’s Report for the month ending March 31, 2024, and moved to approve the reports as presented.  Ritz seconded the motion, approved by unanimous roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.     Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Ritz seconded the following:

A.   ACCOUNTS PAYABLE LISTS – Approval of the Accounts Payable lists, as presented.

Additional Information:  Cash Receipts / Condensed Board Summary, as of March 31, 2024.

B.   2024-2025 NON-RESIDENT TUITION-WAIVER STUDENT – Approval of a request to waive tuition for a non-resident foreign exchange student to be enrolled at the high school for the 2024-2025 school year.   

Vote by roll call resulted in the motion carrying by unanimous vote.

Czapp drew attention to PlanCon Part K Board Transmittal documents for refinancing the General Obligation Bonds, Series 2023, and the General Obligation Note, Series 2023, previously approved by the Board.  Consideration of approval is necessary by the Board at the May 6^th Directors’ Study Forum voting meeting to continue with the process.  Board members were encouraged to reach out to Czapp with any questions.

BUILDINGS AND GROUNDS

BUILDINGS AND GROUNDS – FOR INFORMATION ONLY:

A.    MANDATED BUILDING FIRE DRILLS

SCHOOL BUILDING	DATE OF DRILL	MINUTES	SECONDS
New Salem Elementary	3/14/2024	2	03
Paradise Elementary	3/04/2024	1	26
Spring Grove Elementary	3/27/2024	2	24
Spring Grove Intermediate	3/14/2024	1	56
Spring Grove Middle School	3/07/2024	2	29
Spring Grove High School	3/14/2024	5	30

 

B.    BUILDINGS AND GROUNDS COMMITTEE MEETING MINUTES – April 12, 2024.

TRANSPORTATION

4.     Following a report of the Transportation Committee’s recommendations read by Mike Ritz, Ritz moved, and

Baum seconded the following:

A.    KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2023-2024 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     John Chesney, Sr.

2)     Vivienne Feiser

3)     Kayla Johnson

4)     Miranda Khoury

5)     Tasha Knatz

6)     Audrey Rayner

7)     Lindsay Smith

8)     Robert Stevens

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

POLICY

5.     Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ritz seconded the following:

A.    STUDENT DISCIPLINE

1)     Approval of the High School Administration and Superintendent’s recommendation that the Agreement, Waiver and Stipulation, numbered 2023-2024, #002, and ratified on April 16, 2024, be approved as documented.

2)     Approval of the High School Administration and Superintendent’s recommendation that the Agreement, Waiver and Stipulation, numbered 2023-2024, #003, and ratified on April 10, 2024, be approved as documented.

B.    SECOND READING – Approval of a second reading of the following policies:

1)     Policy #200: Enrollment

2)     Policy #202: Eligibility for Non-Resident Students

3)     Policy #217: Graduation / Graduation Requirement

4)     Policy #254: Educational Opportunity for Military Children

C.    SPRING GROVE REGIONAL PARKS AND RECREATION CENTER BOARD / YMCA OF THE ROSES BOARD – Appointment of Mitchell Warner to replace Bill Stiles as Spring Grove Area School District alternate representative on the Spring Grove Regional Parks and Recreation Center (SGRPRC) Board, through December 31, 2024, and succeeding two-year appointment as alternate Board member following the merger of SGRPRC with YMCA of the Roses.

D.    DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

1)     A monetary donation in the amount of $100.00 from Hanover Nissan to support the Class of 2025 and prom.

2)     Donation of four (4) free rentals from Men’s Warehouse to students attending the 2023-2024 prom.

3)     Donation of a GoDirect SpectroVis Plus Spectrophotometer from Spectroscopy Society of Pittsburgh to support the High School Science Department.

4)     A monetary donation in the amount of $200.00 from Software Design Solutions, Inc., to support the District’s Student Launch Initiative and Rocketry Team.

5)     Donation of labor and materials from ResuWrecktion Auto Body LLC to paint the NASA full scale rocket in support of the NASA Student Launch Initiative and Rocketry Team.

6)     Monetary donations in the amounts listed to support the District’s Backpack Program:

a.      Hanover Concrete in the amount of $200.00

b.     Law Office of Farley G. Holt in the amount of $100.00

c.      New Oxford Social and Athletic Club in the amount of $500.00

d.     Hersh Concepts, LLC in the amount of $600.00

Vote by roll call resulted in the motion carrying by unanimous vote.

6.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ritz seconded action items included in the PERSONNEL REPORT.

Stein requested a separate vote on items B1 and E1.

Vote by roll call on items B1 and E1 resulted in the motion carrying, with Ritz, White, Shearer, Barshinger, Wilson, Ramsay, Baum, and Rohrbaugh voting in favor.  Stein abstained.

Vote by roll call on all remaining items of personnel resulted in the motion carrying by unanimous vote.

PROGRAM REPORTS

CURRICULUM

7.     Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Ritz seconded the following:

A.    2024-2027 SPECIAL EDUCATION PLAN – Acceptance of the proposed 2024-2027 Special Education Plan and approval to submit to the Pennsylvania Department of Education, as required, by May 1, 2024.

Vote by roll call resulted in the motion carrying by unanimous vote.

ADJOURNMENT: Ritz moved for adjournment at 7:36 PM.  Wilson seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

 

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE/TIME of MEETING:   April 8, 2024 / 7:33 PM

LOCATION of MEETING:    Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA 

ATTENDANCE:                                            

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein (via Zoom), Doug White

The following Spring Grove Area School District Administrators were in attendance: Dr. George W. Ioannidis, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A Directors’ Study Forum (DSF) of the Board of School Directors of the Spring Grove Area School District was held on Monday, April 8, 2024.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:33 PM following adjournment of the voting meeting.  Rohrbaugh noted seven board members remained in physical attendance and Doug Stein remained in virtual attendance from the previous meeting.  Nicole Wilson exited the virtual setting following adjournment of the voting meeting and was not in attendance at the DSF. 

There was no public comment.

BUSINESS AND FINANCE COMMITTEE

BUDGET AND FINANCE

As requested by the Board at a previous meeting, Mark Czapp, Director of Business Operations, presented a breakdown of proposed 2024-2025 tax increases by percentage and included the corresponding generated revenues, resulting deficits, and estimated annual (and monthly) tax increases to property owners.  Barshinger requested that a five-year projection be included with the next presentation.  Baum requested that an expanded list of proposed budget line items also be included.  The next presentation is scheduled for May 6^th.

Czapp presented a nutrition services breakfast program update and an overview of the proposed 2024-2025 nutrition services department budget for review.  A formal presentation is scheduled for inclusion with the May 6^th Directors’ Study Forum items.

Ioannidis presented a memorandum outlining a staff member’s request to waive tuition for a non-resident foreign exchange student to attend the high school during the 2024-2025 school year.  The staff member’s family resides in Southern York School District.  The Board will consider approval of the request for the tuition waiver of a non-resident foreign exchange student at the April 22^nd regular voting meeting.

BUILDINGS AND GROUNDS

Bill Stiles provided the following updates:

• Crabtree, Rohrbaugh and Associates are 90% completed with the design of the multi-purpose facility.
• Two options were requested of First Capital on the access road from the High School to SGE:  1) one single road, double-wide, and 2) two single roads, single-width.
• Additional parking at the stadium and the number of parking spaces available at the multi-purpose facility were reviewed with First Capital.
• The district recently met with Krise Transportation.  Information will be shared out at a Buildings and Grounds Committee meeting to be scheduled soon.

Selection of a vendor from two quotes received for a total gym floor replacement will take place this week, with construction expected over the summer. The Board suggested selling some of the pieces of the flooring, particularly areas that include decals and painting.  Stiles noted there are pros and cons associated with cutting up, storing, and selling pieces of the flooring. 

PROGRAM COMMITTEE

CURRICULUM

Dr. Ludwig, Pupil Services Director, presented a memorandum with the proposed Special Education Plan for review.  The Plan is currently on public display for the minimum of 30 days prior to submission to PDE.  The Board will consider approval of the proposed plan at the April 22^nd Regular Voting Meeting.

Dr. Guadagnino presented a memorandum outlining proposed 2024-2025 new/revised curriculum for review.  He stated that administrators and curriculum leaders will be present at the May 6^th DSF to answer any questions from Board members, with a request for approval expected with May 20^th regular voting meeting items.

ATHLETICS AND MUSIC

Jeff Laux, District Athletic Coordinator, shared a winter sports program report summary, noting team achievements and individual athlete highlights. 

MANAGEMENT COMMITTEE

PERSONNEL

Karen Baum presented a confidential memorandum listing proposed personnel actions to be considered for approval at the April 22^nd regular voting meeting.

PLANNING

Barshinger reported that one of the Odyssey of the Mind teams made it to worlds following their recent competition. 

Ioannidis reported that a Rocket Wellness Center update will be shared at the May 6^th DSF.

ADJOURNMENT

Ritz moved to adjourn at 7:55 PM.  Ramsay seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

DATE/TIME of MEETING:         April 8, 2024 / 7:00 PM

LOCATION of MEETING:           Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                                                                                               

The following School Directors were in attendance:  Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein (via Zoom), Doug White, Nicole Wilson (via Zoom)

The following Spring Grove Area School District Administrators were in attendance: Dr. George W. Ioannidis, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

---

A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, April 8, 2024, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed.

Roll call reflected seven board members physically present, and Doug Stein and Nicole Wilson attending via Zoom. 

Rohrbaugh reported there was one executive session held since the last sunshine meeting on April 1, 2024, for personnel.  There will be an executive session for personnel following adjournment of tonight’s discussion meeting.

PUBLIC COMMENT

Travis Winemiller, SGEA President-Elect, read a letter written on behalf of the Association expressing their concerns with how the School Board conducted the Superintendent Search, stating the process appeared secretive and lacked transparency.  Following a search of information on the finalist candidate, three of the results appeared negative. SGEA believes the search should be re-opened.

William Lancaster, North Codorus Township resident and parent, stated his concern that the School District is not following due process when handling student disciplinary issues, informal hearings, and manifestation determination meetings.  He believes his child’s needs are not being addressed according to the 504 Plan following a recent disciplinary action, and the District is overreaching with its handling of the incident and recommendations as a result.  Lancaster requested the Board consider ways to address his concerns. 

CORRESPONDENCE

There was no correspondence.

BUDGET AND FINANCE

1.      Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Ritz seconded the following:

A.   PROPOSED 2024-2025 GENERAL FUND BUDGET – Approval of the Proposed General Fund Budget for the 2024-2025 fiscal year, with total revenues of $84,749,174, total expenditures of $86,662,995, with the shortfall of $1,913,821 to be funded from the General Fund Unreserved Fund Balance and setting the real estate tax millage rate at 25.8027 mills, an increase of 1.7105 mills from the millage rate of 24.0922; in addition, earned income tax of ½% and real estate transfer tax of ½% under Act 511. 

B.   2024-2025 FINAL BUDGET NOTICE – Approval of the attached Final Budget Notice, which gives notification to the public that the 2024-2025 Proposed Final Budget for the General Fund is available for public inspection and states intention to present for adoption as a Final Budget at the May 20, 2024, school board meeting, allowing for amendments before final adoption. 

C.   2024-2025 PROPOSED FINAL BUDGET RESOLUTION – Approval of the attached Resolution Authorizing 2024-2025 Proposed Final Budget Display and Advertising, supporting the Final Budget Notice. 

Vote by roll call on resulted in the motion carrying by unanimous vote.

PERSONNEL

2.      Following a report of the Personnel Committee’s recommendations read by Karen Baum, Baum moved, and Ritz seconded items included on the PERSONNEL REPORT.

Ramsay requested a separate vote on item D.

Baum requested a separate vote on item A.

Vote by roll call on items B, C, E - H, resulted in the motion carrying by unanimous vote.

Vote by roll call on item A resulted in the motion carrying, with Shearer, Ramsay, Wilson, Ritz, and Rohrbaugh voting in favor.  Barshinger, White, Stein, and Baum voted against.

Vote by roll call on item D resulted in the motion carrying, with Wilson, Ritz, Stein, White, Baum, Barshinger, Shearer and Rohrbaugh voting in favor.  Ramsay abstained.

Ramsay, in response to Winemiller’s public comment, reported that five board members were not seated at the time previous superintendent searches were conducted.  During the current process, board members sought the same qualifications in a potential candidate as Winemiller noted by SGEA.  Ramsay stated that all board members may not have agreed on the final candidate; however, all board members agreed to the priority items.  Information received via surveys and/or focus groups was heard and considered. The Board is looking to support the Association and grow its relationship with all staff, particularly teachers.

Ioannidis welcomed and introduced Johnna McGreevy, Heidi Rice, and Jennifer Miranda, present in the audience, as the newest Rocket staff members to the district.  Ioannidis also congratulated Dr. Bradley on his successful appointment and invited him to say a few words.

Bradley thanked the School Board and stated he is looking forward to working with the nine members.  He congratulated Ioannidis on his impending retirement and thanked administrators for their input during the interview process.  Bradley stated that he would like to start anew with teachers and is looking forward to upcoming interactions throughout the transition and beyond.  He has already witnessed staff pride by observing pristine buildings and classrooms.  Bradley reflected on his family’s personal pursuit in the educational field and shared that the students are his greatest motivator. 

Rohrbaugh read a statement on behalf of the School Board, recognizing teachers, staff, and administration for their time and insights throughout the search process.  She welcomed Dr. Bradley and commented that it is essential for everyone to support the new superintendent moving forward to help ensure the success of all students and staff.  The Board is actively coordinating efforts for Bradley to create connections as soon as possible. 

CURRICULUM

3.      Following a report of the Curriculum Committee’s recommendations read by Karen Baum, Baum moved, and Ritz seconded the following:

A.    TRIP REQUEST – Approval for Jason Baker, High School History Teacher, and Justice White, Paradise Elementary Learning Support Teacher, along with approximately 16 high school students who are part of the Moot Court Team, to attend the Moot Court Competition at Princeton University, Princeton, NJ, April 26-27, 2024.

Vote by roll call on resulted in the motion carrying by unanimous vote.

ADJOURNMENT:  Ritz moved for adjournment at 7:33 PM.  Barshinger seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

DATE/TIME of MEETING:         March 25, 2024 / 7:00 PM

LOCATION of MEETING:           Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                       

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. George W. Ioannidis, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, March 25, 2024, in the LGI Room #242 of the Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:02 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed. 

Roll call reflected nine board members present.

Rohrbaugh reported five executive sessions held since the last sunshine meeting: March 12, 2024, March 14, 2024, March 21, 2024, and March 24, 2024, for personnel; and this evening at 6:30 PM prior to the start of the regular meeting for legal purposes.  An executive session will take place following adjournment of this evening’s meeting for personnel.

PUBLIC COMMENT

Kathy Gross, Heidelberg Township, urged board members to take seriously what qualifications to look for when considering the next superintendent, including selecting someone who will respond to teachers’ issues. Gross stated that not allowing the community to be part of the process appears secretive, suggested the search process include thorough background checks, and hopes for a unanimous decision by board members for the final candidate. 

Brendle Hinkle, employee, stated concerns for staff members’ safety in the kitchen area at the Middle and Intermediate Schools, particularly the walk-in refrigerator and freezer units. 

BOARD / ADMINISTRATION RESPONSE TO PUBLIC COMMENT

Dr. Ioannidis thanked attendees for their comments and indicated that the administration will look into reported concerns regarding staff safety. 

SUPERINTENDENT’S REPORT

• Dr. Ioannidis extended the following congratulations and updates in his report:
• The National Interscholastic Athletic Administrators Association recently recognized Jeff Laux as a Certified Master Athletic Administrator.  Congratulations to Jeff.
• Michael Hershey brought home an impressive 4^th place finish at the State Wrestling Championships.
• Mock Trial Team 1 students secured the runner-up position at States.  This first in Rocket History achievement was accomplished by Mallory Snyder, Charles Stewart, Ava German, Kathryn Wyrick, Hadley Lamb, John Reilly, and Kaitlyn Edwards.  Thank you to Jason Baker, Mock Trial Advisor.
• Congratulations to Cora Keener and Elijah Henning who competed and finished well at the State Diving Championships earlier this month.
• Despite the rain, many vendors and community members filled the high school for our annual Celebrate the Arts celebration.  Special thanks to our Art Department.
• Reminders were shared with board members regarding upcoming events. 

STUDENT REPRESENTATIVE REPORT

Ashlyn Tyson, Student Council Secretary, provided the Student Representative report and gave an update on happenings and upcoming events at all building levels. 

CORRESPONDENCE

Rohrbaugh encouraged board members to attend the Business Expo and noted information at seats related to the upcoming Mini-Thon event.

LEGISLATIVE UPDATE

Ioannidis reported that State budget hearings have mostly concluded.  A proposed bill includes consideration of advertising flexibility to modernize governmental business functions, and guidance was received from PDE related to Act 56 that gives districts the option to meet either the 180-day requirement or the minimum instructional hour requirement elementary/secondary students when establishing school calendars.  

YORK COUNTY SCHOOL OF TECHNOLOGY

Ritz reported the next meeting is scheduled for March 28.

YORK ADAMS ACADEMY

Baum reported the next meeting is scheduled for March 26 when members will consider the 2024-25 calendar.

YORK LEARNING CENTER JOINT AUTHORITY BOARD

Stiles reported the last meeting was held March 20 when members reviewed the proposed 2024-25 budget and took a tour of the YLC facility. 

APPROVAL OF MINUTES

1.      Ramsay moved to approve the minutes from the February 26, 2024, and Voting Meeting/Directors’ Study Forum meetings held on March 11, 2024.  Ritz seconded the motion, unanimously approved by voice vote. 

TREASURER’S REPORTS

2.      White presented the Treasurer’s Report for the month ending February 29, 2024, and moved to approve the reports as presented.  Ritz seconded the motion, approved by unanimous roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.      Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Ritz seconded the following:

A.    ACCOUNTS PAYABLE LISTS – Approval of the Accounts Payable lists, as presented.

B.     2023-2024 BUDGETARY TRANSFERS – Approval of the attached budgetary transfers for the second quarter of the 2023-2024 fiscal year.

C.     INSURANCE BROKER OF RECORD – Acknowledgement of Gallagher Insurance as the District’s Broker of Record for insurance brokerage services to assist the District in securing competitive proposals that meet the District’s needs.

Vote by roll call resulted in the motion carrying by unanimous vote.

BUILDINGS AND GROUNDS

BUILDINGS AND GROUNDS – FOR INFORMATION ONLY:

MANDATED BUILDING FIRE DRILLS

SCHOOL BUILDING	DATE OF DRILL	MINUTES	SECONDS
New Salem Elementary	2/21/2024	1	37
Paradise Elementary	2/26/2024	1	44
Spring Grove Elementary	2/27/2024	2	2
Spring Grove Intermediate	2/26/2024	2	29
Spring Grove Middle School	2/9/2024	1	36
Spring Grove High School	2/9/2024	5	28

 

TRANSPORTATION

4.      Following a report of the Transportation Committee’s recommendations read by Mike Ritz, Ritz moved, and

Ramsay seconded the following:

A.    KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2023-2024 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Mark Avery

2)     Keri Gaffney

3)     Margaret Novotni

4)     Andrew Sheely

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

POLICY

5.      Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ramsay seconded the following:

A.    SETTLEMENT AGREEMENT AND RELEASE – Approval of the confidential settlement agreement and release as documented and reviewed by the Board of School Directors during executive session on March 11, 2024, and as agreed upon by the Spring Grove Area School District and all parties affiliated with the disciplinary matter.

B.     FIRST READING – Approval of a first reading of the following policies:

1)     Policy #254: Educational Opportunity for Military Children – Proposed New Policy

2)     Policy #200: Enrollment – Proposed Revisions

3)     Policy #202: Eligibility for Non-Resident Students – Proposed Revisions

4)     Policy #217: Graduation / Graduation Requirement – Proposed Revisions

C.     SECOND READING – Approval of a second and final reading of the following policy:

1)     Policy No. 121:  Field Trips

D.    DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

1)     A grant donation in the amount of $500 from York County Alliance for Learning (YCAL) to support the High School STEM Program.

2)     Donation of a $250 Gift Card to Weis Markets from Weis Markets to support the District’s Diversity Festival.

3)     A monetary donation in the amount of $300 from the Codorus Creek Fly Fishing Club to support the High School Fishing Club.

4)     Monetary donations as follows to support the Rocketry Program/Student Launch Initiative:

a.      $1,000 from the Engineering Society of York.

b.      $100 from Advanced Cooling Technologies.

c.      $100 from Genova’s Pizza & Restaurant.

5)     Monetary donations as follows to support the Backpack Program and sponsor the Golf Outing:

a.      $100 from Kinsley Construction.

b.      $100 from JDTF, Inc.

c.      $100 from Glatco Credit Union.

d.      $100 from Yorktown Pool Company, Inc.

e.      $500 from Trinity Fire Protection, LLC.

6)     A grant donation in the amount of $4,999 from Penn State University PA Space Grant to support the Student Launch Initiative.

7)     A monetary donation in the amount of $200 from Margaret Schlichter to support the District Backpack Program and the Nutrition Services Program.

Ramsay moved to table item A.  Ritz seconded.  Vote by roll call resulted in the motion carrying by unanimous vote.

Vote by roll call on items B, C, and D, resulted in the motion carrying by unanimous vote.

6.      Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ritz seconded action items included in the PERSONNEL REPORT.

Vote by roll call resulted in the motion carrying by unanimous vote.

Dr. Ioannidis welcomed and introduced newest members of the Rocket family, Brian Bahn and Haley Wagman.

PROGRAM REPORTS

CURRICULUM

7.      Following a report of the Curriculum Committee’s recommendations read by Nicole Wilson, Wilson moved, and Ritz seconded the following:

A.    CISPA MEMORANDUM OF AGREEMENT – Approval of the attached Memorandum of Agreement and collaborate with Communities of Schools in Pennsylvania (CISPA) to hire, orient, train, and provide supervision for one Site Coordinator to provide additional supports for making connections with students and families and encourage student attendance primarily at Paradise Elementary School, for the period July 1, 2024, through June 30, 2027, and using PCCD grant funds.

B.     2024-2025 DENTAL HYGIENE PROGRAM, K-12 – Approval to continue to provide a comprehensive Dental Hygiene Program in the Spring Grove Area School District, for a maximum of 90 days during the 2024-2025 school year, with Dr. John P. Popernack, D.M.D., serving as the dental consultant on a voluntary basis and Ms. Karla McCleary, who holds a Pennsylvania Teaching Certificate for Dental Hygiene, continuing as Dental Hygienist.

C.     MILLERSVILLE UNIVERSITY/NURSING PROGRAM AFFILIATION AGREEMENT – Approval to enter into agreement with Millersville University and provide district facilities as a practicum and accept qualified students enrolled in the Nursing Program to participate in a clinical experience in their area of matriculation.  

D.    TRIP REQUESTS

1)     Approval for Sherry Stambaugh, Gifted Teacher, to accompany students to the Odyssey of the Mind 2024 Pennsylvania State Finals in Swiftwater, PA, April 6, 2024.

2)     Approval for Sherry Stambaugh, Gifted Teacher, to accompany students to the Odyssey of the Mind 2024 World Finals in Ames, Iowa, May 21-24, 2024.

E.     OVERNIGHT CONFERENCE REQUEST:

1)     Approval for Tim Bupp, Elementary Music Teacher and Music Department Chairperson, to attend the 2024 Pennsylvania Music Educators Association Annual Conference at the Bayfront Convention Center, Erie, PA, April 18-19, 2024.

Ioannidis directed board members’ attention to information placed at seats related to item D.  He stated there are other programs in the district, like Odyssey of the Mind, that include fundraising efforts by students to assist with funding competitions.  As the Business Office continues with the proposed 2024-2025 budget, considerations will be made and updates shared with the Board as may be appropriate.

Vote by roll call resulted in the motion carrying by unanimous vote.

ADJOURNMENT: Wilson moved for adjournment at 7:43 PM.  Ritz seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE/TIME of MEETING:   March 11, 2024 / 7:04 PM

LOCATION of MEETING:    Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA 

ATTENDANCE:                                            

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. George W. Ioannidis, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A Directors’ Study Forum of the Board of School Directors of the Spring Grove Area School District was held on Monday, March 11, 2024, and called to order at 7:04 PM following adjournment of the voting meeting.  Rohrbaugh noted all nine board members remained in attendance. 

There was no public comment.

BUSINESS AND FINANCE COMMITTEE

BUDGET AND FINANCE

Mark Czapp, Director of Business Operations, presented the proposed 2024-2025 general fund budget, noting updates from the previous presentation.   Included in the presentation was a summary of increases of approximately $3.7 million for projected tuition charges, additional staffing, health care, salary increases, and a one-year extension to the current Collective Bargaining Agreement.  Czapp reported that the Board will be asked to consider action on a Proposed Final Budget at the April 8^th voting meeting and requested what millage rate to include up to the 7.1% PDE Enhanced Index, if other than the maximum is requested.  Ramsay asked for a listing of the average monthly tax dollar increase per household based upon assessed property value for Board members to use a guide when considering the impact of a millage rate. 

During recent Preschool Transition meetings with LIU12 staff, the District learned that there are a number of students entering Kindergarten who will likely need Autistic Support Services in 2024-2025.  Dr. Ludwig, Director of Pupil Services, presented historical elementary and secondary special education enrollment data and recommended adding two Elementary Autistic Support classrooms to address the projected increase.  Board members expressed concern about space at the elementary building level.  The administration is considering one class at Spring Grove Elementary and a second at New Salem Elementary.  Czapp reported that the proposed 24-25 budget presentation included expenditures to cover the proposed additional classes.

Czapp presented a list of proposed 2023-2024 second quarter budgetary transfers for review.  The Board will consider approval of the transfers at the March 25^th regular voting meeting.

Czapp reported that during a year-long comprehensive review, the Business Office has witnessed double-digit increases to property and casualty insurance coverages, including cyber insurance coverage.  The Business Office interviewed companies using a matrix to determine next steps in considering a new broker to help quote updated coverages and minimize risks and costs.  A printout of the matrix and list of responses from firms that were interviewed was shared with the Board.  Gallagher Insurance, currently serving 4500 schools nationwide, provided the most impressive response.  The Board will consider teh selection of Gallagher as the District’s Broker of Record at the March 25^th regular voting meeting.

BUILDINGS AND GROUNDS

Bill Stiles provided the following updates:

·       Drying devices were removed from the gymnasium at the high school following the water main break.  He is waiting to hear the results from Millers Sport Construction regarding the next steps with the gym floor. 

·       On February 13, three board members toured the maintenance and buildings and grounds buildings at South Western School District.   

·       On February 20, the Planning Commission met at the Jackson Township building.

·       On February 22, the Fire Marshall confirmed the area for the annual bonfire in relation to the proposed multi-purpose facility, with slight modifications.

·       On February 26, two proposed special exceptions were passed at the Zoning Hearing.  The variance for the YMCA was passed with 236 parking spaces and contingency of 18 additional spots.

o   First Capital Engineering is finalizing the land development plan based upon the outcome of the hearing.

o   CRA is finalizing plans for the multi-purpose building.

Board members questioned the precise location of the proposed multi-purpose building.  Ioannidis confirmed that Site 4b was selected according to approved minutes of previous meetings.  Ramsay suggested that cones be placed on the site location and Board members be invited to view the site before directing engineers to continue their work.  Ioannidis stated that First Capital is in the final design phase and delays may incur additional costs.  Stiles and Czapp will set the cones at site 4b and notify Board members interested in visiting the site. 

PROGRAM COMMITTEE

CURRICULUM

Wilson presented a three-year Memorandum of Agreement between Communities in Schools of Pennsylvania (CISPA) and the District for review.  The agreement provides for CISPA to hire a site coordinator to serve as liaison with the families and students at Paradise Elementary (and older siblings in other educational buildings) and implement attendance program initiatives, using PCCD grant money to fund the program.  CISPA will provide quarterly and yearly reports on the activities at Paradise.  CISPA would be responsible to repurpose the coordinator if the District decides not to retain the services after three years.  The Board will consider approval of the proposed agreement at the March 25^th regular voting meeting.

Wilson presented a memorandum recommending the continuation of the District’s Dental Hygiene Program for the 2024-2025 school year.  The Board will consider this annual approval at the March 25^th regular voting meeting.

Wilson presented a proposed Affiliation Agreement with Millersville University of Pennsylvania for review, affording Millersville nursing students an educational experience in the District for rotation and implementation as part of their clinical experience.  The Board will consider approval of the agreement at the March 25^th regular voting meeting.

Dr. Guadagnino presented one overnight conference for the Board’s review.  The Board will consider approval for Mr. Bupp to attend the 2024 PMEA Annual In-service Conference in April at the March 25^th regular voting meeting.

Guadagnino presented two Odyssey of the Mind (OM) Major Trip Proposals for consideration.  Board members requested clarification on what is considered curricular vs. student club- or activity-related, how students’ fundraising for participation is tracked, and what is needed from the general fund when fundraising efforts fail to cover all costs.  Guadagnino will prepare a spreadsheet to share with the Board and will include answers to additional questions presented by the Board.  The Board will consider approval of the proposals at the March 25^th regular voting meeting.

MANAGEMENT COMMITTEE

POLICY

Karen Baum presented proposed new Policy #254 and revisions to Policies #200, #202, and #217 for review.  Ioannidis noted the recommendations are the result of changes to School Code related to military families.  The Board will consider approval of a first reading of the policies at the March 25^th regular voting meeting.

PERSONNEL

Stein presented a confidential memorandum listing proposed personnel actions to be considered for approval at the March 25^th regular voting meeting.

PLANNING

A memorandum was shared at board members’ seats listing a history of 2022-2023 and 2023-2024 annual field trips by grade level and building.  In accordance with the Board’s request, the list included purpose and summary of each trip and how it ties in with class curriculum.  Guadagnino noted that all listed trips were funded by PTO organizations, and it is up to the teacher to request field trips; some teachers make the decision not to submit a request.

ADJOURNMENT

Ritz moved to adjourn at 8:47 PM.  Wilson seconded.  Board members adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

DATE/TIME of MEETING:         March 11, 2024 / 7:00 PM

LOCATION of MEETING:          Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:    

The following School Directors were in attendance:  Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. George W. Ioannidis, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

---

A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, March 11, 2024, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed in memory of Peggy Kile, former district employee and “supporter of all things Spring Grove.”  

Roll call reflected nine board members present. 

There were five executive sessions held since the last sunshine meeting: February 26, 2024, for personnel and legal matters, March 1, March 3, and March 6, 2024, for personnel, and prior to the start of tonight’s meeting, March 11, 2024, for student discipline reasons and real estate. 

PUBLIC COMMENT

There was no public comment.

CORRESPONDENCE

There was no correspondence.

BUDGET AND FINANCE

1.     Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Baum seconded the following:

A.    WIRELESS ACCESS POINTS – Approval to contract with integraONE for the update/upgrade of wireless access points in all buildings, in the amount of $367,844.40, with the expected E-Rate reimbursement of $257,491.08, for a net cost of $110,353.32 to the School District.

Vote by roll call on resulted in the motion carrying by unanimous vote.

PERSONNEL

2.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ritz seconded the following:

1. RETIREMENT RESIGNATION – Approval of the following resignation for the purpose of retirement, with regret:

	First Name	Last Name	Building Assignment	Position	Effective Date of Retirement	Years of Service
1	Lori	Stine	ESC	Transportation Coordinator	9/2/2024	25

 

2. RESIGNATIONS – Approval of the following resignations:

	First Name	Last Name	Building Assignment	Position	Effective Date of Resignation
1	Ryan	Eisenhart	Athletics	Boys Basketball - Varsity Head Coach	2/23/2024
2	Brandy	Baker	Athletics	Field Hockey - Varsity Assistant Coach	2/26/2024
3	Jessica	Hoffman	High School	Instr. Asst. Spec. Ed.	3/15/2024
4	Sheila	Miller	High School	Custodian	3/22/2024

 

3. UNCOMPENSATED LEAVE REQUEST – Approval of the following request for uncompensated leave:

First Name	Last Name	Building Assignment	Position	Approximate Start Date of Leave	Approximate End Date of Leave
Courtney	Abel	Middle School	Science Teacher	3/13/2024	4/1/2024

 

4. ATHLETICS – Approval of the following coach, with compensation determined by the Coaches’ Salary Matrix and the stipends noted below, and authorizing discretion to reduce, pro-rate, or cancel any appropriated payment because of a delayed, shortened, or canceled season:

First	Last	Job Title	Stipend
David	Bahn	Track and Field - Junior High Assistant Coach	$  2,493.00

 

5. TEACHER SUBSTITUTES – Approval of the following individuals holding a PA Teaching certificate or a bachelor’s degree and completion of the District’s Guest Teacher orientation program to substitute teach in all subject areas during the 2023-2024 school year at a rate of $125.00 per day cumulative, provisionally hired pending receipt of updated clearances and completed Act 168 disclosure forms from previous employers:

	First Name	Last Name	Position
1	Danielle	Keith	Guest Teacher
2	Chloe	Ford	Guest Teacher
3	Melissa	Nace	Certified Substitute

 

6. SUBSTITUTES – Approval of the following substitutes, for the classification as listed, for the 2023-2024 school year, according to the hourly rates indicated on the corresponding Compensation (Minimum Salary) Matrix, provisionally hired pending receipt of updated clearances, and completed Act 168 disclosure forms from previous employers:

	First Name	Last Name	Position
1	Kristin	Kaminkow	Substitute Nurse - RN
2	Whitney	Appleby	Substitute Nurse - LPN
3	Meridith	McCoury Howard	Substitute – Administrative Assistant
4	Sheila	Miller	Substitute – Custodian

 

Vote by roll call on resulted in the motion carrying by unanimous vote.

PERSONNEL REPORT / FOR INFORMATION ONLY

A.    FAMILY MEDICAL LEAVE ACT (FMLA) LEAVES GRANTED:

EMPLOYEE FIRST NAME	EMPLOYEE LAST NAME	BUILDING	DEPARTMENT	DATE LEAVE BEGINS (approximately)	DATE LEAVE ENDS (approximately)
Susan	Gault	Paradise Elementary	Fourth Grade Teacher	2/7/2024	Intermittent

 

ADJOURNMENT:  Ritz moved for adjournment at 7:04 PM.  Wilson seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

DATE/TIME of MEETING:         February 26, 2024 / 7:00 PM

LOCATION of MEETING:          Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                      

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Michael Ritz, Rachel Rohrbaugh, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. George W. Ioannidis, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

---

A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, February 26, 2024, in the LGI Room #242 of the Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed. 

Roll call reflected seven board members present, with Ben Ramsay and Rodney Shearer absent for personal reasons. 

Rohrbaugh reported three executive sessions held since the last sunshine meeting: February 12, 2024, for negotiations, personnel, and legal purposes; February 19, 2024, for personnel; and February 20, 2024, for personnel.  An executive session will take place following the adjournment of this evening’s meeting for personnel and legal matters.

PUBLIC COMMENT

Tony Spagnola, Spring Grove Borough, recently heard of criminal charges filed against a child for a picture on a Zoom call and is hoping to hear more information from the School Board. 

Heather Zimmerman, Paradise Township, requested that the School Board consider amending policy 815.1 and policy 204 to reflect that the student’s use of the camera during virtual learning days be at the discretion of the parent and not the district, and stated a petition will be forthcoming to board members that has been signed by more than 300 parents in agreement.  Zimmerman requested assistance, if virtual learning guidelines were sent out to teachers, to locate those guidelines and that they be shared with parents and guardians.

Laura Evans, New Salem Borough, spoke in support of Zimmerman’s petition, stating her disagreement with students’ private homes on virtual learning days being considered an extension of the classroom.  Evans stated that there should be something in place to opt a student out of the use of the camera during virtual learning days. 

Robin Vanik, Seven Valleys Borough, stated her disagreement with a student receiving criminal charges during a recent incident without someone being in danger.  If the allegations are true, it crossed a line in the sand. 

BOARD / ADMINISTRATION RESPONSE TO PUBLIC COMMENT

Rohrbaugh thanked those who spoke and stated any concerns will be addressed at a later time.

SUPERINTENDENT’S REPORT

Dr. Ioannidis also thanked those who spoke and those who shared emails related to recent media reports.  Any concerns will be addressed later. 

Ioannidis recognized the following students and staff:

• Middle School student, Paige Garrison, on winning this year’s Patriot’s Pen Written Essay Contest.
• Student members of High School Indoor Guard for winning their first season competition.
• 2024 YAIAA student winners at Swimming/Diving Championships, with special recognition to Elijah Henning – first place diving, and Sean Henning and Cora Keener – second place diving.
• Michael Hershey for securing the gold at the District III Wrestling event hosted at the high school and is now moving on to the State Tournament.  The event also provided an opportunity to showcase district facilities and students, including those who covered livestreaming the event. 
• Ashlyn Tyson and Lucas Buhrman – student musicians securing performances at PMEA Region V Choral Festival (and for singing the National Anthem at the wrestling event); and Lucas Buhrman and Evelyn Messinger with successful auditions for the PMEA Region V Jazz Festival. 
• York Adams Academy student, Dejah Warren, for attaining the necessary credits to graduate.
• Cassidy Krinock, Learning Support teacher, for attaining a Master of Education Degree from Millersville.
• Instructional Support Teachers, Kim Dunlap, Kristen Henning, and Brent Barge, for partnering with Apple Representatives to present quality breakout sessions at the PETE&C Annual Conference.

STUDENT REPRESENTATIVE REPORT

Kristen Mummert provided the Student Representative report and gave an update on happenings and upcoming events at all building levels. 

CORRESPONDENCE

There was no correspondence.  Rohrbaugh stated her pride in the District III event that takes place each year and provides a wide array of showcasing students including musicians, athletes, NHS, etc. 

LEGISLATIVE UPDATE

Ioannidis reported legislative agenda items include the proposed state budget and increase of basic ed subsidy.  There are several proposals for which funding is yet to be determined.  Amending the statewide cyber/charter tuition rate may have significant impact across the state to districts.  Czapp will include any updates during future budget presentations. 

YORK COUNTY SCHOOL OF TECHNOLOGY

Ritz reported that during the February 22^nd meeting, board members provided guidance to respond to teachers’ plans for upcoming negotiations.  Additional agenda items included Comprehensive Planning, named students of the month, and students being inducted into the National Technical Honor Society. 

YORK ADAMS ACADEMY

Baum stated a meeting is scheduled for February 27^th.  Member school districts are considering the proposed YAA budget.

SPRING GROVE REGIONAL PARKS AND RECREATION CENTER

Czapp reported that during a recent meeting, calendar and future community events were discussed.  Board members were invited to participate in an annual emergency planning training exercise required by the state.

APPROVAL OF MINUTES

1.     Baum moved to approve the minutes from the January 22, 2024, and Voting Meeting/Directors’ Study Forum meetings held on February 12, 2024.  Ritz seconded the motion, unanimously approved by voice vote. 

TREASURER’S REPORTS

2.     White presented the Treasurer’s Report for the month ending January 31, 2024, and moved to approve the reports as presented.  Ritz seconded the motion, approved by unanimous roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.     Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Ritz seconded the following:

A.    ACCOUNTS PAYABLE LISTS – Approval of the Accounts Payable lists for February 2024, as presented.

Additional Information: 

• Cash Receipts / Condensed Board Summary, as of January 31, 2024.

B.    VOLUNTEER SERVICE CREDIT OPPORTUNITY RESOLUTION – Approval and adoption of the attached Resolution establishing a Volunteer Service Credit Program, and enacting tax refunds for volunteer members of Volunteer Fire Companies and Non-Profit Emergency Medical Service agencies, as outlined in the agreement.

C.    CONVERSION FROM CSIU TO SKYWARD ACCOUNTING SOFTWARE SYSTEM – Approval of the attached proposal with Skyward and enter into agreement to upgrade the District’s accounting software at a cost not to exceed $199,543 for the first year including installation, training, and implementation, using ESSER III grant funds.

D.    2024-2025 LINCOLN INTERMEDIATE UNIT #12 PROPOSED BUDGET – Approval of the proposed 2024-2025 Lincoln Intermediate Unit #12 General Operating Budget, with an increase of 2.66% compared to last year’s budget, and Spring Grove Area School District’s contribution being $5,635.69, representing an increase over 2023-2024 of $29.52.

E.     2024-2025 YORK ADAMS ACADEMY GENERAL FUND BUDGET – Approval of the proposed 2024-2025 General Fund Budget for York Adams Academy, with total expenditures of $795,869, representing an increase of 1.62% compared to last year’s budget, and no increase to per seat tuition cost for member districts, maintaining Spring Grove Area School District’s portion at $55,800 from the previous year.

F.     DISPOSAL OF OBSOLETE EQUIPMENT – Approval to declare the technology equipment (switches) included on the attached list as surplus and dispose of the items for purposes of recycling/reselling, in accordance with School Board Policy #706.1.

G.    2023-2024 ADDITIONAL FUND-RAISING ORGANIZATION – Approval to add the Bryan S. Henry Foundation, a not-for-profit 501c3 organization, to the 2023-2024 list of fund-raising organizations approved for students and/or staff to raise funds during the school year.

Stein requested a separate vote on item B.

Stein stated that though he supports the Resolution, the relief effort should be the responsibility of the municipality.  Should the vote result in approval, municipalities should also be required to provide the same rebate.  Barshinger stated his agreement, stating that tax dollars generated by the District should focus on students, not community members. 

Vote by roll call on item B failed, with Baum voting in favor, and Wilson Barshinger, Ritz, Stein, White and Rohrbaugh voting against.

Vote by roll call on all remaining items of Budget and Finance resulted in the motion carrying by unanimous vote.

BUDGET AND FINANCE / FOR INFORMATION ONLY:

A.    E-Rate Opportunity Memo and Attachment (Wireless Access Points) – To be included with March 11, 2024, action items, following the Board’s review.

BUILDINGS AND GROUNDS

BUILDINGS AND GROUNDS – FOR INFORMATION ONLY:

MANDATED BUILDING FIRE DRILLS

SCHOOL BUILDING	DATE OF DRILL	MINUTES	SECONDS
New Salem Elementary	01/26/2024	2	30
Paradise Elementary	01/24/2024	1	49
Spring Grove Elementary	01/29/2024	2	5
Spring Grove Intermediate	01/26/2024	2	16
Spring Grove Middle School	01/23/2024	2	15
Spring Grove High School	01/29/2024	3	21

 

TRANSPORTATION

4.     Following a report of the Transportation Committee’s recommendations read by Mike Ritz, Ritz moved, and Wilson seconded the following:

A.    KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2023-2024 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1. Savanna Miller
2. Elizabeth Weigle
3. Floyd Zirkle

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

POLICY

5.     Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and seconded the following:

A.    FIRST READING – Approval of a first reading of the following policy:

1)     Policy No. 121:  Field Trips – revised

B.    SECOND READING – Approval of a second and final reading of the following policies:

1)     Policy No. 006: Meetings

2)     Policy No. 216.1: Supplemental Discipline Records

3)     Policy No. 800: Records Management

4)     Policy No. 830: Security of Computerized Information/Breach Notification

5)     Policy No. 831.1: Data Governance (Storage/Security)

6)     Policy No. 832:  Retire existing policy with the adoption of revisions to 831.1

C.    REVISED 2024-2025 SCHOOL CALENDAR – Approval of the attached and updated 2024-2025 School Calendar.

D.    DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

1)     A monetary donation in the amount of $200 from Margaret Schlichter to support the District’s Backpack Program and School Nutrition Services’ Angel Fund.

2)     A grant donation in the amount of $5,000 from the PA Space Grant Consortium to support the NASA Student Launch Initiative, Battle of the Rockets, and TARC teams. 

3)     A monetary donation in the amount of $2,000 from Stambaugh Plumbing & Heating, Inc. to support the District’s Link Crew Program.

4)     Monetary donations from the following to support the District’s Odyssey of the Mind Program:

a.      A grant donation in the amount of $415 from Creativity Unlimited in PA.

b.     A monetary donation in the amount of $100 from Choice Family Pharmacy, Inc.

c.      A monetary donation in the amount of $100 from JSG Insurance LLC.

d.     A monetary donation in the amount of $500 from Cedar Hill Real Estate (Paradise Homes).

e.      A monetary donation in the amount of $100 from Michelle A Wood-Trageser.

f.      A monetary donation in the amount of $500 from GHI Engineers and Surveyors.

g.     A monetary donation in the amount of $300 from Ledge, Inc.

Baum thanked donors.

Vote by roll call resulted in the motion carrying by unanimous vote.

6.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ritz seconded the following:

1. AMENDMENT AND EXTENSION TO COLLECTIVE BARGAINING AGREEMENT – Approval of the attached Agreement to Amend and Extend the Collective Bargaining Agreement for the period August 16, 2019, to the last day prior to the first scheduled teacher workday for the 2024-2025 school year, for one (1) additional year, up to and including the last day prior to the first scheduled teacher workday for the 2025-2026 school year.
    
2. RETIREMENT RESIGNATION – Approval of the following resignation for the purpose of retirement, with regret:

First Name	Last Name	Building Assignment	Position	Effective Date of Retirement	Years of Service
Donna	Caulfield	Paradise Elementary	Head Cook - Nutrition Supervisor	8/16/2024	27

 

3. RESIGNATIONS – Approval of the following resignations:

First Name	Last Name	Building Assignment	Position	Effective Date of Resignation
Mildred	Fernandez	Middle School	Instructional Assistant - Special Education	2/14/2024
Zachary	Ruth	Extracurricular	Assistant Fall Drama Coach, Musical Light and Sound Advisor, Audio Visual Support	2/14/2024

 

4. UNCOMPENSATED LEAVE REQUESTS – Approval of the following requests for uncompensated leave:

	First Name	Last Name	Building Assignment	Position	Approximate Start Date of Leave	Approximate End Date of Leave
1	Sierra	Shaffer	Paradise Elementary	Instructional Assistant - Special Education	3/27/2024	5/8/2024
2	Meghan	Michalisin	High School	Math Teacher	10/20/2024	end of the 2024-2025 school year

 

5. TRANSFERS – Approval of the following transfers, with compensation established at the hourly rate included on the compensation matrix for the position, and commensurate with years of experience:

	First Name	Last Name	Transferring FROM Building Assignment and Position	Transferring TO Building Assignment and New Position	Effective Date	Work Calendar
1	Stacy	Kerr	Administrative Assistant - Tax Collection and Accounts Receivable	Administrative Assistant - Business Office and Accounts Payable	5/1/2024	8 hours per day / 260 days per year
2	Kelly	Nell	Spring Grove Area High School Administrative Assistant - Building	Administrative Assistant - Tax Collection and Accounts Receivable	5/1/2024	8 hours per day / 260 days per year

 

6. APPOINTMENT – Approval of the following appointment, provisionally hired pending receipt of updated clearances and completed Act 168 disclosure forms from previous employers, with compensation established at the hourly rate included on the compensation matrix for the position, and commensurate with years of experience:

First Name	Last Name	Building Assignment	Position	Effective Date	Work Calendar
Lachelle	Odom	Spring Grove Elementary	Instructional Assistant - Special Education (Personal Care)	3/01/2024	7 Hours per day / 180 Days per year

 

7. EXTRACURRICULAR POSITION – Approval of the following individual, for the 2023-2024 school year, with compensation determined by the Extracurricular Minimum Stipend Matrix, and authorizing discretion to reduce, pro-rate, or cancel any appropriated payment because of a delayed, shortened, or canceled events:

	First Name	Last Name	Position	2023-2024 Stipend
1	Chloe	Braden	Musical Choral Director	$ 1,194.00
2	Kyle	Kirkpatrick	Musical Light and Sound Advisor	proration of $615

 

8. ATHLETICS – Approval of the following coaches, with compensation determined by the Coaches’ Salary Matrix and the stipends noted below, and authorizing discretion to reduce, pro-rate, or cancel any appropriated payment because of a delayed, shortened, or canceled season:

	First	Last	Job Title		Stipend
1	Joshua	Fishel	Baseball - Varsity Head Coach		$  4,304.00
2	Douglas	Arnold	Baseball - Varsity Assistant Coach		$  2,909.00
3	Trevor	Lintz	Baseball - Varsity Assistant Coach		$  2,909.00
4	Shay	Stremmel	Boys Lacrosse - Varsity Head Coach		$  4,154.00
5	Hunter	Sterner	Boys Lacrosse - Varsity Assistant Coach		$  2,909.00
6	Thomas	Hunt	Boys Tennis - Varsity Head Coach		$  3,000.00
7	Tiffany	Hunter	Boys Volleyball - Varsity Head Coach		$  4,154.00
8	Derrick	Henning	Boys Volleyball - Varsity Assistant Coach		$  2,909.00
9	Lauren	Grove	Girls Lacrosse - Varsity Head Coach		$  4,154.00
10	Erin	Burkett	Girls Lacrosse - Varsity Assistant Coach		$  2,909.00
11	Elizabeth	Zeigler	Girls Volleyball - Junior High Head Coach		$  3,100.00
12	Samantha	Strausbaugh	Girls Volleyball - Junior High Assistant Coach		$  2,568.00
13	Abigail	Hursh	Softball - Varsity Head Coach		$  4,154.00
14	Kaitlyn	Peake	Softball - Varsity Assistant Coach		$  2,909.00
15	Todd	Harvison		Softball - Varsity Assistant Coach	$  2,909.00
16	Brian	Campbell Sr.		Track and Field - Varsity Head Coach	$  4,650.00
17	Delaney	Flaherty		Track and Field - Varsity Assistant Coach	$  2,909.00
18	Kathleen	Krall		Track and Field - Varsity Assistant Coach	$  3,411.00
19	Stephen	Perago		Track and Field - Varsity Assistant Coach	$  3,175.00
20	Daniel	Stoner		Track and Field - Varsity Assistant Coach	$  2,909.00
21	Tara	Bahn		Track and Field - Varsity Assistant Coach	$  1,454.50
22	Paxton	Drumheller		Track and Field - Junior High Head Coach	$  2,800.00
23	To be determined			Track and Field - Junior High Assistant Coach	$  2,493.00
24	Ashton	Ball		Track and Field - Junior High Assistant Coach	$  2,493.00
25	Daniel	Jones		Track and Field - Junior High Assistant Coach	$  2,568.00
26	Michaela	Landis		Unified Track and Field Coach	$     750.00
27	Abbie	Sechrist		Unified Track and Field Coach	$     750.00

 

9. GAME MANAGER / INTERSCHOLASTIC PERSONNEL – Approval of the following interscholastic personnel, pending receipt of updated clearances, for the 2023-2024 school year to work athletic events at the established event rate in the matrix:

First Name	Last Name	Position
Mitchell	Warner	Game Manager

 

10. SUBSTITUTE – Approval of the following substitute, for the classification as listed, for the 2023-2024 school year, according to the hourly rates indicated on the corresponding Compensation (Minimum Salary) Matrix, provisionally hired pending receipt of updated clearances, and completed Act 168 disclosure forms from previous employers:

First Name	Last Name	Position
Mildred	Fernandez	Classified Substitute – Administrative Assistant

 

Stein requested a separate vote on item H-8.

Vote by roll call on item H-8 resulted in the motion carrying, with Wilson, Baum, Barshinger, White, Ritz, and Rohrbaugh voting in favor.  Stein abstained.

Vote by roll call on all remaining personnel items resulted in the motion carrying by unanimous vote.

PERSONNEL REPORT / FOR INFORMATION ONLY

A.    FAMILY MEDICAL LEAVE ACT (FMLA) LEAVES GRANTED:

EMPLOYEE FIRST NAME	EMPLOYEE LAST NAME	BUILDING	DEPARTMENT	DATE LEAVE BEGINS (approximately)	DATE LEAVE ENDS (approximately)
Katelyn	Moyer	Spring Grove Elementary	Special Education	4/1/2024	6/4/2024

 

PROGRAM REPORTS

CURRICULUM

7.     Following a report of the Curriculum Committee’s recommendations read by Nicole Wilson, Wilson moved, and Ritz seconded the following:

A.    PARTICIPATION IN AI-POWERED MERLYN MIND PROGRAM – Acknowledgement of the District’s participation in a three-year pilot grant program with Merlyn Mind, under the auspices of PDE, to incorporate their AI-powered voice assistant technology in the classroom to increase teacher productivity.

B.    TRIP REQUESTS:

1)    Approval for Brian Hastings, High School Science Teacher, to accompany students on the 2024 TARC Team to practice rocket launches for TARC in The Plains, VA, on the following dates:

a.      March 16, 2024

b.     March 30, 2024

c.      April 6, 2024

2)     Approval for Kaytelyn Naglich, Indoor Drill Coach, to accompany students on the 2024 Indoor Drill Team to the Indoor Drill Association Atlantic Coast Championships in Wildwood, New Jersey, May 2-5, 2024.

C.    OVERNIGHT CONFERENCE REQUESTS:

1)     Approval for Jennifer Leppo, Accounting Services Manager, to attend the Pennsylvania Association of School Business Officials (PASBO) 2024 69^th Annual Conference at the Hershey Hotel, Hershey, PA, March 6-7, 2024.  

2)     Approval for Lisa Bahn, Wendi Bulgarelli, and Wendy Speir, Certified School Nurses, to attend the Pennsylvania Association of School Nurses and Practitioners (PASNAP) 2024 Annual Conference at the Hershey Lodge, Hershey, PA, March 22-24, 2024.  

3)     Approval for Julie Janusz, Federal Programs Coordinator, Jamie Tharp, Paradise Elementary Reading Specialist, and Emily Sprenkle, Spring Grove Elementary Reading Specialist, to attend the 2024 Pennsylvania Association of Federal Program Coordinators Conference at The Westin, Pittsburgh, PA, April 14-17, 2024.  

Wilson moved to table item A.  Ritz seconded. 

Wilson stated that during a recent curriculum committee meeting, there was not enough evidence to support moving the item forward for consideration at the present time. 

Vote by roll call to table the motion resulted in the motion carrying with Ritz, Barshinger, Wilson and Rohrbaugh voting in favor.  White, Baum, and Stein voted against.

Vote by roll call on remaining items of curriculum resulted in the motion carrying by unanimous vote.

CURRICULUM REPORT / FOR INFORMATION:

• Summer School Camp Memorandum – This is an informational item only, with no action to follow by the School Board.

ADJOURNMENT: Ritz moved for adjournment at 7:38 PM.  Barshinger seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE/TIME of MEETING:   February 12, 2024 / 7:06 PM

LOCATION of MEETING:    Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA 

ATTENDANCE:                                            

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. George W. Ioannidis, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A Directors’ Study Forum of the Board of School Directors of the Spring Grove Area School District was held on Monday, February 12, 2024, following adjournment of the voting meeting.  Rohrbaugh noted all nine board members remained in attendance. 

There was no public comment.

BUSINESS AND FINANCE COMMITTEE

BUDGET AND FINANCE

Mark Czapp, Director of Business Operations, presented an update to the proposed 2024-2025 general fund budget, noting anticipated increases in salaries, health care costs, and cyber/charter tuition, among other line items. Czapp cautioned board members on the impact that no change to the millage rate would have on the fund balance moving forward.  Future budget updates will include a history of actual General Fund and ESSER Fund expenditures, and an overview of learning options currently under consideration by the Strategic Planning Committee that may provide a suitable alternative to students enrolled in cyber charter schools. 

Czapp presented a Volunteer Service Credit Opportunity Resolution for the Board’s consideration, outlining program eligibility and the application process for interested fire and EMS volunteers.  The Act 172 credit was established to increase participation with fire and EMS departments and is based upon a point system.  Brad Dunham, Jackson Township Emergency Management Coordinator, confirmed three other York County school districts’ participation and encouraged the Board’s support.  Board members questioned the overall cost of approximately $40,000, depending on the number of eligible applicants.  Stein stated concern for what he considers a tax shift from municipalities to the school district. The Board will consider approval of the Resolution at the February 26^th regular voting meeting.

Dr. Ioannidis commented on Czapp’s inclusion of several new positions in the proposed 2024-2025 budget. The addition of a Director of Curriculum at the administrative level is in response to the Board’s concern to provide more support to teachers.  Additionally, Dr. Ludwig and Dr. Henry reported that special education classes are already near or at capacity, and projected enrollment numbers are showing an increase of up to 11 students in Autistic Support (AS).  The recommendation for two teachers and six support staff positions will cover two additional AS classes.  Space at the K-4 level has been an ongoing problem according to Stein, and Rohrbaugh questioned the location of the classrooms.  All options, including modulars, are being considered.  A presentation providing more information is tentative with March 11^th DSF items. 

Czapp presented a memorandum with an investment summary outlining advantages to converting the District’s current CSIU accounting software to the Skyward System.  ESSER III Grant funds will be used to cover the $199,543 first-year quote for installation, training, and implementation, with zero net cost to the District. Annual costs thereafter will be less than current CSIU annual charges. The Board will consider approval of the investment and adoption of the software program at the February 26^th regular voting meeting.

Ioannidis welcomed and introduced Corinne Burns and Tim Koch to share an Accarent Health presentation.  Koch, founder of Accarent, briefly provided a 30-year history of the company and highlighted the program’s advantages, namely additional health care offerings to staff and cost savings to the District.  Any incentives made available to staff to promote use of the service would be established by the District before communicating the opportunity.  The Board will consider approval of a Letter of Agreement at a future meeting.

Czapp presented the LIU #12 proposed 2024-2025 budget for review, noting total expenditures of $8,421,785, a 2.66% increase over 2023-2024.  The Board will consider approval at the February 26^th regular voting meeting. 

Czapp presented the YAA proposed 2024-2025 budget for review, noting total expenditures of $795,869, a 1.62% over 2023-2024, and reflecting no increase in the per seat tuition rate.  The Board will consider approval at the February 26^th regular voting meeting.

Chris Enck presented a list of switches for the Board’s consideration of considering outdated/obsolete for the purpose of resale according to Board Policy #706.1.  The switches have been replaced.  The Board will consider approval at the February 26^th regular voting meeting.

Steph Kennedy presented a request that the Bryan S. Henry Foundation, a 501c3 organization, be added to the list of approved fundraising organizations.  The Board will consider approval at the February 26^th regular voting meeting.

BUILDINGS AND GROUNDS

Bill Stiles reported that classrooms are back to normal following the recent water main break at the high school. Ongoing air quality and gym floor assessment results are to be returned by the close of the week. 

The district hosted a biennial community breakfast and a Buildings and Grounds Committee meeting since the last Board meeting, as reported by Stiles.  He provided an update of recent communications with, and actions by, CRA related to the multipurpose facility and provided a list of upcoming dates and pending discussion and/or action items.  Two Board members recently toured the current maintenance center, and a tour of neighboring Districts’ maintenance, building and grounds, and/or storage buildings is scheduled for later this week.  There is a Jackson Township Planning Commission meeting scheduled on February 20 and a Zoning Hearing scheduled on February 26. 

The interior of the multipurpose facility project remains in the design phase, with completion by CRA projected for April 1.  Land development approval and bid release are projected for the fall of 2024.  Prior to going out to bid, a list of alternates will be assembled and included with the package to be presented to the Board for consideration of approval.  The start of construction is tentative for December 2024, with completion projected for September 2025.

Minutes of the February 2, 2024, Buildings and Grounds Committee meeting were entered into the record as an informational item.

PROGRAM COMMITTEE

CURRICULUM

Chris Enck welcomed and introduced Tim Hodkinson and referenced an informational handout about Merlyn Mind, AI digital assistant.  Hodkinson provided a summary of the voice activated hardware and answered questions from Board members.  The resource is intended to aid the engagement of teachers in the classroom. A grant program by PDE is currently available to ten PA school districts and includes a three-year commitment, valued at approximately $80,000, with piloted use by 100 teachers.  Board members requested to see a live and interactive demo and suggested that the Board Curriculum Committee consider the recommendation and report back to the full Board. A rubric of determining if the hardware is being successful was requested.  Ioannidis thanked Kim Dunlap, Brent Barge, and Kristen Henning, Instructional Technology Specialists, for their input and attendance at the meeting.  The Board will consider approval of the District’s participation in the grant program at a future meeting.

In response to attendance concerns with students at Paradise Elementary School, Ioannidis introduced an opportunity to collaborate with Communities in Schools of Pennsylvania (CISPA) for consideration.  The effort would provide additional supports for making connections with students and families to encourage and improve student attendance at school.  Through PCCD grant funding, the district can engage with CISPA for a three-year period.  A letter of intent will be submitted to CISPA by the superintendent on behalf of the school district.  Next steps include the Board’s consideration of a Memorandum of Understanding (MOU) for engagement, to be presented along with additional information at the March 11^th DSF. 

Three overnight conference requests were presented for the Board’s review.  Guadagnino stated that part of the district’s process following a conference includes the staff member completing a summary of what was learned to determine if there is value in continuing participation.  The three requests will be included with February 26^th actions for consideration of the Board’s approval.

Guadagnino presented four Major Trip Proposals for consideration.  Following review, the Board will consider approval of the three Rocket Launch requests and one Indoor Guard request at the February 26^th regular voting meeting.

MANAGEMENT COMMITTEE

POLICY

Karen Baum presented revisions to Board Policy #121, Field Trips, for review.  Recommended changes include removing language more suitable in an administrative regulation and increasing the distance that identifies a request as a Major Trip.  The Board will consider approval of a first reading of the proposed revisions at the February 26^th regular voting meeting.

Guadagnino presented revisions to the 2024-2025 School Calendar for consideration, noting there were errors in the previously approved version.  White requested that virtual days be considered in place of early dismissals when presenting future calendars.  The Board will consider approval of the updates at the February 26^th regular voting meeting.

PERSONNEL

Stein presented a confidential memorandum listing proposed personnel actions to be considered for approval at the February 26^th regular voting meeting.

PLANNING

Stein requested a history of annual field trips, by grade level and building, to include a purpose and summary of the trip and how it ties in with the class curriculum.  Guadagnino will compile the information and share out with the Board at a future meeting.

ADJOURNMENT

Ritz moved to adjourn at 9:35 PM.  Baum seconded.  Board members adjourned by unanimous voice vote and entered executive session for negotiations, legal and personnel reasons.

RESPECTFULLY SUBMITTED BY: 

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

DATE/TIME of MEETING:         February 12, 2024 / 7:00 PM

LOCATION of MEETING:           Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                                                                                               

The following School Directors were in attendance:  Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. George W. Ioannidis, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, February 12, 2024, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed. 

Roll call reflected all nine board members present. 

There were two executive sessions held since the last sunshine meeting: February 7, 2024, for personnel, and prior to the start of tonight’s meeting, February 12, 2024, for student discipline.  There will be an executive session following adjournment of the Directors’ Study Forum meeting for negotiations, legal, and personnel purposes.

PUBLIC COMMENT

Clint Wright, Mid-Atlantic District Exchange Club President, and Lorna Myers, Charter President of the Exchange Club of Spring Grove, were present to introduce the newly chartered organization in Spring Grove.  Wright stated that the Club sponsors a wide range of activities to improve communities, such as recognizing youth and helping the disadvantaged.  Myers would like to partner with the district to provide scholarships for seniors and support the Walk of Heroes, placing flags on campus for Veterans Day, etc. 

CORRESPONDENCE

A packet of blank note cards was placed at each board member’s seat to use for general correspondence.

POLICY

1.      Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ritz seconded the following:

A.    STUDENT DISCIPLINE:

1)     Approval of the Middle School Administration and Superintendent’s recommendation that the Agreement, Waiver and Stipulation, numbered 2023-2024, #001, and ratified on February 1, 2024, be approved as documented.

Vote by roll call on resulted in the motion carrying by unanimous vote.

PERSONNEL

2.      Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ritz seconded the following:

A.    PERSONNEL ACTIONS – Approval of all personnel actions as listed on the attachment.

Vote by roll call on resulted in the motion carrying by unanimous vote.

ADJOURNMENT:  Ritz moved for adjournment at 7:06 PM.  Baum seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
REGULAR VOTING MEETING MINUTES

DATE/TIME of MEETING:         January 22, 2024 / 7:00 PM

LOCATION of MEETING:           Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                       

The following School Directors were in attendance: Karen Baum, Michael Ritz, Rodney Shearer, Doug Stein, Dave Trettel, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. George W. Ioannidis, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, January 22, 2024, in the LGI Room #242 of the Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove.  Nicole Wilson, Board Vice President, called the meeting to order at 7:05 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed. 

Roll call reflected eight board members present, with Rachel Rohrbaugh absent for personal reasons. 

Wilson reported that an executive session was held on January 8, 2024, for negotiations.  An executive session will take place following adjournment of this evening’s meeting for personnel.

PUBLIC COMMENT

Rhonda Wastler, Spring Grove Music Booster President, shared an update of happenings throughout the District related to the booster program, including information and dates of upcoming events.   

Madison Crouthamel, resident, Spring Grove teacher, and History Club Advisor, requested the Board’s consideration to approve JFT as an additional fundraising organization so students can raise funds in support of the organization moving the Hoke House from Spring Grove to its new location. 

BOARD / ADMINISTRATION RESPONSE TO PUBLIC COMMENT

Dr. Ioannidis thanked Crouthamel and confirmed that this evening’s agenda includes a request for JFT to be considered as an approved fundraising organization. 

SUPERINTENDENT’S REPORT

In honor of January being Board Recognition Month, Ioannidis recognized and thanked School Board members for their volunteer service to the students, the district, and the Spring Grove community.  Each board member was given a certificate and gift of appreciation.  He publicly credited Josh Richard, High School Tech Ed teacher, and Evan Logan, high school student, who set up the laser and digital files for engraving the logo on wooden coasters.

Two outstanding High School students were selected to receive the Crispus Attucks Rev. Michael D. Jefferson "Living the Dream Award."  Congratulations to Peyton Ruhland and Henry Rumbaugh.

High School student, Mallory Snyder, secured first place in the local VFW Voice of Democracy (VOD) Patriotic Audio Essay Competition. This year’s competition subject was “What are the greatest attributes of our Democracy?” 

Congratulations to PMEA District 7 Orchestra selected students Lucas Buhrman (Violin) and Bryan Myers (Cello).  Bryan was also selected to PMEA District 7 Band (Alto Saxophone).  In addition to Lucas and Bryan, Leland Klinedinst and Libbi Brewer (Viola) participated in the first-ever York County Orchestra Festival this past Saturday, hosted at our high school.

Congratulations to Dawson McMaster, high school student, on being selected as the PA State Athletic Directors Association 2024 Male Scholarship recipient. 

High School National Honor Society (NHS) students collected 5,714 pounds of food during this year's district-wide Fill the Bus campaign.  Special thanks also to our Rocket Staff who raised $14,815 toward the RCRCP Campaign. 

Ioannidis publicly recognized Bill Stiles and members of the district’s maintenance/facility crews, and Lori Stine, bus drivers, and the transportation contractor, for their quick response to schedule changes and maintaining clear campuses during recent weather-related events.  Thank you also to administrators and athletics department staff who, during an unfortunate medical incident at a recent event, responded to the situation expediently and efficiently, and were able to meet the student’s needs and support the family.

Ioannidis closed his report with an invitation to Board members to the January 31^st biennial breakfast meeting with community partners, the District III wrestling event, and the spring musical, Frozen, Jr. 

STUDENT REPRESENTATIVE REPORT

Racheal Fadare provided the Student Representative report and gave an update to happenings and upcoming events at all building levels.  She thanked Board members for their service and hard work on behalf of all students and the school district.

CORRESPONDENCE

There was no correspondence.

LEGISLATIVE UPDATE

Ioannidis reported that the Basic Ed Funding report was completed by the Commission, with agreement by committee members that the funding formula needs to be revised.  Proposed bills focusing on students’ mental health needs have been introduced for consideration in the House. 

YORK COUNTY SCHOOL OF TECHNOLOGY

Ritz reported that a meeting is scheduled for later this week, the first since November 2023. 

YORK ADAMS ACADEMY

Baum reported that YAA winter graduation will take place this week, with four Spring Grove resident students graduating.

APPROVAL OF MINUTES

1.      Ritz moved to approve the minutes from the Reorganization/Voting Meeting held on December 4, 2023, and Voting Meeting/Directors’ Study Forum meetings held on January 8, 2024.  Barshinger seconded the motion, unanimously approved by voice vote. 

TREASURER’S REPORTS

2.      White presented the Treasurer’s Reports for months ending November 30, 2023, and December 31, 2023, and moved to approve the reports as presented.  Ramsay seconded the motion, approved by unanimous roll call vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.      Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Ritz seconded the following:

A.    ACCOUNTS PAYABLE LISTS – Approval of the Accounts Payable lists for December 2023 and January 2024, as presented.

Additional Information: 

·        Cash Receipts / Condensed Board Summary, as of November 30, 2023.

·        Cash Receipts / Condensed Board Summary, as of December 31, 2023.

B.     2023-2024 BUDGETARY TRANSFERS – Approval of the attached budgetary transfers for the first quarter of the 2023-2024 fiscal year.

C.     2024-2025 YORK COUNTY SCHOOL OF TECHNOLOGY BUDGET RESOLUTION – Adoption of the attached Resolution to approve the proposed 2024-2025 York County School of Technology General Operating Budget not to exceed $36,353,000 and agree to pay the District’s prorated share of budgetary expenditures.

D.    2023-2024 ADDITIONAL FUND-RAISING ORGANIZATION – Approval to add JFT Recovery and Veterans Support Services (JFT), a not-for-profit 501c3 organization, to the 2023-2024 list of fund-raising organizations approved for students and/or staff to raise funds during the school year.

E.     LINCOLN LEARNING NETWORK AGREEMENT – Approval to enter into a succeeding five-year lease agreement with Lincoln Learning Network for Internet, bandwidth, and network monitoring infrastructure according to the attached contract, beginning July 1, 2024, through June 30, 2029, at a cost not to exceed $31,500 per year, after E-Rate discounts are applied.

Vote by roll call on Budget and Finance items resulted in the motion carrying by unanimous vote.

BUILDINGS AND GROUNDS

4.      Following a report of the Buildings and Grounds Committee’s recommendations read by Doug White, White moved, and Baum seconded the following:

1. FIRST AMENDMENT TO REGIONAL PARKS AND RECREATION CENTER AGREEMENT – Acceptance and adoption of the attached First Amendment to Regional Recreation Services Agreement extending the commencement date for purposes of the agreement from January 1, 2024, to no later than January 1, 2025, unless otherwise agreed upon.

Vote by roll call resulted in the motion carrying by unanimous vote.

BUILDINGS AND GROUNDS – FOR INFORMATION ONLY:

MANDATED BUILDING FIRE DRILLS

SCHOOL BUILDING	DATE OF DRILL	MINUTES	SECONDS
New Salem Elementary	11/09/2023	2	0
Paradise Elementary	11/07/2023	1	39
Spring Grove Elementary	11/29/2023	2	28
Spring Grove Intermediate	11/29/2023	2	16
Spring Grove Middle School	11/09/2023	2	22
Spring Grove High School	11/17/2023	4	48
New Salem Elementary	12/15/2023	1	47
Paradise Elementary	12/14/2023	1	47
Spring Grove Elementary	12/21/2023	2	6
Spring Grove Intermediate	12/15/2023	2	14
Spring Grove Middle School	12/12/2023	1	57
Spring Grove High School	12/15/2023	5	12

 

TRANSPORTATION

5.      Following a report of the Transportation Committee’s recommendations read by Mike Ritz, Ritz moved, and Barshinger seconded the following:

A.    KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2023-2024 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Jeremy Ayala

2)     Victoria Kuklinski

3)     James Trich, Sr.

4)     Joseph Weaver

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

POLICY

6.      Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ritz seconded the following:

A.    FIRST READING – Approval of a first reading of the following policies:

1)     Policy No. 006: Meetings – revised

2)     Policy No. 216.1: Supplemental Discipline Records – proposed new language, with strikethrough of existing policy language

3)     Policy No. 800: Records Management – revised

4)     Policy No. 830: Security of Computerized Information/Breach Notification – revised

5)     Policy No. 831.1: Data Governance (Storage/Security) – revised policy and number, with retirement of existing policy number 832

B.     2023-2024 ADDITIONAL SOCIAL MEDIA ACCOUNT – Approval to add the Spring Grove Area High School Alumni Group as an approved district-owned social media account in accordance with Policy #816.

C.     DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

1)     Donation of a Dean Electric Bass Guitar from Sam Bolinger to be used with the District’s Music Program.

2)     Monetary donations in the amount of $300 from Margaret Schlichter to support the District’s Backpack Program and School Nutrition Services’ Angel Fund.

3)     A monetary donation in the amount of $100 from Christine Eldridge to support the District’s Backpack Program.

4)     A monetary donation in the amount of $100 from JDTF, Inc. to support the District’s Student Launch Initiative.

5)     A monetary donation in the amount of $100 from Kyle Abrahims to support the District’s Student Launch Initiative.

6)     A monetary donation in the amount of $200 from Joseph and Paula Costa to support the Nutrition Services’ Angel Fund.

7)     A monetary donation in the amount of $250 from Zeredatha – White Rose Lodge No. 451 to support the students and families of New Salem Elementary.

8)     A monetary donation in the amount of $500 from Jenny Zech to support the District’s Weekend Backpack Program.

9)     Monetary donations received to support the Odyssey of the Mind Team as follows:

a.      Dean’s Auto Plaza, Inc. in the amount of $300

b.      Hickory Heights, Inc. in the amount of $100

c.      Ballina Farms LLC in the amount of $200

d.      American Cone Valve, Inc. in the amount of $1,000

e.      D.E. Wildasin & Son LLC in the amount of $500

f.       York College in the amount of $500

g.      Dermatology Associates of York, Inc. in the amount of $100

Baum thanked all organizations and donors for their respective contributions.

Vote by roll call resulted in the motion carrying by unanimous vote.

7.      Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ritz seconded the following:

A.    MEMORANDUM OF UNDERSTANDING – Approval of a Memorandum of Understanding (MOU) between Spring Grove Area School District and Spring Grove Education Association regarding special education teachers’ professional development.

B.     RETIREMENT RESIGNATIONS – Approval of the following resignations for the purpose of retirement, with regret:

	First Name	Last Name	Building Assignment	Position	Effective Date of Retirement	Years of Service
1	Dorothy	Romero	High School	Math Teacher	last day before the first day of the 2024-2025 school year	26
2	Cynthia	Cohen	Paradise Elementary	Reading Specialist	last day before the first day of the 2024-2025 school year	34
3	Benjamin	Grim	High School	Social Studies Teacher	last day before the first day of the 2024-2025 school year	31
4	William	Robinson	Intermediate School / Elementary School	Music Teacher	last day before the first day of the 2024-2025 school year	18

 

C.     RESIGNATIONS – Approval of the following resignations:

	First Name	Last Name	Building Assignment	Position	Effective Date of Resignation
1	Michelle	Roeser	Middle School	PT Nutritional Support	12/21/2023
2	Heidi	Bortner	High School	Instructional Assistant - Special Education	1/12/2024
3	Brittany	Austin	Middle School	Math Teacher	6/4/2024
4	Martin	Aitken	Spring Grove Intermediate	Instructional Assistant - Special Education - Personal Care	1/17/2024

 

D.    UNCOMPENSATED LEAVE REQUEST – Approval of the following request for uncompensated leave:

	First Name	Last Name	Building Assignment	Position	Approximate Start Date of Leave	Approximate End Date of Leave
	Tina	Stiles	Intermediate School	Instr. Asst. Spec. Ed.	1/12/2024	1/31/2024

 

E.     APPOINTMENTS – Approval of the following appointments, provisionally hired pending receipt of updated clearances and completed Act 168 disclosure forms from previous employers:

	First Name	Last Name	Building Assignment	Position	Effective Date	Rate	Work Calendar
1	Emalee	Summers	Spring Grove Elementary	Instructional Asst. - Kindergarten	1/23/2024	$13.25	5 hours per day / 180 days per year
2	Anna	Mertz	New Salem	PT - Nutrition Support	1/23/2024	$12.25	4 hours per day / 180 days per year

 

F.     ATHLETICS – Approval of the following coaches for the 2023-2024 Winter Season, with compensation determined by the Coaches’ Salary Matrix and the stipends noted below, and authorizing discretion to reduce, pro-rate, or cancel any appropriated payment because of a delayed, shortened, or canceled season:

	First	Last	Job Title	Stipend
	Ryan	Miller	Varsity Assistant Wrestling	$1,232.67

 

G.    AQUATICS – Approval of the following individuals, pending receipt of updated clearances, to work aquatics events at the established hourly aquatics rate in the matrix to provide aquatic assistance during community swim activities:

	First Name	Last Name	Position
	Jenna	Meyering	Aquatics - Lifeguard/Swim Aide

 

H.    SUBSTITUTES – Approval of the following substitutes, for the classification as listed, for the 2023-2024 school year, according to the hourly rates indicated on the corresponding Compensation (Minimum Salary) Matrix, provisionally hired pending receipt of updated clearances, and completed Act 168 disclosure forms from previous employers:

	First Name	Last Name	Position
1	Jennifer	Bankert	Classified Substitute - Cafeteria
2	Crystal	Drinkut	Classified Substitute - Cafeteria
3	Sarah	Martin	Classified Substitute - Aide
4	Gayle	Shorts	Classified Substitute - Cafeteria
5	Anna	Watson	Classified Substitute - Cafeteria

 

Stein moved to table item A.  Barshinger seconded. 

Ioannidis provided a brief background to the motion, stating that during recent discussions and in consultation with the solicitor, there may not be a need to move forward with the MOU. 

Vote by roll call to table the motion carried by unanimous vote.

Vote by roll call on remaining items B through H resulted in the motion carrying by unanimous vote.

PERSONNEL REPORT / FOR INFORMATION ONLY

FAMILY MEDICAL LEAVE ACT (FMLA) LEAVES GRANTED:

EMPLOYEE FIRST NAME	EMPLOYEE LAST NAME	BUILDING	DEPARTMENT	DATE LEAVE BEGINS (approximately)	DATE LEAVE ENDS (approximately)
Mark	Heidel	Paradise	Special Education Teacher	1/3/2024	4/1/2024

 

PROGRAM REPORTS

CURRICULUM

8.      Following a report of the Curriculum Committee’s recommendations read by Eric Barshinger, Barshinger moved, and Ritz seconded the following:

A.    NEW HIGH SCHOOL COURSE – Approval of Rocket Leadership I as a new course at the high school, beginning with the 2024-2025 school year.

B.     PARTICIPATION IN AI-POWERED MERLYN MIND PROGRAM – Acknowledgement of the District’s participation in a three-year pilot grant program with Merlyn Mind, under the auspices of PDE, and incorporate AI-powered voice assistant technology in the classroom to increase teacher productivity.

C.     TRIP REQUESTS

1)     Approval for eligible students and designated chaperones to travel to and participate in PMEA District 7 Festivals at respective locations on the following dates, contingent upon qualifying for the event: 

a.      Orchestra Festival, Central Dauphin East H.S., Harrisburg, PA, February 8-10, 2024

b.      Jazz Festival, Central Dauphin H.S., Harrisburg, PA, March 15-16, 2024

2)     Approval for eligible students and designated chaperones to travel to and participate in the PMEA Region V Chorus Festival, location TBD, March 8-9, 2024, contingent upon qualifying for the event.

3)     Approval for eligible students and designated chaperones to travel to and participate in the PMEA All State Festival, to be held at Bayfront Convention Center, Erie, PA, April 17-20, 2024, contingent upon qualifying for the event.  

Shearer moved to table item B.  Stein seconded the motion, unanimously approved by roll call vote.

Board members requested additional information before considering approval of the Merlyn Mind piloted program, including how feedback will be provided. 

Ioannidis indicated that AI resources are being considered and discussed by superintendents.  The administration will continue to do research.  The proposal is for a three-year pilot program that will provide an opportunity for continued analysis in a measured and controlled environment.  More information will be shared with February 12^th DSF agenda items.

Vote by roll call on remaining items A and C resulted in the motion carrying by unanimous vote.

Wilson reminded board members of the executive session following adjournment for personnel.

ADJOURNMENT: Ritz moved for adjournment at 7:55 PM.  Baum seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
DIRECTORS’ STUDY FORUM MINUTES

DATE/TIME of MEETING:   January 8, 2024 / 7:05 PM

LOCATION of MEETING:     Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA 

ATTENDANCE:                                             

The following School Directors were in attendance: Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. George W. Ioannidis, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A Directors’ Study Forum of the Board of School Directors of the Spring Grove Area School District was held on Monday, January 8, 2024, following adjournment of the voting meeting.  Rohrbaugh noted the same board members remained in attendance. 

There was no public comment.

PROGRAM COMMITTEE

CURRICULUM

High School administrators and invited guests shared the following respective presentations: 

·        Eileen Welch, Amazon K-12 Education Advisor, and Christian Ehrhart, High School Associate Principal, presented information related to a recently established partnership between the School District and Amazon Fulfillment Center offering students employment opportunities and authentic onsite learning experiences. 

·        Dr. Mike McGough, former educator and college professor, and Dr. Dietrich, High School Principal, presented information related to a newly initiated Joint Student Forum between Spring Grove and Upper Adams School Districts offering students experiences to support personal leadership development.  The initiative includes field activities from the Battle of Gettysburg and school activities that promote the development of time management and interpersonal skills.

·        Michael Snell, High School Assistant Principal, and Dr. Dietrich presented rationale associated with a 2024-25 new course proposal at the High School titled Rocket Leadership 1.  The proposed course will be an elective available to all students, and it will offer an additional level of student leadership currently promoted in the Leader in Me program.

Ioannidis thanked all presenters and stated that the partnership with Amazon was borne out of the tax abatement program extended to the developer of the Amazon facility that was approved by the Board several years ago.

Ioannidis shared an update and recent action steps regarding the ongoing initiative to improve instructional delivery options, in part as an alternative to student enrollment at cyber/charter schools.  Steps include the strategic planning subcommittee considering how best to reconnect with these families and students in addition to contacting Pearson Virtual Learning and Cambridge Schools to discuss virtual course offerings and potential partnerships.

Ioannidis reported that the district was contacted about a grant program that provides AI-powered voice assistant technology to participants under the auspices of PDE and their partnership with Merlyn Mind.  Kristen Henning, District Instructional Technology Specialist, commented on some of the benefits, such as assistance with content development and differentiation, lesson planning and gathering resources, among others.  Merlyn Mind is an American research-based company with an academic background.  Staff’s participation will be on a voluntary basis.  The Board will be asked to acknowledge participation in the three-year grant program at the January 22^nd regular voting meeting. 

Dr. Guadagnino provided a presentation of 2022-2023 PSSA assessment results and noted the difference between achievement and growth scores.  Guadagnino’s presentation included a comparison of district results to statewide averages and the State’s 2033 established goal. 

Guadagnino reported that Paradise has been identified as a TSI (Targeted Support and Improvement) school due to the below-proficient performance of enrolled students with disabilities.  Guadagnino explained that next steps include the administration developing a plan to work on improvement strategies needed.  No action is required by the Board at this time.

Guadagnino presented four proposals for major trips for review.   The Board will consider approval of the PMEA-related requests at the January 22^nd regular voting meeting.

BUSINESS AND FINANCE COMMITTEE

BUDGET AND FINANCE

Mark Czapp, Director of Business Operations, presented a memorandum of work that has been completed on the 2024-2025 proposed budget since the Board’s last review in November 2023.  The financial status of the current fiscal year continues to be a consideration in the proposed budget’s development.  An updated presentation will take place during the February 12^th Directors’ Study Forum (DSF).

Czapp presented the York County School of Technology proposed 2024-2025 budget for review.  The Board will consider approval at the January 22^nd regular voting meeting.

Czapp presented a list of proposed 2023-2024 budgetary transfers for the fiscal year’s first quarter for review.  The Board will consider approval at the January 22^nd regular voting meeting.

Chris Enck, District Technology Coordinator, presented documents related to a request to continue the existing relationship with LIU12 and enter into a succeeding five-year agreement to provide Internet bandwidth and network monitoring infrastructure to the District through June 30, 2029.  The Board will consider approval of the proposed Master Agreement and related documents at the January 22^nd regular voting meeting.

Enck presented a Request for Proposal (RFP) for Internal Connections Equipment and/or Services and Related Maintenance document as an informational item.  He reported the district’s intention to issue the RFP for wireless access points with a response deadline of January 22^nd.  Following review of responses, the Board will be asked to consider approval of the successful vendor at a future voting meeting.

Czapp presented a summary outlining a Volunteer Service Credit Program incentive program for the Board’s consideration.  He reported that Karen Baum was part of a conversation that the administration held with local Emergency Management officials,regarding details of the program and the application process.  A presentation is scheduled with February 12^th DSF agenda items, and a request for approval to adopt the program is tentative with February 26^th regular voting meeting actions.

Steph Kennedy, Community Relations Coordinator, summarized a request to add JFT Recovery & Veterans Support Services as an additional fundraising organization to the approved 2023-2024 list.  The Board will consider approval at the January 22^nd regular voting meeting. 

Kennedy presented the Spring Grove Area Educational Fund annual report to the Board as an informational item.  No action is required by the Board.

Ioannidis reported that a presentation regarding a proposal to partner with Accarent Health is tentative with February DSF agenda items.  The proposed partnership is designed to offer yet another healthcare option to staff.  Ioannidis noted that the relationship will prove to be a benefit to the District, an advantage to staff, and selecting to use the options will be completely voluntary. 

BUILDINGS AND GROUNDS

Czapp shared an update related to ongoing facility projects and presented a summary of items and meetings completed since the last Buildings and Grounds report.  His summary included tentative next steps.  Stein asked if there were any notes available from the meetings.  Shearer asked to be invited to future meetings. 

Ioannidis noted that there has been a delay in the implementation of the YMCA of the Roses agreement with Spring Grove Regional Parks and Recreation and presented a First Amendment to the Regional Recreation Services Agreement that includes the extension of the commencement date from January 1, 2024, to not later than January 1, 2025.  The Board will consider approval of the amended agreement at the January 22^nd regular voting meeting. 

MANAGEMENT COMMITTEE

POLICY

Karen Baum presented a copy of Board Policy #011 for reference.  Ioannidis drew attention to the policy’s listed Principles for Governance and Leadership and noted that the previously seated Board adopted revisions to the policy in October 2023.  No further action is required by the Board.

Baum presented a memorandum outlining proposed revisions to five (5) Board Policies for review.  The Board will consider approval of a first reading for policies #006, #216.1, #800, #830, and #831.1, at the January 22^nd regular voting meeting.  A second and final reading is tentative with February 26^th action items, with retirement of Policy #832 to also be part of the recommendation.

In follow up to a presentation shared at the November 13, 2023, DSF, Steph Kennedy recommended that the School District administer the 2023-2024 Board Survey rather than considering a third-party provider to collect the information.  A few adjustments to the staff survey to enhance the anonymity of respondents will be incorporated.  Kennedy will prepare the survey for distribution in March 2024.

Kennedy presented a request to consider adding the Spring Grove Area High School Alumni Facebook group to the list of social media accounts approved per Board Policy.  The Board will consider approval at the January 22^nd regular voting meeting. 

PLANNING

There were no items presented for consideration for a future agenda.  Ioannidis took a moment to report that earlier in the day, he had the pleasure of being on stage with High School students, faculty and administration, as the District was recognized and accepted as an approved FFA Charter.  PA Department of Agriculture, Secretary Russell Redding, was part of the formal presentation.  Many thanks to Lacey Walker, certified agriculture instructor, for her efforts in completing the necessary steps for the District to regain its charter status.

ADJOURNMENT

Ritz moved to adjourn at 9:02 PM.  Wilson seconded.  Board members adjourned by unanimous voice vote and went into executive session for negotiations.

RESPECTFULLY SUBMITTED BY: 

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING MEETING MINUTES

 

DATE/TIME of MEETING:         January 8, 2024 / 7:00 PM

LOCATION of MEETING:          Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                                                                                                                                                                                        

The following School Directors were in attendance:  Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. George W. Ioannidis, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, January 8, 2024, in the LGI Room #242 of Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove. 

Rachel Rohrbaugh, Board President, called the meeting to order at 7:00 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed. 

Roll call reflected all nine board members present. 

There was one executive session held since the last sunshine meeting on December 4, 2023, for personnel reasons.  There will be an executive session following adjournment of the Directors’ Study Forum meeting for negotiations.

PUBLIC COMMENT

There was no public comment.

CORRESPONDENCE

There was no correspondence.

POLICY

1.     Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Ritz seconded the following:

A.    2024 BOARD COMMITTEES – Approval of the attached 2024 Committees of the Board of School Directors because of Reorganization of the School Board on December 4, 2023, and election of new and re-elected board members.

B.    YORK COUNTY SCHOOL OF TECHNOLOGY JOINT OPERATING COMMITTEE MEMBER AND ALTERNATE – Appointment of Michael Ritz to represent the Spring Grove Area School District on the York County School of Technology Joint Operating Committee and fulfill the remainder of Mr. Trettel’s three-year term ending December 31, 2024, with Rodney Shearer continuing as alternate.

C.    SPRING GROVE REGIONAL PARKS AND RECREATION CENTER BOARD / YMCA OF THE ROSES BOARD – Appointment of Mark Czapp as Spring Grove Area School District representative on the Spring Grove Regional Parks and Recreation Center (SGRPRC) Board through December 31, 2024, and succeeding two-year appointment as Board member following the merger of SGRPRC with the YMCA of the Roses, with Bill Stiles as alternate.

Vote by roll call on resulted in the motion carrying by unanimous vote.

PERSONNEL

2.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Baum seconded the following:

A.    PERSONNEL ACTIONS – Approval of all personnel actions as listed on the attachment.

Vote by roll call on resulted in the motion carrying by unanimous vote.

CURRICULUM

3.     Following a report of the Curriculum Committee’s recommendations read by Nicole Wilson, Wilson moved, and Ritz seconded the following:

A.    TRIP REQUESTS

1)     Approval for Kyle Showalter, High School Music Teacher, to accompany one high school student to the Pennsylvania Music Educators Association (PMEA) District 7 Band Festival at Ephrata High School, PA, January 12-13, 2024.

2)     Approval for Abigail Kirkpatrick, High School Music Teacher, to accompany two high school students to the Pennsylvania Music Educators Association (PMEA) District 7 Chorus Festival at Lebanon Valley College, PA, January 26-27, 2024, presented as an informational item at the December 4, 2023, regular meeting.  

Vote by roll call resulted in the motion carrying by unanimous vote.

ADJOURNMENT:  Ritz moved for adjournment at 7:05 PM.  Ritz seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
VOTING / REORGANIZATION MEETING MINUTES

DATE/TIME of MEETING:         December 4, 2023 / 7:00 PM

LOCATION of MEETING:          Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                      

The following School Directors were in attendance:  Eric Barshinger, Karen Baum, Ben Ramsay, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. George W. Ioannidis, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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The Spring Grove Area School District Board of School Directors met for the purpose of reorganization in accordance with appropriate sections of Article IV of the School Laws of Pennsylvania, as amended, and for its session on Monday, December 4, 2023.  Mark Czapp, Director of Business Operations / Board Secretary, called the meeting to order at 7:02 p.m.

The Pledge of Allegiance was recited, and a moment of silence was observed.  Roll call taken by the Board Recording Secretary reflected four holdover board members present:  Mike Ritz, Rachel Rohrbaugh, Rodney Shearer, and Nicole Wilson.

BOARD REORGANIZATION

Czapp called for nominations from among holdover members for a Temporary President to conduct elections and reorganization for the upcoming year. 

Baum nominated Wilson as Temporary President. 

With no further nominations, Rohrbaugh moved to close nominations.  Ritz seconded.  Voice vote was unanimous to close nominations. 

Ritz moved to approve Wilson as sole nominee.  Shearer seconded.  Voice vote was unanimous, and Wilson was named Temporary President.

Wilson invited Mark Czapp, Board Secretary, to read the official Certificates of Election as certified by the York County Board of Elections.  After tabulating the votes cast at the General Election held on November 7, 2023, Eric Barshinger, Karen Baum, Benjamin Ramsay, Doug Stein, and Doug White were duly elected to the office of School Director for a four-year term. 

Newly elected and re-elected officials stood and were administered the official Oath of Office by Notary Public, Suzanne Sterner, and took their seats at the board table.

Wilson asked for nominations for President for 2024. 

Ritz nominated Rohrbaugh. 

With no further nominations, Ritz moved to close the nominations.  Baum seconded.  Voice vote was unanimous to close the nominations. 

Ritz moved to approve Rohrbaugh as the sole nominee.  White seconded.  Motion was unanimously approved by voice vote, and Rohrbaugh was named Board President for the ensuing 2024 year. 

As newly elected Board President, Rohrbaugh asked for nominations for Vice President for 2024. 

Ritz nominated Wilson. 

Baum moved to close nominations.  Ritz seconded.  Voice vote was unanimous to close the nominations. 

Ritz moved to approve Wilson as the sole nominee.  Shearer seconded.  Motion was unanimously approved by voice vote, and Wilson was named Board Vice President for the ensuing 2024 year. 

Rohrbaugh noted that a 2024 confidential board member listing and a draft listing of the 2024 Committees of the Board of School Directors were shared with board members.  Members were asked to respond to Suzanne Sterner to request any changes and/or specify areas of interest regarding Board Committee representation prior to December 18^th.  The Board will be asked to approve the 2024 Committee Listing at the January 8, 2024, Directors’ Study Forum.

Ritz moved and Wilson seconded a motion to adjourn the reorganization meeting at 7:10 PM, approved by unanimous voice vote.

BOARD VOTING MEETING

Rohrbaugh called to order the voting meeting, with all board members remaining in attendance from the reorganization meeting.

Rohrbaugh noted there was one executive session held since the last public meeting for Negotiations, on November 27, 2023.  There will be an executive session following adjournment of this evening’s meeting for personnel purposes.

SUPERINTENDENT’S REPORT

Ioannidis congratulated all newly elected and re-elected board members and thanked all directors for their service to the school district and community.

PUBLIC COMMENT

There was no public comment.

CORRESPONDENCE

There was no correspondence.

SPECIAL COMMITTEE REPORT

Ioannidis presented the Health and Safety Plan for review, indicating that guidelines related to ESSER funding require a review of the Plan, at a minimum, every six months.  No changes have been made nor recommended.

APPROVAL OF MINUTES

1.     Wilson moved to approve the minutes from the Regular Voting Meeting held on November 27, 2023.  Ritz seconded the motion, unanimously approved by voice vote. 

TREASURER’S REPORTS

The November Treasurer’s Report will be presented at the January 2024 Regular Voting Meeting. 

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

2.     Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Ritz seconded the following:

A.    ACCOUNTS PAYABLE LIST – Approval to disburse December 2023 Accounts Payable checks, with formal presentation of those disbursements in January 2024. 

B.    2022-2023 FINANCIAL AUDIT – Acceptance of the School District’s annual financial audit for the period ending June 30, 2023, as submitted by Kochenour, Earnest, Smyser & Burg, Certified Public Accountants. 

Vote by roll call resulted in the motion carrying by unanimous vote.

Ioannidis thanked Czapp, Jen Leppo, and the Business Office for their efforts during the audit process. 

MANAGEMENT REPORTS

PERSONNEL

3.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Ritz seconded the following:

A.    PERSONNEL ACTIONS – Approval of all personnel actions as listed on the attachment.

Baum requested a separate vote on item B.

Stein requested a separate vote on items A and C.  He asked if the response to item B should be included in the action language and stated his objection to item C.  Ioannidis indicated that stating the Board’s response to the grievance as part of the action is at the Board’s discretion. 

Barshinger requested an executive session for further clarification; Rohrbaugh called for an executive session to discuss personnel actions at 7:21 PM.

Rohrbaugh recalled the meeting to order at 8:10 PM.

Ramsay moved to remove item A from the table.  Ritz seconded.  Motion carried by unanimous vote.

Wilson moved to amend the language of item B to state the following: 

RESPONSE TO SGEA LEVEL III GRIEVANCE – Authorize the Board President to respond to and deny the SGEA Level III Grievance as discussed.

Ritz seconded.  Motion carried by unanimous vote.

Vote by roll call on item B resulted in the motion carrying, with Ritz, Ramsay, White, Wilson, Shearer and Rohrbaugh voting in favor.  Barshinger, Stein, and Baum abstained.

Vote by roll call on item C resulted in the motion carrying, with Ritz, White, Shearer, Barshinger, Wilson, Ramsay, Baum and Rohrbaugh voting in favor.  Stein voted against.

Vote by roll call on remaining items D – I resulted in the motion carrying by unanimous vote.

PROGRAM REPORTS

CURRICULUM / FOR INFORMATION ONLY

Ioannidis stated that a Proposal for Major Trip was included with agenda items for review.  The Board will be asked to consider approval at the January 8, 2024, Directors’ Study Forum due to time constraints.

ADJOURNMENT: Ritz moved for adjournment at 8:15 PM. Wilson seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary

SPRING GROVE AREA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS'
REGULAR VOTING MEETING MINUTES

DATE/TIME of MEETING:         November 27, 2023 / 7:00 PM

LOCATION of MEETING:          Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove, PA

ATTENDANCE:                                      

The following School Directors were in attendance: Karen Baum, Michael Ritz, Rachel Rohrbaugh, Rodney Shearer, Doug Stein, Dave Trettel, Doug White, Nicole Wilson

The following Spring Grove Area School District Administrators were in attendance: Dr. George W. Ioannidis, Superintendent, Dr. Steve Guadagnino, Assistant Superintendent, Mr. Mark Czapp, Director of Business Operations/Board Secretary, Dr. Michelle Ludwig, Director of Pupil Services

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A regular voting meeting of the Board of School Directors of the Spring Grove Area School District was held on Monday, November 27, 2023, in the LGI Room #242 of the Spring Grove Area Middle School, 244 Old Hanover Road, Spring Grove.  Rachel Rohrbaugh, Board President, called the meeting to order at 7:09 PM.  The Pledge of Allegiance was recited, and a moment of silence was observed. 

Roll call reflected eight board members present, with Ben Ramsay absent for personal reasons.

Rohrbaugh reported that an executive session was held on November 13, 2023, for negotiations and personnel matters.

PUBLIC COMMENT

There was no public comment.

SUPERINTENDENT’S REPORT

Dr. Ioannidis extended congratulations to the YAIAA-recognized Coaches of the Year and All-Star athletes for their hard work and athletic prowess. 

Fourth grade New Salem Elementary student, Charlie Wilson, secured the top spot in an Artsonia Art Contest in late October and was named Artist of the Week in the nationwide 4^th-6^th grade category.

Congratulations to Spring Grove graduates of York Adams Academy during the month of November:  Lee Johnson, Blake Freyman, and Archie Campbell.  Winter graduation will take place in January.

Congratulations to Josh Richard, High School STEM instructor, on receiving a $250 Grant Award from PARSS to help fund the Building CNC Machines and Student Knowledge program.

Students of the Month and Top Rockets for October have been named at each of our buildings.  These young scholars have posted to the website.

STUDENT REPRESENTATIVE REPORT

Kristen Mummert, Student Representative, gave an update to happenings and upcoming events at all building levels. 

CORRESPONDENCE

There was no correspondence.

ACKNOWLEDGMENT OF OUTGOING BOARD MEMBER

Ioannidis recognized Mr. Trettel and thanked him for his dedication as School Board Director over the past 12 years.  Trettel has served on numerous educational committees, including his appointment as joint board member with York County School of Technology.  He has put in countless hours of service to thousands of students and staff over the years, and as he leaves the School Board, Ioannidis wished him well.  Trettel stated that he can look back and be proud of what has been accomplished over the years, particularly during COVID.  Rohrbaugh thanked him for always encouraging her to stay curious.

LEGISLATIVE UPDATE

There was no report.

YORK COUNTY SCHOOL OF TECHNOLOGY

Shearer reported that at the October meeting, they reviewed the budget and voted to forward to school districts with a 2.39% proposed increase.  They continue to experience issues with hiring and retaining staff, a problem experienced by many school districts. 

YORK ADAMS ACADEMY

Baum reported that in addition to the three YAA graduates named by Ioannidis, there are two or three additional Spring Grove resident students expected to fulfill requirements.  The joint board has begun the 2024-25 budget process.

APPROVAL OF MINUTES

1.     Trettel moved to approve the minutes from the Regular Voting Meeting held on October 23, 2023, and Voting Meeting/Directors’ Study Forum meetings held on November 13, 2023.  Ritz seconded the motion, unanimously approved by voice vote. 

TREASURER’S REPORTS

2.     White presented the Treasurer’s Report for the month ending October 31, 2023, and moved to approve the report as presented.  Ritz seconded the motion, approved by unanimous vote.

BUSINESS/FINANCE REPORTS

BUDGET AND FINANCE

3.     Following a report of the Budget and Finance Committee’s recommendations read by Doug White, White moved, and Baum seconded the following:

A.    ACCOUNTS PAYABLE LISTS – Approval of the Accounts Payable lists as presented.

Additional Information:  Cash Receipts / Condensed Board Summary, as of October 31, 2023.

B.    ACCELERATED BUDGET OPT OUT RESOLUTION – Adoption of the attached Resolution certifying that the 2024-2025 fiscal year budget will be funded based on maintaining the current tax rates or increasing tax rates by an amount less than or equal to the Act 1 Index application to the School District of 7.1%, and that the School Board will comply with the rules set forth in School Code §687 for adoption of the school district proposed and final budgets for the 2024-2025 fiscal year.

Czapp noted that the 2022-2023 yearend annual audit report was placed at seats.  He highlighted a few items included in the report and stated that board members will be asked to consider acceptance of the report at the December 4^th Reorganization/Voting meeting.

Vote by roll call on Budget and Finance items resulted in the motion carrying by unanimous vote.

BUILDINGS AND GROUNDS

4.     Following a report of the Buildings and Grounds Committee’s recommendations read by Doug White, White moved, and Trettel seconded the following:

A.    APPOINTMENT OF FIRST CAPITAL FOR MAINTENANCE FACILITY PROJECT – Approval to accept the revised proposal from First Capital Engineering, Inc. to expand the agreement approved by the Board of School Directors on May 22, 2023, and provide Civil Consulting Engineering Services for the Campus Master Plan and Land Development Services to include the six campus improvement projects as outlined in the attached Agreement and under the leadership of Crabtree, Rohrbaugh and Associates, Inc., at an estimated cost of $259,200 through December 31, 2024.

B.    OPERATIONAL REVISIONS TO THE EMERGENCY OPERATIONS PLAN – Approval to implement the necessary revisions to operational procedures set forth in the District Emergency Operations Plan (developed and originally approved by the Board of School Directors in May 1999) in order to adopt A.L.I.C.E. protocol as a guide to Spring Grove Area School District staff for action in emergency situations, specific to an armed intruder, and providing the necessary training to all district employees.

Shearer expressed concerns about the YMCA project being included in the First Capital proposal.  Czapp stated he and Bill Stiles met with Jackson Township officials last week to discuss moving forward.  Ioannidis noted that it may be the district holding up the process.  First Capital will advise the district on whether to separate or keep all the listed projects together, since the district is lead on the project.

Vote by roll call resulted in the motion carrying by unanimous vote.

BUILDINGS AND GROUNDS / FOR INFORMATION ONLY

A.    MANDATED BUILDING FIRE DRILLS

SCHOOL BUILDING	DATE OF DRILL	MINUTES	SECONDS
New Salem Elementary	10/11/2023	1	59
Paradise Elementary	10/11/2023	1	30
Spring Grove Elementary	10/26/2023	2	12
Intermediate School	10/25/2023	2	10
Middle School	10/04/2023	2	28
High School	10/17/2023	5	10

 

TRANSPORTATION

5.     Following a report of the Transportation Committee’s recommendations read by Mike Ritz, Ritz moved, and Wilson seconded the following:

A.    KRISE BUS/VAN DRIVERS – Approval of the following additional contracted Krise Bus Company drivers for the 2023-2024 school year in accordance with the pupil transportation state regulations as set forth in 22 Pa Code 23.4:

1)     Robert Bricker

2)     Donna Bushelberger

3)     Corina Hill

Vote by roll call resulted in the motion carrying by unanimous vote.

MANAGEMENT REPORTS

POLICY

6.     Following a report of the Policy Committee’s recommendations read by Karen Baum, Baum moved, and Trettel seconded the following:

A.    2024-2025 SCHOOL CALENDAR – Approval of the attached 2024-2025 Spring Grove Area School District calendar.

B.    DONATIONS – Acknowledgment and/or acceptance of the following donations in accordance with Board Policy No. 702, Gifts, Grants and Donations:

1)     Monetary donations from St. Paul Evangelical Lutheran Church, Spring Grove, totaling $1,600.00 to support the High School Life Skills Support Program, Middle School WEB Program, and District Backpack Program.

2)     A monetary donation from Margaret Schlichter in the amount of $100.00 to support the District Backpack Program.

3)     A monetary grant from York County Community Foundation’s Doris E. Schwartz Education Fund in the amount of $23,000.00 awarded to the District’s Learning Library Program.

Vote by roll call resulted in the motion carrying by unanimous vote.

7.     Following a report of the Personnel Committee’s recommendations read by Doug Stein, Stein moved, and Trettel seconded the following:

A.    PERSONNEL ACTIONS – Approval of all personnel actions as listed on the attachment.

Stein moved to table item A.  Baum seconded.  Motion carried by unanimous vote.

Vote by roll call on items B-K resulted in the motion carrying by unanimous vote.

PROGRAM REPORTS

ATHLETICS AND MUSIC

8.     Following a report of the Athletic and Music Committee’s recommendations read by Dave Trettel, Trettel moved, and Ritz seconded the following:

A.    ATHLETIC TRIP REQUESTS

1)     Approval for eligible members of the following identified teams and designated chaperones to travel to and participate in PIAA District and State Championships at respective locations on the following dates, contingent upon qualifying for the event:

a.      Varsity Wrestling Tournament @ Hershey Giant Center, Hershey, PA, March 7-9, 2024.

b.     Varsity Swimming & Diving Tournament, Bucknell University, Lewisburg, PA, March 13-16, 2024.

2)     Approval for eligible members of the listed teams and designated chaperones to travel to, and participate in, the following Interscholastic Wrestling Tournaments at the respective locations and dates indicated:

a.      Varsity Boys’ Wrestling, Panther Holiday Classic, Mt. Aloysius College, Cressen, PA, December 15-16, 2023.

b.     Varsity Boys’ Wrestling, King of the Castle, Sussex Central High School, Georgetown, DE, December 28-29, 2023.

c.      Junior High Boys’ Wrestling, Bellefonte Junior High Tournament, Bellefonte High School, Bellefonte, PA, January 19-20, 2024.

d.     Junior High Boys’ Wrestling, Wilson Junior High Tournament, Wilson High School, Reading, PA, February 9-10, 2024.

Vote by roll call resulted in the motion carrying by unanimous vote.

CURRICULUM

9.     Following a report of the Curriculum Committee’s recommendations read by Nicole Wilson, Wilson moved, and Ritz seconded the following:

A.    AFFILIATION AGREEMENT WITH POST-SECONDARY INSTITUTIONS – Approval of the attached agreements, between Spring Grove Area School District and the following colleges, and provide district facilities as a practicum or student teaching center and accept respective institutions’ student teachers / student interns:

1)     Elizabethtown College

2)     Wilson College

B.    NEW HIGH SCHOOL COURSES – Approval of the following new courses at the high school, beginning with the 2024-2025 school year:

1)    Unified Physical Education

2)     Music Masterclass: A Complete Guide to Understand Music: Online

3)     Vocal Studio

C.    REVISION OF HIGH SCHOOL COURSES – Approval for the following course revisions at the high school, beginning with the 2024-2025 school year:  

1)     Chorus

2)     Concert Choir

3)     String Orchestra

4)     Symphonic Band

D.    TRIP REQUESTS

1)     Approval for Jason Baker, High School Social Studies Teacher, to accompany 7 high school Thespian Society and Drama Troupe members to the Pennsylvania State Thespian Conference at North Penn High School, Lansdale, PA, December 1-3, 2023. 

2)     Approval for Stephen Richards, High School English Teacher, to accompany 4 high school students to Pennsylvania State University’s new Digital Media Commons in State College, PA, December 4, 2023

3)     Approval for Abbie Sechrist, High School World Language Teacher, and Tracy Lease, Middle School World Language Teacher, to accompany approximately 44 middle school and high school students to the Christmas Market in Philadelphia, PA, December 9, 2023.

4)     Approval for Jason Baker, High School Social Studies Teacher, to accompany 40 high school students to participate in a Mock Trial Competition at the University of Pittsburgh, PA, January 5-7, 2024.   

5)     Approval for Jason Baker, High School Social Studies Teacher, to accompany 27 high school students to participate in a Mock Trial Competition at the Pennsylvania State University, State College, PA, January 13-14, 2024. 

6)     Approval for Jason Baker, High School Social Studies Teacher, to accompany 27 high school students to participate in a Mock Trial Competition at the University of Pennsylvania, Philadelphia, PA, January 20-21, 2024.

7)     Approval for Jason Baker, High School Social Studies Teacher, to accompany approximately 50 high school students to the History Club Experience in New York City, May 2, 2024.

8)     Approval for Dan Fake, Chorus Director, Susan Gross, Orchestra Director, and Kyle Showalter, Band Director, to accompany up to 140 students to Knoebels Amusement Park for the Middle School Music Department Performance Field Trip on May 17, 2024. 

E.     OVERNIGHT CONFERENCE REQUESTS:

1)     Approval for Julie Janusz, Paradise Elementary Principal and Federal Programs Coordinator, Jamie Tharp, Paradise Elementary Reading Specialist, and Amy Fisher, Paradise Elementary Teacher, to attend the PA Title I Improving School Performance Conference in Pittsburgh, PA February 4-7, 2024.

2)     Approval for Jeff Laux, Student Athletic Coordinator, to attend the PA State Athletic Directors Association Annual conference at Hershey Lodge in Hershey, PA March 19-22, 2024.

Vote by roll call resulted in the motion carrying by unanimous vote.

CURRICULUM / FOR INFORMATION ONLY

A.    CURRICULUM COMMITTEE MEETING MINUTES for the November 20, 2023 meeting.

Rohrbaugh called for executive session following adjournment for negotiations.

ADJOURNMENT: Trettel moved for adjournment at 7:50 PM.  Ritz seconded.  Meeting adjourned by unanimous voice vote.

RESPECTFULLY SUBMITTED BY:

Mark A. Czapp, Director of Business Operations/Board Secretary